Statement of Work Statement - BBPO - VTC 7.27.2026.pdf

STATEMENT OF WORK (SOW)

Video Teleconference (VTC) Equipment and Installation in Building 1546 Floor 3

Background: United States Department of War (DoW) Biological Select Agents and Toxins (BSAT) Biorisk Program Office (BBPO) located at Fort Detrick in Frederick, MD is seeking purchase, install and training of new Video Teleconference (VTC) Equipment in three separate rooms in Building 1546.

Introduction: The Contractor shall provide, install, and conduct user training/ familiarization for all VTC equipment. Additionally, the Contractor shall deliver comprehensive technical documentation, including system drawings, schematics, diagrams, and a detailed list of equipment specifying the manufacturer, model numbers, software versions and technical specifications for each component.

Scope: The Contractor shall provide and install new Video Teleconferencing equipment in Building 1546 at Ft Detrick, Frederick, MD 21702, to upgrade the legacy system. The Contractor shall include a design plan and a detailed equipment list. All installed components must be fully operational, and all required training must be completed prior to Government testing and final acceptance.

All hardware, software, and systems integrated under this scope must be selected from the Department of Defense Information Network (DoDIN) Approved Products List (APL) and configured in strict compliance with the Defense Information Systems Agency (DISA) Security Technical Implementation Guides (STIGs). The Contractor shall coordinate with the Local Network Enterprise Center (LNEC) for all network integration and security approvals and shall procure all required licenses.

The project identifies three (3) independent collaborative display and presentation systems across three separate rooms on Floor 3:

1. Room A (Conference Room): Configured as a Collaborative Conference Space/Hybrid Meeting Space supporting Unclassified Microsoft Teams Rooms on Windows (MTR-W).

2. Room B (SIPR Room / Open Storage Space): Dedicated strictly to classified communications up to the Secret level. This room shall not be configured as a "dual-homed" system. To prevent cross-domain spillover risks, Operational Security (OPSEC) vulnerabilities, and violations of the Committee on National Security Systems (CNSS) guidelines, this room must remain entirely isolated from unclassified environments. Classified discussions will utilize Global Video Services

- Classified (GVS-C) in conjunction with the SIPRNET. Legacy secure hardware currently existing in the space shall be incorporated into the GVS-C solution where feasible to streamline implementation.

3. Room C (Director’s Room): Configured as an unclassified Collaborative Conference Space/Hybrid Meeting Space supporting dual-display presentations and MTR integration.

For unclassified rooms (Rooms A & C), the system must support multiple laptops connected simultaneously to the display and presentation system. Meeting administrators must have access to a tabletop controller with the flexibility to dynamically route specific laptop feeds to selected displays in real time (e.g., displaying one laptop on each monitor, or a single laptop across all display units). The controller will also manage audio routing, allowing the administrator to designate a primary laptop input/output source utilizing the room's integrated ceiling speaker and microphone system.

All Microsoft Teams Room solutions must support plug-and-play USB interfaces (e.g., standard USB headset-class profiles for cameras/audio) to bypass the need for local administrative drivers or software updates, which are strictly prohibited by Host Data Loss Prevention Endpoint (DLPe) software.

Project Overview:

Deliver and install three independent AV presentation systems across three separate rooms.

The project consists of delivering three independent AV presentation systems across three separate rooms:

• Rooms A & C (Conference & Director's Rooms): Dedicated to unclassified collaborative operations utilizing Native Microsoft Teams Room for Windows (MTR-W) or Cloud Video Interoperability (CVI) transitional solutions if legacy hardware integration is required.

• Room B (SIPR Room): Dedicated strictly to Secret-level classified operations utilizing GVS-C over the SIPRNET.

Core System Requirements (Per Room) Each room's system shall deliver the following capabilities:

• Multi-Input Connectivity: Simultaneous physical connection of multiple government-furnished laptops via DVI, DisplayPort, HDMI, and audio cables.

• Centralized Administration Interface: A tabletop controller enabling real-time audio and video routing.

• Dynamic Video Matrixing: Capability to route video from any connected laptop to single, combined, or uniform screen configurations.

• Integrated Audio Routing: System-wide integration with ceiling speakers and microphones controlled via the tabletop matrix.

• VTC Integration: Native unclassified Microsoft Teams session support (Rooms A & C) and classified GVS-C support (Room B) via permanently installed, MS Teams/Zoom -capable cameras.

General Provisions:

1. KO / COR Responsibilities - The KO/COR will be responsible for maintaining control of all training certificates.

2. Government Furnished items and services: Electric, water, and waste disposal containers.

3. Hours of Operations: Monday – Friday, 0900 – 1630

4. Type of Contract Firm Fixed Price Contract

5. Recognized Holidays: New Year’s Day, ML King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Inaugural Day, Veterans Day, Thanksgiving, and Christmas.,

6. Period of Performance: The period of performance for this contract shall be for (90) days from the date of award, with the option for a one-month follow-up, at the discretion of the Government.

7. Place of Performance: All services shall be performed on-site on Floor 3, Building 1546 Porter Street, Fort Detrick, MD 21702. The Contracting Officer's Representative (COR) will coordinate all on-site activities. While performing work, the contractors must be escorted at all times.

8. Security: The contractor shall be responsible for all documentation required for Fort Detrick access. A valid driver’s license with photograph is required. Each individual employed under the contract shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by a Permanent Resident Card (USCIS I-551).

1.0 Responsibilities

1.1 To successfully complete this project, close teamwork between the Government BBPO

Biorisk Program Office and the Contractor's team is essential.

1.2 The Government will designate a Technical Point of Contact (POC) for this task. The TPOC will be assigned at the time of contract award. The TPOC will have full authority to act on behalf of BBPO, with respect to:

1.2.1 Management of and schedule for the project

1.2.2 Accepting project deliverables

1.2.3 Arranging interviews, facility, system and base access, and escorts as required

1.2.4 Working with BBPO to ensure there is an efficient exchange of information and that decisions are made in a timely manner.

1.2.5 Provide signature of approval and acceptance.

1.2.6 Other activities as specified in this PWS.

1.2.7 The TPOC cannot authorize any additional obligation of funds.

1.3 The Contractor shall designate an onsite main Point of Contact (POC) and alternate in writing. The Contractor's on-site main POC is responsible for:

1.3.1 Directing all project activities

1.3.2 Scheduling and project controls

1.3.3 Other activities as specified in this PWS

1.4 The Contractor shall be responsible for removing all contractor generated trash and debris from the installation. Trash and debris are defined as boxes, packing, etc. from all new equipment purchased and installed under this PWS. At the completion of work and before acceptance and final payment, the Contractor shall remove all related rubbish and equipment including cartons, packing materials, tools, etc. All Government property shall remain as it was prior to installation. If damage occurs, the Contractor is responsible for restoring or replacing any property that has been damaged or removed in the performance of this contract.

1.5 The Contractor shall be responsible for the care of the premises. The Contractor shall not damage Government property or facilities during the performance of this contract. The Contractor shall furnish padding and other protective materials as necessary to preclude damage to hallways, doors, door frames, elevators and building fixtures. The Government may reject any moving equipment at its sole discretion.

2.0 Tasks

2.1 The Contractor shall install new VTC equipment, which in total shall consist of:

• One (1) 40” commercial grade television (TV) which must include PC connections. Brand name or equal to Sony BRAVIA S KDL-40S4100 40" LCD TV - 16:9 - 1920 x 1080 - 3 x HDMI

• Four (6) 55” commercial grade television (TVs) which must include PC connections. Brand name or equal to Sony BRAVIA EX500 KDL- 55EX500 55" 1080p LCD TV - 16:9 - HDTV - ATSC - 178° / 178° - 1920 x 1080 - Dolby, Surround Sound - 20 W RMS - 4 x HDMI - USB

• Two (2) 65” commercial grade television (TVs) which must include PC connections. Brand name or equal to SONY FWD-65X850D BRAVIA

PRO - 65" CLASS (64.5" VIEWABLE) LED DISPLAY

• Two (2) Telepresence Units - Brand Name or Equal

• Wall mount for each TV

• Three (3) Cameras plus camera mounts: 1 per room

• Three (3) Electronic control systems

• Matrix switcher(s)

• Computer interfaces

• System shall be able to be tied into ceiling and wall mounted speakers

(at least 2 per room)

• System shall be able to be tied into Two (2) Ceiling microphones

• One (1) Equipment rack: Conference room All required cables & connectors

• All required programming/ troubleshooting

• All required screws/hardware

2.2 This VTC equipment shall be capable of providing video and audio-only teleconference capabilities.

2.3 System Design and Capabilities:

2.3.1 The government furnished computer interfaces shall accept, DVI, Display Port, HDMI, and audio. These will have a cable attached to the wall interface to allow laptop connections. (Government will provide docking stations and computers)

2.3.2 Equipment telepresence units shall be provided with lockable racks that provide access from front and rear of rack.

2.3.3 The Contractor shall label all wiring and equipment (originating equipment, port, slot, etc., type, (of signal), control/power/video/audio (Balance/Unbalance), destination equipment, port, slot, etc.).

2.3.4 There is a total of three (3) individual conference rooms located in Building 1546 – for drawings/ layout see “Enclosure A”:

• Room A - Conference Room

• Room B - SIPR Room

• Room C - Director’s Room

2.3.5 Microphones (In place) shall be installed in the ceiling in Rooms A, B and C.

2.3.6 At a minimum, two (2) Speakers shall be installed in the ceiling of each room for a total of six (6).

2.3.7 Displays:

2.3.7.1 Room A shall have two (2) 65” televisions installed via wall mounts, plus one (1) 40” television installed via wall mount.

• Two 65” TVs shall be capable of running independently or together.

• One 40” TV shall be used for cable television only. It shall not be connected in any way to the other TVs. Vendor is responsible for connecting this TV to cable.

2.3.7.2 Room B shall have two (2) 55” televisions installed via wall mount.

2.3.7.3 Room C shall have two (2) 55” televisions installed via wall mount and shall be able to run independently or together.

2.4 The Contractor shall install, configure, test, and operate each piece of equipment while the designated representative is present and/or on-site to validate this requirement.

3.0 Project Controls

The project schedule shall identify and describe the tasks and activities required to produce the deliverables specified herein. The Contractor shall provide an initial implementation plan for the project. The Contractor shall provide necessary detail to the schedule to further identify task requirements in support for the PWS. The project schedule shall be reviewed and updated. Any changes shall be documented in a status report as long as they are not substantial changes (i.e, daily schedule changes, order of task implementation). Any changes to the deliverables, requirements, or changes that require funding shall be routed through the Contracting Officer (KO) and a modification to the contract will be issued.

4.0 Training: The Contractor shall familiarize personnel on the operational procedures, capabilities and preventive maintenance checks and services on the newly installed VTC equipment.

5.0 Safety: The Contractor shall comply with Occupational Safety and Health Act

(OSHA) and all pertinent provisions of the publication 29-CFR 1910 and EM 385-1-

6.0 The Contractor shall train his/her personnel to recognize and report unsafe conditions in the performance of their duties to their supervisor.

7.0 Deliverables: The Contractor shall deliver the listed documents to the designated

POC for approval during the performance of this project.

8.0 The Contractor shall establish and maintain a Quality Control Program to ensure the requirements of the contract are provided as specified. A written copy of the quality control program will be provided, to be evaluated as part of the Contractor's proposal.

9.0 The Contractor shall produce and provide initial drawings, schematics, control codes, manufacturers' manuals for review prior to the start of the above project.

These documents shall specify and outline all the work the Contractor will perform and the equipment which is to be installed. These will be in digital/electronic form.

These will become the sole property of the U.S. Government.

10.0 The Contractor shall produce and provide final as installed drawings, schematics, control codes, manufacturers' manuals upon completion of the project. These documents shall specify and outline all the work the Contractor has done and the equipment which was installed. These documents will be in digital/electronic form.

These will become the sole property of the U.S. Government.

11.0 The contractor shall provide a detailed Preferred Maintenance Compliance Schedule (PMCS) for all installed equipment.

12. Acceptance

12.1 Satisfactory completion of all items in the Implementation Plan and acceptance by the

Government POC will designate satisfactory completion of the project

12.2 The contractor will demonstrate to the Government POC that all components and features are fully functional and operational before the system is accepted.

12.3 The Government will accept the room upon full completion.

12.4 All design drawings and source code shall become property of The DoW BSAT Biorisk

Program Office BBPO at completion of the project.

12.5 The installation shall be a turn-key installation.

MINIMUM ESSENTIAL CHARACTERISTICS

Base AV Equipment Requirements The Contractor shall purchase, deliver, mount, program, and integrate the following core hardware:

Description Minimum Technical Specifications Total Qty 40" Commercial Display 1080p, PC Input compatibility (Sony BRAVIA S KDL-40S4100 or equal) 1 55" Commercial Display or larger

1080p, HDTV, ATSC, 4 HDMI inputs, Stereo output (Sony BRAVIA EX500 KDL-55EX500 or equal) 6

Displays Wall Mounts Large Micro-Adjust Tilt Mounts (Chief LTM1U or equal) 8 VTC Cameras HD camera units featuring physical pan, tilt, and motorized zoom 3 Audio Infrastructure Two-way in-ceiling speakers, ceiling-mounted array microphones 3 Rooms Control Interfaces Tabletop-mounted quick-set buttons or customized touch panels 3 Rooms Microphone Controlls Tabletop mounted buttons to mute microphone 4

ROOM A – “Conference Room” Contractor shall provide:

a. Two (2) 55" displays (or larger), Wall mounted. Each Display shall have a minimum of 4 HDMI ports.

b. Microphone and speaker(s) shall be installed for use with audio teleconferencing, computer presentations, videos, etc.

c. The speaker(s) shall be ceiling OR wall mounted.

d. The microphone shall be mounted on the ceiling OR tabletop. Buttons to mute microphones.

e. All audios will go to TV speaker, when TV in ROOM C is used independently.

f. Vendor should provide the necessary cabling, equipment, and system configuration to meet requirements.

g. Ensure Government furnished laptop is capable of accepting, Display Port, and

HDMI, audio for the center tables (left and right sides). Provide a 12-foot cable for each interface to reach the center tables.

h. Keyboard and mouse USB cables from the docking station shall be extended using a 15-foot USB extension cable so that the keyboard and mouse can be used from the center table.

ROOM B – “SIPR Room”

a. One (1) Controller Teams compliant camera system Quick Set (Brand Name or Equal) unit with two 55" displays (or larger). These displays need to be connected to the SX20 (brand name or equal), Dell docking station Eport Plus II Model Number PRO2x (HDMI and VHI ports) or HDMI cable to project presentations. Two (2) HDMI ports currently exist on the conference table; the system shall be connected to them.

b. Microphone and speaker(s) shall be installed for use with audio teleconferencing, computer presentations, videos, etc.

c. The speaker(s) shall be ceiling OR wall mounted.

d. The microphone shall be mounted on the ceiling OR tabletop. Buttons to mute microphones.

e.

ROOM C – “Director’s Room”

i. Two (2) 55" displays, Wall mounted. Each Display shall have a minimum of 4 HDMI ports.

j. Microphone and speaker(s) shall be installed for use with audio teleconferencing, computer presentations, videos, etc.

k. The speaker(s) shall be ceiling OR wall mounted.

l. The microphone shall be mounted on the ceiling OR tabletop. Buttons to mute microphones.

m. All audios will go to TV speaker, when TV in ROOM C is used independently.

n. Vendor should provide the necessary cabling, equipment, and system configuration to meet requirements.

o. Ensure Government furnished laptop is capable of accepting, Display Port, and

HDMI, audio for the center tables (left and right sides). Provide a 12-foot cable for each interface to reach the center tables.

p. Keyboard and mouse USB cables from the docking station shall be extended using a 15-foot USB extension cable so that the keyboard and mouse can be used from the center table.

AT-OPSEC – Security Requirements

1. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoW, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2. For contractors that do not require CACbut require access to a DoW facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3. Security: The contractor shall be responsible for all documentation required for Fort Detrick access. A valid driver’s license with photograph is required. Each individual employed under the contract shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence 13as evidenced by a Permanent Resident Card (USCIS I-551).

4. DPW, Facilities or USACE Construction/Service Contract AT Comments: AT Level1 Training is now at https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam (JS-US007:

Level I Antiterrorism Awareness Training). COR is responsible for ensuring contractors comply with items selected on this cover sheet. All access control requirements are to be adhered to. All contractors and sub-contractors need to be vetted through the visitor center, and obtain visitors passes to work on post. COR needs to conduct spot checks at work sites to make sure contractors are in compliance with visitor requirements and responsibilities. Areas requiring escorts will be identified by and coordinated with the COR to ensure 100% coverage in those areas of operation. AT Level 1 and iWatch Awareness training assist in informing the contractor that Random Antiterrorism Measures (RAM) may be in effect, which may include and is not limited to: private vehicle checks, ID cards validation, and/or additional security checks conducted by the COR and DA Police. Gate operations could be affected based on the FPCON or RAM. Depending on the length of this contract, the COR is responsible for ensuring at least one contractor is signed up for ALERT messages covering weather or incident alerts; that contractor will be responsible for notifying the other contractors in his crew by phone tree or other means. The COR is also responsible for ensuring any blueprints displaying information outside of the identified scope of work are tracked and collected back at the end of the job. Blueprints and/or floor plans are not authorized to be shared with unauthorized personnel and may not be copied, photographed, or reproduced in any way. AT Awareness Information: See Something, Say Something: https://www.dhs.gov/see-something-say-something and iSalute:

https://www.usainscom.army.mil/isalute/

5. Operational Security (OPSEC) SOW/PWS Contract Requirements: At a minimum, the following is required to be placed in the SOW/PWS: "Operational Security (OPSEC) Requirements: It is everyone's responsibility to safeguard personal information and information considered critical to Fort Detrick's operations. All contractor employees shall adhere to USAG Fort Detrick OPSEC policies, regulations, and guidance. Contractor personnel shall not release any personal or operational information to the public, press, or any other personnel or organizations without prior approval from the USAG Command.

6. OPSEC Awareness Training: All contractor employees will complete Level I OPSEC Training within 30 calendar days of the contract award date or initially reporting for duty and annually thereafter on their anniversary month of training. Training Certificates will be submitted to the Contracting Officer Representative (COR) or to the Contracting Officer (KO) (if a COR is not assigned), within 5 calendar days after completion of training. The Requesting Agency (RA) Level II OPSEC Officer can provide training in presentation form. Training will be documented via memorandum and provided to the KO/COR. OPSEC Training can be found at:

https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html.”

7. Security Training: Any contracts lasting more than six months require a CAC for Installation Access. The KO/COR is responsible for maintaining control of all training certificates.

Mandatory training must be measured as deliverable and evaluated in QASP. Training certificates will be available upon request to the USAG Fort Detrick AT/OPSEC representative.

https://www.dhs.gov/see-something-say-something https://www.usainscom.army.mil/isalute/

General Provisions: