Questions 1 (1).pdf

QUESTIONS AND ANSWERS

WS - 6.30 ENVIRONMENTAL PROTECTION 6.31 Hazardous Materials. Hazardous materials 45-

Q Are there any existing environmental or hazardous material reports available for asbestos, lead-based paint, or other hazmat?

A: Will provide upon award

PWS - 6.30 ENVIRONMENTAL PROTECTION 6.31 Hazardous Materials. Hazardous materials 45-

Q: If hazardous materials are encountered (e.g., during demolition or disturbance), what is the process for obtaining approval before proceeding with work?

A: For any demolition, Government will be responsible. Contractor will not conduct any demolition.

1.0 General Information 1.4 Background 6 Q: Do the housing units fall under any historical preservation guidelines?

A: Yes, The housing at these two locations is considered historic and is listed on or is eligible for listing on the National Register of Historic Places (NRHP)

1.0 General Information 1.4 Background 6

Q: If so, are we required to source and install historically accurate materials (e.g., door knobs, light fixtures, wooden trims), or can modern equivalents be used?

A: Please refer to 7.1, page 50

2.15 Inventory Management 2.15.8 Replacement of Appliances 12

Q: If appliances are found to be outdated or non-functional, are we authorized to replace them?

A: Appliances must be approved by the Government before purchasing.

2.15 Inventory Management 2.15.8 Replacement of Appliances 12

Q: Is there a list of preferred or approved models/vendors for appliance replacement?

A: Replacements appliances shall be better than or equal to the appliance or equipment being re-placed.

Volume IV- Price 2 - The Questionnaire shall be forwarded to this designated point of contact, NOT back to the offeror. 58

Q: Are we to include the list of references to whom we sent the questionnaire in this volume? Please clarify.

A: Vendor will not need to send a list of the reference but can; however, only the received questionnaires will be used

SITE VISIT (STRONGLY ENCOURAGED) N/A 58

Q: Will the government provide a sign-in sheet from the scheduled site visit to all offerors after the visit?

A: The Government will not provide a list of names of offerors.

N/A N/A N/A

Q: Will the government share any lessons learned or performance challenges from the incumbent contract that should inform the new offerors' approach?

A: The Government will not share any lessons learned or performance challenges from the incumbent contract.

PWS N/A N/A

Q: Are there known deficiencies, system limitations, or anticipated equipment replacements that may impact on the scope of services during the contract period?

A: No known issues

PWS N/A N/A

Q: Can the government provide the current Preventive Maintenance (PM) schedule or sample logs to better estimate labor and resource requirements?

A: Please see https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/tm5_610.pdf

Volume III - PAST PERFORMANCE INSTRUCTIONS N/A 57-58

Q: Can an offeror include past performance from subcontractors, and if so, should separate PPQs be submitted for those entities?

A: Past performance should be from the primary vendor. If using a subcontractor past performance, the past performance information should include details about the subcontractor's performance, such as cost control, schedule adherence, and quality of work, and should be relevant to the current contract opportunity

Q: Can the Government confirm the incumbent contractor's name for the current contract? What is the current contract number associated with this requirement?

A: The current contractor is Romano Prosperity Construction - W91QV125RA0023

Q. Can the Government provide the average number of service calls per month, if available? (pg.

57) A: 75 service calls monthly

Q: The PWS indicates 36 BOM units per year on average. Can the Government confirm whether this estimate still holds true under current demand projections?

A: Yes, 36 BOM units per year on average.

Q: Are there historical work order logs or data that can be shared? (6.22 of PWS) A:Work Order logs will not be provided

Q: Will the Government share a transition inventory list (e.g., appliances, furnishings, materials on hand) to assist in our Phase-In planning? The PWS references use of ArMA, GFEBS, and BUILDER. (Section 2.23.2.2) A: The Government does not have inventory list

Q: Can the Government confirm whether contractors will have access to BUILDER and GFEBS directly, or if data input is through Government staff only?

A: Contractors will have access to GFEBS and ArMa only

Q: Is the contractor expected to provide all tools, vehicles, and PPE, or will any Government Furnished Equipment (GFE) be provided beyond what's noted in Attachment 2? (Section 2.14.3) A: Contractors must provide tools, vehicles, PPE, and office supplies.

Government will only provide Government Furnished Equipment (GFE), desks and office space.

Q: What background check or clearance level is required for access to quarters and worksite IT systems (e.g., CAC, Tier 1, etc.)? (Section 6.23)

A: Criminal background check must be conducted to enter the post.

Q: Are there any incumbent personnel subject to Right of First Refusal per FAR 52.222-17 or other labor provisions? (Section 6.25) A: Refer to Clause in FAR is now Reserved.

Q: Is the Government willing to share a sample Preventive Maintenance (PM) Checklist currently in use for reference? (Section 2.10.3) A: Please see https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/tm5_610.pdf

Q: Section 2.12.3 requires BOM work not to exceed the congressionally approved unit cost per AR 420-1. Can the Government confirm what the current cost cap per housing unit is?

A: The cost caps for Maintenance and repair, including BOM, is $30K per year or $35K per year for a General Officer's Quarters unless a cost increase is approved by Congress. The caps for individually approved quarters changes every year.

Q:. Can the Government confirm if the contractor will be responsible for entering and maintaining data in the eMH system, or is this done by the COR/EMHD team? (Section 2.15.1 and 2.15.3) A: The Government will input the data to eMH.

Fire Escapes - No mentions Q: Would we have any responsibility for the fire escapes, either structural or aesthetic?

A: Yes, to inspect for services ability.

Q: Clin discrepancy - pg 3 (Clin 0001) and pg 5 (Clin 0008)

Q: Why does Clin 0008 (in base yr. it's Clinn #007 in option yrs) specifically mentions units MY 12A and MN 6,8 and 13, how are these units different? What is "Lodge One" inside Arlington Cemetery as written in Clin 0008?

A: CLIN 0008 Quarters 6 McNair, Quarters 8 McNair, and Quarters 13- McNair, as they are tracked separately. In the base year CLIN 007 is the Phase in CLIN and not used in the Option , In the Option years CLIN 1007, 2007, 3007 and 4007

Q: Outdoor equipment - Pg 4 (Clin 0004) Pictures (or inventory) of playground, picnic and grill area equipment? We did not see them on the site visit.

A: Currently there is one playground swing set located at Fort Myer. Inventory includes, 1 slide, 2 swings, climbers, seesaws, monkey bars, jungle gym.

Q: Self Help Supplies - PWS pg 42, sec. 6.21 Are "self-help" supplies for the tenants to be delivered or are they responsible from getting them from a storage location?

A: The resident is responsible to pick up "self-help" supplies from the office

Q: Contract Value What is the estimated range for the value of this contract?

A: The Government will not provide a range for this contract.

Q: Historic Buildings - PWS pg. 57

What is the approval method for issues dealing with the historic nature of these buildings? Is there a board or committee that must approve repairs and replacements?

A: Refer to page 50 Federal Acquisition Regulation Public Law 102-575 National Historic Preservation Act of 1966

Q: Equipment and Materials - PWS pg. 12 sec 2.15.8 Are there specifications for all pre-approved materials to be used?

Can we get a list of all appliances and equipment to be serviced/repaired under this contract?

A: 2.15.8 Replacement of Appliances. Replacements appliances shall be better than or equal to the appliance or equipment being re-placed. Appliances purchased by the contractor will become property of the Government and paid for under the BOM CLIN.

Please refer to 6.5.3 Refer to "Attachment 3" in the PWS Refer to "Attachment 7" in the PWS

Q: On behalf of our team, I would like to respectfully request an extension to the proposal submission deadline to at least July 11, 2025. As a certified 8(a) small business, we are committed to submitting a compelling and compliant proposal, however, the current timeline presents significant challenges given the deadline for questions is June 18, 2025, just eight days before the proposal due date of June 26. Considering the time required for the Government to review and respond to questions, it is unlikely that answers will be available with sufficient time for us to incorporate them meaningfully into our response.

A: The extension for this requirement will be extended until 1 July 2025, at 1500. All amendment, proposals and questionnaires will be due at that time.

Q: Solicitation SF 1449 Block 5 (Solicitation Number) The SF 1449 (block 5) lists the solicitation number as "W91QV125RA001" while Addendum to 52.212-1, Instructions to Offerors (section 2.b on pdf page 56) lists it as "W91QV1-25-RA-0001."

Should it be "001" or "0001"?

A: Addendum should read as W91QV1-25-RA-001

Q: Solicitation 2.b Email File 2nd 56 Page count table states that for Volume II (Technical Capability), the Quality Control Plan (QCP) has no page limit. However, the proposal requirements do not address a QCP and, in fact, PWS Technical Exhibit 2 - Deliverables states the QCP is not due until 14 days after contract award. Will the Government confirm a QCP is not required to be submitted with the proposal or otherwise identify the proposal/evaluation requirements for the QCP and allow adequate time for its completion?

A: The QCP is required 14 days after contract awards. Volume II will need the Subfactor I Staffing Management approach and Subfactors II Technical management Plan.

Q. Solicitation 2.c Volume I - Administrative 1st 56 Volume I is to include a copy of the Offeror's SAM record, inclusive of Representations and Certifications. Does the Government require a downloaded copy of the Reps & Certs record from SAM or a copy of the Reps & Certs from solicitation pages 67- 80?.

A: The Government does require the Reps and Cert record be include in the Proposal submission.

No page limit but ensure that all pages can be emailed or we will not be able to review.

Q. Solicitation 2.c Volume I - Administrative 1st 56 If Volume I is to include a downloaded copy of the Reps and Certs from SAM, then our record is 87 pages while Volume I is limited to 30 pages. Will the Government remove the page limit requirement for this Volume to accommodate the documents required by the Government?

A: The page limit will not be removed.

Q Solicitation 2.c Volume I - Administrative 1st 56 Should Government-sourced documents such as the completed SF1449, SF30s, SAM Record, Reps and Certs, and, for Vol IV, the Schedule of Supplies/Services pages of the SF 1449 be included within their respective Volume in their native pdf format without headers or footers or as pictures with headers and footers?

A: Documents should be included withing the respective Volumes.

Q Solicitation 2.c Volume III - Past Performance Instructions 7th 57 For each contract description, Offerors are to provide the Government contract administration activity's Pre-Award Monitor's name, and current e-mail address, telephone and fax numbers. Will the Government clarify who/what is a Pre-Award Monitor?

A: The Pre-Award monitor is the official involved in overseeing and managing activities associated with the contract before it is officially awarded.

Q: Solicitation 2.c Volume IV - Price 1st 58 The Offeror shall complete attachment B which includes a spreadsheet. Since attachment B is a spreadsheet, are Offerors to submit this spreadsheet as a separate Excel file since Volume IV is to be submitted as a Word (docx) file per pdf page 56?

A: There is a separate spreadsheet that will need to be completed with the data as recommended.

Schedule B is in the proposal that will need to complete. Therefore, there are 2 different locations in which pricing will be used to evaluate pricing, schedule B and the spreadsheet that is attached with the solicitation. .

Q: Solicitation 2.c Small Business Participation Past Performance 1st 59 Offerors shall submit information substantiating the Offerors past performance in complying with FAR 52.219-8, Utilization of Small Business Concerns, maximizing opportunities for U.S. small business subcontractors. Considering this acquisition is an 8(a) set-aside, is this information necessary? If so, what substantiating information (e.g., narrative, documents) is the Government expecting and is it to be submitted in Volume III (Past Performance) or Volume IV (Price)?

A: Past performance will be submitted in Volume III

Q: PWS 2.10.3 Preventative Maintenance (PM) Checklist 1st 9 The government references the TM 5-610, Preventative Maintenance Facilities Engineering Buildings however this document is not included as an attachment. Can the government please include a copy of this reference to ensure an equal understanding of preventative maintenance expectations?

A: Please see https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/tm5_610.pdf

Q: PWS 2.19.4 Key Personnel 1st 20 PWS 2.19.4 identifies 8 key personnel positions including the Program Manager (PM), Alternate Program Manager (APM), Journeyman Electrician, Journeyman Plumber, Quality Control Manager, Corporate Safety Manager, Fire Protection Manager, and Customer Service Representative. However, PWS 2.20.1 through 2.20.5 and Addendum to FAR Clause 52.212-2, Section B (Sub-factor I, Item 4, solicitation pages 62 and 63) identify 5 key personnel positions including the Program Manager, Journeyman Electrician, General Carpenter, Journeyman Plumber, and Customer Service Representative. Further, PWS 1.5 states the objective is to provide qualified Electrician, Plumber, Facility Maintenance Technician, Carpenter, and Painter.

Will the Government clarify which positions constitute the key personnel?

A: See updated PWS: Safety manager, and Fire Protection Managers have been removed. The solicitation points out the key personnel subfactors that will be evaluated in regards to the key personnel.

Q: PWS 2.19.4 Key Personnel 1st 20 The list of Key Personnel in this section includes a Fire Protection Manager. Given the requirements in the PWS and what was seen during the site visit (only residential smoke detectors) does the government still require a Fire Protection Manager? There are no sprinkler systems or alarm systems. Electricians can easily service the smoke detectors.

A: See revised/updated PWS Fire Protection Manager not required.

Q: PWS 2.19.4 Key Personnel 1st 20 This section includes a Corporate Safety Manager. Does the government expect a full-time safety manager on site? Or does this refer to the contractor's Corporate Safety Manager responsible for safety training, inspections, etc.?

A: See revised/updated PWS Corporate Safety Manager not required. But a designated safety representative shall meet quarterly with the COR and the Safety Manager.

Q: PWS 6.10 Incidental Interior Painting 1st 36 Contractor shall perform incidental painting not to exceed a 600 SF in any single location. However, PWS Attachment 7 Between Occupancy Maintenance lists a limit of "less than 200 square feet".

Furthermore, Attachment 3 Estimated Project Data (page 60) lists "minor painting 400 NSF". Can the government clarify the requirements for painting for this contract?

A: Incidental paint - 600 SF BOM paint - 200 SF Minor Painting - 400 NSF All separate situations

Q: PWS 6.12.6 Carpet Replacement 1st 38 A: The contractor shall replace or install carpet in quarters as identified. Is the contractor required to purchase the carpet? If so, can the government provide any historical workload data for annual carpet replacement and the brand/quality identified by the EMHD for pricing purposes?

Contractor required to purchase the carpet Subcontract to purchase carpet Every 5-7 years and situational to replace carpet

Q. PWS 6.13.1 Restorations 1st 38 Will the government provide historical workload (average annual restorations) for tub and shower restorations?

A: 3-6 per year (depending on situation) PWS 6.15.2 Water Heater Replacement 39

Q: Will the government provide historical workload for the number of annual replacements of water heaters?

A: The Government replaced 4 within the last year

Q: PWS 6.20.1 Entomology Service 1st 40 PWS Section 6.20.1 references the need to be "state certified in accordance with AFI-32-1053 Pest Management Program." After reviewing this directive, it appears to require certification in aerial pesticide application. Could you please confirm if this interpretation is accurate, and whether aerial application certification is indeed a requirement for this project?

A: Yes, subcontractor must be certified per AFI 32-1053 Pest Management Program, License Requirement

Q: PWS 6.20.4 Termite Treatment 1st 41 PWS Section 6.20.4 states that "Re-performance of termite control services shall be directed by the COR with a DOD Pest Management trained DOD Certified Pest Controller." Could you please confirm whether the DOD Certified individual will be provided by the Government, or if our technician is expected to obtain this DOD Pest Certification?

A: Subcontractor must be certified

Q: PWS 6.21.1 Self Help 1st 42 The contractor shall be responsible for the purchasing and stocking of self-help items. The government lists a few examples. Can the government provide a full list of items and quantity stocked so contractors can adequately price this requirement?

A: The list is not an all-inclusive list of items that may need to be stocked

Q: Attachment____Section_B_and_Cost_Breakout+JBMHH+update2+Jo Section B tab A: The base year Period of Performance is stated as May 21, 2025 through June 20, 2026. Will the Government provide the updated dates for the base period and, if applicable, the option periods?

The Phase in period is 21 August 2025 - 20 September 2025, Base is 21 September 2025 - 20 June

Q: Attachment____Section_B_and_Cost_Breakout+JBMHH+update2+Jo Cost Breakout tab 1stare required to submit their cost breakout in accordance with provision 52.215- 4509, "Proposal Submission," paragraph (b)(4), located in Section L of the solicitation. We are unable to locate 52.215-4509 in the solicitation or on the FAR website. Is this a correct reference/instruction? Cost Breakout should should read as follows:

A: Offerors are required to submit their cost breakout in accordance "Proposal Submission," located in Section L of the solicitation.

Q: Attachment____Section_B_and_Cost_Breakout+JBMHH+update2+Jo Work Sheet tabs Are offerors permitted to add the necessary rows to calculate the totals? For example, there isn't currently a line to show an Overhead rate.

A: Offerors are permitted to add for Overhead and other cost as necessary.

Q: Attachment____Section_B_and_Cost_Breakout+JBMHH+update2+Jo Section B tab A: Should all labor be allocated to CLIN X001 (Labor and Materials)? All labor is not required to be allocated to CLIN X001

Q: Attachment____Section_B_and_Cost_Breakout+JBMHH+update2+Jo Section B and Work Sheet tabs CLINs X002, X003, X004, and X005 list the unit of issue as "EA", but the respective work sheet tabs show a buildup for an annual price. Is it the expectation to simply take the annual totals that are calculated and divide that by the quantities given?

A: The quantities are for each, the schedule will have the quantities for the annual amount for each in the CLINS .

Q: Attachment____Section_B_and_Cost_Breakout+JBMHH+update2+Jo Service Call tab For the 1,600 service calls, should the Service Call tab just show materials (even though material is also listed in X001)?

A: Description of Service Calls is different than the CLIN X000, Service call is the quantity of Service calls. CLIN 001 is the cost of equipment/supplies and labor.

Q: Attachment____Section_B_and_Cost_Breakout+JBMHH+update2+Jo Section B tab Can the Government please clarify what the quantities represent on CLINS X002-X004?

A: In the Schedule quantity will represent either Month, each, or lot.

Q: PWS & Attachment____Section_B_and_Cost_Breakout+JBMHH+update2+Jo 6.1 Specific Tasks 1st 33 CLIN X001 lists PWS 6.1. and CLIN X002 lists BOM. However, PWS 6.1 includes the BOM program. Can the Government please clarify how to separate that out for pricing purposes?

A: CLIN X0001 Maintenance and Support Services, BOM is Between Occupancy Services.

Q: General N/A N/A Given the volume of information required and the current lack of clarity on certain submission requirements, would the government consider extending the proposal due date to allow offerors sufficient time to prepare a complete and compliant response?

A: Submission is extended until 1 July 2025 at 1500

Q: I am writing to request clarification regarding fille name "Solicitation W91QV125RA001".

In the Addendum to 52.212-1, Instructions to Offerors, paragraph 2.b on page 56, there is a table outlining the required proposal files. In the middle column labeled "File Name," each file name is shown with a ".docx" extension.

A: This has been updated to W91QV125RA001

Q:Could you please confirm whether this indicates that the Government requires proposal submissions in Microsoft Word (.docx) format, or if PDF submissions are acceptable?PDF formats are allowed except the spreadsheet will need to be in excel.

Volumes are acceptable in PDF, COST BREAKOUT SHOULD BE in excel

Q. Please provide current contract number A: Current contract is Bridge W91QV125RA023

Q: Please provide name of incumbent contractor- A. Romano Prosperity Construction

Q: Reference Section 1.2.c. Paragraph(s) 1, Page 5, states we are responsible for "water quality to housing units". There is no specified limit to how far back that goes. Please clarify, typically, this requirement is to the point of connection only (at the water meter found within the house).

A: The requirement is for the home and 50 feet (in all directions) of the home

Q: Reference Section 1.4, Paragraph(s) 1, Page 5, stated homes built between 1890 thru 1930.

There will most likely be the presence of lead paint, lead in the copper piping, and asbestos present.

Have the homes been tested, mitigated/remediated, and is there a written plan in place for each hazardous condition?

A: Homes have been tested and are required to be tested every five years for each hazardous condition.

Q: Reference Section 2.1, Paragraph 1, Page 7, playground equipment maintenance. This was not viewed during the walk thru. A large set of pools with slides, etc. was noticed during the drive, but a playground was not viewed. Please provide description and requirements A: Currently there is one playground swing set located at Fort Myer. Inventory includes, 1 slide, 2 swings, climbers, seesaws, monkey bars, jungle gym.

Q: Reference Section 2.5, Paragraph 1, pg 8, speaks to applicant's needs being attended to (furniture, keys, signage, etc.). Regarding furniture, how will the contractor need to attend this need?

A: Please reference PWS

Q: Reference Section 2.15.12, Paragraph 1, pg 12, states contractor is responsible for testing of all government-furnished equipment upon installation. Can you please expand on type of equipment?

A: Part 4 discussed GFE. Any equipment included in this part is GFE.

Q: Reference Section 2.16.5, Paragraph 1, pg 14, requires a Property Management system to be purchased and managed. What management system is being used currently?

A:The System does not need to be purchased. This is for Government Furnished Equipment if Government Furnished equipment is issued.

Q: Reference Section 5.3, Paragraph 1, pg 32, states the requirement for company supplied and lettered vehicles. How many contractor vehicles are currently on site?

A: Per 5.3 The contractor shall provide their own vehicles with the company name on each vehicle and any other necessary equipment to perform their daily maintenance and repair work to meet the requirements under the PWS.

Q: Reference Section 6.4, Paragraph 1, pg 34 states plumbing Fixtures that cannot be repaired shall be replaced with fixtures that are competitive with the standard market items in price and quantity and shall be equal to or better than the parts being replaced and pre-approved. Is the replacement.

Is the replacement cost of the new fixtures reimbursable?

A: This is a Firm fixed Price contract and the contractor will be responsible for all cost and not reimbursable

Q: Reference Section 6.5.1 Paragraph 1, pg 34, states Equipment and/or appliances which have exceeded their usable life shall be replaced with COR approval. Is the replacement cost of new appliances reimbursable?

A:SEE PWS

Q: Reference Section 6.7 Paragraph 1, pg 36, states that the contractor is responsible for the replacement of window treatments. Is the cost of the new window treatments reimbursable?

A: This is a Firm fixed Price contract and the contractor will be responsible for all cost and not reimbursable

Q: Reference Section 6.12.6 Paragraph 1, pg 38, states the contractor shall replace OR install carpet in quarters as identified. Is the cost of the new carpet reimbursable?

A: This is a Firm fixed Price contract and the contractor will be responsible for all cost and not reimbursable

Q: Reference Section 6.13.1 Paragraph 1, pg 38, states Replacement: Replacement showers and tubs shall be of a quality equal to or better than replaced units. Are the costs of the new replacement units reimbursable?

A: This is a Firm fixed Price contract and the contractor will be responsible for all cost and not reimbursable

Q: Reference Section 6.16 Paragraph 1, pg 39-40, states Contractors shall repair or replace damaged exterior components, (i.e., wood siding, porch railings, balustrades, fascia, rake boards, masonry, etc.). is the cost of new exterior components to be replaced reimbursable?

A: This is a Firm fixed Price contract and the contractor will be responsible for all cost and not reimbursable

Q: Reference Section 6.17 Paragraph 1, pg 40, states the need of unclogging toilets, tubs, sinks., etc... How would an after-hours call for this be handled?

A: Please PWS 6.23.2

Q: Reference Section 6.2 Paragraph 1, pg 42, states 24/7 response with 2-hour response time, but no call back overtime mentioned. Can you please clarify.

A:2.1.1 A: Contractor will not received overtime per the contract. 2.17.7 The Government will not pay overtime (OT) as the contractor must resource in accordance with the requirements and workload published in the PWS, inclusive of Emergency Services.