PWS Crane Hoist FY24 Base (2-14-24).pdf

2/14/2024 version

PERFORMANCE WORK STATEMENT (PWS) for

Fort Detrick Inspect & Load Test Overhead Cranes & Hoists

Part 1 General Information

1. GENERAL: This is a non-personal services contract to inspect and load test overhead cranes & hoists. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all management, supervision, tools, supplies, equipment, parts and labor necessary to maintain continuous and safe operations of hoists and cranes located at Fort Detrick and Forest Glen Annex, MD. The scope of performance includes, but is not limited to: the preventative maintenance, inspection / testing, repair, load testing and certification of hoists and cranes listed in Technical Exhibit 3 in accordance with (IAW) all local, state, federal laws / regulations and applicable American Society of Mechanical Engineers / American National Standards Institute (ASME / ANSI) codes, OSHA standards and manufacturer’s requirements in a manner that shall ensure continuous and safe operation. The Contractor shall maintain records of any preventative maintenance, inspection / testing, repair, load testing, and certification conducted on hoists and cranes except for those items specified as Government furnished property and services.

The Contractor shall perform to the standards in this contract.

1.2. Background: This contract is to serve as a follow-on to maintain the inspections, load tests, and maintenance on the Fort Detrick overhead cranes & hoists. OSHA standards dictate that a yearly general safety and functional inspection be performed. Industry standards require a two year load test be performed on cranes and hoists.

1.3. Objectives: The Scope of this contract involves four required objectives:

a. Perform annual safety inspections and load testing every year (prefer no later than February to maintain previous date of inspection) and provide a report to the COR on the status, condition and required repairs to bring the equipment to OEM standards;

b. Perform repairs to designated equipment as determined by the COR to bring the equipment back in-line with OEM standards for the specific hoist or crane hoists and cranes ranging from 500lbs – 10,000lbs lifting capacity.

c. Repairs will be initiated by issuance of a task order after the COR reviews the post-inspection report and decides which equipment will be repaired. Some minor repairs may be done by Government personnel and some equipment may be determined not economically repairable.

d. Perform post-repair inspection of Government repairs to hoists and cranes to ensure equipment now meets OEM standards.

1.4. Scope: Scope and Process:

a. Scope: The Contractor shall accomplish required safety inspections, load tests and repair on hoists and cranes as outlined in the PWS objectives. Throughout the life of the contract, quantities are subject to increase or decrease depending on the Installation Mission Requirements.

b. Process:

b.1. The Contractor will provide loaded hourly rates for the mechanic and any other labor category or work needed to accomplish the work required by the PWS and copies of all commercial price lists utilized to order parts and supplies. Both of these will be approved for use upon award as being fair and reasonable for price.

b.2. Upon contract award the Contractor will have one (1) year to implement the CLINS to perform the annual safety inspection, load-testing and reporting for each of the 18 garrison cranes and hoists, 1 building 1276 10-ton crane, and 26 USAMRIID lifting devices as indicated on the enclosed equipment spreadsheets. The Contractor will provide any quotes for repairs directly to the Contracting Officer who will consult with the COR and make a determination if a task order will be issued for major repairs.

1.5. Period of Performance: The period of performance shall be for a base year, plus four 12-month option years.

Also include a (-8) 6 month contingency extension per Garrison requirement.

1.6. General Information:

1.6.1. Quality Control: N/A

1.6.2. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: Contractor is NOT required to perform on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

1.6.4. Hours of Operation: The Contractor is responsible for conducting business, either scheduled or emergency, between the hours of 0800-1630 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at the Fort Detrick Water & Waste Water Treatment Plant Facilities located on North Market Street, Fort Detrick Area B, and Fort Detrick Main Post in Frederick, Maryland. Contact COR for directions to site.

1.6.6. Type of Contract: The Government will award a firm-fixed price contract.

1.6.7. SECURITY REQUIREMENTS.

1.6.7.1. Information Security: IAW AR 380-5, if this is a classified contract, Contractor personnel will execute the Non-Disclosure Agreement (NDA) through their company and not through the sponsoring DA command. Non-U.S.

Government personnel, who have been hired under Civil Service procedures as consultants to the Department of the Army(DA), and granted a DA security clearance or access authorization, in accordance with AR 380-67, will follow the same procedure, for execution of the SF 312, as civilian personnel. Classified or Unclassified contract information will be protected at all times, IAW DoD 5200. 01, Vol3, and AR 380-5 either by storage in an approved security container, or having it under the personal observation and physical control of an authorized individual.

1.6.7.2. Gate Access Requirements: In order for Contractor personnel to access Fort Detrick, they are required to have a Federal Government registered photo ID. This identification must be presented at the entrance gates to Fort Detrick in order to gain access. Contractor personnel not having a Federal ID must use the Contractor/visitor entrance gate at Old Farm Road.

1.6.7.3. Access to Secure Facilities: N/A

1.6.7.4. Key Control: N/A

1.6.7.5. Anti-terrorism Security Requirements: The Contractor and all associated SubContractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government COR). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation

Provost Marshal Office, Director of Emergency Services, or Security Office. The Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.7.5.1. Anti-Terrorism Level (1) One Training. All Contractor employees, including Subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. All Contractor employees must complete annual AT Level 1 awareness training.

Annual training is to be conducted in the anniversary month it was initially completed. The Contractor shall submit certificates of completion for each affected Contractor employee and Subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within 15 calendar days after completion of training by all employees and Subcontractor personnel. AT Level I training is now conducted on the Joint Knowledge Online (JKO) site. For those that have a CAC, AT Level I can be accessed via https://jkodirect.jten.mil For those personnel that do not have a CAC, AT Level I can be accessed via the instructions below:

1. Navigate to https://jkodirect.jten.mil

2. Read and accept DoD Warning Banner

3. Click “Standalone Anti-Terrorism Level I Training” link below the main page banner

4. Read page and enter first name and last name.

5. Complete training (Note: User MUST complete this course on the computer in which it is started.)

If training is required in a non-English language, please contact Fort Detrick ATO at:

usarmy.detrick.usag.mbx.dptms-antiterrorism@mail.mil.

1.6.7.5.2. Suspicious Activity Awareness Training. The Contractor and all associated Subcontractors shall brief all employees on the DHS See Something, Say Something campaign. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees’ commencing performance, with the results reported to the COR no later than 5 calendar days after completion via a participation roster. Program information can be found at: https://www.dhs.gov/see-something-say-something Any observed suspicious activity can be reported at: https://www.inscom.army.mil/isalute/.

1.6.7.6. Operational Security (OPSEC) Requirements. Personal information or information considered critical to the installation's operations released intentionally or unintentionally could have direct consequences for military and Government personnel as well as our critical operations. Therefore, the Contractor shall be responsible for safeguarding personal information and information considered critical to the Fort Detrick's operations. Per AR 530- 1, Operations Security (OPSEC), new Contractor employees must complete Annual OPSEC training within 30 calendar days of reporting for duty. All Contractor employees must complete annual OPSEC awareness training.

All Contractor employees shall adhere to USAG Fort Detrick OPSEC policies, regulations, and guidance.

Contractor personnel shall not release any personal or operational information to the general public, press, or any other personnel or organizations without prior approval from the USAG Command.

1.6.7.6.1. OPSEC Awareness Training. New Contractor employees and Subcontractor employees must complete Level I OPSEC awareness training within 30 calendar days of reporting for duty. All Contractor employees must complete annual OPSEC awareness training. The Contractor shall submit certificates of completion for each affected Contractor employee and Subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within 30 calendar days after completion of training by all employees and Subcontractor personnel.

Course can be found at: https://www.cdse.edu/Training/eLearning/GS130/

1.6.7.6.2. OPSEC SOP. N/A

1.6.7.7. Industrial Personnel Security: IAW AR 380-67, AR 380-49 and DOD 5200.2-R, all contracts, classified, sensitive but unclassified and unclassified are required to contain a security clause. : IAW Army Regulations 380-67, 380-5 and 380-49, the Contractor shall ensure all personnel performing under this contract have a completed National Agency Check with Local Checks (NACLC) or Unclassified contracts require a NACI and that it contain no unfavorable information and has been completed by Office of Personnel Management and/or adjudicated by Defense Industrial Security Clearance Office (DISCO) prior to the start of the contract. The security requirements must be maintained for the life of the contract, and citizenship will be verified by presenting an original birth certificate or a valid US Passport or the original Naturalization Certificate to the USAG Security Office at the time of in processing for all contract personnel assigned to the contract. In order to maintain the security requirements any derogatory information, to include law enforcement issues, mental health issues, or alcohol/drug related issues discovered during the performance of this contract must be reported to the USAG Security Office.

1.6.7.8. Information Assurance Requirements. Contractor does not require network access: NO IA

REQUIREMENTS

1.6.8. Special Qualifications. Contractor must be AWWA trained and compliant with current AWWA chemical metering regulations

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the Contracting Activity or Contract Administration Office. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.6.10. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel: The following Contractor personnel are considered key personnel by the Government: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer by the contract start date. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700-1630 Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.12. Identification of Contractor Employees: When Contractor personnel perform the services required in this contract on a Government installation they are required to possess and wear an identification badge that displays his or her name and the name of the Company. The Contractor shall ensure that Contractor personnel identify themselves as Contractors when attending meetings, answering Government telephones, providing any type of written correspondence, or working in situations where their actions could be construed as official Government acts.

They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.13. Contractor Travel: No Travel time.

1.6.14. Other Direct Costs: No additional costs. Contract is a firm fixed price.

1.6.15. Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Organizational Conflict of Interest: Contractor and Subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17. PHASE IN /PHASE OUT PERIOD: N/A

1.6.18. Safety & Health Requirements. The Contractor bears sole responsibility for compliance at all times with Federal, state, and local safety and health laws, regulations, and standards that apply to the work performed under this contract, including the Occupational Safety and Health Act. The Contractor shall take all reasonable steps and precautions to maintain compliance with applicable regulations/requirements, prevent accidents, and preserve the health and safety of Contractor and Government personnel performing or in any way coming in contact with the performance of the work required by this contract. The Contractor shall immediately notify the COR of any work related mishaps that involves, or appears that it may involve, fatality, total or partial permanent disability of any employee, inpatient hospitalization of any employee, or property damage over $5,000, regardless of whether such matters involve Government or private personnel/property. The Contractor shall also notify the COR of any illness or injury that is, or appears that it may be, an OSHA recordable illness/injury as defined by 29 CFR 1904 as soon as reasonably possible, but not later than on the first business day following the day on which the illness/injury occurred, regardless of whether such matters involve Government or non-Government personnel. The Contractor shall investigate all mishaps, illnesses, and injuries, report the results of such investigations, and cooperate with any Government investigation of such matters, as requested by the COR.

1.6.19. Sustainable Materials Management (Green Procurement): Federal Agencies are required to purchase items designated under the U.S. Environmental Protection Agency’s (EPA) Comprehensive Procurement Guidelines (CPG) and items designated under the U.S. Department of Agriculture’s (USDA) Bio preferred program. The items listed under the CPG contain recycled content and the items listed under the Bio preferred program are bio based.

Procurement of the above listed types of sustainable products is required by statute, Executive Order, and/or Federal Acquisition Regulations. EPA’s CPG is located at: https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. USDA’s Bio preferred program is located at: http://www.biopreferred.gov/.

1.6.19.1 EXECUTIVE ORDER (EO) 13423: (Strengthening Federal Environmental, Energy, and Transportation Management). The Contractor shall assist in compliance with this EO through the:

(a) Use of products with post-consumer recycled content

(b) Use of products that are recyclable

(c) Use of low toxicity or non-toxic products

(d) Use and installation of low-maintenance products

1.6.19.2 GREEN PROCUREMENT: Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) and Executive Order 13101 requires the use of recycled and recovered products identified in the Environmental Protection Agency’s Comprehensive Procurement Guidelines.

1.6.19.3 The Contractor is required to use these recycled or recovered products unless they cannot be procured within a reasonable period of time; at reasonable prices; or the product(s) do not meet technical or performance standards. EPA Guidelines are the minimum requirement.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT Antiterrorism ATO Antiterrorism Officer CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer NDA Non-disclosure Agreement OCI Organizational Conflict of Interest ODC Other Direct Costs OPSEC Operations Security PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit WTP Water Treatment Plant WWTP Waste Water Treatment Plant

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services N/A

3.2. Facilities: N/A

3.3. Utilities: N/A

3.4. Missing, Stolen, Lost, and Recovered Property: The Contractor shall comply with all Government rules and regulations IAW FAR 45.103, Responsibilities, and Liabilities for Government Property. The Contractor shall be held responsible for lost, missing, stolen, damaged, abused (excessive wear and tear), or destroyed items while in the Contractor’s possession. Any damage to Government furnished items due to negligence, failure to secure or Contractor caused accidents shall be repaired, and temporary/replacement property acquired, at the cost to the Contractor.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all labor, supplies, equipment and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall perform preventative maintenance, inspection / testing, repair, load testing, and certification of hoists and cranes on an annual basis. The Contractor shall repair mechanical / electrical deficiencies found during the preventative maintenance and inspection / testing cycle. The Contractor shall use the following publications for guidance:, American National Standards Institute (ANSI), American Society of Mechanical Engineers (ASME), and Occupational Safety and Health Administration (OSHA) and all applicable publications indicated in Part 6. All routine annual preventative maintenance, inspections / testing, repairs, load testing, and certifications shall be scheduled in advance with the Contracting Officer Representative (COR) to minimize disruption to Government operations / employees. The Government reserves the right to postpone or interrupt scheduled services up to four days per contract year, total, with no increase cost to the Government.

5.2. Inspections: The Contractor shall perform an annual inspection / testing of all hoists and cranes listed in Technical Exhibit 3 concurrent with the preventative maintenance, repair, load testing and certification cycle. The Contractor shall structure the annual inspection / testing schedule to ensure maximum availability of hoists and cranes. Inspection / testing may be witnessed and certified by the Government’s authorized representative. Hoist and crane inspections / testing shall be completed in accordance with all applicable publications indicated in Part 6, and manufacturer’s recommendations / warranty requirements. Any deficiencies, malfunctions, or discrepancies discovered as a result of these inspections / testing shall be immediately reported to the COR by written report for determination of repair procedure. All defects found shall be corrected by the Contractor under the provisions of Paragraph 5.4. After repairs are made, the failed inspection / testing shall be re-performed at no additional cost to the Government. Documentation of inspections shall be maintained by the Contractor and a copy shall be provided to the COR to include recommended repairs. Contractor shall ensure all cranes and hoists are properly inspected and labeled to industry standards.

5.3. Rated Load Testing: All hoists and cranes shall be load tested on an annual basis using certified test weights or using load cells. The load testing shall be conducted in conjunction with the preventative maintenance, inspection / test, repair, and certification cycle / process. The Contractor shall ensure additional load tests are completed whenever the Contractor removes, repairs, or replaces a primary component of the lifting system. The Contractor shall ensure all load tests are completed according to governing regulations using common commercial practices and manufacturer’s specifications. The Contractor shall notify the COR for guidance in the event that a hoist or crane fails a load test.

In the event the weight capacities are unreadable or missing, the Contractor shall stencil weight capacities of the hoist and crane on the railing. The Contractor shall be responsible for providing all weights or load cells, transportation services for all weights and load cells, and means to transport weights or load cells from transport trucks to cranes and hoists for all load tests.

5.4. Repairs: The Contractor shall repair all mechanical / electrical / control / safety deficiencies as a result of the preventative maintenance, inspection / testing, load testing and certification procedures. Any Major Repairs the Contractor must notify the COR before starting repair work, fabrication of any component, or ordering any materials or equipment related to the repair. Fabricated components must meet manufactures specifications.

5.4.1. Minor Repairs. The Contractor shall repair the crane or hoist as part of the baseline contract cost if the material cost is less than $250.00 per crane or hoist. The Contractor shall absorb the labor expenditure. The Contractor shall ensure all minor repair work commences within three (3) business days and is completed within three (3) business days; however, the Contractor is encouraged to keep equipment downtime to a minimum. Since Minor Repairs will represent no change to the cost of the contract they do not need Government approval prior to work execution. The Contractor shall provide a written report to include but not limited to: mechanical / electrical / control / safety deficiencies found, actual parts replaced, parts cost, and man hours per repair. A copy of the repair report shall be provided to the COR.

5.4.2. Major Repairs. If the repair work for a hoist or crane is between $250.00 and $2,500.00 in total costs, the Contractor shall provide a written repair cost estimate to the COR within three (3) business days of finding the deficiency requesting authorization to proceed. The written repair cost estimate shall include, at a minimum, the following: the estimated cost of material, the labor hours needed to complete repairs, and the projected time the equipment will be out of service. The Contractor shall be financially compensated for material and labor costs only if COR authorization is granted. At no time shall work in excess of $250.00 be completed without COR approval. If the work exceeds $2,500.00 in total costs, the Contractor shall provide a written repair cost estimate directly to the Contracting Officer (CO) only (not to the COR) within three (3) business days of finding the deficiency. The written repair cost estimate shall include, at a minimum, the following: the estimated cost of the material, the labor hours needed to complete the repairs, and the projected time the equipment will be out of service. The Contractor shall be financially compensated for the material and labor costs only if CO authorization is granted. At no time shall work in excess of $2,500.00 be completed without CO approval. There’s no maximum financial threshold for major repairs under this contract. The Contractor shall ensure all major repair work commences within three (3) business days of COR or CO approval. The Contractor shall ensure that all repair work is completed within seven

(7) business days of its commencement unless otherwise authorized; however, the Contractor is encouraged to keep equipment downtime to a minimum. The Contractor shall provide a written repair completion report to include but not limited to: mechanical / electrical deficiencies found, actual parts replaced, parts cost, and actual man hours per repair. A copy of the repair report shall be provided to the COR.

5.5. Certification. The Contractor shall certify each hoist and crane on an annual basis to ensure that all units have passed the requirements of all applicable regulations, publications, manuals, and local policies and procedures (in part 6), and manufacturer’s recommendations. The hoists and cranes shall be certified in conjunction with the annual preventative maintenance, inspection / test, repairs (if applicable), and load test cycles. The Contractor shall physically attach an annual certification sticker on each hoist and crane. The Contractor shall provide a certification document / report for each hoist and crane to the COR.

5.6. Reports/Documentation: The Contractor shall prepare and submit written reports and documentation for the preventative maintenance, inspection / testing, repair, load testing, and certification of each hoist and crane. The reports and / or documentation shall be forwarded to the COR within two (2) business days of the completion of any service. The reports and / or documentation shall include but not limited to: location, type, manufacturer, and model number of each hoist and crane; work performed; repairs completed (if applicable); preventative maintenance, date of inspection, date of repair, load testing criteria / date, date of certification, name of technician, and overall condition of the equipment.

5.6.1 Inspection Schedule. The Contractor shall prepare and submit written inspection schedule to the COR for the preventative maintenance, inspection / testing, repair, load testing, and certification of each hoist and crane five (5) business days prior to inspection date. The schedule shall include but not limited to: location, type, manufacturer, and model number of each hoist and crane (if applicable).

5.6.2 Safety/testing Reports. Within ten (10) days after the completion of the safety inspections and load testing of each crane/hoist, the Contractor shall provide the required safety/testing reports for each crane/hoists. This report shall be submitted to COR and meet all necessary OSHA reporting standards.

5.6.3 Repair List. The Contractor shall provide to the COR a detailed list of required repairs, recommended repairs, and maintenance procedures, as well as the cost estimates to bring each crane/hoist within safety standards.

Contractor shall not perform any repairs or maintenance until they receive Government authorization/approval.

5.7. Service Calls. In the event that a hoist or crane fails or malfunctions, the Contractor shall respond to service calls within ten (10) business days upon notification by the COR. The Contractor shall conduct preventative maintenance, inspection / testing, repairs, load testing, and certification of the defective hoist or crane in accordance with paragraph 5.4 and 5.4.1 inclusive if required. Due to the urgency of mission requirements, the Contractor shall ensure that all repair work is completed within three (3) business days unless a major repair is discovered resulting in additional repair time as stated in Paragraph 5.4.2.

At no time shall work in excess of $250.00 be completed without COR approval. If the work exceeds $2,500.00 in total costs, the Contractor shall provide a written repair cost estimate directly to the Contracting Officer (CO) only. The written repair cost estimate shall include, at a minimum, the following: the estimated cost of the material, the labor hours needed to complete the repairs, and the projected time the equipment will be out of service..

Contractor and or all individuals employed by Contractor shall be responsible for the daily clean up and disposal of any debris generated in correlation and or association with the performance of this project. All debris shall be disposed of at an off post landfill in accordance with abiding to all local, state and federal regulations.

5.7. SERVICE CONTRACT REPORTING (SCR): The estimated cost of this contract, to include the base year and all four option years is below the Simplified Acquisition Threshold (SAT). As outlined in FAR paragraph

4.1703 Reporting requirements, this contract is not subject to Service Contract Reporting (SCR). If the contract does reach, or exceed the SAT, it will be subject to reporting as outlined in FAR paragraph 52.204-14 Service Contract Reporting Requirements.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The Contractor must abide by all applicable regulations, publications, forms, manuals, and local policies and procedures, to include:

6.1. STANDARD FORMS

FORM

NUMBER

FORM NAME LINK / LOCATION

FD 190-13 Fort Detrick Non-DOD and Non-Federal Employee Visitor’s Vetting Form

Form will be provided by COR

SF 312 Classified Information Nondisclosure Agreement

SF 312, Classified Information Nondisclosure Agreement

6.2. REGULATIONS, PUBLICATIONS, MANUALS, AND LOCAL POLICIES & PROCEDURES

REFERENCE MANDATORY

ADVISORY

LINK OR PRINT

1.6.7.1 AR 380-5, DA Information

Security Program

Mandatory AR 380-5, Security

1.6.7.1 AR 380-67, Personnel Security

Program

Mandatory AR 380-67, Personnel Security Program

FAR Subpart 42.5, Post award Orientation Mandatory FAR Subpart 42.5, Post award Orientation

FAR Subpart 7.5, Inherently Governmental Functions

Mandatory FAR Subpart 7.5, Inherently Governmental Functions

FAR Part 37.1, Service Contracts – General

Mandatory FAR Subpart 37.1, Service Contracts- General

1.6.7.6 AR 530-1, Operations Security

(OPSEC)

Mandatory AR 530-1, Operations Security

FAR Subpart 9.5 Mandatory FAR Subpart 9.5 29 CFR 1904, Recording and Reporting Occupational Injuries and Illness

Mandatory 29 CFR 1904

FAR 45.103, Responsibilities, and Liabilities for Government Property

Mandatory FAR 45.103

Purchasing of any certifications or documentation for the accomplishment of the tasks in the PWS is at the expense of the Contractor. PART 7

TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3. Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective (The Service required— usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

5.2. Inspections The Contractor shall perform all

inspections in accordance with applicable publications indicated in Part 6 - Applicable Publications document

No more than 3 valid customer complaints per month or identified problems

The project COR will perform 100% Inspection throughout the inspection process, as well as customer complaint validation

5.3 Rated Load Testing The Contractor shall perform all

load tests in accordance with applicable publications indicated in Part 6- Applicable Publications

No more than 3 valid customer complaints per month or identified problems

The project COR will perform 100% Inspection throughout the inspection process, as well as customer complaint validation

5.4. Repairs Contractor shall notify the COR

before starting repair work, fabrication of any component, or ordering any materials or equipment related to the repair.

100% Compliance 100% inspection

5.5 Certifications.

Conducts the certification process on an annual basis in accordance with all publications / industry standards.

All certifications shall be completed 100% of the time

100% inspection

5.5.1 Reports/Documentation

Contractor shall provide the COR and building users an Inspection Schedule five business days prior to inspection date, and provide COR detailed report of work performed within 10 days.

100% Compliance 100% inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

1.6.7.5.1 Anti-

Terrorism Level One Training Certificates

Annually; within 15 calendar days upon completion

1 Copy PDF, Hardcopy

COR

1.6.7.5.2. See

Something, Say Something Roster

Within 30 calendar days of contract award and within 30 calendar days of reporting for duty

1 Copy PDF, Hardcopy COR

1.6.7.6.1. OPSEC

Awareness Training Certificates

Provided within 30 days after completion

1 Copy Electronic (MS Word or PDF)

COR

1.6.11. Key Contract

Personnel

Contract Start Date 1 Copy MS Word, Hardcopy COR

5.2.2. Reports Provide per visit of

services provided within five days of services provided.

One Electronic (PDF) COR

5.2.3. Training Per visit if necessary

on installed equipment and metering

N/A In person to Plant Personnel

Coordinate with

COR

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

TECHNICAL EXHIBIT 3

Crane/Hoist List as of 1/22/2024

Buil ding

Raw Location Capacity Crane Mfr.

Crane Serial

Hoist Mfr. Hoist Serial #

Hoist Model

726 8407 Pump Station/ Water Tower

1 TON N/A N/A DAYTON JMA711

4SB

3YB91

1110 10370 Chlorine Gas bldg (inside

RM2)

2 TON N/A N/A Reading Chain & Block Corp

37962 70065

1117 10366 Drain Tank

1 TON N/A N/A THERN 5010-

53955

1117 10367 Drain Tank

1 TON N/A N/A THERN 5010-

53954

1121 88082 Low lift 1/2 TON N/A N/A BUDGIT 408-1 3318089-46

1124 88074 Basin 1/2 TON N/A 478680 0-2

CM 1409078

Huricain 360

1124 88077 Basin 1/2 TON N/A 478680 0-2

CM 1409076

Huricain 360

1142 10333 Top Floor 2 TON N/A N/A CHESTER AP- 12066

Zephyr

1144 10369 UV Bank 2 TON N/A N/A THERN 5011- 57379

Thern

5110CA1

1146 3458 Oxidation Tank

¼ TON N/A N/A FULTON

MOSINEE

N/A K1051

1146 3466 Outside Tank

¼ TON N/A N/A FULTON

MOSINEE

N/A K1051

1146 10356 Oxidation Tank

¼ TON N/A N/A FULTON

MOSINEE

N/A K1051

1147 3467 Outside Tank

¼ TON N/A N/A FULTON

MOSINEE

N/A K1051

1147 3469 Oxidation Tank

¼ TON N/A N/A FULTON

MOSINEE

N/A K1051

1162 88079 Chlorine Room

2 TON N/A N/A YALE SH5461P

D

Y80102014D1

1162 88167 Carbon Room

1 TON N/A N/A HARRINGT

ON

11J319C TCR1000P

9250 3756 Millwrigh ts RM

TRK #

G630202

1 TON N/A N/A LIFTMORE 18-

6971W1

9250 8702 Millwrigh ts RM

525 lbs N/A N/A HARRINGT

ON

873535 E02243

1277 N/A Motor Pool

10 TON N/A N/A YALE BV

085830

N/A

USAMRIID Lifting Device Inventory

LIN# Description of Equipment Make/Model License Plate wallace crane SHT 10 A10AC 2 ton gantry wallace crane 70-2815 2 ton tralley

Bannon Trolley 54335 1100 lbs trolley

Bannon eletric Hoist 54293 1100 hoist Chain fall Harrington/LB010 Milwaukee 1 Ton Harrington/chainfall L4-953 Harrington/chainfall CF4 174 Harrington/chainfall CF4 4425 Harrington/chainfall CF4 4425 Harrington/chainfall CF4 4483

Lifting Chains John Sakas 9/32-10ftsgg Lifting Chains John Sakas 9/32-10ftsgg Lifting Chains John Sakas 9/32-10ftsgg Lifting Chains Columbus McKinnow Lifting Chains Columbus McKinnow

Lift Table Yellow/Blue lift table Cart-23-10-M 1000 LBS

Lift Table Blue Lift 1100 lbs trolley

Lift Table Hanaoka Sharyo A-800 HI Lift Genie Supper Lift SLA-15 HI Lift Genie Supper Lift SLA-15

Lift Table CCN208900 Bishamon LV10w 1000 LBS

1412 X7 Chain Fall N/A 6000 LBS Crane Hoist OTC-1819 2200 LBS Power-Lift Stacker Wesco PESFL-56-30S

Note: Contractor shall provide all management, tools, supplies, equipment, parts, and labor necessary to inspect, load test and repair the cranes and hoists listed at Technical Exhibit 3. Cranes / Hoist highlighted in red are currently out of operation due to a Building renovation. COR will let Contractor know when they are to be inspected if they are brought back into operation.