W91QV1-22-R-0082 Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to:

a. Attach question and answ er for ANC Multi-Purpose Room (see attachment 1)

b. Revised PWS

1. CONTRACT ID CODE PAGE OF PAGES

J 1 30

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Jul-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QV122R0082

X 9B. DATED (SEE ITEM 11)

13-Jul-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Jul-2022

CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP

BLDG. 1425

FORT BELVOIR VA 22060-5116

W91QV1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QV122R0082

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement ( PWS) Fo r

Interpretive Displays and Exhibit Support For

Historians, Arlington National Cemetery (ANC)

PART 1

1.0 GENERAL. This is a non-personnel service contract for the design and fabrication of interpretive displays and exhibit support at Arlington National Cemetery (ANC). These efforts include the design and fabrication of graphic, digital, and/or physical interpretive displays and exhibits to include digital exhibits, outdoor physical signs, labels, mounts and other exhibit supporting items and materials. These efforts are critical to the interpretation and exhibit programs of ANC, to include interpretative signs as required by the Southern Expansion MOU.

The Government shall not exercise any supervision or control over the contract service providers performing services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to support fabrication and installation of interpretive signage, museum labels, and other items as defined in the Performance Work Statement except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract. All design and fabrication will be performed at the location of the contractor, installation will take place when neccessary at ANC.

1.2 BACKGROUND. Arlington National Cemetery is our nation's most sacred shrine and the final resting place for our most revered military and civilian leaders. ANC receives four to six million visitors per year - including visits from the President of the United States, other heads of state, family members of the deceased, and millions of tourists from around the world. The ANC History Office curates three different exhibit galleries. It also creates at no more than three temporary exhibits every year. In accordance with Army Regulation AR870-20 and proper museum practices, the History Office needs a vendor with specialized exhibit panels, artifact mounts, and exhibit labels. The contractor must also be able to undertake the creation and fabrication of larger exhibits and interpretive displays. The contractor must also be able to create and if necessary, install large outdoor signage.

1.3 OBJECTIVE. The objective of this project is to provide design, fabrication, and installation of graphic, digital, and/or physical interpretive displays and exhibits to include digital exhibits, outdoor physical signs, labels, mounts and other exhibit supporting items and materials at ANC to include the Multi Purpose Room in the Welcome Center.

1.4 SCOPE. Services include the design, fabrication and installation of exhibit components, exhibits, signs, museum labels, artifact mounts, interpretive displays, and digital exhibits.

1.5 PERIOD OF PERFORMANCE. The contract shall be a twelve (12) month base year plus four (4) twelve month option years.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non- recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Government will record all surveillance observations on a quarterly basis. When an observation indicates defective performance, the COR will require the Contractor’s representative at the site to initial the observation documentation. The contractor’s representative initialing the observation documentation does not necessarily constitute the concurrence with the observation, only acknowledgment. Government surveillance of tasks may occur at any time during the performance period.

After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QCP system. Upon award, contractor shall provide a copy of the QCP to the COR for approval and revised QCP shall be submitted to the COR as changes occur during the term of the contract within 14 days prior to implementation.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: Contractors are not allowed to work during Federal Holidays

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Day Memorial Day Independence Day Labor Day Columbus Day

Veterans Day Thanksgiving Day Christmas Day

1.6.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 am – 5:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The principal place for work is at the contractor’s facility. The contractor shall have access to government regulations and technical manuals. Installation will take place at the Multipurpose Room of the Welcome Center.

1.6.6. Type of Contract: Type of contract is Firm-Fixed Price.

1.6.7. Security Requirements: Contractor personnel or any representative of the Contractor entering Arlington National Cemetery shall abide by all security rules and regulations. Contractor shall coordinate with the ANC security office to ensure all Contractor employees have received the appropriate security background check, see paragraph 1.6.7.3.2 and 1.6.10 below. The Contractor is solely responsible for processing employees through the Department of Homeland Security e-Verify system, and should consult with that agency for any questions.

1.6.7.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2. Search and Seizure: All persons, bags, purses or other packages or parcels and vehicles on Arlington National Cemetery are subject to an administrative search. Failure to consent may result is access being denied.

1.6.7.3. Cemetery Access: The Contractor shall be responsible for ensuring all contractor personnel authorized to perform work under this contract obtain cemetery access. Within ten (10) days after contract award, Contractor shall submit to the Contracting Officer and Contracting Officer Reprehensive (COR) the names of all personnel working under this contract. Changes in contractor personnel reporting for duty shall be submitted within 24 hours of the change taking place. All Contractor employees shall have on them, at all times, positive/valid, photographic identification.

1.6.7.3.1. The Contractor shall carry passes issued by Arlington National Cemetery for all vehicles entering the Cemetery, whether company-owned or employees’ private vehicles. The Contractor Project Site Manager shall maintain a current list of all vehicles and individuals issued such passes. The Contractor shall provide a list of these vehicles to including pertinent information as directed by ANC Security, to the COR within ten (10) days of contract award and within one (1) day of any changes to the list throughout the contract’s period of performance.

1.6.7.3.2. Background Investigation Requirements. The Contractor shall provide a complete list of all employees performing services under this contract to ANC security personnel within ten

(10) days of contract award, and will include full name and Social Security Number. The ANC Security Office will perform a criminal records check on all proposed contractor employees and provide approval or disapproval to the contractor within two (2) business days. After contract award, the contractor shall provide the names and social security numbers of new/replacement personnel to the ANC Security Office for approval no later than ten (10) days prior to the proposed new/replacement hire performing on the contract. The ANC Security Office will verify that the new Contractor employees have the appropriate investigation and adjudication. The contractor shall not add or replace personnel on the contract without receiving approval from the ANC Security Office.

1.6.8. Standards of Conduct: Contractor shall ensure all personnel performing duties under this contract understand and adhere to the following standards of conduct:

• Negligence: Neglect of duties shall not be condoned. Neglect includes sleeping on duty, conducting personal affairs on duty, talking on cellular telephones (for personal reasons), reading unauthorized material (books, newspapers, magazines), listening or watching any audio/video equipment (radio, tape or compact disk players, television, DVD player) while on duty, unreasonable delays or failures to carry out assigned tasks, and refusing to render assistance or corporate in upholding the integrity of work site security

• Disorderly Conduct: Use of abusive or offensive language, quarrelling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient government operations.

• Intoxicants: The Contractor shall not allow any employee (prior to or while on duty) to possess, sell, consume, or be under the influence of intoxicants, drugs, alcohol, or substances, which produce similar effects.

• Criminal Actions: Contractor employees may be subject to criminal prosecution for any violation of the law while in a duty status or while on federal property. If the employee becomes involved in criminal activity or becomes the subject of an official criminal investigation while not on duty that directly affects the employee’s ability to perform duties, the employee shall report the incident to the employer immediately or when it is reasonable, but at no time less than 8 hours prior to next shift assignment.

• Official Documents: Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records is strictly prohibited.

• Government Property: Unauthorized use, theft, or vandalism of government property is strictly prohibited.

• Immoral Conduct: Sexual harassment, inappropriate touching, use of sexually explicit language or vulgarity, or the possession or display of sexually explicit material or any conduct of a sexual nature that is reasonably considered as offensive is strictly prohibited.

• Unethical Behavior: The solicitation or acceptance of gratuities, gifts or tips for duties performed, misusing company time, abusive or misuse of authority, employee thefts in accordance with this contract is strictly prohibited.

• Tobacco Products: The use of cigarettes, electronic cigarettes, cigars, snuff, chewing tobacco, or other tobacco products in view of the public, while standing stationary posts or while conducting mobile patrols is strictly prohibited.

1.6.9. Key Control: The Contractor shall establish and implement methods of making sure not all keys and access codes issued to the Contractor by the Government are lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.6.9.1. The Contractor shall immediately report any occurrence of duplicated, misplaced, or lost keys to the Contracting Officer and COR after discovery of occurrence, and submit a written report to the Contracting Officer by close of business the next workday. The written report shall provide complete details relating to duplication, misplacement, or loss. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. All performance failures shall be addressed within 8 hours when identified.

1.6.9.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.9.3. Lock Combinations: The Contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.9.4. Gate Access: The Contractor shall establish and implement methods of ensuring that no gate access codes are revealed to unauthorized persons. The Contractor shall notify the COR when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.6.10. Security Training Requirements: Contractor shall ensure all personnel receive security-related training in accordance with applicable DOD, Army, and ANC policies and regulations.

The Contractor may use its own training materials provided the materials are reviewed and approved by the ANC security office within five (5) days prior to training being conducted. The Government will not be responsible for the cost of The Contractor may receive training materials and presentations from the ANC security office; however, it is the Contractor's responsibility to ensure all personnel receive the training.

1.6.10.1. Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractor employees will comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor will also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.10.2. iWatch Training: All Contractor and associated subcontractors shall brief all employees on the local iWatch program (training standards provided by the Arlington National Cemetery Antiterrorism Officer (ATO). This locally developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within ten (10) calendar days of contract award and within five (5) calendar days of new employee’s commencing performance, with the results reported to the COR no later than ten (10) days after contract award.

1.6.10.3. Access to Government Information Systems: All contractor employees must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services.

1.6.10.4. The Contractor shall ensure all personnel receive an annual awareness briefing or training on Combating Trafficking in Persons (CTIP). Proof that all personnel received CTIP awareness or training shall be made available to the Government upon request. Certificates of completion shall be submitted within fifteen (15) calendar days after contract award or effective date of employment throughout contract period and annually thereafter. Results shall be reported NLT five (5) calendar days after completion of annual training.

1.6.11. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.11.1. Performance Evaluation Meetings: The Contracting Officer may require the Site Manager to meet with the Contracting Officer, Contracting Officer Representative (COR), and other Government personnel as deemed necessary to review quality control issues or other matters relevant to the performance of this contract. Written minutes of such meetings will be recorded by the Government and signed by the Site Manager and the Contracting Officer or COR and distributed within five (5) workdays after the meeting. The Contractor may request a meeting with the Contracting Officer or COR when the Contractor believes such a meeting is necessary.

Written minutes of such meetings shall be recorded by the Contractor and signed by the Site Manager and the Contracting Officer or COR and distributed within five (5) workdays after the meeting. In either case if the Contractor does not concur with any portion of the minutes, recorded by the Government or the Contractor, such non-concurrence shall be provided in writing to the Contracting Officer within two (2) calendar days following receipt of the minutes.

1.6.12. Key Personnel: The contractor shall provide consultation services to support the tasks below. Contracted Personnel should have a minimum of Seven years of SAP experience.

Personnel should have a minimum of four years of GFEBS specific experience.

The Contractor shall provide monthly training in all GFEBS process areas. Contractor shall provide special instructions and consulting services to provide onsite support for GFEBS.

Contractor shall maintain advanced working knowledge of the GFEBS. The Contractor shall provide all services, personnel, materials, audio visual aids, and training aids as needed for recommendations and informational purposes. Contractor shall research, coordinate, integrate formal training, and validate as required, to train users and advise leadership in application for utilization of GFEBS.

1.6.12.2. Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide a nametag on all contractor employee uniforms that clearly identify the name of the contractor company. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties shall identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They shall also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12.3. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government.

The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.13. Conduct of Personnel: The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the Government. In accordance with (IAW) Joint Ethics Regulations, DOD 5500.7-R, and 18 U.S.C. 1382 (1972), the cemetery Executive Director (who has authority such as an installation commander) has the authority to b a r individuals from the cemetery. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement of providing sufficient personnel to perform the services as required by this contract.

1.6.13.1. Contractor conduct and recognition of ceremonies: Contractor shall be responsible for ensuring that contract work does not cause any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised. The Contractor’s Site Manager shall be responsible for staying abreast of all such upcoming events.

1.6.13.2. Drug Free Workplace: Contractor shall enforce a ban on all alcohol and drugs – both their sale and usage (or the effects of their usage) by any Contractor employee while on duty at Arlington national Cemetery. The Contractor shall adhere to the terms of FAR 52.223-6 - Drug- Free Workplace in performance of this contract.

1.6.13.3. Professional Appearance: Contractor shall maintain a neat and professional appearance throughout its workforce, vehicles, equipment, work sites, and staging areas. Personal appearance will be at the discretion of the Government in compliance with and approved by ANC Security; as it pertains to jewelry, hairstyles and tattoos. Uniforms is to be serviceable, clean, fitted and not present an overly faded appearance.

1.6.13.4. Professional Behavior: Contractor shall ensure all contract employees behave with appropriate decorum, courtesy, and respect while within the Cemetery or at its perimeter or entrances. All persons shall comply with the prohibitions found in law, regulation and policy to include but not limited to 32 CFR part 553. Shouting, cursing, angry outbursts, sleeping, intoxication, and violence or criminal acts of any kind will not be tolerated and is cause for immediate removal from the Cemetery and/or prosecution.

1.6.13.5. Smoking: The Contractor shall comply with ANC’s policy on smoking and AR 600-63, Army Health Promotion, which establishes uniform policies governing the use of tobacco products on Government real property.

1.6.13.6. Eating and Drinking: Contractor personnel are permitted to have non-alcoholic drinks for consumption during performance of this contract, but shall ensure refuse is properly disposed.

Eating is not permitted while employee’s are performing the requirements of this contract;

however, during breaks or the employee’s lunch period eating is permitted in the common break areas located in the Welcome Center, Service Complex, or other areas as designated by ANC.

1.6.13.7. Fraud, Waste and Abuse: The Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor occupied work area(s). Contractor personnel shall be encouraged to be alert to and report suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the Government observed during or in the performance of this contract

1.6.13.8. Transportation: When on the ANC grounds, the Contractor and Contractor Personnel shall abide by all speed limitations while operating motor vehicles on the grounds. ANC speed limit is 25 mph on cemetery roads and 10 mph when passing pedestrians.

1.6.14. LIABILITY AND RESPONSIBILITY FOR DAMAGED PROPERTY

1.6.14.1. Damage to Government Property: The Contractor shall be held liable for damage or destruction of Government property (e.g. buildings, vehicles, sidewalks, headstones, etc.) caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services in this contract. The Contractor shall be aware that Government property (beyond standard structures and equipment) also includes headstones, monuments, trees, beds, and turf.

The Contractor shall immediately notify the COR and submit a damage report to the Contracting Officer and designated representative within two (2) workdays of damage or destruction to Government property or privately owned property caused by the Contractor, Contractor personnel or representatives of the Contractor. The damage report shall detail the facts and the extent of damages or destruction and the corrective action taken by the Contractor to repair damages or replace destroyed property.

1.6.14.2. Damage to Privately Owned Property: The Contractor shall be held liable for damage or destruction of privately owned property (e.g. privately owned vehicles), as defined in this PWS, caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services in this contract. The Contractor shall take corrective action in a reasonable amount of time to repair damages or replace destroyed property.

1.6.15. Government Observation: As applicable, the Contractor shall provide access to Government owned real property operated by the Contractor for observation or inspection by any Government agency or individual authorized access by the Contracting Officer. Government personnel will not interfere with Contractor performance.

1.6.16. Environmental Management System:

1.6.16.1. Environmental Management System: Arlington National Cemetery has implemented an Environmental Management System (EMS) to address the environmental impacts of its activities.

1.6.16.2. Solid Waste and Recycling: The Contractor shall recycle used oil and used antifreeze in accordance with Federal and State laws and regulations. The Contractor must provide the Government with records of the type, weight, and /recycling location for used oil and used antifreeze.

1.6.16.3. Storm Water Pollution Prevention: The Contractor shall implement measures to prevent storm water pollution in accordance with Federal and State laws and regulations, and ANC’s Municipal Separate Storm Sewer System (MS4) permit.

1.6.16.4. Permits, Taxes, Licenses, Ordinances, Laws, and Regulations: The Contractor shall maintain a solid waste management permit and air permit issued by VA Department of Environment Quality. The Contractor shall adhere, and comply with all applicable Federal, Local, and State codes, regulations, and permits.

1.6.16.5. Environmental Protection: The Contractor and Contractor representative shall manage all waste generated by any work performed under this contract in accordance with all applicable Federal (Clean Air Act; Toxic Substances Control Act; Solid Waste Disposal Act; Resource Conservation Recovery Act; Clean Water Act; Safe Drinking Water Act) and State laws and regulations; Executive Orders, or other types of rulings having the effect of the law. In case of a conflict among these laws and regulations, the most stringent law or regulation shall apply.

1.6.16.6. Environmental Management System: Arlington National Cemetery has implemented an Environmental Management System (EMS) to address the environmental impacts of its activities. All Contractors performing work at ANC must be aware of and understand ANC's Environmental Policy. Contractors are responsible for ensuring environmental practices conform to ANC’s EMS.

1.6.16.7. Solid Waste and Recycling: The Contractor shall recycle materials; such as, cardboard, paper, aluminum/metal cans, plastic, and glass jars/bottles, scrap metal, concrete, asphalt, and manage solid waste generated during the project in accordance with Federal and State laws and regulations. The Contractor must provide the Government with records of the type, weight, and disposal/recycling location for all recyclable materials and solid waste sent offsite for recycling and/or disposal.

1.6.16.8. Hazardous Waste: The Contractor shall manage hazardous waste in accordance with Federal and State laws and regulations. The contractor may not sign waste profiles or manifests on behalf of ANC. Contractor must follow ANC’s Manifest SOP.

1.6.16.9. Hazardous Material: The Contractor shall furnish and store all hazardous materials in a storage container or other secondary containment system. Maintenance of on-site equipment is not authorized.

1.6.16.10 Storm Water Pollution Prevention: The Contractor shall implement measures to prevent storm water pollution in accordance with Federal and State laws and regulations, and ANC’s Municipal Separate Storm Sewer System (MS4) permit. The Contractor shall furnish, install, maintain and operate erosion and sediment control measures, such as silt fences, storm drain protection, soil retention blankets, etc., prior to the start of any work that could cause pollution to state waters. The Contractor shall keep paved roads, parking lots and walkways clear of dirt, debris, and other materials. The Contractor shall remove immediately any dirt, debris, or materials deposited onto these surfaces. The Contractor must furnish and use drip pans under equipment oil and fuel tanks, and cover equipment when not in use and during rain events.

1.6.16.11. Air Quality: The Contractor shall take all necessary reasonable control measures to reduce air pollution by any material or equipment used to carry out the requirements of this contract. This includes, but is not limited to, wetting down dry materials as necessary to prevent blowing dust, and keeping waste and materials in covered containers.

1.6.17. Fire Protection: The Contractor shall comply with AR 420-1 Army Facilities Management Chapter 25 for fire protection and fire prevention. In the event of a fire, the Contractor shall immediately call 911 and the fire department requesting assistance. The Contractor shall notify the COR, ANC Safety Manager and other government personnel immediately by radio or telephone.

1.6.18. Contracting Officer’s Representative (COR): The COR will be nominated by the requiring activity and appointed by the contracting officer by separate letter. A copy of the COR’s appointment letter will also be sent to the awarded Contractor, identifying the designated duties and limitations of the COR. The CORs’ designated duties will describe the level of responsibility (inspection only – or inspection and acceptance) and what technical or administrative aspects of the contract are to be monitored. The COR’s oversight responsibilities are not limited to the QASP since all listed contract requirements or tasks are expected to be met by the contractor at all times, the COR is authorized to conduct oversight on any and all tasks or requirements and report observations to the Contracting Officer. The COR is not authorized to change any terms or conditions in the contract that pertain to cost, schedule, performance, quality, quantity, or other legal aspects of the resulting order.

1.6.19. Special Qualifications: The contractor personnel assigned to the project shall be knowledgeable of DoD/Army financial management policies and procedures, knowledgeable of DoD/Army organizational structures; familiar with pertinent Office of Management and Budget (OMB) policies and federal financial management system requirements; and familiar with DoD policies, systems and procedures for personnel, acquisition, inventory, property and material management.

To ensure effective management of the project, the contractor shall have an understanding of the Army's Enterprise Resource Planning solutions. Expert knowledge/understanding of SAP/legacy systems and GFEBS applications of these products. The ability to draw upon additional resources and maintain a "reach back" capability that can draw upon during workload peaks.

Expert knowledge of areas such as the business processes to procure-to-pay, order to cash, budget-to-report, acquire to retire, and cost management. Compliance with Organizational Conflicts of Interest Requirements; i.e., providing specific and clear advisories when personnel submitted for staffing for this project may cause a possible conflict of interest situation so that the government may make a determination on acceptability in a timely manner.

1.6.21. Organizational Conflict of Interest: The Contractor shall not employ any person who is an employee of the United States Government or the Department of Defense, either military or civilian, if such employment would create a conflict of interest or be contrary to the policies contained in Department of Defense (DOD) Joint Ethics Regulation (JER), DOD 5500.7-R.

1.6.22. Safety: The Contractor shall safeguard and maintain all Government property as well as provide for the safety and well-being of personnel employed in the administration of this contract.

The Contractor is solely responsible and liable for following all applicable Federal, Department of Army and State of Virginia mandates and guidelines; and ensuring safe work and otherwise safe actions, behavior, and conduct of employees while at ANC. The Contractor shall comply with the provision of AR 385-10, Army Safety Program. The Contractor shall develop and implement a safety program for employees performing work under this contract. The Contractor shall submit the Safety Plan, applicable to the work at ANC, to the Contracting Officer. The Contractor shall provide the Safety Plan to the Contracting Officer or designated representative for review and acceptance with their proposal. Revisions shall be submitted five (5) calendar days prior to effective date of change. The Contractor shall have a designated safety representative who shall meet quarterly with the COR and the Safety Manager of ANC.

1.6.22.1. Life, Health and Safety: The Contractor shall be fully responsible for and shall assume all liability for compliance with all applicable regulations pertaining to the life, health and safety of Contractor personnel during execution of work. The Contractor shall hold the Government harmless for any action on its part or that of its employees, subcontractors or Contractor’s representatives, which results in illness, injury, or death to anyone on the Cemetery grounds. All rules of safety, which are or may be imposed upon the Contractor by federal, state or municipal code, and the applicable cemetery regulations shall be effectively carried out in the performance of this contact.

1.6.22.2. Medical Treatment: Medical facilities are not available for use by the Contractor on ANC. The Contractor shall be responsible for providing any medical treatment for employees. In the event that such treatment should ever be provided at a Government medical treatment facility, the total cost of such treatment to the Contractor’s employees is the responsibility of the Contractor. The Contractor shall take measure to ensure the government is reimbursed according to applicable procedures, policy, and laws governing Government provided health care.

1.6.22.3. Accident Reporting: The Contractor shall immediately notify the COR of accidents resulting in injury or death and accidents resulting in damage to Government property, supplies, and equipment. The Contractor shall report accidents IAW the requirements indicated in AR 385- 40, Accident Reporting and Records.

1.6.23. Disclosure of Information: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge nor release data or information developed or obtained under performance of this work statement, except to authorize Government personnel upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as specified in this work statement.

1.6.23.1. Disclosure of information regarding operations and services of the activity to persons not entitled to receive it, or failure to safeguard any classified information that may come to the Contractor (or any persons under the Contractor’s control) in connection with work under this work statement, may subject the Contractor’s agent, or employees to criminal liability under Title 18, Sections 793 and 798 of the United States Code. Neither the Contractor nor the Contractor’s employees shall disclose or cause any information to be disseminated concerning the operations of the activity that could result in, or increase the likelihood of, the possibility of a breach of the activities’ security or interrupt the continuity of its operation.

1.6.23.2. The Contractor shall direct to the Contracting Officer all inquiries, comments, or complaints arising from matters observed, experienced, or learned because of, or in connection with, the performance of this contract. The resolution of such inquiries, comments or complaints may require the dissemination of official information.

1.6.23.3. Inquiries received by the Contractor for work performed under this contract shall be referred to the Government for evaluation under the Freedom of Information Act (FOAI) of 1975, Public Law 93-502, 5 U.S.C. Section 552. The determination of whether records will be released will remain with the Government. The Contractor shall be responsible for search and submission of records upon request by the Government.

1.6.23.4. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the Contracting Officer. All documentation showing individuals’ names or other personal information shall be controlled and protected. The provisions of the Privacy Act of 1974, Public Law 93-579, 5 U.S.C., Section 552a, shall apply.

1.6.24. Lost and Found or Abandoned Property: The Contractor shall turn-in to the COR or other ANC representative as directed by the COR property lost on the grounds of the cemetery.

F o u n d Government property will be turned in the next business day, and found personal property will be turned in after 60 days, or as otherwise directed in accordance with ANC policy.

The Contractor shall prepare a lost and found inventory form, including the name of the person who found the items, the date, and its location when found. The government reserves the right to change its policy and procedures regarding lost and found property, and will be provide any revisions to such policy and procedures to the Contractor within a reasonable time.

1.6.25. Files: The Contractor shall maintain complete and accurate files of documentation, records, logs, and reports required under the terms of this contract IAW AR 25-1, Army Knowledge Management and Information Technology, and AR 25-400-2, The Army Records Information Management System (ARIMS). The Contractor shall not allow access to the files by any Government agency, non-Governmental agency, or individual unless specifically authorized by the Contracting Officer or COR. Files shall be made available to the Contracting Officer, COR or designated representative upon request as a contract deliverable. All files will become the property of the Government and shall be turned over to the Contracting Officer at the completion or termination of this contract.

1.6.26. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.27. Media: The Contractor is not authorized to interact with media regarding the performance of this contract, or any other matter related to ANC and the US Government.

1.6.27.1. Media Interaction: If the Contractor is interacting with a visitor who then identifies himself or herself as a member of the media, the contractor shall make every reasonable effort to contact the ANC Public Affairs Office (PAO) to assist the media member; if the PAO is not available, the Contractor shall provide the media member with ANC’s toll-free number for a follow-up response from the PAO. If the Contractor identifies unauthorized media activity on ANC, or in the vicinity of Memorial Avenue, the Contractor shall immediately report the activity to the ANC Public Affairs Office and the COR.

1.6.27.2. Identifying Media Activity: If the Contractor sees a person or group who appear(s) to belong to the media using professional audio, photographic, or video equipment or attempting to conduct interviews with members of the public on ANC grounds, the Contractor shall approach the individual(s), if possible, and ask for media identification. Contractors shall inform the media member(s) that soliciting interviews with the public is not permissible within the cemetery and that such interviews need to take place at the cemetery's entrance on Memorial Avenue. The contractor shall make every reasonable effort to contact ANC PAO to assist the media member.

If the PAO is not available, the Contractor shall provide the media member with the cemetery's toll-free number for a follow-up response from the PAO. If necessary, the Contractor shall seek assistance from ANC security personnel.

PART 2

DEFINITIONS AND ACRONYMS

2.1.1. CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY

(GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP).