W91QV122R0013 Amendment I.pdf

0011697375-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er questions submitted by potentiall offerors, extend the proposal submission date, to update the pricing spreadsheet, and update areas of the instructions and PWS from the questions.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 64

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Jan-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QV122R0013

X 9B. DATED (SEE ITEM 11)

17-Dec-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Jan-2022

CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP

BLDG. 1425

FORT BELVOIR VA 22060-5116

W91QV1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QV122R0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Jan-2022 05:00 PM to 28-Jan-2022 05:00 PM.

The following have been added by full text:

SOLICITATION QUESTIONS

1. Subject RFP No: W91QV122R0013

Reference RFP Section Instructions to Offerors: Proposal Submission and Design Package Requirements, Paragraph(s) 3. Proposal Submission, Page(s) 1, 3

Question/Comment:

The offer due date on the SF 1449 states 05:00 PM 14 Jan 2022. The due date in Instructions to Offerors states

05:00 PM EST 17 January 2022.

Answer: The offer due date in the Instructions section has been updated from 5:00 PM EST on 17 January 2022 to

5:00 PM EST on 28 January 2022.

2. Subject RFP No: W91QV122R0013

Reference RFP Section Instructions to Offerors: Proposal Submission and Design Package Requirements, Paragraph(s) b. Email Files, Page(s) 3

Question/Comment:

“The subject line of the email(s) shall be “Company Name - RFP No. W91QV1-20-R-0126”.

Answer: Proposal Submission and Design Package Requirements, Paragraph(s) b. Email Files, Page(s) 3 RFP No.

updated from W91QV1-20-R-0126 to W91QV1-22-R-0013

3. Subject RFP No: W91QV122R0013

Paragraph(s) Volume II—Technical Capability, Page(s) 4

Question/Comment:

“This volume is comprised of three subfactors as outlined below: […] Sub-factor I: Technical Approach […] Sub-factor II: Key Personnel”

Answer: Proposal Submission and Design Package Requirements, Paragraph(s) Volume II—Technical Capability, Page(s) 4 number of subfactors has been updated from three to two.

4. Subject RFP No: W91QV122R0013

Paragraph(s) d. Past Performance Questionnaire, Page(s) 6

Question/Comment:

“The Offeror’s shall initiate the Past Performance Questionnaires (Attachment B) for each of the three (3) projects selected above. The Offeror’s shall complete CONTRACT IDENTIFICATION information of the form. The

Offeror’s shall request that the owner's representative most knowledgeable of the project complete REFERENCE

IDENTIFICATION and the PAST PERFORMANCE QUESTIONNAIRE of the form”

May previously submitted Past Performance Questionnaires be re-submitted?

Answer: This is a new requirement and all submitted material shall be treated as such.

5. Subject RFP No: W91QV122R0013

Reference RFP Section Instructions to Offerors: Proposal Submission and Design Package Requirements, Paragraph(s) Volume IV - Price, Page(s) 6

Question/Comment:

Prices of materials will change dramatically based on supply and demand, the time of year ANC is requesting materials, the quantity ANC will be requesting, along with other factors.

How exactly will Monies be awarded on this CLIN? At the award of the contract or after award via Purchase

Request/Order based on the actual requirements from Arlington National Cemetery staff?

Answer: This is an IDIQ contract, so funds are awarded on orders. Materials in TE 3 are fixed price as part of the monthy CLIN X001 cost; the materials in TE 3A, 3B, 3C, and 3D are odered under CLIN X002 and will be priced using a published commercial price list plust the Contractor’s mark-up percentage applied.

6. Subject RFP No: W91QV122R0013

Paragraph(s) Volume IV - Price, Page(s) 6

Question/Comment:

“Along with the SF1449, a price model Excel spreadsheet is provided at the Government point of entry at SAM.gov which shall be filled out by the offeror. All formulas are inputed in the spreadsheet for ease of use and should not be changed.”

Please provide the above-mentioned spreadsheet.

Answer: The Spreadsheet has been posted at the Government point of entry at SAM.gov under solcitation

W91QV1-22-R-0013. An updated spreadsheet has been posted with this amendment.

7. Subject RFP No: W91QV122R0013

Paragraph(s) Volume IV - Price, Page(s) 6

Question/Comment:

“Along with the SF1449, a price model Excel spreadsheet is provided at the Government point of entry at SAM.gov which shall be filled out by the offeror. All formulas are inputed in the spreadsheet for ease of use and should not be

Please confirm the procedure if ANC orders items not on this list.

Answer: If ANC wants to order items not on the list, a modification to the contract will be awarded at that time.

8. Subject RFP No: W91QV122R0013

Paragraph(s) Volume IV - Price, Page(s) 6

Question/Comment:

“Along with the SF1449, a price model Excel spreadsheet is provided at the Government point of entry at SAM.gov which shall be filled out by the offeror. All formulas are inputed in the spreadsheet for ease of use and should not be

Under award of contract, how will the issue be addressed if monies begin to run out based on ANC requested plants?

Answer: All material items not listed as FFP as part of CLIN X001 monthly cost will be ordered on task oders under CLIN X002 as needed; and funds will be obligated on the order.

9. Subject RFP No: W91QV122R0013

Paragraph(s) Volume IV - Price, Page(s) 6

“Along with the SF1449, a price model Excel spreadsheet is provided at the Government point of entry at SAM.gov which shall be filled out by the offeror. All formulas are inputed in the spreadsheet for ease of use and should not be

Please explain in detail how we are to complete this form. For example, is the Monthly Cost of Equipment meant to be per each piece of equipment? Is the contractor supposed to detail our equipment list and quantities on this form?

Answer: This section of the spreadsheet lists equipment items that are in PWS TE 7B. All items are included but not limited to the items in the section. An updated spreadsheet has been uploaded at the Government point of entry at SAM.gov under solicitation W91QV1-22-R-0013.

10. Subject RFP No: W91QV122R0013

Paragraph(s) Volume IV - Price, Page(s) 6

Question/Comment:

“Along with the SF1449, a price model Excel spreadsheet is provided at the Government point of entry at SAM.gov which shall be filled out by the offeror. All formulas are inputed in the spreadsheet for ease of use and should not be

There are many different varieties of each material and plant listed with costs varying dramatically between them.

How is the contractor to determine the pricing for these materials?

Answer: See revision to PWS Section 1.6.17.

11. Subject RFP No: W91QV122R0013

Paragraph(s) Site Visit, Page(s) 7

Can the site visit attendee sign-in sheet be posted on SAM.gov?

Answer: All potential vendors are able to post their interest under Interested Vendors at the Government point of entry at SAM.gov under solicitation W91QV1-22-R-0013.

12. Subject RFP No: W91QV122R0013

Reference RFP Section Factor III - Price, Paragraph(s) ITEM NO 0002, Page(s) 12

“Seasonal and Special Events Materials will be delivered as ordered by the COR.”

How is the contractor to predetermine the pricing for this CLIN without an EXACT plant list with quantities and planting dates?

Answer: Orders will be placed at the time the plants are needed.

13. Subject RFP No: W91QV122R0013

Reference RFP Section Performance Work Statement: Part 1: General Information, Paragraph(s) 1.6.7.1.1, Page(s)

“The Contractor shall provide ID badges.”

Does the contractor need to provide its own specific badges or is this paragraph in reference to the badges issued by

ANC once the contractor employee is Approved?

Answer: Yes, the contractor must provide their own badges.

14. Subject RFP No: W91QV122R0013

Reference RFP Section Performance Work Statement: Part 1: General Information, Paragraph(s) 1.6.10, Page(s) 65

Question/Comment:

“The Government considers the following positions to be key personnel: Site Manager, Quality Control Manager, and Certified Pesticide Applicator. Resumes are to be provided. Key personnel identified in the proposal will be assigned positions as identified on the proposal. Projected replacement of Key personnel shall be submitted in writing to the COR and Contracting Officer for approval 15 days prior to a replacement. All key personnel shall have means of verbal communication and by e-mail with the COR, as the Cemetery anticipates communication, at a minimum, twice daily. Key personnel and alternates must be able to communicate fluently in English both verbally and in writing. “

Please confirm that Key Personnel consists of Site Manager, Quality Control Manager, and Certified Pesticide

Applicator.

Answer: Key Personnel consists of Site Manager, Quality Control Manager, and Certified Pesticide Applicator.

15. Subject RFP No: W91QV122R0013

Reference RFP Section Performance Work Statement: Part 4: Contractor Furnished Items and Services, Paragraph(s) 4.3.7, Page(s) 73

Question/Comment:

Based on historical data, a 10 cubic-yard dumpster is too small for the amount of debris generated at ANC. May a 30 cubic-yard dumpster be utilized?

Answer: A 30 cubic-yard dumpster may be used. PWS Section 4.3.7 has been updated.

16. Subject RFP No: W91QV122R0013

Reference RFP Section Performance Work Statement: Part 5: Specific Tasks, Paragraph(s) 5.3.4, Page(s) 75

Question/Comment:

Are there dangerous conditions which need to be taken into consideration when working on the Invasive Plant

Species, especially in the wooded areas? For example, what are the expectations of the contractor if poisonous snakes or dangerous animals are encountered?

Answer: The contractor will be responsible for providing personal protective equipment (PPE) and safety measures to ensure employee safety. The contractor should be aware of potential wildlife that could be encountered in the

Northern Virginia geographical area. Any specific concerns or conditions that the contractor feels need to be addressed, they will brought to the COR and will be discussed with the KO on a case-by-case basis. The PWS has been updated with new sections 5.3.5, 5.3.6, and 5.3.7.

17. Subject RFP No: W91QV122R0013

Reference RFP Section Performance Work Statement: Part 5: Specific Tasks, Paragraph(s) 5.3.4, Page(s) 76

Question/Comment:

“Work shall be carried out on a monthly basis, occurring from 1 March through 31 October.”

Please clarify if invasive species work is only to occur once a month during the above-mentioned timeframes.

Answer: 1 March through 31 October is the timeframe that the specified work is to be done. There is no specified amount of times per month that the contractor must perform the duties.

18. Subject RFP No: W91QV122R0013

Reference RFP Section Performance Work Statement: Part 5: Specific Tasks, Paragraph(s) 5.7, Page(s) 77

Question/Comment:

Can you clarify the contractor is responsible for the removal from ANC Grounds and the disposal of mulch removed during the mulching task?

Answer: The contractor is responsible for the removal of all landscape debris form the grounds of the cemetery.

19. Subject RFP No: W91QV122R0013

Reference RFP Section Technical Exhibit 3 FFP Materials/Supplies, Paragraph(s) n/a, Page(s) 95

Question/Comment:

Can you elaborate in detail how the contractor will be reimbursed for the materials/supplies included in this technical exhibit?

Answer: All items in TE 3 are FFP, and are included in the cost of CLIN X001.

20. Subject RFP No: W91QV122R0013

Reference RFP Section Technical Exhibit 3A, 3B, 3C and 3d FFP Materials/Supplies, Paragraph(s) n/a, Page(s) 97, 98, 99, 100, 101, 102

Question/Comment:

Can you confirm how the contractor will be reimbursed for the materials/supplies included in this technical exhibit?

Answer: Items in the TE 3A, 3B, 3C, and 3D are part of CLIN X002 and will be ordered on a task order basis.

21. Subject RFP No: W91QV122R0013

Reference RFP Section Technical Exhibit 7a. Anticipated Labor Categories and Estimated Hours, Paragraph(s) n/a, Page(s) Page 110

Question/Comment:

Based on historical data, the Estimated Hours Yearly listed for each labor category is quite low. Will this exhibit be updated to reflect more accurate information?

Answer: The estimated hours are based on historical data, and are estimates. The exhibit will not be updated.

22. Subject RFP No: W91QV122R0013

Reference RFP Section Technical Exhibit 7b: Equipment & Miscellaneous Items, Paragraph(s) n/a, Page(s) Page

110, 111

Question/Comment:

Are these figures listed for estimated quantity meant to be annual counts?

Answer: The totals in TE 7B are annual estimates.

23. Subject RFP No: W91QV122R0013

Reference RFP Section Technical Exhibit 7b: Equipment and Miscellaneous Items, Paragraph(s) n/a, Page(s) Page

110, 111

Question/Comment:

Based on historical data and work items detailed in the PWS, there are missing tools and equipment that are required in order to satisfy PWS tasks. Will this exhibit be updated to contain items that are needed?

Answer: An additional line will be added to the TE to say “Additional Equipment” which is a blanket statement and can include any other tool/equipment the offeror anticipates needing.

24. Subject RFP No: W91QV122R0013

Reference RFP Section Evaluation Criteria, Factor III – Price, Paragraph(s) n/a, Page 12

Question/Comment:

Is the contractor expected to submit a price for Item No 0002, 1002, 2002, 3002, 4002? How is the contractor to predetermine these prices? If so, will exact planting plans be given so the pricing will be accurate? Additionally, during this time of year, many commercial vendors are closed and/or have not completed their pricing for the upcoming season. Are the price lists to be included with the bid or after award? Additionally, give the pandemic and other factors, pricing of plant materials are changing rapidly based on supply availability. Will the contractor be allowed to add profit to the purchases? Obtaining quotes, arranging the actual purchase and delivery of the plants is time consuming. One last question, how will the delivery charges for the plants be understood at the time of bidding? Every company charges a delivery charge and based on the comments related to this Item No, only the price of the plant is to be given.

Answer: A spreadsheet has been provided at the Government point of entry at SAM.gov under solicitation

W91QV1-22-R-0013. The offeror is to provide pricing CLINs 0002, 1002, 2002, 3002, and 4002. The instructions state that a commercial price list is to be submitted with the proposal. Planting plans at ANC are constantly changing, and will be provided by the COR as they occur. Delivery charges for these materials are assumed to be associated with the offeror’s mark-up percentage.

25. Subject RFP No: W91QV122R0013

Reference RFP Section Technical Exhibit 3 FFP Materials/Supplies, Paragraph(s) n/a, Page(s) 95

Question/Comment:

Under what CLIN should the contractor price these items? Also will the contractor be reimbursed at the time these items are used or equally throughout the contract year? For a small 8A SDB these monies could add up quickly and be a burden on a small 8A business if the reimbursement will spread out over a 12 month period.

Answer: All items in TE 3 FFP Materials/Supplies should be priced under CLIN X001, which is a FFP CLIN.

26. Subject RFP No: W91QV122R0013

Question/Comment:

Is the current incumbent company able to bid the new contract?

Answer: All capable 8(a) companies are able to bid.

27. Subject RFP No: W91QV122R0013

Question/Comment:

What is the dollar amount of the current contract?

Answer: All information on the current contract, W91QV121C0066, can be accessed at SAM.gov and the

Procurement Integrated Enterprise Environment (piee.eb.mil).

28. Subject RFP No: W91QV122R0013

Reference RFP Section – Instructions to Offerors, Paragraph(s) n/a, Page(s) 72+

Question/Comment:

During site visit, a lot of construction was seen, and a lot of delays/projects were mentioned. Can the Government please clarify what is expected of the Contractor when it comes to working around sites, any expected changes/pricing considerations for these sites, communication responsibilities with construction contractors, etc-

Answer: Construction and other projects are always happening at ANC. It is the responsibility of the Site Manager to coordinate daily with the COR on any changes or delays to work. All work-arounds and solutions will be handled by the COR. The Government does not anticipate any pricing changes at this time.

The following have been modified:

ADDENDUM TO 52.237-1

ADDENDUM TO 52.237-1

Offerors are highly encouraged to attend the site visit scheduled for 29 December 2021.

1. DATE AND TIME: Wednesday 29 December 2021, at 9:00 AM EST

1 The names of no more than TWO individuals that will attend;

2 Company name, address and POC phone number; AND

3 Include the solicitation number in the e-mail.

2. ADDRESS: Arlington National Cemetery Visitors Center, before being escorted by Government personnel.

3. The Government requests attendees to travel in no more than one (1) vehicle per company. Each participating company will provide their own transportation. Offeror’s shall e-mail the following information to the Contract Specialist (CS) at jason.e.stirnaman2.civ@army.mil and the Contracting

Officer (KO) at kenneth.l.mitchell.civ@army.mil.

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

Proposal Submission and Design Package

Requirements

1. General. These instructions prescribe the format of the proposal and describe the approach for the development and presentation of the proposal data. These instructions are designed to ensure the submission of necessary information and to provide for the understanding and comprehensive evaluation of proposals.

Carefully review this section and its relationship to the evaluation criteria prior to commencing proposal preparation. Offerors shall acknowledge all solicitation amendments.

2. Submittal of Solicitation Questions. Questions, concerns, clarifications, and any other communications regarding this solicitation shall be transmitted via email to the Contract Specialist, Jason E. Stirnaman, jason.e.stirnaman2.civ@army.mil, Contract Team Lead, Oswald Pascal, oswald.pascal.civ@army.mil, the

Contracting Officer, Kenneth L. Mitchell, kenneth.l.mitchell.civ@army.mil.

THE DUE DATE FOR QUESTIONS AND COMMENTS REGARDING THIS RFP IS 5:00 PM EST

ON 4 January 2022.

When submitting questions and comments, please refer to the specific text in the RFP in the following format:

Subject RFP No: W91QV1___________

Reference RFP Section ______, Paragraph(s) ______, Page(s) _______

All questions will be answered via amendment and provided to all Offerors via the Government Point of

Entry at SAM.gov and questions will not be attributed to the submitting Offerors.

3. Proposal Submission. The offeror’s proposal shall be submitted via email as set forth below. The offeror’s proposal shall consist of 4 (four) separate volumes. The Volumes are I – Admistrative, Volume II

– Technical, Volume III – Past Performance, Volume IV – Price. The intent of this standardized format is not to limit creativity. Creativity is permitted within the parameters below to allow the Government a more fair and easy assessment of offers. THE DUE DATE FOR PROPOSAL SUBMISSIONS IS 5:00 PM EST ON

28 January 2022.

4. Discussions. It is the Government’s intent to award without discussions. Initial proposal submission should contain the offeror’s best technical proposal and prices. If discussions become necessary, the

Government reserves the right to conduct them.

Proposals shall be submitted to the following email addresses:

Contracting Officer: Kenneth L. Mitchell at kenneth.l.mitchell.civ@army.mil

Contract Specialist: Jason E. Stirnaman at jason.e.stirnaman2.civ@army.mil

Contract Team Lead: Oswald Pascal at oswald.pascal.civ@army.mil

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be appropriately numbered and clearly identified with the date and solicitation number in the header and/or footer and shall begin at the top of each page. (.doc) files shall use the following pages setup parameters:

Margins – Top, Bottom, Left, Right – 1”

Gutter –0”

From Edge – Header, Footer – 0.5” Page Size, Width – 8.5”

Page Size, Height – 11”

The following additional restrictions apply: Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Calibri fonts are required. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape.

mailto:jason.e.stirnaman2.civ@army.mil mailto:kenneth.l.mitchell.civ@army.mil mailto:jason.e.stirnaman2.civ@army.mil mailto:oswald.pascal.civ@army.mil mailto:kenneth.l.mitchell.civ@army.mil mailto:kenneth.l.mitchell.civ@army.mil mailto:jason.e.stirnaman2.civ@army.mil mailto:oswald.pascal.civ@army.mil

b. Email Files. To the extent possible, proposals shall be submitted in one email with four file volumes, unless files are too large. The subject line of the email(s) shall be “Company Name - RFP No. W91QV1-22-R-0013”. If more than one (1) email is sent, include the volume name(s) in the subject line of the email after the RFP No.

c. Page Count. The file name convention and page count for each volume is as follows:

Volume Title File Name¹ Maximum Number of Pages²

Volume I – Administrative Company Name, Volume I, Administrative

NTE 30 pages, excluding covers, title pages, executive summaries and table of contents

Volume II – Technical

Capability

Company Name, Volume II, Technical

Capability

NTE 50 pages, excluding resumes, covers, title pages, executive summaries, table of contents, drawings, and Quality Control Plan.

Volume III – Past Performance Company Name, Volume

III, Performance

NTE 15 pages, excluding covers, title pages, executive summaries and table of contents.

Volume IV– Price Company Name, Volume IV, Price No page limit.

¹ For XXXX, use the Offeror’s company name

² Those pages that exceed the page counts for each volume or attachment will not be evaluated.

d. Content Requirements. All information shall be confined to the appropriate volume. The offeror shall confine submissions to essential matters, sufficient to define the proposal details, in a concise manner, to permit a complete and accurate evaluation of each proposal. Each volume of the proposal shall consist of a Cover Sheet that identifies the Volume, Table of Contents, Summary Section and the Narrative discussion. The Summary

Section shall contain a brief abstract of the volume. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion.

Volume I – Administrative – Offerors must submit the Standard Form (SF) 1449 in its entirety. Offerors must fill in all information required in block 17a. including offeror’s Cage Code. Offerors must also return any applicable SF30 – amendment cover sheets. Both the SF1449 and the SF30s shall be signed and dated by an official having the authority to contractually bind the firm. In addition, a complete copy of the offeror’s System for Award Management (SAM) record, inclusive of Representations and Certifications shall be submitted.

Volume II – Technical Capability – Offerors shall submit all necessary information to permit evaluation of this volume. No pricing information is to be provided in the Technical Capability Proposal. This volume is comprised of two subfactors as outlined below:

Sub-factor I: Technical Approach:

The ability to perform the work outlined in PWS Section 5 must be clearly demonstrated by the capabilities shown in your proposal. Included in this section shall be the offeror’s proposed:

a. Quality Control Plan: which addresses the monitoring, inspecting, and correcting deficiencies in a manner that is appropriately tailored to the work outlined in the PWS Section 1.6.1.

b. Work Plan which details the management, and includes a staffing plan, and equipment list as they pertain to the tasks in the PWS Section 5 and Techncial Exhibits 3, 3A, 3B, 3C, 3D, and 7B (including a logistics plan for getting materials and equipment to worksite). This shall include the labor estimates for each of the tasks, and considers the information contained in the RFP to include the technical exhibits to consider scheduling**

c. Work Experience: written narrative detailing similar work experience (based on size, scope, and complexity) performed within the last five years, which addresses: which contractor or subcontractor performed the work; the type of work performed; the dates and/or time period the work was performed; the location; the type of the location (cemetery, university, sports field, etc.); the approximate dollar amount for which the contractor was responsible; the size of the property; and challenges faced in performing the work and solutions implemented. To the extent that the narrative is duplicative of narratives for Past

Performance, do not refer to the Past Performance Volume; rather, repeat the information in both volumes.

** Scheduling Considerations: a narrative that describes work scheduling considerations on an annual, seasonal, and daily basis to accomplish the tasks outlined in the PWS including any special considerations inherent in performing work at Arlington National Cemetery.

Sub-factor II: Key Personnel:

The ability to perform the work outlined in PWS 1.6.10 Key Personnel must be clearly demonstrated by the capabilities shown in your proposal. Included in this section shall be the offeror’s proposed:

a. Key Personnel matrix that clearly identifies the names of each individual proposed for each Key Personnel position identified in the PWS.

b. One (1) resume* and a letter of commitment from the individual proposed for: Site Manage and Quality

Control Manager.

*Resumes shall clearly establish that the proposed individuals meet the minimum requirements provided in the

PWS. The resumes may contain a section that indicates which experience it proposes meets the minimum requirements.

Volume III – Past Performance – Offerors shall provide information on no more than three (3) current or previous contracts performed in the last three years for projects of similar dollar value, scope, and complexity.

Offerors are advised that the Government may use past performance information obtained from centralized past performance databases and sources other than those identified by the offeror and the information may be used for both the responsibility determination and the best value decision. Contracts listed may include those entered into with Government agencies or private sectors. For contractors with no relevant corporate past performance, the

Government may take into account information regarding the past performance of predecessor companies, key personnel with relevant past performance, or subcontractors that will perform key aspects of the requirement. The

Government will evaluate the Past Performance Elements specified in the Past Performance Questionnaire

(attachment B). The Offeror shall distribute the questionnaire included in the solicitation as an attachment to their references so the form can be completed and submitted directly to the Government.

a. Contract Descriptions. This Volume shall include the following information formatted as indicated:

Contractor/Subcontractor place of performance, CAGE Code and DUNS Number.

If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization

(name, and current address, e-mail address, and telephone and fax numbers).

Government contracting activity, and current address, Procuring Contracting

Officer's name, e-mail address, telephone and fax numbers.

Government's technical representative/COR, and current e-mail address, telephone and fax numbers.

Government contract administration activity and the Administrative

Contracting Officer's name, and current e-mail address, telephone and fax numbers.

Government contract administration activity's Pre-Award Monitor's name, and current e-mail address, telephone and fax numbers.

Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers also.

Contract Type (specific type such as Fixed Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity), and secondary contract type (FP, CR, T&M, etc)).

Awarded price.

Final or projected final price /amount company is responsible for.

Original delivery schedule, including dates of start and completion of work.

Final or projected final delivery schedule, including dates of start and completion of work.

b. Performance. Offerors shall provide a specific narrative explanation of each contract, listed in part a – contract descriptions, describing the objectives achieved and detailing how the effort is relevant to the requirements of the solicitation.

For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offeror's shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offeror's shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror's or proposed subcontractor. The offeror's shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

c. New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror's shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above.

d. Past Performance Questionnaire. The Offeror’s shall initiate the Past Performance Questionnaires

(Attachment B) for each of the three (3) projects selected above. The Offeror’s shall complete CONTRACT

IDENTIFICATION information of the form. The Offeror’s shall request that the owner's representative most knowledgeable of the project complete REFERENCE IDENTIFICATION and the PAST PERFORMANCE

QUESTIONNAIRE of the form and have that individual email the Past Performance Questionnaires directly to:

Contracting Officer: Kenneth L. Mitchell, kenneth.l.mithcell.civ@army.mil

Contract Specialist: Jason E. Stirnaman, jason.e.stirnaman2.civ@army.mil

Contract Team Lead: Oswald Pascal, oswald.pascal.civ@army.mil

All responses shall be received by the date and time that proposals are due. MICC-Fort Belvoir is not responsible for responses that are not received for any reason. The Questionnaire shall be forwarded to this designated point of contact, NOT back to the offeror.

mailto:kenneth.l.mithcell.civ@army.mil mailto:jason.e.stirnaman2.civ@army.mil mailto:oswald.pascal.civ@army.mil

Volume IV – Price – The offeror shall complete the Schedule of Supplies/Services page(s) of the Standard Form

SF1449 of the solicitation with pricing for each contract line item (CLIN). Along with the SF1449, a price model

Excel spreadsheet is provided at the Government point of entry at SAM.gov which shall be filled out by the offeror. All formulas are inputted in the spreadsheet for ease of use and should not be changed. The offeror shall include a breakout of the proposed labor categories with fully burdened hourly labor rates, G&A, overhead, profit, and total estimated material and other costs. All dollar values shall be rounded to the nearest whole cent; any dollar values containing more than two (2) decimal places will be rounded to the nearest whole cent. Offerors shall not submit a price for the extension of services period at FAR 52.217-8.

ADDITIONAL INSTRUCTIONS

Data Universal Numbering System (DUNS) Number. (Applies to all proposals exceeding $3,000, and proposals of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management

(SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its bid, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds

Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number.

The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and

Bradstreet office.

SITE VISIT (STRONGLY ENCOURAGED):

1. DATE AND TIME: Wednesday 29 December 2021, at 9:00 AM EST

a. The names of no more than TWO individuals that will attend;

b. Company name, address and POC phone number; AND

c. Include the solicitation number in the e-mail.

2. ADDRESS: Arlington National Cemetery Visitors Center, before being escorted by Government personnel.

3. The Government requests attendees to travel in no more than one (1) vehicle per company. Each participating company will provide their own transportation. Offeror’s shall e-mail the following information to the

Contract Specialist (CS) at jason.e.stirnaman2.civ@army.mil and the Contracting Officer (KO) at kenneth.l.mitchell.civ@army.mil http://fedgov.dnb.com/webform mailto:kenneth.l.mitchell.civ@army.mil

EVALUATION CRITERIA

Award of this contract will be made on a best value trade off basis in accordance with Federal Acquisition

Regulation (FAR) Part 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation

Supplement (DFARS) and the Army Federal Acquisition Regulation Supplement (AFARS). The Government will select the best overall proposal based upon an integrated assessment of three (3) evaluation factors: Technical

Capability, Past Performance and Price.

FACTORS TO BE EVALUATED

The following factors shall be used to evaluate offers: Factor 1 - Technical Capability, Factor II - Past Performance, and Factor III - Price. The non-price factors, Technical Capability and Past Performance, when combined, are significantly more important than Price. Among the non-price factors, Technical Capability is significantly more important than Past Performance.. Within Factor I, Technical Capability, there are two sub-factors: Sub-factor I -

Technical Approach and Sub-factor II - Key Personnel. These Technical Capability sub-factors are of equal importance. To receive consideration for award, a rating of no less than “Acceptable” must be achieved for Factor I, Technical Capability. Within Factor II, Past Performance, a rating of no less than “Satisfactory/Neutral Confidence” must be achieved for Factor II.

As a basis for award, trade-offs between price and non-price factors are permitted. Therefore, the Government reserves the right to award to other than the lowest price. However, the degree of importance of price as a factor in determining award could become greater depending on the equality of the proposals evaluated in the non-price factors. The greater the equality of proposals within the non-price factors, the more important price becomes in selecting the best value to the Government. The Government will evaluate proposed prices for reasonableness using cost and/or pricing analysis techniques. The Government intends to award one contract as a result of this solicitation.

FACTOR I. TECHNICAL CAPABILITY

Sub-factor I. Technical Approach:

The Government will evaluate the extent to which the Offeror’s methods and approach have satisfied the requirements specified in the RFP. The proposal will be evaluated to determine the extent to which each requirement has been addressed; the extent to which the proposed approach is workable and the end results achievable; and the extent to which the Offeror is expected to be able to successfully complete the tasks of the PWS.

Specifically, the evaluation will focus on the extent to which the offeror proposes a complete, feasible approach to managing, staffing, resourcing, and scheduling tasks:

a. The Quality Control Plan addresses monitoring, inspecting, and correcting deficiencies in a manner that is appropriately tailored to the work in the PWS Section 1.6.1 at Arlington National Cemetery

b. The Work Plan that includes a staffing plan and equipment lists demonstrating the capability of performing the work outlined under each task as it pertains to staffing, allocating resources, and key personnel. Further, the equipment list shall describe all equipment to be utilized to perform tasks identified in the PWS Section

5 and Technical Exhibits 3, 3A, 3B, 3C, 3D, and 7B. The work plan shall also describe in narrative annual, seasonal, and daily considerations inherent to working at Arlington National Cemetery.

c. The extent to which the offeror’s team’s previous work experience (within the past five years) is similar in size, scope, character (cemetery or work that demonstrates high level of care such as work around monuments), and complexity.

Sub-factor II: Key Personnel:

The Government will evaluate the extent to which the Key Personnel matrix clearly identifies the names of each individual proposed for each Key Personnel position identified in the PWS and the degree to which the offeror’s proposed key personnel meet or exceed the requirements of the PWS; whether binding commitment letters are provided by key personnel; and the degree to which the offeror’s proposed key personnel meet or exceed the requirements of the PWS Seciton 1.6.10.

Combined Technical/Risk Rating Method

A Combined Technical/Risk rating methodology will be used. A single rating for each Technical Capability sub-factor will be assigned. From those ratings, an overall Technical Capability Factor rating will be determined. The

Combined Technical/Risk Ratings, excerpted below focus on the strengths, weaknesses, risk and uncertainties of the offeror’s proposal. The color rating depicts how well the offeror’s proposal meets the requirements. This rating scale will be used to evaluate Factor I – Technical Capability.

Color

Rating

Adjectival

Rating

Description

Blue Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength.

Green Acceptable Proposal indicates an adequate approach and understanding of the requirements.

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements.

Red Unacceptable Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is unawardable.

FACTOR II – PAST PERFORMANCE:

The Government will evaluate past performance of similar, recent and relevant questionnaires, assessing how well the contractor performed and how relevant the submissions are with respect to the current requirement. Recency is defined as performance within three years of the due date of the proposals. Relevancy is defined as having similar dollar value, scope, and complexity. Offerors are advised that the Government may use past performance information obtained from centralized past performance databases and sources other than those identified by the offeror and the information obtained may be used for both the responsibility determination and the best value decision. Questionnaires should demonstrate relevant contracts which are entered into with Government agencies or private sectors. For contractors with no relevant past performance, the Government may take into account information regarding the past performance of predecessor companies, key personnel with relevant past performance, or subcontractors that will perform key aspects of the requirement. If the offeror has no relevant past performance, this must be stated in the offeror’s proposal submission. The offeror’s proposal will then be listed as

“past performance unknown,” and its Past Performance factor will be given a neutral confidence rating.

Past Performance Relevancy Rating Method

Past Performance will be evaluated to assess the offeror’s relevancy of recent efforts accomplished to determine the probability of meeting the solicitation requirements. The currency, relevancy, source and context of the information, as well as general trends in the contractor’s performance will be considered. Each recent contract considered will be evaluated individually for relevancy and assigned an adjectival relevancy rating as described below.

Adjectival Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Performance Confidence Assessments Rating Method

All recent contracts evaluated as Very Relevant, Relevant, and Somewhat Relevant for which past performance information is provided will be considered; and based on all of the recent, relevant past performance information, a performance confidence rating will be assigned for each offeror, as described below.

Adjectival Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, the

Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the

Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the

Government has no expectation that the offeror will be able to successfully perform the required effort.

FACTOR III - PRICE:

The total price will be computed by adding the total for all base period CLINs and all options CLINs. The total price for CLIN X001 will be taken from cell E36 and X002 will be taken from cell E41- this number in CLIN X002 is a plug number provided by the Government and will be used for evaluation purposes only - and the total amount for the base and each option will be taken from cell E43 in the price model Excel spreadsheet.

Additionally, the Government will evaluate the Option to Extend Services under FAR clause 52.217-8 "Option to Extend Services" by adding one-half of the Offeror's final option period total evaluated price to the Offeror's total price. Thus, the Offeror's Total Evaluated Price (TEP) will include the base period and all applicable option periods. The TEP will be assessed in accordance with the guidelines in FAR 15.404 to determine that the price is fair, reasonable, and balanced.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Landscape and Gardening Services

Arlington National Cemetery and

U.S. Soldier’s & Airmen’s Home National Cemetery

PART 1

GENERAL INFORMATION

1. General

1.1. Description of Services: This requirement is for non-personal services contract in which the contractor shall provide all labor, materials, equipment and supervision necessary to perform landscape installation, maintenance, gardening and interior plant care services at Arlington National Cemetery (ANC), Arlington, Virginia and the U.S.

Soldier’s & Airmen’s Home National Cemetery (USSAHNC), Washington, DC in accordance with this

Performance Work Statement (PWS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such service providers shall be accountable solely to the

Contractor who, in turn, is responsible to the Government.

1.2 Background: ANC is our nation’s most sacred shrine and the final resting place for our most revered military and political leaders. ANC receives four to six million visitors per year - including visits from the President of the

United States, other heads of state, family members of the deceased, and millions of tourists from around the world. Approximately 6,000 funerals are conducted yearly – in addition to over 2,000 other ceremonies, such as commemorations, wreath ceremonies, and head-of-state visits. These ceremonies and funerals often receive the intense focus of the press and other media. Total acreage of ANC is approximately 639 acres, this includes the newly acquired land transfer of Memorial Avenue and Women in Military Services (WIMSA) Landscapes (See

TE 6). USSAHNC is small in comparison to ANC; however, it too is a national shrine and final resting place for those who have served our nation. This Cemetery is approximately 17 acres and conducts approximately eight (8) funerals and four (4) ceremonies annually. See TE 5 for area map of USSAHNC. Landscaping and Gardening is an integral part of preserving the appearance of the grounds at the Cemetery. In order to maintain an image of respect and dignity, ANC and USSAHNC requires landscaping and gardening services. Due to the special significance and attention both Cemeteries receive, strict adherence to these specifications is essential. Failure to meet specifications will have a negative impact on our nation’s image.

1.3. Objective: The objective of this requirement is to maintain the landscapes, tree basins, manage invasive species in riparian area and woods, and mainta in interior plants at both ANC and

USSAHNC.

1.4 Scope: The Contractor shall provide all management, supervision, personnel, supplies, materiel, and equipment to perform Landscaping, Gardening and Interior Plant Care service to support ANC and USSAHNC.