Amendment 0002 - W91QV1-20-R-0014.pdf

W91QV120R0014

0011317459

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er questions submitted by interested vendors, revise the Request for Proposal and attachments based on the Government's responses to the questions submitted and extend the response date and time for the receipt of proposals.

The response date and time for the receipt of proposals has been extended till 23 Jan 2020 @ 1:00pm ET.

The PWS, Addendum to FAR 52.212-1, Instructions to Offerors, and FAR 52.212-2 Evaluation Commercial Items have been revised.

Attachments 1, 3 and 5 have been revised and incorporated as separate documents.

SEE SUMMARY OF CHANGES FOR DETAILS

1. CONTRACT ID CODE PAGE OF PAGES

J 1 53

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Jan-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QV120R0014

X 9B. DATED (SEE ITEM 11)

23-Dec-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Jan-2020

CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP

BLDG. 1425

FT BELVOIR VA 22060-5116

W91QV1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

QUESTIONS AND ANSWERS – W91QV1-20-R-0014

Q1. Name of the current (or last) contractor.

A1. Apex Limited, Inc.

Q2. Total dollar value (Please include the Contract Number and the time period that the pricing represents) A2. The total contract value is currently $7,997,264.03. The period of performance is 1 Sep 2015 – 29 Feb 2020. The contract number is W91QV1-15-C-0066.

Q3. I am writing to request the name of the current contractor, the current contract amount and whether there are any significant changes between the scope of work in the current contract and that in the above-referenced solicitation for custodial services for Joint Base Myer Henderson Hall.

A3. The current contractor is Apex Limited Inc. The current contract amount is $7,997,264.03. There are no significant changes to the scope of the contract.

Q4. What is the current annual value of the contract?

A4. The current contract value is $7,997,264.03. This value includes a base year of 12 months, 3 option years and a six month extension IAW FAR 52.217-8 Option to Extend Services.

Q5. What is the current amount for the base year and all option years?

A5. The current contract value is $7,997,264.03.

Q6. Has the scope of work, under the new solicitation remained the same, decreased or increased compared to the current Solicitation contract?

A6. There was a slight increase in the scope of work over the current contract’s scope of work.

Q7. In the last five years has the scope of work changed?

A7. Yes.

Q8. Does the previous contractor compete this solicitation contract?

A8. The current contract was competed as a competitive 8(a) set aside.

Q9. What is the current contract term (1 base year and 4 option years)?

A9. The contract term is a base year of 12 months, three 12 -month option years and a six month extension IAW FAR 52.217-8 Option to Extend Services.

Q10. Can you give us the current personnel number?

A10. No. IAW FAR 22.1204, the contracting officer will provide a certified service employee list to the successor contractor upon contract award.

Q11. Can you give us the current supply estimated cost, including paper products and chemicals?

A11. The current estimated cost for supplies is $284,422.56 (per annum).

Q12. Can you give us the current monthly contract amounts?

A12. The estimated monthly rate is currently $158,374.00.

Q13. Can you give us an estimate of the daily population for each facility?

A13. This information is currently not available.

Q14. What is the current contract number?

A14. The current contract number is W91QV1-15-C-0066.

Q15. How many personnel the current contractor provide at the present time?

A15. The number of personnel performing on the current contract is procurement sensitive and can only be provided to successor contractor after contract award.

Q16. What is the frequency for D2- is it 2 times a day or something else?

A16. Per the legend, 2D is twice per day.

Q17. What is the frequency for 1W4, 1W5?

A17. Per the legend, 1W4 is once per week note # 4, 1W5 is once per week note #5.

Q18. What is the frequency for D2?

A18. Per the legend, 2D is twice per day.

Q19. Is the Youth Gym Building 69 or Building 414?

A19. The youth Gym is Building 483 (CDC).

Q20. Is custodial staff required to be in the Child Development Center during all of the hours that it is open (i.e., 5:30 am to 6 pm? If not, please provide the times that our staff is required to be present there. The Scope of Work states that all cleaning there is to be done after the CDC closes.

A20. The majority of the work is to be done after hours. The office, hallways, youth gym and cube areas are to be done during the daytime and trash is to be emptied during the day as well. This does NOT require a DAY PORTER.

Q21. Given the fact that restrooms and floor sweeping/mopping and vacuuming are often required at different frequencies than other tasks listed on Attachment 1, can you please provide the breakdown of square footage for carpet, restrooms, hard floors?

A21. This information is currently not available or tracked.

Q22. Are window treatments (e.g., blinds, curtains, etc.) in the NDU buildings to be cleaned once a week?

A22. Per attachment 1, yes.

Q23. There appears to be a discrepancy of 5,000 square feet between the totals for square footage in Attachments 2 and 3, in that on Attachment 2 the total for Basic is 601,538 square feet and on Attachment 3, it's listed as 606,538 and the square footage for Standard is 270,829 on Attachment 2 but is listed as 265,829 square feet. Please clarify.

A23. Basic: 601,538. Standard: 270,829. Attachment 3 has been revised.

Q24. I would like to know if companies from NY are allowed to bid on this.

A24. Yes. As long as the company has the resources to perform the work IAW the Performance Work Statement and legally allowed to work in VA, DC, and Federal facilities.

Q25. Who is the current vendor and annual price?

A25. The current contractor is Apex Limited Inc. The current contract amount is $7,997,264.03.

Q26. Can you tell us who the incumbent contractor is and what is the total value of this contract?

A26. The current contractor is Apex Limited Inc. The current contract amount is $7,997,264.03.

Q27. Will there be an extension for the due date of this solicitation?

A27. Yes.

Q28. What is the square footage of the Radar Clinic?

A28. The only services being provided at the Radar Clinic is Recycling Pickup. The square footage is not required.

Q29. Is snow removal done by the custodial contractor or someone else?

A29. There is a separate contract for snow removal.

Q30. Does the Project Manager have after-hours access to the base?

A30. Yes.

Q31. Floorcare of the CDC is not in the Statement of Work - please provide.

A31. Attachment 1, Enhanced Service is for the CDC and floor care service frequencies are clearly shown.

Q32. Please specify that in attachment 1 cell(C,34) Total Price is for the annual amount or monthly.

A32. The requirement to provide pricing per square foot for individual tasks has been removed from

Attachment 1.

Q33. Please clarify that in attachment 1 cells (C,04), (I,04), (M,04) and (O,04) should be Price/Unit to correspond with each service category.

A33. The requirement to provide pricing per square foot for individual tasks has been removed from

Q34. On Radar Clinic we need unit of measures such as the number of recycle bin and size or weight/volume or something to price the CLIN 0004.

A34. 45, large trash can size.

Q35. Please specify that CLINS 0005, 0006, 0009 and 0010 Special event and Emergency will be billed each month based on estimated 1/12th of 500500 SF regardless of workload.

A35. CLINs X005, X006, X009 and X010 are fixed price line items and is to be billed monthly.

Q36. Please confirm that optional CLINS 0011 and 0012 would be an additional charge on the top of 005, 006, 009 and 0010.

A36. Optional CLINs X011 and X012 will only be exercised if the annual square footage (500,500 sqft) for Special Event Cleaning Services in CLINs X005 and X009 are exhausted.

Q37. Please provide the current contract number for the listed above contract?

A37. The current contract number is W91QV1-15-C-0066.

Q38. Has the scope changed increased or decreased?

A38. The scope is as describe in the solicitation and is a slight increase of the current contract.

Q39. What's the monthly value?

A39. The estimated monthly rate is currently $158,374.00.

Q40. What's the total value base plus all options and extensions?

A40. The current contract amount is $7,997,264.03.

Q41. What was the set aside for the current contract?

A41. The current contract was competed as a competitive 8(a) set aside.

Q42. Who is the incumbent?

A42. The incumbent is Apex Limited Inc.

Q43. Will there be any tasks required for the parking garages and parking lots?

A43. One parking garage is to be washed down (McNair Bldg 18).

Q44. What are window Trastments?

A44. Window treatments (blinds, curtains, etc.)

Q45. Please provide the SQFT of the contractor's office and storage space for this project.

A45. Per the PWS Section 6.4.3, approximately 100 SF located at Fort Myer.

Q46. It was noted that there are hand sanitizer dispensers in all the facilities visited. It is also noted that Hand Sanitizers is not specified in the PWS as being a contractor responsibility. Are the hand sanitizer dispensers intended to be part of the current contract? If so, please revise the PWS to clearly state the requirements.

A46. No. Soap dispensers, yes.

Q47. Please provide product descriptions and usage history for all consumable supplies such as toilet paper, hand towels; seat covers, sanitary products, hand soap and trash can liners?

A47. This information is unavailable.

Q48. Are trash receptacles conveniently located near all buildings or do we need to haul trash to central bins?

A48. Not near all of the buildings. Some trash will have to be taken to the closest bin.

Q49. Will the Government please identify any products and quantity that require mandatory purchase from AbilityOne?

A49. 3.14.4. The Contractor shall obtain supplies thru the Committee for Purchase from People Who Are

Blind or Severely Disabled IAW FAR 52.208-9 - Contractor Use of Mandatory Sources of Supply or Services. This would be any product made available for sale from the stated source. These materials and products must meet the requirements of the Performance Work Statement (PWS), must not delay the progress of work, must be available from more than one source, and must not be cost prohibitive.

Q50. Do you require Day Porters if so how many are required?

A50. No.

Q51. Please provide the list of government personnel at the pre-proposal conference and site Visit and indicate their involvement in the current contract as well as their involvement is the evaluation of this procurement and the resulting follow on contract.

A51. Daniel Quinn – Contracting Officer; Stacy Alleyne – Contract Specialist (CTR); Luther Mannis – Contracting Officer Representative (COR); Karl Nesmith – Quality Assurance Manager – MICC-FB;

Shalonda Scott Boyd – Contract Specialist.

Q52. Please provide the attendance list for the site visit.

A52. The list of attendees will be posted be as attachment to an amendment to the Request for Proposal.

Q53. Is the Contract office and Space utilities currently metered? Does the current contractor reimburse the Government for metered utilities? What are the cost per year?

A53. Utilities are provided by the government. Phone connections and computer connections are at the contractor’s expense and must be arranged by the contractor.

Q54. Will the Government provide a secure yard for parking contractor owned vehicles? Will the Government provide parking and utility outages for Contractor owned electric vehicles?

A54. Parking will be in the same lots as government employees and there are no outlets for electric vehicles.

Q55. Is the contractor responsible for replacing damaged restroom dispensers?

A55. Yes.

Q56. Please provide the provisions, requirements, tasks and frequencies in the current RFP, that have been added, deleted or modified from the current contractual requirements.

A56. The PWS shows contractual requirements for the pending contract.

Q57. "High Dusting - High dusting includes surfaces above approximately six (6) feet up to ten (10) feet.

Surfaces could include items such as shelves, bookcases, storage lockers, window sills, hand rails, pictures, clocks, window blinds, ceiling fans, etc. Does this include light fixtures and vents?

A57. Yes.

Q58. Does this include removing, cleaning and replacing light covers, shatter guards and infusers?

A58. Yes.

Q59. Will vents be required to be removed?

A59. No.

Q60. It was noted during the site visit that numerous facilities have roll up shades and fabric blackout shades. The requirement for cleaning these shades is not stated in the PWS and should be treated differently that vertical and horizontal blinds. Will there be a requirement to clean the shades added to the PWS?

A60. Roll up Shades and Fabric Blackout shades are considered Window Treatments referenced in

Q61. Numerous facilities had large outside verandas. Who is responsible for servicing these areas?

A61. The servicing of these areas are not covered by this requirement.

Q62. Several building have brass floor plates. The cleaning and polish of these floor plates are not mentioned in the PWS. Will the contractor be required to clean and polish these Brass Floor plates?

A62. Yes.

Q63. Are there any Waterless Urinals in any of the facilites? If so, how many? What brand and model?

What are the required tasks and frequencies for servicing them?

A63. Yes, Fort Myer Building 59. Brand and model are not known. See Attachment 1 for frequency of tasks based on capability level required and Attachment 2 for category of service required.

Q64. Will the contractor/team be required to possess a current ISSA CIMS-GB certification or equivalent at contract’s start date and maintain ISSA CIMS-GB certification or equivalent throughout the contract period?

A64. No.

Q65. 2.1.11.1.3 The contractor shall provide alternate qualified supervisor(s) in the absence of PM to oversee contractor employee(s) performing contract services to insure services are perform IAW the PWS. A supervisory inspection of all contractor employees shall be performed to assure that they are at the duty locations and providing quality and productive service. The contractor is fully responsible for the performance and conduct of his/her employees at all times while at JBMHH facilities performing under this contract. Is this in addition to the requirement for an Alternate Project Manager?

A65. No.

Q66. Will areas be available in facilities to install wall mounted time clocks?

A66. Yes, but only in the office area provided by the government.

Q67. Can invoices be submitted every two weeks? As a small business, under FAR 52-232.1(b) we are allowed to invoice twice monthly to allow for better cash flow.

A67. For line items that have a unit of issue of “month”, submission for payment against those line items will not be applicable on a bi-weekly basis. FAR 52.232-1 is not applicable to commercial contracts and was not included by reference or full text in Solicitation W91QV1-20-R-0014.

Q68. Is the contractor required to clean the refrigerators, microwaves and ice machines located in the breakrooms/areas?

A68. No.

Q69. Please provide all Offers, the number incumbent employees on the list the contractor is required to provide the government upon request and the current position these employees are qualified for.

A69. IAW FAR 22.1204, the contracting officer shall provide the certified service employee list to the successor contractor, and, if requested, to employees of the predecessor contractor or subcontractors or their authorized representatives. The certified service employee list cannot be provided to the successor contractor prior to contract award.

Q70. The employee wages and benefits are the major direct cost passed through as a direct cost to the government. If the union will not provide the current seniority list to all bidders, giving the incumbent a significant competitive advantage over all other bidders, since they would be the only one to know actual employee seniorities. Can we be provided with a copy of the current contractor's seniority list to adequately price for accumulation of vacation time in the proposal?

A70. IAW FAR 22.1020, at the commencement of the succeeding contract, the contracting officer shall provide a copy of the list to the successor contractor for determining employee eligibility for vacation or other fringe benefits which are based upon length of service, including service with predecessor contractors if such benefit is required by an applicable wage determination.

Q71. What is the average number of year’s seniority does each of the incumbent’s employees have?

A71. IAW FAR 22.1020, the contracting officer will provide a seniority list of service employees to the

Q72. What is the total number of employees currently employed?

A72. IAW FAR 22.1204, the contracting officer will provide a certified service employee list to the

Q73. Can one of the QC Inspectors also serve as the alternate program manager?

A73. Yes.

Q74. Since FBO.gov has been shutdown we cannot review archive solicitations anymore. Therefore; please provide the provisions, requirements, tasks and frequencies in the current RFP, that have been added, deleted or modified from the current contractual requirements. Has the scope of the current contract increased since the original award? What is the difference is what is being done now and what you need in this request?

A74. There are no significant changes to the scope of the contract.

Q75. Has the cleanable square feet increase? By how much.

A75. Total cleanable square feet has increased by 750 sqft.

Q76. Are the utility hookups for washers and dryers in the Government Furnished Office and Storage spaces? Will the government allow contractor to bring a washer and dryer on site?

A76. There is no area in the provided office space for washer and dryer hookups. There are no space in tenant occupied buildings for a custodial washer and dryer.

Q77. The page limit for Past Performance state only 3 pages. Considering the amount of information the RFP is requesting, these seems to be too restrictive. Please reconsider the page limit for this section.

A77. The page limit for the Past Performance Proposal is 12 pages. The page limit for the Specific Relevant Contracts Information Sheet is 3 pages per reference. This allows for the submission of three references and three extra pages for the Summary Page.

Q78. Is there a limit on how many Past Performance reference we include in our proposal?

A78. Offerors must show past performance information, to include no more than three (3) recent and relevant contracts.

Q79. "52.208-9 Contractor Use of Mandatory Sources of Supply or Services ""Certain supplies or services to be provided under this contract for use by the Government"" Please define what supplies will be used by the Government.

A79. The only supplies used by the Government will be restroom supplies (Toilet tissue, paper towel supplies, soap, toilet seat covers, etc.).

Q80. Will the government be directly using the supplies purchased by the contractor?

A80. The only supplies used by the Government will be restroom supplies (Toilet tissue, paper towel

Q81. Can you provide a list of the supplies that the contractor will be required to purchase for the specific use of the government?

A81. The only supplies used by the Government will be restroom supplies (Toilet tissue, paper towel

Q82. Can the price and delivery information for the mandatory supplies as referenced in FAR clause 52.208-9 please be provided?

A82. Offerors can contact the points of contact listed in FAR 52.208-9 for the appropriate central nonprofit agency who can provide price and delivery information for the mandatory supplies.

Q83. Do non-profits currently provide supplies to the current contractor performing? If so, please provide a list and current price of all the Items they currently purchase through the National Industries for the Blind. If there is an anticipated price increase in the coming year, provide a list of those products and price.

A83. Yes. A list of current price of all items cannot be made available but pricing for supplies can be found on the AbilityOne Procurement List for Supplies. Instructions for contractors on “How to Purchase AbilityOne Products required by a Federal Contract” can be found at https://www.abilityone.gov/procurement_list/product_contractors.html.

Q84. Will the contractor be able to request Price Adjustments for the Quarterly increases in the AbilityOne unit prices?"

A84. Yes.

Q85. "3.5 Clean Floor (Walk-Off) Mats. The Contractor shall vacuum and clean interior floor mats. Floor mats shall be free of all visible lint, litter, debris, soil and other foreign matter. Soil and moisture underneath mats shall be removed and mats returned to their normal location. Area and throw rugs shall receive the same service. How many walk off mats are there by building? How many area and throw rugs are there by building?"

A85. This data is not available or tracked.

Q86. Please provide the statistics for doors that have glass in order for bidders to bid doors with glass cleaning:

Number of entry/exit doors with glass for each building The sizes of each entry/exit doors with glass within each building" A86. This data is not available or tracked.

Q87. Will the government require company logos on the uniforms? Does the contractor have to pay for the back support safety shoes or is the employee’s responsibility? It is not addressed in the CBA.

A87. Company logos are required to identify contractor employees. Payment for back support safety shoes is an issue between the contractor and the employers and/or union.

Q88. What is the historic workload for removing spots up to two (2) square feet from carpets?

A88. Approximately 80 over the period of the current contract.

Q89. Will contractor be required to have a minimum number of personnel or Day Porters in any of the facilities during normal operation hours?

A89. Day Porters are NOT required. The contractor is responsible to provide the number of employees to perform the required tasks. The government cannot suggest the number of people that will be required to accomplish the tasks. The government can only specify the tasks to be performed.

Q90. "3.4 Stairways/Elevators/Handicap Lifts. The Contractor shall clean all floor surfaces IAW the non-carpeted and carpeted requirements as appropriate. Stair guards, handrails, wall caps, and baseboards shall be free from grease and grime. The Contractor shall remove all marks, dirt, smudges, scuffs, and other foreign matter from adjoining stairwell walls, up to seventy-two (72) inches height from stair tread level, to provide or maintain a clean, uniform appearance. How many Elevators are there building? How many Handicap Lifts are there by building?"

A90. Total elevators: 32, Total Handicap Lifts: 6. Note that handicap lifts are located outside of the building and do not affect the custodial contract.

Q91. Can you give us the current number of personnel are employed by the incumbent?

A91. IAW FAR 22.1204, the contracting officer will provide a certified service employee list to the

Q92. What is the count of paper towel and soap dispenser? Also please provide manufacturer name for the dispensers currently in the buildings.

A92. This information is currently not available. Please provide a proposal based on the information provided in the solicitation.

Q93. Should the contractor limit the number of decimal places used for “price per SF” considering the potential affect when small prices are used in a calculation? If so to how many decimal places should the contractor use for price per SF?

A93. Use no more than three digits past the decimal point when calculating “Total Price/SqFt”.

Q94. How many people are being used for evening cleaning?

A94. This information is considered to be procurement sensitive.

Q95. Who is the current incumbent?

A95. The incumbent is Apex Limited Inc.

Q96. What is the value of the incumbent’s contract?

A96. The current contract amount is $7,997,264.03.

Q97. Has there been any modification to the current contract that has impact pricing?

A97. No.

Q98. Attachment 3 states, "Changes, if any for the addition or deletion of buildings or building square footage adjustments can be made into the contract when needed and agreed upon between the contractor and the COR. The square Footage may also fluctuate due to addition/deletion of areas/buildings, but Unit Cost ($/SF/Year) remains the same for the given contract year." Has this happen during the current contractors term?

A98. Yes.

Q99. In attachment 3, is the contractor supposed to put a dollar amount that will be calculated by multiplying the Square Feet?

A99. Yes. For filling out Attachment 3, to establish the price per square foot per level of service per year, multiplying the cost per square foot by the number of square feet should total the yearly price. For instance, the yearly cost for Standard Service is $XXXX.XX. Then the price per sqft will be $XXXX.XX/Number of square feet for Standard Service.

Q100. Is the contractor supposed to fill out SF 1449 Item CLINS - pg. 3-37?

A100. Yes. See Addendum to FAR 52.212-1 – Volume 3: Price Proposal.

Q101. Is the contractor supposed to provide an excel spreadsheet with the work up demonstrating (1) Materials and Supplies; (2) Labor (Direct and Indirect); (3) General & Administrative (G&A); (4) Overhead;

and (5) Profit.?

A101. Offerors can submit the Price Breakdown for the Price Proposal in excel as long as the proposal format is applied. Offerors are not limited by medium as long as the document is accessible by the Contracting Officer and Contract Specialist.

Q102. Is this contract required to be a Union based contract?

A102. No, but it is the contractor’s responsibility to comply with all labor laws. The Service Contract Act applies. See 41 U.S.C. 6707(c) and FAR 22.1008-2, Successorship with incumbent contractor collective bargaining agreement. The successor contractor must pay wages and fringe benefits (including accrued wages and benefits and prospective increases) to service employees at least equal to those agreed upon by a predecessor contract for the base period.

Q103. If so, will the awardee be required to join the Union?

A103. No.

Q104. Reference. C. Proposal Preparation Instructions - Volume 1. Technical Proposal, RFP Page#49, The Government states that Volume 1 should include "at a minimum" resumes and commitment letters for the proposed Project Manager and Alternate Project Manager. In addition to these requirements, what other information does the Government want in this Volume?

A104. For the Technical Proposal, the Government will only evaluate the resumes for the Project Manager and the Alternate Project Manager. Offerors are required to submit letters of commitment for both the Project Manager and Alternate Project Manager.

Q105. Reference C. Proposal Preparation Instructions - Volume 1. Technical Proposal, RFP Page#49, Do resumes and letters of commitment count against the total page count of 13 pages for Volume 1?

A105. Yes.

Q106. Who is/are the incumbent contractor(s) and subcontractors for these services?

A106. The incumbent is Apex Limited Inc.

Q107. What is the current annual contract value for these custodial services?

A107. The annual contract value is considered procurement sensitive.

Q108. Reference Performance Work Statement; pages 84-111 of the RFP, is the Performance Work Statement and scope of the contract for solicitation # W91QV120R0014 the same as the current/previous contract?

A108. No.

Q109. Addendum to FAR Clause 52.212-1 - Instruction to Offerors - Commercial Items; A. Proposal Submittal and Inquiries; Site Visit; pages 47-48 of the RFP. Will the Government please provide a list or sign-in sheets of the attendees of the Site Visit that was held on January 3, 2020?

A109. The list of site visit attendees will be posted with this amendment of the RFP.

Q110. Performance Work Statement, 3.0 Performance Requirements and Standards; Attachment 1, Custodial Work Capability Levels; pages 95 and Attachment 1 of the RFP.

QUESTION: In the fitness centers, is the custodial contractor responsible for cleaning the fitness equipment?

A110. Yes.

Q111. Reference Addendum to FAR Clause 52.212-1 - Instructions to Offerors - Commercial Items; C.

Proposal Preparation Instructions, Proposal Content, Volume 2 Past Performance; and Attachment 5:

Specific Relevant Contracts Sheet; pages 49-50 and Attachment 5 of the RFP.

QUESTION: Can offerors attach CPARS documents/evaluations as an exhibit to the Volume 2 - Past Performance document without them being counted toward the 12 page limit for this proposal volume?

A111. No.

Q112. Addendum to Far Clause 52.212-1 (Instruction to Offerors), Section C. (Proposal Preparation Instructions), Subsection Volume 2 (Past Performance) states that the offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. Can the government clarify if government will accept past performance from a teaming partner which will be utilized as a major subcontractor?

A112. Yes, the Government will consider past performance from a major subcontractor (responsible for at least 10% of work).

Q113. PWS Section 2.1.11.1 (Project Manager) states that the Project Manager and Alternate Project Manager shall have a minimum of 5 years of experience in the position as a PM or Alt PM for custodial services in commercial or residential areas or communities that have performed on a contract where the area of buildings add up to over one million square feet. a) Can the government clarify if the government is looking for just the size or a building with complex requirements? I could have a PM with 1M SQF in a warehouse with no complexity at all or a PM with 500K SQF in a very complex building. Please clarify the requirement for the PM.

A113. Complex requirement experience is not required.

Q114. PWS Section 3.3.2.2 (Stripping/Finishing) states that the Contractor shall strip, scrub, seal, and wax floors as necessary to maintain a uniform glossy appearance. The Contractor shall ensure the wax is non-skid as directed by the COR/ACOR. The Contractor shall not be responsible for moving chairs, trash receptacles, or other easily moveable items to maintain floors underneath these items. a) Can the government clarify if government personnel will be responsible for moving chairs, trash receptacles, or other easily movable items to maintain floors underneath these items?

A114. The contractor is not responsible for moving the items referenced in the question.

Q115. If not, will the government hold harmless the contractor for collateral damages caused due to the corrosive nature of the chemicals used to strip floors. The potential for collateral damage to these items is a high risk.

A115. No. Contractor personnel must use caution when performing this task.

Q116. PWS Section 6.4.6 (Materials) states that the recycle dumpsters located outside of the buildings are for the use of everyone on JBM-HH. The contractor shall empty the recycle containers and places the recycled material into the outside dumpsters. a) Can the government clarify if the contractor will be able to utilize government dumpsters for Non-Recyclable trash disposal?

A116. There are separate dumpsters for trash disposal.

Q117. Can the government clarify if the contractor will be responsible for any costs associated with trash and recycle dumpster rentals and pickup services?

A117. Refuse Pickup of the dumpsters is a separate contract and is NOT a responsibility of the custodial contractor.

Q118. Attachment 4 (Collective Bargaining Agreement) states that the Collective Bargaining Agreement’s expiration date is June 30, 2020. a) Can the government clarify if the contractor is to utilize the negotiated rates effective 07/01/2019 that are noted on Addendum A of the Collective Bargaining Agreement when generating proposal for the Base Year and all Option Years without any escalation?

A118. It is the contractor’s responsibility to comply with all labor laws. The Service Contract Act applies, so the awardee must pay service employees in accordance with the applicable wage determination. See 41 U.S.C. 6707(c) and FAR 22.1008-2, Successorship with incumbent contractor collective bargaining agreement.

The successor contractor must pay wages and fringe benefits (including accrued wages and benefits and prospective increases) to service employees at least equal to those agreed upon by a predecessor contract for the base period. Offerors should consider the applicable wage determination when preparing their proposals. For information about price adjustments, please see FAR 52.222-43.

Q119. Can the government clarify if the government will issue a contract modification when a new Collective Bargaining Agreement is negotiated?

A119. The Government will incorporate the applicable wage determination into the contract as a result of a new Collective Bargaining Agreement or otherwise IAW FAR Subpart 22.10-2.

Q120. Attachment 4 (Collective Bargaining Agreement), Article XXXIII (Successors and Assigns) states that the Collective Bargaining Agreement shall be binding upon, and shall insure the benefits of the parties hereto, their successors and assigns.

a) Can the government provide tenure level data on all current employees in order to determine vacation benefits? The information is required to generate adequate pricing for bid submission.

A120. IAW FAR 22.1020, the contracting officer will provide a seniority list to the successor contractor upon contract award.

Q121. Page 88, Section 2.1.6, What type of injuries does the government considered to be minor personnel injuries?

A121. Anything not requiring emergency medical treatment.

Q122. Page 88 Section 2.1.7.1, Will the government confirm the current number of personnel working on the current contract under the existing Collective Bargaining Agreement?

A122. IAW FAR 22.1204, the contracting officer will provide a certified service employee list to the

Q123. Page 89, Section 2.1.8, Is the Quality Control Plan (QCP) required to be submitted at contract award (ACA) or at proposal submission?

A123. The QCP is not required at proposal submission.

Q124. Page 90, Section 2.1.11.1.2, Are resumes required for the individuals that work in the child development center (CDC) that are identified in the RFP to be Key Personnel?

A124. No.

Q125. Page 96, Section 3.3, Will the Government provide the frequency required for the strip waxing and polishing of hard wood floors? Specifically, the basketball court and racquetball courts.

A125. Per Attachment 1, twice per year for Enhanced Service Buildings and NDU Buildings; once per year for Standard Service Buildings and Basic Service Buildings

Q126. Page 96, Section 3.3.1, The statement "The contractor shall not move chairs and other furniture to clean underneath", is stated several times in Section 3 of the PWS, are these statements accurate?

A126. Yes.

Q127. Page 96, Section 3.3.1, "NDU buildings 61 62 & 64 shall have hallways and entrances cleaned at no extra cost to the government" is this a correct statement?

A127. Yes. They are included in the cleanable square footage and are to be cleaned. After hours cleaning of these areas is not to be invoiced at an additional cost.

Q128. What is the Distance from each building to the trash dumpsters?

A128. The distance from each building to the trash dumpsters varies per building.

Q129. Page 98, Section 3.11.1, What is the height of exterior glass cleaning to be cleaned by the contractor?

A129. 10 feet.

Q130. Page 98, Section 3.13, The Child, Youth, and School Services, is categorized under the Periodic Cleaning Services, what is the frequency in which these areas are cleaned, i.e. daily, weekly, month, etc.?

A130. Attachment 1, Custodial Work Capability Levels, shows the CDC is to receive Enhanced Service.

This attachment shows each task and the frequency to be performed. The Army Regulation (AR 608-10) shown in the legend requires hospital quality service for the CDC.

Q131. Can the Government provide clarification on each specific level of cleaning. i.e., Standard, Basic, Enhanced? Does these levels meet or exceed the APPA's cleaning standard for each of the tasked areas?

A131. Attachment 1, Custodial Work Capability Levels lists all tasks and frequencies for each of the

Service levels. These are per IMCOM standards that must be met.

Q132. Can you confirm the closing date of the 1st Battalions Headquarters of Bldg. 313? Will this building receive cleaning up to closure date?

A132. Closure date is not available at this time and custodial service is to continue up to closure date.

Q133. Page 110, Section 6.4.3.2, Are janitor closets located in all buildings, identified within this solicitation, if so, on which floors are they located?

A133. There are janitor closets in all buildings. Closet locations vary depending upon the building. Exact location can be determined during the phase in period of the contract.

Q134. Page 90, Section 2.1.1 , Will the government confirm that the Key Personnel Positions of Project Manager and Alternate Project Manager are not required to be on-site full time?

A134. One of the two must be on site or on call during normal hours and after hours while employees are on-site.

Q135. Please confirm, if the window cleaning is for interior and exterior both or is only for interior.

A135. Both. Exterior cleaning is only for the first floor.

Q136. Please provide the square foot details of Hard Floors, Wood floors and Carpet Floors etc.

A136. Square footage of buildings is not broken down per type of covering.

Q137. Pg 97, Para 3.9 Drinking Fountains, Please provide the quantity of Drinking Fountain in all the facility.

A137. This information is not available. Typically there will be one per floor, but is not always the case.

Q138. Pg 96, Para 3.4 Stairways/Elevators/Handicap Lifts, Please provide the quantity of elevators and Handicap Lifts in the buildings.

A138. Number of Elevators is 32. The handicap lifts are located outside of the buildings.

Q139. Please provide the seniority list (List of employees in the current contract).

A139. IAW FAR 22.1020, the contracting officer will provide a seniority list of service employees to the

Q140. Pg 97, Para 3.7.1 Clean and Disinfect, Please provide the quantity of restroom fixtures like showers, toilets, urinals, Mirror, Vents in each buildings.

A140. This information is currently not available. Please provide a proposal based on the information

Q141. Pg 97, Para 3.7 Restrooms/Toilet Areas/Locker Rooms/Saunas, Please provide the square footage of the Restrooms and Locker rooms.

A141. This information is currently not available. Please provide a proposal based on the information

Q142. Please provide the list/quantity of furniture in the buildings.

A142. This information is currently not available. Please provide a proposal based on the information

Q143. Please confirm if the frequency 2D/5W in the Attachment 1 means 5W - 5 days a week and 2D - twice a day.

A143. 2D/5W is twice per day five days per week. 2D is twice per day.

Q144. Pg 98, Para 3.11 Clean Interior Glass, Please provide the quantity of windows and Mirrors in each buildings.

A144. This information is currently not available. Please provide a proposal based on the information

Q145. Please provide the floor map of each building.

A145. Floor Maps cannot be provided for security reasons.

Q146. Pg 96, Para 3.3.1 Facility Cleaning Services, Please provide the square footage of the basket ball Court and Racquetball floors.

A146. This information is currently not available. They are included in the cleanable square footage of the building.

Q147. Pg 96, Para 3.3.3 Carpeted Floors. & 3.3.3.1. Removable (Area and Throw) rugs, please provide the quantity of the removable rugs & Rugs and Carpets in each building.

A147. This information is currently not available. Please provide a proposal based on the information

Q148. Attachment 5, Items 2 & 5 appear to request the same information. Could you please confirm that the Government wants us to submit the original, revised and final (or projected) completion dates/delivery schedule dates just once.

A148. Attachment 5 has been revised to clarify what is required.

Q149. In reviewing the CBA there is a significant discrepancy in the Pension. The second page of the National Service Contract Agreement Addendum B Pension, Health and Welfare Benefit funds, section 2 Mau-U Service Contract Trust Fund. It reads “effective July 1, 2017, the employer shall pay four dollars and fifteen cents ($5.01) per hour for each hour paid,…” then later on Addendum A under “Pension” it states “$1.09” per hour paid. These are significant discrepancies when considering the pricing of the contract.

Can we get clarification on the document of reference? Should we use Addendum B or Addendum A? or is their a more current version available?

A149. There appears to be typos in Addendum B, Section 2: Man-U Service Contract Trust Fund. Refer to Addendum A for the correct wage and fringe rates.

Q150. Can a seniority list be provided for the current employees? Names can be redacted.

A150. No, IAW FAR 22.1020, the contracting officer will provide a seniority list of service employees to the

Q151. The CBA expires in June 2020. Will the government consider equitable adjustment?

A151. Fair Labor Standards Act and Service Contract Act price adjustments will be made in accordance with 52.222-43.

It is the contractor’s responsibility to comply with all labor laws. The Service Contract Act applies, so the awardee must pay service employees in accordance with the applicable wage determination. See 41 U.S.C.

6707(c) and FAR 22.1008-2, Successorship with incumbent contractor collective bargaining agreement.

The successor contractor must pay wages and fringe benefits (including accrued wages and benefits and prospective increases) to service employees at least equal to those agreed upon by a predecessor contract for the base period. Offerors should consider the applicable wage determination when preparing their proposals.

Q152. Attachment 3 Cost per Square Foot per building states building square footage provided are estimates only and shall be verified by Offeror; offeror were only allowed to visit three buildings and measuring-verifying were practically not possible; kindly provide accurate Square footage information.

A152: All known cleanable square footage is listed in the attachments.

Q153. Can we request copies of drawings for each building?

A153. Drawings for each building will not be made available for security reasons.

Q154. Is current contract different from previous contract?

A154. The current requirement is slightly different the previous contract.

Q155. Will client provide the office and storage space in each location? Is contractor liable for anything including utilities?

A155. Office space will be on Fort Myer only. Janitor closets are provided in each building. Utilities will be provided by the government, but phone and computer/internet access must be provided and arranged by the contractor.

Q156. Will Contractor get assigned parking space for vehicles? Can vehicles be left on site overnight?

A156. There will be no assigned parking spaces. Contractor vehicles can be left on site overnight, but no personal vehicles may not be left overnight.

Q157. Vehicles like golf carts etc. allowed on site?

A157. All vehicles like this can be used on Joint Base Myer – Henderson Hall if equipped with appropriate safety lights and signage indicating contracting company’s name. Yes, they would be allowed on site. Note that there are no charging stations for electric vehicles.

Q158. Any asbestos present in any building? Any special provisions we need to follow for the same?

A158. Yes, but it is covered. No special provisions required.

Q159. All building have more than one story have elevators? Can it be used to carry material-equipment?

A159. Not all multi-level buildings have elevators. If an elevator is present, it can be used to carry material and equipment. If a freight elevator is present in the building, it would be the one to use for this purpose.

Q160. Some building may fall under historical buildings: any special provisions required?

A160. No.

Q161. Any access restrictions at any building for clean up?

A161. Yes. One building requires escort by building personnel.

Q162. Any type of exterior cleaning required including but not limited to Snow?

A162. There is NO snow removal required. First floor window cleaning is required.

Q163. Who provides area/entrance mats/rugs? Who cleans them?

A163. If entrance mats/rugs are present, the contractor is to clean them.

Q164. During walkthrough it as mentioned that building 313 -portion of the building will be turned as storage area’ will affect the scope of services? Any other building have similar situation?

A164. Not known at this time.

Q165. Up to what height do we clean the ceiling?

A165. 10 feet. Nothing that would require a lift to reach. Only the use of a ladder would be required.

Q166. Building 62 have large no. of arts/displays all over on walls and other parts of the buildings; do we clean them? If yes what is the frequency? Are there any other buildings have similar attributes like building 62?

A166. Yes. Per Attachment 1 it would be done weekly if glass incased. If not encased in glass, it would NOT be cleaned by the contractor. Conmy Hall on Fort Myer (Building 241) also has display cases that must be cleaned.

Q167. Any equipment including but not limited to fridge, oven, microwave etc. or exercise equipment part of the scope for cleaning? If yes what is the frequency?

A167. The cleaning in these areas is limited to the floors, tables and chairs. No equipment except exercise equipment would be cleaned.

Q168. The RFP States“The Project Manager and the Alternate Project Manager shall have a minimum of five (5) years of experience in the position as a PM or Alt PM for custodial services in commercial or residential areas or communities that have performed on a contract where the area of buildings add up to over one million square feet”. Our question now pertains to the Alternate PM, can the Government lower the requirement for the Alt. PM, since s/he will only be in the position in the absence of the PM, which would be a limited amount of time?

A168. No

Q169. You stated on all frequency you want a price per frequency, we do not have any idea how many sq.

ft. each frequency is on attachment 1, on the bottom of the attachment the total price is for what? We are asking if you want each frequency per sq. ft. price? Can you clarify that this question, the second thing is when will the questions and answers be posted. It seems like the time is running out and the technical proposal page limit is thirteen (13) pages, can the page limit be extended? It would be great if you answered, this questions.

A169. The requirement to provide the pricing per sqft on…