Questions and Answers as of 01_24_2020.pdf

Amendment to Solicitation

W91QV1-20-R-0005

Question Page Number / Reference

Answer Updated in Amended in Solicitation

Will the Government extend the deadline for question submission to allow offerors the opportunity to submit questions after the January 30, 2020 site visit?

52.212-1 – Instruction to Offerors – Commercial Items Submittal of Solicitation Question

Questions, Post site visit, may be submitted by February 3 at 5:00 PM Eastern Standard Time. An Amendment will be posted with answers.

YES

Will the Government confirm Small Business Subcontracting Plans are not required for 8(a) Small Business offerors

52.212-1 – Instruction to Offerors – Commercial Items B.

Volume II – Technical Capability

8(a) Small Business firms are NOT required to submit subcontracting plans.

YES

A Subcontracting Plan is also required as Part 3 of Volume II, Technical Capability. Will the Government confirm 8(a) Small Businesses are exempt from including a Small Business Subcontracting Plan with its proposal?

Offerors – Commercial Items D.

Volume IV – Subcontracting Plan

8(a) Small Business firms are NOT required to submit subcontracting plans.

YES

“One of the hard copies of each volume shall have the Offeror’s name and any other information identifying the Offeror (i.e. address;

phone number; name

52.212-1 – Instruction to Offerors – Commercial Items (Addendum), Proposal Preparation & Organization

3 Hard Copies are required and 3 electronic copies, redaction is not required. The redacted SF 1449 is Optional.

of subcontractors) redacted.” Per Compliance Matrix on p.114, only one hard copy (“original”) of each volume is requested.

Is the Government requesting a redacted hard copy version of each volume in addition to each of the five original hard copy volumes requested “Proposals submitted in response to this solicitation shall include the following identified volumes:

Cover Letter/Completed 1449, Technical Capability, Past Performance, and Price.”

…and Proposal Preparation & Organization, p. 113:

“The Volumes are arranged to incorporate the factors used to evaluate the proposal:

Volume I – Cover Letter/Completed SF 1449, Volume II- Technical Capability to include; Quality Control Plan, Key Personnel Resumes, and Management Plan. Volume III – Past Performance, Volume IV – Subcontracting Plan, 52.212-1 – Instruction to Offerors – Commercial Items (Addendum)

Volume III – Letter(s) of Recommendation – Minimum of 1 V3.doc as applicable, and Volume V –Pricing, and Price Model (Attach A).”

Will the Government confirm the correct title and content for Volume III is Letters of Recommendation (per p. 116 instructions and p.118 evaluation factor)?

What constitutes confirmation of active registration in

SAM?

Offerors – Commercial Items A.

Volume I – Cover Letter / Signed / Completed SF 1449

A PDF of your firm’s active registration with reps and certs downloaded from Beta.sam.gov.

NO

The CBA document provided was a bridge with summary of changes. Can the Gov’t provide the complete document (CBA) for review?

N/A

The current CBA is referenced in the solicitation. It is the duty of the offeror to obtain the current CBA referenced in the solicitation.

NO

WTB North and South Fleet Dispatching Operations Services in accordance with the Performance Work Statement. Not to exceed 4160 hours per year.” The scheduled operating hours of shuttle services for weekdays and weekends far exceed these hours. Are dispatching services not required during evening hours and weekends?

ITEM 0002 Dispatching takes place typically from 0800 to 1700 Monday through Friday and most are pre-arranged.

NO

Is there only one shuttle bus used per scheduled route?

PWS TE #4 Shuttle Bus Service Schedules.

Page 56-63 of 119

Yes, one bus per route.

NO

Please provide instructions for Hand Delivery proposal submission.

Proposal Submission

Mission Installation Contracting Command Care Of Harry W Shatto – Contracting Officer 9410 Jackson Loop, Bldg. 1425 Fort Belvoir, Va.

22060

Volume V – PRICING and PRICE MODEL references the file name ‘WTB Transportation Services V3.doc’.

However, there is no reference to the Attachment A price model Excel spreadsheet, in terms of the required file name and number of hard copies. Please clarify the requirement.

52.212-1 – Instruction to Offerors – Commercial Items (Addendum), Compliance Matrix

Attachment “A” Price Model will be referenced in the Amendment “Attachment

A.XLS”

YES

Are the CBA rates the same as the SCA rates

Reference: RFP Section CBA and Wage Determination Attachment, Paragraph(s): All paragraphs; Page(s):

All Pages.

The CBA rates are not the same as the SCA rates.

Are all non-management positions governed by the CBA?

Reference: RFP Section CBA and Wage Determination Attachment, Paragraph(s): All

The CBA rates are applicable to all FLSA exempt employees. The Department of Labor provides guidance.

WWW.DOL.gov

What are the current labor categories and

Reference: RFP Section CBA and

The labor categories provided in the rates applied within the CBA?

Wage Determination Attachment, Paragraph(s): All solicitation are 01050 Dispatcher and 31290 Shuttle Bus Driver.

The phrase ‘all other terms and conditions of the current agreement apply’ within the CBA.

Vendors need a copy of the entire agreement for bidding purposes.

Will the government please provide the complete CBA in an amendment?

Reference: RFP Section CBA and Wage Determination Attachment, Paragraph(s): All

The current CBA is included as an attachment in the n the solicitation. It is the duty of the offeror to obtain the full CBA referenced in the solicitation from the referenced union.

The CBA does not address Health and Welfare. Are vendors to use the existing localized SCA H&W rates for bidding purposes or another value? Please provide if different.

Reference: RFP Section CBA and Wage Determination Attachment, Paragraph(s): All

H&W rates must meet either the SCA DOL rates or the rates under the CBA. If your firm is covered under a CBA those rates are applicable. If your firm is NOT under a CBA the SCA sets the minimum rates applicable.

NO

Will the Government clarify how many hard copies and electronic copies are required for submission? The compliance table reads as though 1 hard copy is requested as well as 3 electronic copies.

While paragraph 1 states a redacted copy is requested in addition to a non-

RFP Reference:

52.212-1 – Instruction to Offerors – Commercial Items (Addendum), Section, PROPOSAL

PREPARATION &

ORGANIZATION

and COMPLIANCE

MATRIX

Paragraphs: 1, 2, 4 and compliance table.

Pages 113 and 114

3 Hard Copies are required and 3 electronic copies, redaction is not required.

redacted copy for all volumes. How many hard copies and electronic copies are to be redacted, and how many hard copies and electronic copies are to be non-redacted?

Paragraph 1 states redacted copies are required for all volumes. However, offerors are required to submit a redacted copy of SF 1449 in Volume 1? The SF requires company specific information.

Please clarify the Government’s request for a completed and redacted SF 1449 in Volume 1.

RFP Reference:

Instruction to Offerors – Commercial Items (Addendum), Section, PROPOSAL, PREPARATION &

ORGANIZATION

and COMPLIANCE

MATRIX

Paragraphs: 1, 2, 4 and compliance table.

Pages 113 and 114

Redaction of the SF1449 is not a Factor in the Basis of Award.

YES

Paragraph 4 states Volume 3 is to include past performance and is to be titled as Past Performance, however requirements in the compliance matrix state only a Letter of Recommendation is requested and Volume 3 is to be titled Letter of Recommendation.

Will the Govt. please clarify if any additional past performance

RFP Reference:

52.212-1 – Instruction to Offerors – Commercial Items (Addendum), Section, PROPOSAL, PREPARATION &

ORGANIZATION

and COMPLIANCE

MATRIX

Paragraphs: 1, 2, 4 and compliance table.

Pages 113 and 114

No Past Performance is needed nor is it a Factor in the Basis of Award.

information regarding past experience required in Volume 3 and what Volume 3 should be titled?

The compliance matrix states the file name for the price narrative volume should be “WTB Transportation Services V3.doc” This conflicts with the file naming convention for Volume 3-Letter of Recommendation.

Does the Govt. still wish for Volume 5 to be “WTB Transportation Services V3.doc?

Yes use Volume 5 for the “WTB Transportation Services V3.doc

The Government requests a subcontracting plan in both Volume 2:

Technical Capability and Volume 4:

Subcontracting Plan.

Please clarify if the Government wishes offerors to include the Subcontracting Plan in both volumes?

RFP Reference:

52.212-1 – Instruction to Offerors – Commercial Items (Addendum), Section

PROPOSAL

PREPARATION &

ORGANIZATION,

COMPLIANCE

MATRIX, B. Volume

II – TECHNICAL

CAPABILITY,

PROPOSAL

CONTENT Part 3, and D. Volume IV - Subcontracting Plan, Paragraphs:

PROPOSAL

PREPARATION &

ORGANIZATION

paragraph 4 and compliance table, B.

8(a) firms are not required to provide a subcontracting plan with the proposal.

Volume II –

TECHNICAL

CAPABILITY

paragraph 4, and D.

Volume IV - Subcontracting Plan, paragraph 1. Pages 113, 114, and 116

The Government will not accept or respond to any further questions with the exception of questions submitted by attendees of the non-mandatory site visit beyond the January 30 deadline. An Amendment will be issued on or after February 3rd 2020 with responses to questions submitted by attendees to the site visit. The Due Date and Time for receipt for proposals remains unchanged.