W91QV1-19-B-0004_TRANSIENT_BILLETING_SVS_FT_AP_HILL.pdf

SEE ADDENDUM

(No Collect Calls)

W91QV119B0004 16-Apr-2019

b. TELEPHONE NUMBER

703-806-1083

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 15 May 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91QV19. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

PAMELA . R. BEHARRIE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011275104-0002

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP, SUITE 101

BLDG. 1425

FORT BELVOIR VA 22060-5116

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W26DJ2 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DPTMS - FT. A.P. HILL

JOSEPH M POIRIER

18902 A.P. HILL DRIVE, BLDG. 1654

FORT. A. P. HILL VA 22427-3109

TEL: 804-633-8323 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$38,500,000

NAICS:

561210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF89

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W91QV119B0004

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

LABOR - TRANSIENT BILLETING SERVICES

FFP

BASE YEAR, LABOR - TRANSIENT BILLETING SERVICES, IN

ACCORDANCE WITH THE ATTACHED PERFORMANCE WORK

STATEMENT (PWS) AND PERFORMANCE REQUIREMENT SUMMARY

(PRS).

FOB: Destination

PURCHASE REQUEST NUMBER: 0011275104-0002

PSC CD: M1JZ

NET AMT

0002 1 Each eCMRA BASE YEAR

FFP

BASE YEAR, eCMRA IN ACCORDANCE WITH THE ATTACHED

PERFORMANCE WORK STATEMENT (PWS) AND PERFORMANCE

REQUIREMENT SUMMARY (PRS). PARAGRAPH 5.11

FOB: Destination

1001 12 Months

OPTION LABOR - TRANSIENT BILLETING SERVICES OY1

FFP

OPTION YEAR ONE (1), LABOR - TRANSIENT BILLETING SERVICES IN

ACCORDANCE WITH THE ATTACHED PERFORMANCE WORK

STATEMENT (PWS) AND PERFORMANCE REQUIREMENT SUMMARY

(PRS).

FOB: Destination

1002 1 Each OPTION eCMRA OPTION YEAR ONE (1)

FFP

OPTION YEAR ONE (1), eCMRA IN ACCORDANCE WITH THE

ATTACHED PERFORMANCE WORK STATEMENT (PWS AND

/PERFORMANCE REQUIREMENT SUMMARY (PRS). PARAGRAPH 5.11

FOB: Destination

2001 12 Months

OPTION LABOR - TRANSIENT BILLETING SERVICES

FFP

OPTION YEAR TWO (2), LABOR - TRANSIENT BILLETING SERVICES IN

ACCORDANCE WITH THE ATTACHED PERFORMANCE WORK

STATEMENT (PWS) AND PERFORMANCE REQUIREMENT SUMMARY

(PRS).

FOB: Destination

2002 1 Each OPTION eCMRA OPTION YEAR TWO (2)

FFP

OPTION YEAR TWO (2) eCMRA IN ACCORDANCE WITH THE

ATTACHED PERFORMANCE WORK STATEMENT (PWS) AND

PERFORMANCE REQUIREMENT SUMMARY (PRS). PARAGRAPH 5.11

FOB: Destination

3001 12 Months

OPTION LABOR - TRANSIENT BILLETING SERVICES OY3

FFP

OPTION YEAR THREE (3) - LABOR - TRANSIENT BILLETING SERVICES

IN ACCORDANCE WITH THE ATTACHED PERFORMANCE WORK

STATEMENT (PWS) AND PERFORMANCE REQUIREMENT SUMMARY

(PRS).

FOB: Destination

3002 1 Each OPTION eCMRA OPTION YEAR THREE (3)

FFP

OPTION YEAR THREE (3), eCMRA IN ACCORDANCE WITH THE

ATTACHED PERFORMANCE WORK STATEMENT (PWS) AND

PERFORMANCE REQUIREMENT SUMMARY (PRS). PARAGRAPH 5.11

FOB: Destination

4001 12 Months

OPTION LABOR - TRANSIENT BILLETING SERVICES OY4

FFP

OPTION YEAR FOUR (4), LABOR - TRANSIENT BILLETING SERVICES IN

ACCORDANCE WITH THE ATTACHED PERFORMANCE WORK

STATEMENT (PWS) AND PERFORMANCE REQUIREMENT SUMMARY

(PRS).

FOB: Destination

4002 1 Each OPTION eCMRA OPTION YEAR FOUR (4)

FFP

OPTION YEAR FOUR (4) eCMRA IN ACCORDANCE WITH THE

ATTACHED PERFORMANCE WORK STATEMENT (PWS) AND

PERFORMANCE REQUIREMENT SUMMARY (PRS). PARAGRAPH 5.11

FOB: Destination

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

TRANSIENT BILLETING SERVICES

FORT A.P. HILL, VIRGINIA

PART 1

GENERAL INFORMATION

1. GENERAL. This is a non-personal services contract to provide services in support of the Directorate of Plans, Training, Mobilization and Security Transient Billeting Operations at Fort A.P. Hill. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction. The contractor shall provide all personnel, transportation, supervision, and other items and non-personal services necessary to perform planning, scheduling, facility management, supply, organizational maintenance, and services to support transient unit training and other installation missions as defined in this Performance Work Statement, except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background. Fort A.P. Hill is the Joint Force's premier all-purpose, year-round, training destination.

Encompassing nearly 76,000 acres of diverse terrain, including a 27,000 acre live fire complex, Fort A.P. Hill is uniquely postured to meet training and range qualification requirements for full spectrum operations. The professional staff prides itself on delivering quality service and stands ready to assist in mission planning and execution. Whether it's providing support for a mobilization or helping units train for deployment, Fort A.P. Hill's state-of-the-art training facilities and ranges, and professional support staff, continue to ensure America's Armed Forces have the edge needed to win in the 21st Century operational environment.

1.3 Objective. The Contractor shall manage Transient Camps, Tactical Training Bases, and Dining Facilities and the associated fixtures and installed equipment within in support of transient unit operations. The Contractor shall perform all Transient Barracks Management activities in accordance with Fort A.P. Hill Regulation 350-1 (Training Regulation). Contract employees must possess an extensive knowledge of Microsoft Office Suite and Adobe Acrobat as well as Logistics Management. The Contractor shall use judgment in choosing, interpreting or adapting available guidelines to specific projects. The Contractor shall be the Directorate of Plans, Training, Mobilization and Security (DPTMS) subject matter expert for Transient Barracks Management and proficient in the Range Facility Management Support System.

1.4 Scope. The Contractor shall perform services to include administration, stewardship, and labor encompassing 90-100 facilities located at 7 distinct locations and includes their fixtures and installed equipment as well as the surrounding grounds that consist of field showers, tactical vehicle staging lots, and cantonment areas. To support these services, Transient Billeting Operations personnel shall be available for assistance and the processing units during irregular hours and weekends in accordance with Fort A.P. Hill (FAPH) Regulation 350-1 (Training).

1.5 Period of Performance. The period of performance shall be for one (01) Base year of twelve (12) months and four (04) twelve (12)-month option years. The Period of Performance reads as follows:

Base Year 8 June 2019 – 7 June 2020 Option Year I 8 June 2020 – 7 June 2021 Option Year II 8 June 2021 – 7 June 2022 Option Year III 8 June 2022 – 7 June 2023 Option Year IV 8 June 2023 – 7 June 2024

1.6 General Information.

1.6.1 Quality Control (QC). The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The quality control program (QCP) is to be delivered within 10 days after the contract award. Electronic copies of the comprehensive written quality control program shall be submitted to the KO and COR within five working days when changes are made thereafter. After acceptance of the quality control plan the Contractor shall receive the KO’s acceptance in writing of any proposed change to his quality control system.

1.6.2 Quality Assurance. The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The plan defines how the performance standards will be applied, the frequency of surveillance, and the minimum Acceptable Quality Level (AQL) at which the standard shall be met. Although the Government may develop a QASP, Government surveillance of Contractor performance is not limited to the QASP or the performance objectives outlined in the Performance Requirements

Summary (PRS). The Government has the right to inspect all services called for by the contract. . The Government will perform inspections in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

1.6.3 Recognized Holidays. Access to government facilities will not be available when the facility is closed due to local or national emergencies, administrative closings, or the below referenced federally observed holidays

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Inauguration Day

1.6.4 Hours of Operation. The Contractor is responsible for conducting business between the hours of 0700-1700 Monday thru Sunday and shall be available for assistance and for processing units during irregular hours as deemed necessary by the Government in order to meet mission requirements. Exceptions normally include Federal holidays or when the Government Installation is closed due to local or national emergencies, subject to administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance. The work to be performed under this contract will be performed at Fort A.P. Hill Virginia.

1.6.6 Type of Contract. The Government will award a Firm Fixed Price Contract.

1.6.7 Security Requirements. Contractor personnel performing work under this contract shall have a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent at time of the bid submission, and must maintain the level of security required for the life of the contract. The below general requirements are for Contractor employees with an area of performance within an Army controlled installation, facility, or area. The Government reserves the right to prohibit access to specific areas should the performance of this contract endanger the health, safety, or mission of military or civilian personnel in accordance with access and general protection/security policies and procedures. The Contractor shall ensure the personnel be given notice regarding the Government’s purpose for the collection of this data, as required by The Privacy Act of 1974, 5 U.S.C. 522(a). If there are changes in personnel, the Contractor shall provide the changes within 48 hours to the COR

1.6.7.1 Pre-Screen Applicants using E-Verify Program. All Contractor and all associated sub-contractors employees requiring physical access to Fort A.P. Hill for contract performance will be pre-screened by the Contractor using the E-verify Program (http://www.dhs.gov/E-Verify) website.

1.6.7.1.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office within 10 days after contract award. The Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. All Contractor and associated sub-contractor employees who require physical access to Fort A.P. Hill for contract performance shall present an Acceptable Identity Source Document, as identified in Section 2 of Technical Exhibit 4 of DoD Directive-Type Memorandum 09-012, “Interim Policy Guidance for DoD Physical Access Control” (available at http://www.dtic.mil/whs/directives/corres/pdf/DTM-09- 012.pdf) to access the installation.

1.6.7.1.2 The Contractor shall maintain awareness of Contractor or sub-contractor employees who have been vetted and approved to access the installation and shall notify the COR in writing within 48 hours of any Contractor or sub-contractor employee who resigns, is terminated, or for any other reason is no longer authorized to access Fort A.P.

Hill for the purpose of performance of this contract. The Contractor shall reconcile his roster of currently-approved personnel with the Fort A.P. Hill Visitor Control Center (VCC) within 24 hours of any change to ensure that both the Contractor and Fort A.P. Hill maintain accurate awareness of the Contractor and sub-contractor employees who are authorized to access the installation.

1.6.7.1.3 Common Access Card (CAC) Issuance. Before CAC issuance the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. All Transient Barracks Management Contractor employees will be issued a CAC due to duties involving both physical access to a DoD facility on a recurring basis and access, via logon, to DoD networks on-site for a period of six (06) months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.6.7.1.4 Common Access Card (CAC) Accountability. The Contractor shall ensure that all Contractor and sub-contractors employee Common Access Cards (CACs), badges, passes or other access credentials which were issued under this contract are surrendered to the COR/ACOR upon completion of the contract or termination of any employee. CACs, badges, passes and other access credentials are DoD property and failure to surrender them may be punishable under 18 USC § 701.

1.6.7.1.5 Access to Government Information Systems. All Contractor and all associated sub-contractors employees requiring access to a Government Information System (IS) must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DoD Information Assurance Awareness training within 30 calendar days after contract start date, and then annually thereafter.

1.6.7.1.6 Antiterrorism (AT) Level I Training. All Contractor and all associated sub-contractors employees requiring physical access to Fort A.P. Hill for contract performance shall complete AT Level I awareness training within 30 calendar days after the contract start date and annually thereafter. The Contractor shall submit certificates of completion for each affected Contractor employee and sub-contractor employee, to the COR AT level I awareness training is available at: http://jko.jten.mil.

1.6.7.1.7 Information Assurance (IA)/Information Technology (IT) Training. All Contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

1.6.7.1.8 Handling or Access to Controlled Unclassified Information. All Contractor and all associated sub-contractors employees shall comply with DFAR Clause 252.204-700 Disclosure of Information. Excerpt being:

DISCLOSURE OF INFORMATION (DEC 1991) (a) The Contractor shall not release to anyone outside the Contractor's organization any unclassified information, regardless of medium (e.g., film, tape, document), pertaining to any part of this contract or any program related to this contract, unless (1) The Contracting Officer has given prior written approval; or (2) The information is otherwise in the public domain before the date of release. (b) Requests for approval shall identify the specific information to be released, the medium to be used, and the purpose for the release. The Contractor shall submit its request to the Contracting Officer at least 45 days before the proposed date for release. (c) The Contractor agrees to include a similar requirement in each subcontract under this contract. Sub-contractors shall submit requests for authorization to release through the prime Contractor to the Contracting Officer.

1.6.7.1.9 Operations Security (OPSEC) Training. All Contractor and all associated sub-contractors employees requiring physical access to Fort A.P. Hill for contract performance shall complete Operations Security (OPSEC) training within 30 calendar days after contract start date and annually thereafter. The Contractor shall submit certificates of completion for each affected Contractor employee and sub-contractor employee, to the COR OPSEC training is available at: http://cdsetrain.dtic.mil/opsec/index.htm

1.6.7.1.10 iWATCH Briefing. All Contractor and sub-contractor employees shall attend a briefing on the local iWATCH program provided by the Fort A.P. Hill Antiterrorism Officer or Garrison Security Office. This locally-developed briefing will be used to inform personnel of the types of suspicious behavior to report to the KO, COR/ACOR or the Fort A.P. Hill Police Department. This briefing shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees' commencing performance with the results reported to the COR

1.6.7.1.11 Force Protection Condition(s). In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.7.2 Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.7.3 Key Control.

1.6.7.3.1 The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons (Note: All references to keys include key cards). No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering Key Control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by contract personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO and COR.

1.6.7.3.2 In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the COR/ACOR, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

1.6.7.3.3 The Contractor shall prohibit the use of Government issued keys to the Contractor by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized access by the KO or COR.

1.6.7.3.4 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.7.3.5 The Contractor shall maintain an electronic physical security checklist/log of all keys which will be forwarded to the COR on a daily basis/at the close of each work day.

1.6.8 Special Qualifications. N/A

1.6.9 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR). The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property;

and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel. The Contractor shall provide a point of contact who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO, and COR/ACOR not later than 10 days after contract award. The point of contact or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. The point of contact or alternate shall be at a minimum available between the hours of 8:00 a.m. to 5:00 p.m. Monday thru Sunday except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that Contractor participation is appropriately disclosed. Contractor personnel shall be required to obtain and wear a CAC in the performance of this service.

1.6.13 Travel. The Contractor employees shall travel within 30 miles (one way) of Ft. AP Hill to assist in the pick-up of supplies, and coordinate with various elements of the Army. Any off-site travel necessary to complete the tasks outlined in this performance work statement shall be accomplished in accordance with the Joint Travel Regulation (JTR).

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS.

2.1 Definitions.

2.1.1 Acceptable Quality Level (AQL). The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.3 Carpet Care. Cleaning and preventive maintenance to keep carpeting reasonably free of all stains, soil, and dirt.

Methods used for carpet care include vacuum cleaners and shampooers.

2.1.4 Cleaning. Removing stains, soil, dirt, foreign debris, etc… May be accomplished by chemical or mechanical means.

2.1.5 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

2.1.6 Contracting Officer (KO). An employee of the U.S. Government with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.17 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.8 Cost Matrix. Fort A.P. Hill’s Matrix of Reimbursable Services for Transient Activities.

2.1.9 Contractor Manpower Reporting Application (ECMRA). DoD Enterprise Contractor Manpower Application designed to collect information on funding sources, contracting vehicle, organization supported, mission and function performed, and labor hours and costs for contracted efforts providing services to the DoD from Contractors and DoD activities requiring contracted services from supporting contracting offices (reference www.ecmra.mil).

2.1.10 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.11 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports. All deliverables shall be considered draft documents until accepted by the Government.

2.1.12 Demand Maintenance Order (DMO) - aka Service Order. A work authorization document used for work that is either corrective in nature or not generally considered to be a recurring maintenance activity. The maintenance and repair work performed to real property covers jobs beyond the scope of self-help and the nature is such that its accomplishment cannot be delayed until a scheduled maintenance visit. DMOs are issued for work requests by telephone, in person, or in writing. DMOs may be initiated by the Government, customer, or Contractor upon identification of a need requiring corrective action.

2.1.13 Enterprise Military Housing (eMH). The mandated application for Air Force, Army, Coast Guard, Marine Corps and Navy Housing programs. Serves as the authoritative data source for all housing assets that interacts with DoD real property databases.

2.1.14 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.15 Facility Engineering Work Request (DA 4283 – aka FEWR). A written work request for operation and maintenance projects that exceed Demand Maintenance Order thresholds. FEWRs comply with the garrison real property master plan, installation design guide, resource management plans, and facility standards and are normally programmed in the DPW annual work plan based on needs, funds available, and command priorities.

2.1.16 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government Furnished Property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.17 Government Property. All property owned or leased by the Government. Government Property includes both Government Furnished Property and Contractor-acquired property. Government Property includes material, equipment, special tooling, special test equipment, and real property. Government Property does not include intellectual property and software.

2.1.18 Hard Surface Floor Care. Customarily all types of flooring with the exception of carpets. Hard surface floor care includes, but is not limited to tile, vinyl, rubber tile, mosaic tile, quarry tile, ceramic tile, marble, concrete, terrazzo, and linoleum. Floor care includes, but is not limited to dust mopping, wet mopping, scrubbing, stripping, waxing, re-finishing, or sealing.

2.1.19 Hazardous Material (HAZMAT). Any item or chemical, which is a “health hazard” or “physical hazard” as reflected in Federal Standard (FED-STD) 313 Material Safety Data and Disposal Data for Hazardous Materials Furnished to Government Activities, defined in OSHA 29 CFR 1910, and pursuant to FAR 23.301 (Hazardous Materials) Definition. It also includes any other material designated by a Government COR/Technical Representative as potentially hazardous and requiring safety controls (e.g., pesticides, fertilizers, cleaning solvents).

2.1.20 Interactive Customer Evaluation (ICE). A web based set of tools for collecting customer feedback from authorized DoD users via online comment cards. The ICE System enables DoD organizations to collect feedback about the products and services that they provide so that those services and products may be improved upon to meet customer expectations.

2.1.21 Installation Design Guide (IDG). Provides standards for site designation and planning, buildings, vehicular and pedestrian circulation, landscaping, site elements (e.g., signage, utilities), force protection, and sustainable design. IDGs are specific to each Army Installation.

2.1.22 Latrine/Bathroom/. Commodes, urinals, wash basins, bathtubs, shower stalls, sinks, and shower stalls/curtains.

2.1.23 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government Property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

Items that cannot be found after a reasonable search;

Theft;

Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.24 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.25 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-Personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.26 Performance Requirements Summary (PRS). Identifies the key service outputs of the Contractor that will be evaluated by the Government to ensure contract performance standards are met by the Contractor (other services may also be inspected under the authority of the Inspection of Service Clause).

2.1.27 Physical Security. Actions and practices that prevent the loss or damage of Government Property.

2.1.28 Property. All tangible property, both real and personal.

2.1.29 Property Hand Receipt. All tangible property assigned, both installation and durable, customarily defined by the Installation Property Book Officer.

2.1.30 Property Records. Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government Property.

2.1.31 Provide. To furnish, as in Government Furnished Property, or to acquire, as in Contractor-acquired property.

2.1.32 Common Areas. Lobbies, hallways, corridors, stairwells, meeting rooms, and lavatories.

2.1.33 Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.34 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.35 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.36 Real Property. DoD lands, buildings, structures, utility systems, improvements, and appurtenances, thereto that includes equipment attached to and made part of buildings and structures, but not movable equipment. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.37 Recycling. The act of recovering materials from the solid waste stream, separating them by commodity, and returned to the economic mainstream as raw material.

2.1.38 Recyclable Materials. Bulk commodities to include cardboard, wood, and plastic e.g. shipping containers, pallets, etc.

2.1.39 Sensitive Property. Property potentially dangerous to the public safety or security if misplaced, lost, or stolen, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include:

keys, weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.40 Sub-contractor. One that enters into a contract with a prime contractor. The Government does not have privities of contract with the Sub-contractor.

2.1.41 Soil. Includes, but is not limited to dust, dirt, stains, grease, smudges, streaks, spots, lint, or odors. Soil can be removed chemically, mechanically, or by a combination of both. Mechanical soil removal is removing soil with a machine such as a vacuum cleaner. Chemical soil removal is removing soil with a liquid that contains cleaning agents such as detergents, surfactants, and emulsifiers. The combination of chemical and mechanical methods such as an automatic floor scrubbing machine, uses the chemical method to breakdown and loosen soil which then the mechanical method picks up and carries the soil away. The method of soil removal customarily depends on the cleaning objectives and on size, location, and type of surface to be cleaned.

2.1.42 Spray Buffing. Procedure to apply a light coat of wax to maintain a waxed floor after removing minor scratches and scuff marks.

2.1.43 Spot Cleaning. Removal of spots from walls, ceilings, floors, and furniture surfaces or cleaning small areas of carpet by vacuuming, hot water extraction, or shampooing due to accumulation of dirt or soil on heavy traffic patterns or due to leaks or spillage on small areas of a surface.

2.1.44 Stripping. The removal of floor finishes down to the flooring material. Stripping of a floor means floor surfaces are free of dirt, stains, deposits, cleaning solutions, standing water, and have a uniform appearance when dry. Stripping of floor surfaces includes utilizing procedures and equipment to mitigate safety hazards.

2.1.45 Trash/Waste Removal. Trash removal includes the collection and removal of all papers, refuse and other debris in and around buildings and associated grounds. This includes but is not limited to wastebaskets, trashcans, boxes, or any item used for refuse.

2.1.46 Very Important Person (VIP). Customarily associated with military courtesies towards a senior mission commander or senior executive service member, their associated staff, or a dignitary of notable personage.

2.1.47 Wide Area Work Flow (WAWF). DoD e-Business Suite applications, for Government and Government Support Contractors including but not limited to Invoicing, Receipt, Acceptance, Tracking, and Web Based Training. WAWF allows Government vendors to submit and track invoices and receipt/acceptance documents over the web and allows Government personnel to process those invoices in a real-time, paperless environment.

2.1.48 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.49 Work Week. Monday through Sunday, unless specified otherwise.

2.2. Acronyms.

ACOR Alternate Contracting Officer's Representative APH Fort A.P. Hill AR Army Regulation AT/FP/PS Antiterrorism/Force Protection/Physical Security ATO Antiterrorism Officer AQL Acceptable Quality Level CAC Common Access Card CDR Contract Discrepancy Report CFE Contractor Furnished Equipment CFM Contractor Furnished Material CFP Contractor Furnished Property CFR Code of Federal Regulations CLS Common Levels of Support CLIN Contract Line Item Number CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative CORT Contracting Officer’s Representative Tool CPARS Contractor Performance Assessment Reporting System

DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DMO Demand Maintenance Order DES Directorate of Emergency Services DOD Department of Defense DOIM Directorate of Information Management DOL Directorate of Logistics DPTMS Directorate of Plans, Training, Mobilization and Security DPW Directorate of Public Works EM Engineer Manual, U.S Army Corps of Engineers EMH Enterprise Military Housing FAR Federal Acquisition Regulation FAPH Fort A.P. Hill FEWR Facilities Engineer Work Request FPCON Force Protection Condition GFE Government Furnished Equipment GFM Government Furnished Material GFP Government Furnished Property HAZMAT Hazardous Material HQDA Headquarters, Department of the Army IA Information Assurance IAW In Accordance With ICE Interactive Customer Evaluation IDG Installation Design Guide IMCOM Installation Management Command INFOSEC Information Security ISO Installation Safety Office IT Information Technology KO Contracting Officer MSR Monthly Status Report NLT No Later Than OPSEC Operations Security PAM Pamphlet POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program REG Regulation RFMSS Range Facility Management Support System SDS Safety Data Sheet TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES.

3.1 Services. The Government will provide the services listed in the following paragraphs.

3.2 Facilities. The Government will provide secure and furnished office space for the services performed under this contract located at Building 1654 20519 C Street Wilcox Camp Fort A.P. Hill VA 22427-3142.

3.3 Utilities. The Government will provide utilities to include communications equipment, network connectivity, lights, water, heat, air conditioning, bathroom, and electricity in each facility for the Contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning.

3.4 Equipment. The Government will provide durable cleaning equipment as well as equipment customarily associated with office spaces e.g., telephones, LMR radios, computers, fax machines, printers, and necessary project supplies, materials and equipment to accomplish the work outlined in this PWS. Such supplies may be limited by the availability of Government funds. All equipment purchased and developed during this contract will become the property of the US Army, Fort A. P. Hill.

3.4.1 Government Owned Vehicles. It is permissible for the Contractor to ride as a passenger in Government Owned Vehicles if it is convenient for the Government.

3.4.2 All-Terrain Vehicle. The Government will provide the contractor with an All-Terrain Vehicle (ATV) to accomplish work outlined in this PWS. The Contractor shall ensure that employees assigned to operate the Government owned ATV in the performance of the contract will be in compliance with the licensing requirements of the State of Virginia, local motor vehicle laws, and certified by the contractor and at the contractor’s expense, as being fully qualified to operate the equipment which they are assigned. The Contractor must comply with all operator qualifications in accordance with AR 600-55 regarding selection, training, testing, and licensing and provide this documentation to the Government to include, but is not limited to: State Driver’s License, ATV Safety Institute Riders Course, Army’s Accident Avoidance Course and the Installation Master Driver’s Certification.

3.5 Materials. The Government will provide nondurable cleaning materials e.g., trashcans, trash liners, mop buckets, mops, brooms, dustpans, etc.; office supplies e.g., keys, pens, pencils, paper, etc.; as well as administrative resources e.g., regulations, pamphlets, policies, and standard operating procedures that are relevant to the contract work.. All materials purchased and developed during this contract will become the property of the US Army, Fort A.P. Hill.

3.6 Data. The Government will provide online accounts as necessary e.g., email account, Army Knowledge Online account, Range Facility Management Support System (RFMSS) account, Web Emergency Operations Center account, etc… as well as standard office software (MS Office, Adobe, etc.) for performing data processing and reporting tasks under this contract.

3.7 Staging Area. The Contractor will be provided a Government furnished on-site staging area for necessary equipment. The Contractor shall be solely responsible for any loss or damage of equipment or material. The Contractor shall ensure debris of any type will be disposed of according to local policies and directives.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND REPSONSIBLITIES.

4.1 General. The contractor shall provide all personnel, transportation, supervision, and other items and non-personal services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Secret Facility Clearance. NA

4.3 Materials. All Contractor furnished material, property and equipment shall meet applicable Federal, State, local, DoD and Army laws, codes and regulations.

4.4 Equipment. The Contractor shall provide adequate transportation to move their personnel and up to a ½ ton of cargo to two geographically separate locations. The Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated. The Contractor’s property shall be operational as intended by the manufacturer, and be safe, clean, and suitable for use at a military installation. All Contractor furnished equipment is subject to COR inspection at all times. The Contractor shall register all Contractor-owned or operated vehicles and trailers operating on the installation within 10 working days after contract award. The Contractor shall complete all applications with the Provost Marshal Vehicle Registration section located in Building 13. Evidence of vehicle ownership and vehicle liability insurance must be presented upon application of vehicle registration.

PART 5

SPECIFIC TASKS

5.0 SPECIFIC TASKS.

5.1 Basic Services. The Contractor shall provide services in support of Transient Billeting Operations Support at

Fort A.P. Hill. The major elements of the contract include: planning, scheduling, facility management, supply, organizational maintenance, and services to support transient unit training and other installation missions. These transient unit facilities consist of billets, administrative, laundromats, and dining facilities located at 7 distinct locations and their fixtures and installed equipment. Also associated are the surrounding grounds that consist of field showers, tactical vehicle staging lots, and cantonment areas. To support these services, Transient Billeting Operations personnel shall be available for assistance and the processing units during irregular hours and weekends. The Contractor shall refer to Department of the Army Pamphlet (DA PAM) 350-4 “Training Management”, Army Regulation (AR) 420-1 “Army Facilities Management”, FAPH 200-1 ”Environmental Requirements”, and FAPH 350-1 “Training Regulation” in developing or providing these services.

5.2 Transient Billeting Management and Operations:

5.2.1 The Contractor shall operate the Transient Billeting Operations scheduling/help desk Monday through Sunday from 0800-1700 primarily, or as deemed necessary by the Government in-order to meet mission requirements. The exceptions are Federal Holidays and base closures, and when the Transient Billeting Office is closed for bus

5.2.2 Validate Requests for Scheduling. The Contractor shall perform schedule processing services for facilities, materials and equipment used by: installation activities; authorized transient units; or by special authorization via memoranda using the Range Facility Management Support System (RFMSS) and/or additional software daily, as follows:

5.2.2.1 Screen Requests. Upon receipt, the Contractor shall initially screen training support requests for facility requirements in accordance with (IAW) established regulations, policies and guidelines as…