QUESTIONS_AND_ANSWERS_FOR_W91QV1-19-B-0004_Attachment_2.pdf

QUESTIONS AND ANSWERS FOR W91QV1-19-B-0004

Question 1. What is the Contractor’s responsibilities as it relates to dining facilities maintenance, repair, and custodial tasks? Reference Page 19, PWS

5.1

Answer – Par 1.3 Objective. The Contractor shall manage Transient Camps, Tactical Training Bases, and Dining Facilities and the associated fixtures and installed equipment within in support of transient unit operations. The

Contractor shall perform all Transient Barracks Management activities in accordance with Fort A.P. Hill Regulation 350-1 (Training

Regulation).

Par 5.2.5.3 … Ensure the appropriate annotations are made when deficiencies are identified and attempt to provide suitable replacement facilities if necessary. Submit applicable facility deficiencies via approved channels regarding Demand Maintenance Orders (DMOs).

Par 5.10 Custodial Services. The Contractor shall perform routine custodial services that will maintain a satisfactory facility condition and present a clean, neat and professional appearance by performing routine, periodic, and all other custodial services normally associated with unoccupied facilities but so as not to interfere with customer activities as follows for frequency of tasks see Technical Exhibit 7.4

Question 2. What is the forecast for annual training schedule for each of the seven (7) sites?

Answer - It was verbally briefed at the Solicitation Visit dtd 29 APR 19 that between 240K & 440K bed spaces are used on a yearly basis as well as this consisting of a seasonal increase primarily during the spring-summer-fall months.

Information requested is considered Controlled Unclassified Information and shall not be released to anyone outside the Government or awarded

Contractor’s organization.

Question 3. Please provide a listing of items in storage/warehoused.

Answer - BLUF - The COR is the Primary Hand Receipt Holder of all

Government Property items. Items in storage/warehoused consist of non-durable and durable items relating to Housekeeping and facility related items i.e., Admin-Headquarters/Operations/Logistics, Officers Quarters, Enlisted Barracks, Classrooms, Dining Facilities, and Laundromats.

Items in storage/warehoused consists of “durable” and “non-durable” property. Durable Items are a Floor Buffer and Floor Burnisher. Non-

Durable Items consist of Shop-Vac(s), facility furnishings and housekeeping related items such as corn brooms, dust pans, push brooms, etc… as well as cleaning solvents.

Question 4. Is refuse collection services a separate Government contract or accomplished by the Government in-house? Reference Page 27, PWS 5.9

Answer - Bulk Refuse and Recycle Services is performed by the installation.

Par 5.10.2 “Trash and Refuse Removal”, sub-par’s …2.1 through …2.4 identifies task performed, and Technical Exhibit 4 – “Frequency Table for

Custodial Services” identifies the frequency.

Question 5. What is the square footage of carpet to be maintained?

Reference Page 29, PWS 5.10.9 carpeting to be maintained consists of: 1) Heth – School House @ 1,748 sqft; and 2) The Barracks Management Office @ 310 sqft. Refer to

Technical Exhibit 4 – “Frequency Table for Custodial Services” for each location.

Question 6. Please provide the incumbent(s) and current contract number(s).

Answer - Veritiss LLC – W91QV1-15-C-0072

Veritiss LLC – W91QV1-19-P-0043

Question 7. On the site visit there were two ATVs in front of the building.

Are they both available for contractor use?

Answer - Par. 3.4.2 All-Terrain Vehicle. The Government will provide the contractor with an All-Terrain Vehicle (ATV) to accomplish work outlined in this PWS. “… an All-Terrain Vehicle (ATV)…” constitutes one (01).

Question 8. PWS section 1.4. Scope requires the contractor to perform services on 90-100 facilities, however the frequency of tasks only list 71 buildings. Are there other buildings on this contract to be serviced or are the remaining “facilities” the concrete slabs at the contingency locations, vehicle lots, etc?

Answer – The task and frequency table at Technical Exhibit 4 consist of 90 buildings.

The below 10 sites are not listed on the task and frequency table, however, they are required to be serviced by the contractor.

1) The concrete slabs at the (04) Tactical Training Bases (Archer, Davis, Jackson, and Mahone); and 2) The ‘commonly associated grounds and open structures with respect to monitoring occupation and ensuring the associated grounds are policed e.g., A Physical Fitness Running Track, (03)

Cantonment Areas, (03) Embarkation Ramps, and multiple Motor Transport

Lots.

Question 9. PWS section 4.4. There is a requirement for a vehicle to carry ½ ton of cargo and also a requirement to service 2 separate locations at one time. Does the ATV serve as one of the vehicles that can service one location and the contractor vehicle serve as the other or are you required to have 2 contractor vehicles?

Answer - Ref Par. 4.4 Equipment. The Contractor shall provide adequate transportation to move their personnel and up to a ½ ton of cargo to two geographically separate locations.

Question 10. PWS Section 4.4. Will the contractor be allowed to store the vehicle on site during non-duty hours?

Answer - Yes.

Ref Par, 3.7 Staging Area. The Contractor will be provided a Government furnished on-site staging area for necessary equipment. The Contractor shall be solely responsible for any loss or damage of equipment or material. The

Contractor shall ensure debris of any type will be disposed of according to local policies and directives.

Question 11. PWS Section 5.7.4. How often are the periodic inventories required to be accomplished?

Answer - Key Control (Par. 1.6.7.3) is on a continual/daily basis.

Facilities are inventoried in accordance with Par/Sub-Par(s):

-5.2.4. Process Requests (Day-Of).

-5.2.5. Process Customer Check-In.

-5.2.7. Monitor Facilities (Daily).

-5.2.8. Process Departures (Check-Out).

-5.2.9. General Support Services.

-5.3.1. Conduct Preparatory assessments…

-5.3.2. Conduct periodic assessments…

-5.3.3. Conduct assessments not otherwise addressed…

-Additionally, please refer to Par 7.2 Technical Exhibit 2 - Deliverables

Schedule which identifies either a Narrative or a Summary being required.

Question 12. Since there isn’t a technical proposal or staffing matrix requirement, what factor will determine if a prospective contractor understands the requirements of the contract other than price?

Answer – See 52.214-10 Contract Award-Sealed Bidding and Addendum to

52.214-10

What process will the government use to determine if the offerors price is realistic?

Answer – This procurement is being acquired by the use of sealed bidding and in accordance with FAR 6.401(a). A price analysis will be conducted in accordance with 14.408-2; price reasonableness will be considered, but price realism will not be considered.

Hypothetically, if a contract bidding 25 people and a vehicle or two for

$100,000 per year would not be reasonable would the government not award that to the potential contractor?

Answer – See above

Question 13. Is there an incumbent contractor? Yes

Question 14. Question: What is the current contract number and award amount?

Answer - Veritiss LLC W91QV1-19-P-0043 - $95,708.85

Veritiss LLC W91QV1-15-C-0072 - $1,115,172.96

Question 15. Can the government provide occupancy rates for the last year by month to assist in determining the scope of unit check ins/out required per year?

between 240K & 440K bed spaces are used on a yearly basis as well as this consisting of a seasonal increase primarily during the spring-summer-fall months.

Question 16. Are the actual inquiries for billets for the 180, 90, 60 and 30 day out scheduling calls and RFMS scheduling accomplished 7 days per week or on Monday – Friday?

Answer - Responses to scheduling ‘queries are made on a daily basis as well as the performance of RFMSS Fire Desk operations outlined in Par 5.2.6

“Perform RFMSS Fire Desk Operations” where “The Contractor shall perform RFMSS fire desk operations on a daily basis in accordance with established procedures, policies, and regulations as follows:….”.

Question 17. Can the government provide the accountable equipment list provided to the contractor for use?

Answer - BLUF - The COR is the Primary Hand Receipt Holder of all

Government Property items. Items in storage/warehoused consist of non-durable and durable items relating to Housekeeping and facility related items i.e., Admin-Headquarters/Operations/Logistics, Officers Quarters, Enlisted Barracks, Classrooms, Dining Facilities, and Laundromats.

Items in storage/warehoused consists of “durable” and “non-durable” property. Durable Items are a Floor Buffer and Floor Burnisher. Non-

Durable Items consist of Shop-Vac(s), facility furnishings and housekeeping related items such as corn brooms, dust pans, push brooms, etc… as well as cleaning solvents.

Question 18. On page 66 of the solicitation, are the following clauses applicable? 52.222-17, 52.222-41, 52.222-42, 52.222-43, 52.222-44, 52.222-55 and 52.222-62. In the event the Government determines they are

NOT applicable, how will wage determination annual changes be handled?

Answer – See Solicitation Amendment W91QV1-19-B-0004-0003

Question 19. Please provide a schedule or link to the most recent Wage

Determination for Caroline County.

Answer - https://www.wdol.gov/

Question 20. PWS 1.6.4: What are the irregular hour manning requirements? Is there any historical trend or information on the frequency of such requirements?

Answer - Irregular Hour manning occurrences are quite seldom with historical information mainly consisting of either having to move a transient unit to another facility due to emergency repairs i.e.: no heat, no hot water, water main break, etc… or a transient unit has a delay in their arrival time prior to close of business (17:00 hrs).

Question 21. What is the between-occupancy maintenance schedule?

Answer - All between-occupancy maintenance consists of preventive maintenance checks and services to include but is not limited to:

Par 5.3. Facility Assessments.

-5.3.1 Preparatory Assessments.

https://www.wdol.gov/

-5.3.4 Monitor activities.

Par 5.7. Supply Services.

-5.7.5 Perform identification and transfers of unserviceable equipment.

Par 5.8. Organizational Level Maintenance and Services.

-5.8.2. Preparing detailed estimates…

-5.8.3. Removal/replacement of items…

-5.8.4. Custodial services…

-5.8.5. Survey and assess…

-5.8.8. Monitor and respond…

*as well as others within par 5.8…

-Additionally, please refer to Par 7.2 Technical Exhibit 2 - Deliverables

Schedule which identifies the frequency of housekeeping tasks outlined in the PWS.

Question 22. Historically, how many times per year does a unit check in or out by day of week?

Answer - Most often Reserve and National Guard units check in for their monthly training on Friday afternoons and depart Sunday Mornings.

Active Military and Federal Agencies vary.

Question 23. How many office spaces will be provided for the contractor?

Answer - The primary place of performance is at Wilcox Camp Bldg 1654 where the Solicitation Visit dtd 29 APR 19 took place at the Barracks

Management Office. Currently, there are six workstations provided at the location. Ref Par Par 3. Government Furnished Items and Services

Question 24. Is this a re-compete of existing contract?

Answer - Yes

Contract Number? W91QV1-19-P-0043 and W91QV1-15-C-0072

Incumbent? Veritiss LLC

Question 25. Is attendance to the Basis of Award and Contract Award

Sealed Bidding mandatory in order to win the award?

Answer – Attendance at site visit on 29 April 2019 is required in order to be eligible for award.

Question 26. Does the Government have an estimated staffing requirement since this is a fixed price contract (sealed bid) with no specific specifications for support (custodial services in particular)?

Answer – This is a no estimated staffing requirement, however as discussed at the site visit, there are 6 workstations available for contractor personnel.

Question 27. REF: Amendment 2

Questions are due to the Government NLT May 6 (Amendment 2). Bid opening date is May 15. Will the bidders have adequate time to respond to the Government answers prior to submitting bid?

Answer – Yes See Solicitation Amendment W91QV1-19-B-0004-0003

Question 28. REF: Section WF 1449 – Continuation Sheet CLIN description In preparing the price (1449), the Government has not requested any additional details to determine the reasonableness of the price based on work effort, staffing levels, labor categories, rates and benefits. What will the Government use to evaluate the bid for reasonableness?

Answer - ADDENDUM TO

52.214-10

Basis for Award: An award will be made to the responsible bidder (see

9.1 Contractors Qualifications) whose bid is responsive to the terms of the invitation for bids and is most advantageous to the Government, considering only price and the price related factors included in the invitation, as provided in Subpart 14.4.

The bidder’s price will be assessed for fair market price considering market conditions in order to establish a fair and reasonable price. As part of the fair market price determination, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding six (6) months of each bidder's final price to the bidder's total price. The bidder is required to price the base year and all option years. The bidder shall not submit a price for the potential six month extension. The Government may choose to exercise the Extension of Services at the end of any performance year, utilizing the rates of that performance year.

Question 29. REF: Solicitation, Page 19, Part 4.4 Equipment.

“The Contractor shall provide adequate transportation to move their personnel and up to a ½ ton of cargo to two geographically separate locations.” Are two contractor vehicles required to support this effort?

Answer - In accordance with Paragraph 4.4 the Contractor shall provide adequate transportation to move their personnel and up to a ½ ton of cargo to two geographically separate locations.

Question 30. REF: Solicitation, Page 19, Part 5, 5.2.1

To manage the scheduling/help desk, does the Government have an estimate of the staffing requirement or number of activities to be accomplished?

Answer - The Government does not dictate to the contractor how to determine the quantity of personnel which would then result in their bid.

Question 31. REF: Solicitation, Page 2, Part 5, 5.2.3 (In Advance), 5.2.4

(Day-Of), 5.2.5 (Check In) and physical escort.

Does the Government have an estimate of the staffing requirement or number of activities to be accomplished?

Answer - The Government does not dictate to the contractor how to determine the quantity of personnel which would then result in their bid.

Question 32. REF: Solicitation, Page 27, PWS 5.10.

“The Contractor shall perform routine custodial services that will maintain a satisfactory facility condition and present a clean, neat and professional appearance by performing routine, periodic, and all other custodial services normally associated with unoccupied facilities but so as not to interfere with customer activities as follows for frequency of tasks see Technical Exhibit

7.4” Is it correct that the only custodial services will be accomplished on unoccupied facilities?

Answer - Yes

Question 33. REF: Solicitation, Page 27, PWS 5.10.

Technical Exhibit 7.4 contains the QASP for inspections. Is it the

Government’s intention that the frequency of cleaning the unoccupied facilities be accomplished IAW Technical Exhibit 7.4, e.g. 1329-Archer-

TTB: sweep, dust mop, damp mop, latrine facilities – 2Y (twice per year)?

Answer - Yes. It is the Government’s intention that the frequency of cleaning unoccupied facilities IAW Technical Exhibit 7.4.

Question 34. REF: Solicitation, Page 35, 7.1 Technical Exhibit 1 –

Performance Requirements Summary

PWS Para 5.2, 5.3, 5.4, 5.6, 5.7 and 5.9 references “services shall be performed 0800 to 1700 IAW FAPH 350-1.” Part 6 states that FAPH 350-1 will be “provided by the COR upon request after contract award.” How can vendors estimate work effort and bid to perform work to a standard not provided until after award?

Answer - FAPH Reg 350-1 “Training” will be uploaded to Federal Business

Opportunities via solicitation amendment for W91QV1-19-B-0004.

Question 35. REF: Solicitation, Page 37, 7.1 Technical Exhibit 1 – PWS

Para 5.10. PWS Para 5.10 standard states “The Contractor shall perform custodial services IAW industry standards and meet the Cleaning Schedule /

Frequency.” Where is the cleaning schedule/frequency for tasks in PWS

5.10.

Answer - Please refer to Technical Exhibit 7.4 “Tasks and Frequency”

Question 36. REF: Solicitation, Page 39, 7.3 and 7.4

Technical Exhibit 3 identified facilities operated by Transient Billeting

Management. Technical Exhibit 4 provides the frequency table for custodial services. The following facilities are identified in Technical Exhibit 3, but missing from Technical Exhibit 4: 211, 1663, 1704, S1323, S1423, S1424, S1425, S1623, S1624. Are these facilities excluded from custodial services?

Answer - Facilities Excluded from custodial services:

211 (Union Hall); 1663 (DFMWR); and S1323/S1423/S1424/S1425/S1623 &

S1624 (Quonset Huts).

Facility INCLUDED in custodial services is: 1704 (Wlcx 2ndBn Laundromat).

Question 37. REF: Solicitation, Page 39, 7.3

Since custodial duties will only be performed on unoccupied facilities, does the Government have an estimate of the total time that the 80 facilities identified in 7.3 will be unoccupied?

Answer - Note. Please refer to Technical Exhibit 7.4 “Tasks and Frequency”.

Question 38. REF: Solicitation, Page 39, 7.3

What is the duration between facility occupations that will require custodial support?

Answer - The duration between occupation(s) vary greatly. During the seasonal utilization increase, facilities will change assigned transient units within a 24 hour period. While off season utilization of facilities decrease to the point of 1-

2 months not being utilized.

Question 39. REF: Solicitation, Page 44, Addendum to 52.214-10

Since no clearly defined work effort has been established for this sealed bid

(Subpart 14.4) how will the government evaluate the work effort basis used in the sealed bids?

Answer - The work is defined at the solicitation, Performance Work

Statement Part 5 Specific Tasks.

Note: This is a sealed bid meeting the requirements of 6.401(a).

Question 40. REF: Solicitation, Page 62, 52.212-5

FAR 52.222-43 is not checked under Clauses. How does the Government plan to allow for adjustments to Wage Determination in multiple years?

Answer - See W91QV1-19-B-0004 Amendment 0003 which incorporates

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-

-Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29

U.S.C. 206 and 41 U.S.C. chapter 67) uploaded to Federal Business

Opportunities.

Question 41. REF: Solicitation, Page 62, 52.212-5

FAR 52.222-62 is not checked under Clauses. Does E0 13706 apply to this contract?

Answer - See W91QV1-19-B-0004 Amendment 0003 which incorporates

52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017)

(E.O. 13706) uploaded to Federal Business Opportunities.

Question 42. REF:

FREQUENCY_CHART_AP_HILL_TRANSIENT_BILLETING_SVS

QUESTION: Is the frequency chart the same as “7.4 Technical exhibit 4 -

Frequency Table for Custodial Services – SEPARATE ATTACHMENT”?

Answer - Yes this is the same as, 7.TECHNICAL EXHIBIT LIST, 7.4

Technical exhibit 4 - Frequency Table for Custodial Services – SEPARATE

ATTACHMENT

Question 43. REF:

QUESTION: Does the Government have a legend to explain the notations in the columns, e.g. 2Y, 1W, 5W, 1M, etc.?

Answer 7.TECHNICAL EXHIBIT LIST, 7.4 Technical exhibit 4 -

Frequency Table for Custodial Services – SEPARATE ATTACHMENT

Frequencies are as follows: 2Y-2 times per year; 1W-1 time per week; 5W-

5 times per week; 1Y-1 time per year; 3Y-3 times per year; 1Q-1 time per quarter; 1M-1 time per month

Question 44. REF:

QUESTION: Does the Frequency Chart represent inspections that the

Government will be conducting?

Answer - 7.TECHNICAL EXHIBIT LIST, 7.4 Technical exhibit 4 -

Frequency Table for Custodial Services – SEPARATE ATTACHMENT is the task and frequency for custodial services of the Transient Billeting

Services at Fort AP Hill to be performed by the contractor. Quality

Assurance Surveillance Plan referenced in Technical Exhibit 4 is hereby removed and is not applicable to task and frequency table for custodial services.

Question 45.

REF: REQUENCY_CHART_AP_HILL_TRANSIENT_BILLETING_SVS

How does the Quality Assurance Surveillance Plan correlate to the cleaning schedule/frequency required for PWS 5.10?

Answer - Quality Assurance Surveillance Plan referenced at Technical

Exhibit 4 is hereby removed and is not applicable to task and frequency table for custodial services.

Question 46. What is the difference between current contract and this new contract?

Answer – There is at least a 35% deviation which reflects updated policies and business practices.

Question 47. Will the government please confirm if an anticipated equitable adjustment will be completed if the awarded contractor cannot perform the parameters of the work within the Performance Work Statement due to improper/low proposed pricing?

Answer – The Government will not answer hypothetical questions.

Question 48. Does the government have an established price metric/value

(government estimate) for determining the adequate fair market price range considering price reasonableness?

Reference: ADDENDUM TO 52.214-10 Basis for Award. Page 45 of 89:

“The bidder’s price will be assessed for fair market price considering market conditions in order to establish a fair and reasonable price.”

Reference: ADDENDUM TO 52.217-8 Page 69 of 89: “The bidder’s price will be assessed for fair market price considering market conditions in order to establish a fair and reasonable price.”

Answer - Fair market pricing will be determined in accordance with

19.202-6 Determination of Fair Market Price.

Question 49. Will the government disqualify proposal submissions that are not within the parameters of the government estimate of price realism to include price submission above and/or below the government budget/estimate?

Answer – See 52.214-10 Contract Award-Sealed Bidding and addendum to

52.214-10. Price reasonableness will be evaluated. Price realism will not be evaluated.

Question 50. How will the government determine the capability of services to be performed by the apparent awardee of the price submission?

Answer – See 52.214-10 Contract Award-Sealed Bidding and addendum to

52.214-10. Note: This is a sealed bid in accordance with FAR 6.401(a).

Question 51. Could you provide the current SCA labor categories being used on the contract?

Answer - Wage Determination 2015-4313 Revision No. 9 dated 12/26/2018 s applicable for current contract.

Question 52. Please explain in detail the responsibilities of DPTMS as used in this sentence, “The Contractor shall be the Directorate of Plans, Training, Mobilization and Security (DPTMS) subject matter expert for Transient

Barracks Management and proficient in the Range Facility Management

Support System.” PWS 1.3 Objective Page 8 of 89.

Answer - The detailed responsibilities are outlined in entirety in the PWS.

The DPTMS is responsible for the Line of Effort in support of Plans, Training and Mobilization which includes Transient Barracks Management.

RFMSS is the Program of Record used on a daily basis.

Question 53. Will the Government reimburse the Contractor for gas? If so, will a reimbursable CLIN be added to cover this cost? PWS & Part 4,

1.6.13 Travel Page 12 of 89 & 4.4 Equipment Page 19 of 89

Answer – No, See Solicitation Amendment W91QV1-19-B-0004-0003

Question 54. What is the minimum number of vehicles required to support the mission? What size and types of vehicles are currently being used? Part

4, 4.4 Equipment Page 19 of 89. During the Site Visit, it was mentioned that the contractor is responsible for providing vehicles.

Answer - Ref Par. 4.4 Equipment. The Contractor shall provide adequate transportation to move their personnel and up to a ½ ton of cargo to two geographically separate locations.

Question 55. Is this the most common way for the Contractor to move around the facility? Section 3.4.1 states “It is permissible for the Contractor to ride as a passenger in Government Owned Vehicles if it is convenient for the Government.” Part 3, 3.4.1 Government Owned Vehicles Page 18 of 89

Answer - No. 3.4.1 Government Owned Vehicles. It is permissible for the Contractor to ride as a passenger in Government Owned Vehicles if it is convenient for the Government.

Question 56. With this understanding, does the Government have full confidence that this work as outlined in PART 5 of the solicitation lends itself to a Sealed Bid? PWS Addendum to 52.214-10 Page 44 of 89.

ADDENDUM TO 52.214-10, states the procurement is Sealed Bid pursuant to FAR 14. Based on the complexity of the work under PART 5 of the solicitation and the number of variables associated with the work, it appears that the risk of mission failure is great without having to know the capabilities and experience of the awardee. FAR 9.103 (c) clearly states, “ The award of a contract to a supplier based on lowest evaluated price alone can be false economy if there is subsequent default, late deliveries, or other unsatisfactory performance resulting in additional contractual or administrative costs. While it is important that Government purchases be made at the lowest price, this does not require an award to a supplier solely because that supplier submits the lowest offer. A prospective contractor must affirmatively demonstrate its responsibility, including, when necessary, the responsibility of its proposed subcontractors.”

Answer – Yes, this service meets the requirements of FAR 6.401(a).

Question 57. Who is the incumbent contractor and what is their contract number?

Answer - Veritiss LLC W91QV1-19-P-0043

Veritiss LLC W91QV1-15-C-0072

Question 58. What was the fixed price monthly rate for the last incumbent bridge contract?

Answer – The total contract value for contract W91QV1-19-P-0043 is

$95,708.85. For further details, consider requesting under Freedom of

Information Act (FOIA).