Ft_Lee_Custodial_W91QF5-16-B-0002_IFB_(v1)_pdf.pdf

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Months Phase-In Period

FFP

Custodial Services- Phase in Period in accordance with (IAW) the Performance

Work Statement (PWS) section 3.19. Period of Performance for the phase-in period is 30 Days.

FOB: Destination

NET AMT

0002 11 Months Admin/Community Offices - Basic

FFP

Administrative and Community Offices to receive IMCOM Standard/Basic level custodial services IAW with PWS section 3.0 and Technical Exhibits (TE) 1, 2, 5 and 6. For informational purposes only: Price per Sq. Ft $____________.

0003 11 Months CDC and Youth Center Buildings - Basic

FFP

Child Development Center and Youth Activity Center buildings to receive

IMCOM Standard/Basic level of custodial services IAW with PWS section 3.0 and

TE(s) 1, 3, 4, 5 and 6. For informational purposes only: Price per Sq. Ft

0004 11 Months Fitness Center - Basic

FFP

Fitness Centers to receive IMCOM Standard/Basic level of custodial services IAW with PWS section 3.0 and TE(s) 1, 3, 4, 5 and 6. For informational purposes only: Price per Sq. Ft $____________.

0005 1 Job Special Event Cleaning

FFP

Perform custodial support services for special events (ADMIN, CDC, or fitness facility buildings) IAW PWS section 3.2 and TE(s) 2, 3, 4, 5 and 6. Special Event

Cleaning to be priced as needed according to task. Price not to exceed stated line item cost for associated period of performance. For informational

Not to Exceed

$52,489.80

NTE AMT $52,489.80

0006 11 Months OPTION Admin/Community Offices - Level 2

FFP

Optional CLIN for Administrative/Community Offices to receive additional services IAW the IMCOM Capability Level 2 (Yellow). To be performed IAW with PWS section 3.17, TE(s) 1 and 2. CLIN to be priced at increased level of performance only. Base performance level is priced with CLIN (0002).

For informational purposes only: Price per Sq. Ft $____________.

0007 11 Months OPTION Fitness Center - Level 2

FFP

Optional CLIN for Fitness Centers to receive additional services IAW the IMCOM

Capability Level 2 (Yellow). To be performed IAW with PWS section 3.17 and

TE(s) 1 and 2. CLIN to be priced at increased level of performance only. Base performance level is priced with CLIN (0004). For informational purposes only: Price per Sq. Ft $____________.

0008 11 Months OPTION Admin/Community Offices - Level 1

FFP

Optional CLIN for Administrative/Community Offices to receive additional services IAW the IMCOM Capability Level 1 (Green). To be performed IAW with PWS section 3.17 and TE(s) 1 and 2. CLIN to be priced at increased level of performance only. Base performance level is priced with CLIN (0002).

0009 11 Months OPTION Fitness Center - Level 1

FFP

Optional CLIN for Fitness Centers to receive additional services IAW the IMCOM

Capability Level 1 (Green). To be performed IAW with PWS section 3.17 and

TE(s) 1 and 2. CLIN to be priced at increased level of performance only. Base performance level is priced with CLIN (0004). For informational purposes

0010 1 Each Contractor Manpower Reporting

FFP

Contractor is required to enter all contractor data into

Contract Manpower Reporting (CMR) system in accordance with PWS. Data must be accurate, complete and entered into the CMR prior to 31 October.

1002 12 Months OPTION Admin/Community Offices - Basic

FFP

Administrative and Community Offices to receive IMCOM Standard/Basic level custodial services IAW with PWS section 3.0 and TE(s) 1, 2, 5 and 6.

1003 12 Months OPTION CDC and Youth Center Buildings - Basic

FFP

Child Development Center and Youth Activity Center buildings to receive

IMCOM Standard/Basic level of custodial services IAW with PWS section 3.0 and

TE(s) 1, 3, 4, 5, and 6. For informational purposes only: Price per Sq. Ft

1004 12 Months OPTION Fitness Center - Basic

FFP

Fitness Centers to receive Standard/Basic IMCOM level of custodial services IAW with PWS section 3.0 and TE(s) 1, 3, 4, 5 and 6. For informational

1005 1 Job OPTION Special Event Cleaning

FFP

Perform custodial support services for special events (ADMIN, CDC, or fitness facility buildings) IAW PWS section 3.2 and TE(s) 2, 3, 4, 5 and 6. Special Event

Cleaning to be priced as needed according to task. Price not to exceed stated line item cost for associated period of performance. For informational

$55,370.23

NTE AMT

1006 12 Months OPTION Admin/Community Offices - Level 2

FFP

Optional CLIN for Administrative/Community Offices to receive additional services IAW the IMCOM Capability Level 2 (Yellow). To be performed IAW with PWS section 3.17 and TE(s) 1 and 2. CLIN to be priced at increased level of performance only. Base performance level is priced with CLIN (1002).

1007 12 Months OPTION Fitness Center - Level 2

FFP

Optional CLIN for Fitness Centers to receive additional services IAW the IMCOM

Capability Level 2 (Yellow). To be performed IAW with PWS section 3.17 and

TE(s) 1 and 2. CLIN to be priced at increased level of performance only. Base performance level is priced with CLIN (1004). For informational purposes

1008 12 Months OPTION Admin/Community Offices - Level 1

FFP

Optional CLIN for Administrative/Community Offices to receive additional services IAW the IMCOM Capability Level 1 (Green). To be performed IAW with PWS section 3.17 and TE(s) 1 and 2. CLIN to be priced at increased level of performance only. Base performance level is priced with base CLIN (1002).

1009 12 Months OPTION Fitness Center - Level 1

FFP

Optional CLIN for Fitness Centers to receive additional services at the IMCOM

Capability level 1 (Green) service standard IAW with PWS 3.15 and TE(s) 1 and 3.

CLIN to be priced at increased level of performance only. Base performance level is priced with CLIN (1004). For informational purposes only: Price per

Sq. Ft $____________.

1010 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor is required to enter all contractor data into

Contract Manpower Reporting (CMR) system in accordance with PWS. Data

2002 12 Months OPTION Admin/Community Offices - Basic

FFP

Administrative and Community Offices to receive IMCOM Standard/Basic level custodial services IAW with PWS section 3.0 and TE(s) 1, 2, 5 and 6. For informational purposes only: Price per Sq. Ft $____________.

2003 12 Months OPTION Fitness Center - Basic

FFP

Fitness Centers to receive Standard/Basic IMCOM level of custodial services IAW with PWS section 3.0 and TE(s) 1, 3, 4, 5 and 6. For informational

2004 12 Months OPTION CDC and Youth Center Buildings - Basic

FFP

Child Development Center and Youth Activity Center buildings to receive

IMCOM Standard/Basic level of custodial services IAW with PWS section 3.0 and

TE(s) 1, 3, 4, 5 and 6. For informational purposes only: Price per Sq. Ft

2005 1 Job OPTION Special Event Cleaning

FFP

Perform custodial support services for special events (ADMIN, CDC, or fitness facility buildings) IAW PWS section 3.2 and TE(s) 2, 3, 4, 5 and 6. Special Event

Cleaning to be priced as needed according to task. Price not to exceed stated line item cost for associated period of performance. For informational

$56,477.64

2006 12 Months OPTION Admin/Community Offices - Level 2

FFP

Optional CLIN for Administrative/Community Offices to receive additional services IAW the IMCOM Capability Level 2 (Yellow). To be performed IAW with PWS section 3.17 and TE(s) 1 and 2. CLIN to be priced at increased level of performance only. Base performance level is priced with CLIN (2002).

2007 12 Months OPTION Fitness Center - Level 2

FFP

Optional CLIN for Fitness Centers to receive additional services at the IMCOM

Capability Level 2 (Yellow) service standard IAW with PWS section 3.17 and

TE(s) 1 and 3. CLIN to be priced at increased level of performance only. Base performance level is priced with CLIN (2004). For informational purposes

2008 12 Months OPTION Admin/Community Offices - Level 1

FFP

Optional CLIN for Administrative/Community Offices to receive additional services IAW the IMCOM Capability Level 1 (Green). To be performed IAW with PWS section 3.17 and TE(s) 1 and 2. CLIN to be priced at increased level of performance only. Base performance level is priced with base CLIN (2002).

2009 12 Months OPTION Fitness Center - Level 1

FFP

Optional CLIN for Fitness Centers to receive additional services at the IMCOM

Capability Level 1 (Green) service standard IAW with PWS 3.15, and TE's 1 and

3. For informational purposes only: Price per Sq. Ft $____________.

2010 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor is required to enter all contractor data into

3002 12 Months OPTION Admin/Community Offices - Basic

FFP

Administrative and Community Offices to receive IMCOM Standard/Basic level custodial services IAW with PWS section 3.0 and TE(s) 1, 2, 5 and 6. For informational purposes only: Price per Sq. Ft $____________.

3003 12 Months OPTION CDC and Youth Center Buildings - Basic

FFP

Child Development Center and Youth Activity Center buildings to receive

IMCOM Standard/Basic level of custodial services IAW with PWS section 3.0 and

TE(s) 1, 3, 4, 5 and 6. For informational purposes only: Price per Sq. Ft

3004 12 Months OPTION Fitness Center - Basic

FFP

Fitness Centers to receive Standard/Basic IMCOM level of custodial services IAW with PWS section 3.0 and TE(s) 1, 3, 4, 5 and 6. For informational

3005 1 Job OPTION Special Event Cleaning

FFP

Perform custodial support services for special events (ADMIN, CDC, or fitness facility buildings) IAW PWS section 3.2 and TE(s) 2, 3, 4, 5 and 6. Special Event

Cleaning to be priced as needed according to task. Price not to exceed stated line item cost for associated period of performance. For informational

$57,607.19

3006 12 Months OPTION Admin/Community Offices- Level 2

FFP

Optional CLIN for Administrative/Community Offices to receive additional services IAW the IMCOM Capability Level 2 (Yellow). To be performed IAW with PWS section 3.17 and TE(s) 1 and 2. CLIN to be priced at increased level of performance only. Base performance level is priced with CLIN (3002). For informational purposes only: Price per Sq. Ft $____________. For informational

3007 12 Months OPTION Fitness Center- Level 2

FFP

Optional CLIN for Fitness Centers to receive additional services IAW the IMCOM

Capability Level 2 (Yellow) service standard IAW with PWS section 3.17 and

TE(s) 1 and 3. CLIN to be priced at increased level of performance only. Base performance level is priced with CLIN (3004). For informational purposes

3008 12 Months OPTION Admin/Community Offices - Level 1

FFP

Optional CLIN for Administrative/Community Offices to receive additional services IAW the IMCOM Capability Level 1 (Green). To be performed IAW with PWS section 3.17 and TE(s) 1 and 2. CLIN to be priced at increased level of performance only. Base performance level is priced with CLIN (3002).

3009 12 Months OPTION Fitness Centers- Level 1

FFP

Optional CLIN for Fitness Centers to receive additional services at the IMCOM

Capability level 1 (Green) service standard IAW with PWS 3.15 and TE(s) 1 and 3.

CLIN to be priced at increased level of performance only. Base performance level is priced with base CLIN (3004). For informational purposes only: Price per Sq. Ft $____________.

3010 1 Each OPTION Contractor Manpower Reporting

FFP

Contractor is required to enter all contractor data into

Section C - Descriptions and Specifications

PWS

Performance Work Statement (PWS)

Directorate of Public Works (DPW)

Custodial Support Services

Fort Lee, VA June 2016

TABLE OF CONTENTS

1.0 Introduction

1.1 Background

1.2 Objectives

1.3 Goals

2.0 Requirements

2.1 General

2.1.1 Scope

2.1.2 Period of Performance

2.1.3 Place of Performance and Hours of Operation

2.1.3.1 Place of Performance

2.1.3.2 Hours of Operation

2.1.4 Recognized Federal Holidays

2.1.5 Travel / Temporary Duty – N/A

2.1.6 Emergency Services

2.1.7 Contract Administration and Management

2.1.7.1 Post Award Conference/Periodic Progress Meetings

2.1.8 Quality Control

2.1.9 Contracting Officer’s Representative (COR)

2.1.10 Subcontract Management

2.1.11 Key Personnel

2.1.11.1 Project Manager

2.1.11.2 Quality Control Manager (QCM)

2.1.11.3 Child Development Center (CDC) Employees

2.1.11.3.1 CDC Employee Special Training

2.1.12 Supervisory and Employee Listing

2.1.12.1 Other Personnel

2.1.13 Non-Personal Services

2.1.13.1 Standards of Conduct/Removal

2.1.13.2 Standards of Dress

2.1.14 Organizational Conflict of Interest (OCI)

2.1.15 Removal of Employee by Government

2.1.16 Identification Badges

2.2 Special Requirements

2.2.1 Security Policies

2.2.1.1 Criminal Background Checks

2.2.2 AT/OPSEC Guidance

2.2.3 Cyber Security AT Level Training

2.2.3.1 Level I OPSEC Training

2.2.3.2 Personnel Security Requirements

2.2.3.3 iWATCH Training

2.2.3.4 Physical Security

2.2.3.5 Key Control

2.2.3.5.1 Lost Keys

2.2.3.5.2 Issue of Government Keys

2.2.3.5.3 Lock Combinations

2.2.4 Safety

2.2.4.1 Circumstances to be Reported

2.2.4.2 Installation Access and control

2.2.5 Post Regulations

2.2.5.1 Contractor Access to Work Site

2.2.5.3 Vechilcle Registration for Contractor Owned

2.2.6 Environmental Requirements

2.2.6.1 Environmental and OSHA

2.2.6.2 Envrionmental Special Conditions

2.2.6.2.1 Green Procurement

2.2.6.1.2 SDS Log

2.2.6.1.3 Personnel

2.2.6.1.4 Disposal

2.2.6.1.5 Chemical Exposure

2.2.6.1.6 Combustible Materials

3.0 Performance Requirements and Standards

3.1 High Level Objectives

3.2 Perform Special Event Cleanings (i.e. VIP and/or event cleaning)

3.3 Facility Cleaning Services

3.3.1 Facility Cleaning Services in Detail

3.3.2 Non- Carpeted Floors

3.3.2.1 Spray Buff for Floors

3.3.2.2 Stripping/Finishing

3.3.2.3 Spots Cleaning Floors/Carpets

3.3.3 Carpeted Floors

3.3.3.1 Removable (Area and Throw)

3.3.3.2 Carpet Cleaning/Shampoo

3.3.3.3 Annual Carpet Restorative Cleaning

3.4 Stairways/elevators/Handicap Lifts

3.5 Clean Floor

3.6. Trash Collection/Removal

3.7.1 Clean and Supply Restroom/Toilet/Locker Room

3.7.2 Contractor Log

3.7.3 Floor Care

3.7..4 Supplies Restockage

3.7.4.1 Resupply of Dispensers

3.8 Trash Removal

3.9 Drinking Fountains .......................................................................... 14_Toc445460952

3.10 Dusting

3.10.1 Light Dusting

3.10.2 Heavy Dusting

3.11 Interior Glass Cleaning

3.11.1 Window Cleaning

3.12 Periodic Cleaning Service

3.12.1 Periodic Hard Floor Maintenance

3.12.2 Periodic Cerpet Resorative cleaning

3.13 Child Youth and School Services

3.13.1 CDC Youth Center and Gym

3.13.2 Age Groups

3.13.3 Hours of Operation

3.13.4 CDC Hours of Operation Other Than Normal

3.14 Supplies/Solutions

3.14.1 Cleaning and Sanitizing

3.14.2 Cleaning Products Approved

3.15 Youth Gymnasium

3.16 Specific Task for Hospital Grade Cleaning

3.17 IMCOM Level 1 (Green), Level 2 (Yellow) Service Level

3.18 Re-performance of Services

3.19 Transition

3.19.1 Phase-In Period

3.19.2 Actions during Phase-In

3.19.3 Phase-Out Plan

3.19.4 Phase-Out Period

3.19.5 Contraction Manpower Reporting

3.19.6. COR Requirements

3.20 Quality Control & Performance Assessment

3.20.1 Quality Assurance

3.20.2 Quality Control Plan (QCP)

3.20.3 Cognizant POC

3.20.4 Inspection Plan

3.20.5 Method to ID and prevent Defects

3.20.6 On site Records

3.20.7 Monthly Inspection Schedule

3.21 Performance Assessment

3.21.1 General

3.21.2 Contract Discrepancy Report (CDR)

3.21.3 Performance Evaluation Meeting

3.21.4 Reconciliation Meetings

4.0 Performance Requirment Summary Matrix ........................................................... 20-21

5.0 Deliverables

6.0 Related Contract Documents

6.1 List of Technical Exhibits

6.2 Applicable Publications and Forms

6.3.1 Revisions not Affecting Price

6.3.2 Revisions Affecting Price

6.4. Definitions ............................................................................................................. 23-28

6.5 Acronyms .............................................................................................................. 28-29

6.6 Government Furnished Material/Property/Equipment/Services

6.6.1 Services

6.6.2 Facilities

6.6.3 Utilities

6.6.3.1 Conservation of Utilities

6.6.4 Vehicles

6.6.5 Materials

6.7 Contractor Furnished Equipment, Supplies, and Responsibilities

6.7.1 General

6.7.2 Madatory Use of Supplies

6.7.3 Custodial Cleaning Products

6.7.4 Materials

6.7.5. Equipment

6.7.6 Energy Star Equipment

6.7.7 Removal of Contractor Owned Property

W91QF5-16-B-0002

1.0 Introduction. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform custodial services as defined in this Performance Work Statement (PWS), Technical

Exhibit (TE) 2, except for those items specified as Government furnished property and services.

The Contractor shall perform to the standards in this contract.

1.1 Background. Fort Lee Military Base is located in the state of Virginia (VA), Prince George

County, southeast of Richmond, VA, in the Tri-city region of Petersburg, Colonial Heights, and

Hopewell. Fort Lee is on 8 ½ square miles of land, and consists of approximately 300 buildings, of which this contract shall service 195 buildings. The population base consists of approximately 34,000 daily Military, Government civilians, and Contractor personnel, in addition to approximately 3,300 resident family members.

1.2 Objectives. TE 1 shows the frequency of the cleaning schedule post wide for different types of facilities.

1.3 Mission Statement. The Fort Lee Military Base mission is to provide innovative Base

Operations and Services essential to the greater Fort Lee Community, supporting the Nation’s

Armed Forces mission.

1.3.1 Goals. The goal for this janitorial service contract is to support mission accomplishment by providing a clean, healthy environment for occupants, users, and visitors to facilities identified to receive custodial services under this contract. To meet this goal close coordination is required between the contractor and Contracting Officer’s Representative (COR) to efficiently provide custodial services while minimizing disruptions to operations within the facilities and meeting security requirements as described in current Operational Security (OPSEC) guidelines.

2.0 Requirements.

2.1 General.

2.1.1 Scope. The Contractor shall perform custodial services in accordance with the PWS and the technical exhibits (TEs) herein. During performance of the contract the government reserves the right to add or delete facilities and/or the level of services required. A modification to the contract will be executed to incorporate these changes.

2.1.2 Period of Performance. The Period of Performance (PoP) consists of a 30-day phase in period, an 11-month base period and three one-year option periods, for a possible total of 48 months. The PoP is as follows:

Phase in Period 30 Aug 2016 -29 Sep 2016

Base Period 30 Sep 2016 -29 Aug 2017

Option Year I 30 Aug 2017 -29 Aug 2018

Option Year II 30 Aug 2018 -29 Aug 2019

Option Year III 30Aug 2019 – 29 Aug 2020

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work under this contract shall be on Fort Lee Military Base, proper, and adjacent government facilities as listed in TE 2 (Administrative Buildings), TE 3

(Child Development Centers (CDC) and TE 4-Installation Specific Cleaning Services. The contractor shall provide the Contracting Officer Representative (COR) a schedule no later than

(10) workdays prior to commencing work. Schedule shall outline tasks to be performed by specific building and identify the timeline for the task to be accomplished. The Contracting

Officer (KO) will provide the contractor with requirements to make changes to the schedule as they occur.

2.1.3.2 Hours of Operation. The contractor shall provide services during normal hours of operation, which consist of Monday through Friday 7:00 A.M. to 3:30 P.M eastern standard time

(EST), except Child Development Services (CDC). For the CDC the contractor shall have at least one employee when CDC facilities open to ensure all work performed the evening before is to CDC Management’s approval, or rooms/areas needing additional work are done at that time.

The contractor shall perform and complete scheduled cleaning services during normal hour of operation, except where scheduled after normal duty hours (CDC, and fitness centers). The contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

2.1.4 Recognized Federal Holidays. The contractor shall submit to the Contracting Officer (KO) an alternate schedule for those buildings that will be affected by federally observed holidays not later than (NLT) ten (10) work days prior to the holiday. The schedule shall include dates for make-up of all buildings affected by the holiday.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

Presidents’ Day Veterans Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

2.1.5 Travel / Temporary Duty: N/A

2.1.6 Emergency Services. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor’s employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the Contracting Officer (KO) or COR within 30 minutes of an incident. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

2.1.7 Contract Administration and Management.

2.1.7.1 Post Award Conference/Periodic Progress Meetings. The contractor shall attend any post award conference convened by the contracting activity in accordance with Federal Acquisition

Regulation (FAR) Subpart 42.5. The KO and COR will meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the government of problems, if any are being experienced. Appropriate action shall be taken to resolve outstanding issues in accordance with the Quality Control Plan within 48 hours.

2.1.8 Quality Control. The contractor shall develop and maintain an effective quality control process to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure against recurrence of defective services. The Quality Control Plan (QCP) will be reviewed and accepted by the KO prior to the performance start date.

2.1.9 Contracting Officer’s Representative (COR). The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements, including government drawings, designs, and specifications; monitor contractor's performance and notifies both the KO and contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

2.1.10 Subcontract Management: N/A

2.1.11 Key Personnel. The following personnel listed in below sections are considered key personnel by the Government.

2.1.11.1 Project Manager. The contractor shall provide an onsite project manager (PM) who shall be responsible for the overall management, coordination, overall quality control management, and performance of work under this contract and can act with full authority for contractor. The name and telephone numbers of this person and alternate(s) who shall act for the contractor when the manager is absent shall be designated in writing to the KO and COR within

10 calendar days of receipt of notice of award. The project manager, or alternate, shall be available between 6:30 a.m. and 4:00 p.m., Monday through Friday, except federal holidays or when the government facility is closed for administrative reasons. The project manager (or his designated alternate) shall also be available for any projects (scheduled or unscheduled), outside the normal hours specified above to ensure workers comply with the requirements of the project to an acceptable level. The contractor shall provide written notification to the COR/KO three working days in advance of any change of project manager or alternate. The project manager or alternate shall return calls from the KO or COR within 30 minutes during normal duty hours and within 1 hour of the start of the next working day when the message is received after duty hours.

The project manager shall respond to calls for assistance, complaints, or emergencies from customers within one (1) hour of receipt of the call, and shall maintain a record of emergency calls.

2.1.11.2 Quality Control Manager (QCM). The Contractor shall provide a qualified individual as the Quality Control (QC) Manager for the project. The QC Manager shall be the eyes and ears of the Project Manager as well as serving as a liaison between the Project Manager and the employees. The QC Manager designation shall be reported in writing to the COR/KO at the beginning of the phase-in period.

2.1.11.3 Child Development Center Employees (CDC). All employees who perform services at the CDC’s are deemed key personnel. These Contractor employees shall meet all qualifying and security requirements to work in the CDC, in accordance with Army Regulation (AR) 608-10, Child Development Services. In addition, the employees shall have no sexual or violence convictions against them, or have been placed on a list for sexual misconduct or misconduct of a child in any manner or nature. Those suspected or found to have involvement in such activities, shall be removed immediately and replaced with another qualified employee, until the matter is resolved to the satisfaction of the KO.

2.1.11.3.1 All contract employees working in support of Child, Youth and School Services

(CYS) at the CDC, and or Youth Activity Center shall be required to attend annual training on child abuse prevention, identification and reporting. (AR 40-562). The training will be conducted during normal duty hours by a government certified trainer. It shall be the contractor’s responsibility to ensure new employees working in support of CYS receive

2.1.12 Supervisory and Employee Listing. A complete listing of all employees working under this contract and the appointed supervisor shall be provided to the KO and COR by the first day that phase-in commences. The listing shall indicate full name, scheduled hours of work and days of work.An updated report shall be submitted to KO and COR within 24 hours after any changes occur. The contractor shall ensure that all personnel are screened by submitting their names to the following agency officers: Army Central Registry, Provost Marshal Office (PMO), Criminal

Investigation Division Records Check to include Defense Central Investigative Index Check

(DCII), Civilian Law Enforcement Records Check, and the Alcohol and Drug Prevention and

Control Program (ADAPCP), for a check of prior instances of reported misconduct involving children, assaultive behavior, substance abuse, larceny or related misconduct. Appropriate release forms signed by the individual or sponsor shall accompany screening requests. Screening requests for ADAPCP records shall be accompanied by a signed DA Form 5018-R (ADAPCP

Client’s Consent Statement for Release of Treatment Information). The contracting officer shall be provided copies of all applicable security screenings for each employee to be assigned to the contract. A complete listing of the employees who have passed subject health and security screenings shall be presented to COR/KO within 10 days of contract award. The contractor cannot add any additional employees to the list until all security checks have been submitted and approved. Contractor employees shall not start work until approval has been provided to the contractor by the contracting officer. Notification shall be given to COR when a regularly assigned contractor employee is out. Replacements for sick and vacationing employees shall already have security clearance and approval to work from contracting officer.

2.1.12.1 Other Personnel. The contractor shall provide only personnel who are legally entitled to work in the United States to accomplish work and services specified herein. Contractor shall provide to the KO and COR within 10 calendar days of receipt of notice of award, a list of employees, full time and part time, that will be working on Fort Lee. This list shall be updated when new personnel are hired or when personnel stop working for the Contractor, and periods of absence for any other reason.

2.1.13 Non-Personal Services. The FAR provides that each contract arrangement be judged in the light of its own facts and circumstances, with the key question always being whether the

Government will exercise relatively continuous supervision and control over the Contractor personnel performing the contract. To ensure that services provided under this contract are non-personal in nature, employees performing services under this contract shall be controlled, directed and supervised at all times by management personnel of the Contractor. The

Government will notify the Contractor’s management of all tasks that require completion and the

Contractor’s management shall assign those tasks to the appropriate Contractor personnel under this contract. The Contractor's management shall ensure that employees comply with the performance standards outlined in this PWS and as required by the contracting officer or the contracting officer's representative (COR). Contractor employees shall perform independent of and without the supervision of any Government official. Actions of Contractor employees may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal

Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of completed work and tasks.

2.1.13.1 Standards of Conduct/Removal. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The

Contractor shall ensure that any Contractor employees providing services under this contract conduct himself/herself and perform services in a professional, safe, and responsible manner.

Contractor employees shall comply with all DoD and local requirements that establish uniform policies governing smoking in and around Government Owned buildings and vehicles. The

Contractor shall remove from the job site any employee for reasons of misconduct or security.

The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the installation.

2.1.13.2 Standards of Dress. The Contractor shall ensure that contract personnel present a neat and professional appearance throughout their shift.

2.1.14 Organizational Conflict of Interest (OCI). Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5.

2.1.15. Removal of Employee by Government. The Government has the right to remove any contractor employee from the installation and to deny access to the installation by any contractor employee who poses a potential threat to the health, safety, security, general well-being, or operational mission of the installation or its population.

2.1.16 Identification Badges. All contract personnel shall wear a badge and uniform that clearly delineates them as a contractor employee. The contractor shall ensure each employee has a clearly readable picture identification badge. The badge shall be made of a durable material or plastic, and shall include, as a minimum, the employee’s name and current/recent picture, badge number, and contractor’s name. These ID badges shall be consecutively numbered and made accountable by the contractor. The contractor shall ensure that contract personnel wear the badge in plain view at all times when performing work under this contract. The contractor shall provide a list of badge numbers to the COR at the post award meeting, and shall update list as changes occur. All contractor personnel when answering a telephone shall also clearly identify themselves as a contractor employee. All contract personnel attending meetings, answering government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.,) or reports produced by Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. For cleaning services at Child, Youth, and School Services where children are present, cleaning personnel must wear identification when children are present).

2.2 Special Requirements.

2.2.1 Security. Contractor and all associated sub-contractors’ employees shall comply with applicable garrison, facility, and area commander garrison/facility access and local security policies and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet garrison access requirements to be accomplished by garrison Provost Marshal Office, Director of Emergency Services, or

Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by Department of Defense Headquarters, Department of the Army, and/or local policy.

2.2.1.1 Criminal Background Checks. In the unlikely event that unsupervised contact with students or unescorted access to facilities are required by contract, a satisfactory Federal and/or

State criminal background check must first be performed by Department of Defense Education

Activity, through the Office of Personnel Management, on each identified contract employee prior to unsupervised student contact or unescorted facility access being granted. For US Citizens

– Unescorted Access – must pass the Childcare National Agency Check with Written Inquirers

(CNACI). For Non-US Citizens – Unescorted Access – local host nation police background check only (Re: DODI 1402.5 and DODI 2000.16)

2.2.2 AT/OPSEC. (See latest AT/OPSEC coversheet guidance as well as applicable mission and/or local guidance)

2.2.3 Cybersecurity. AT Level I Training. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The

Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: jko.jten.mil. All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The

Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of

Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy.

2.2.3.1 Level 1 OPSEC Training. The contractor shall ensure, all employees complete Level 1

OPSEC training within 30 days of employment and annually thereafter. Once training has been complete, the contractor shall ensure that copies of completed certificates are provided to the

COR for inclusion in the COR contract file within 5 calendar days. Level 1 OPSEC training is available at http://cdsetrain.dtic.mil/opsec/index.htm.

2.2.3.2 Personnel Security Requirements. The Contractor shall comply with Government personal identity verification procedures implemented in Homeland Security Presidential

Directive (HSPD) – 12, Office of Management and Budget (OMB) Guidance M-05-24, and

Federal Information Processing Standards Publication (FISP PUB) number 201. 3.1.5. All secure areas require respective agency presence when Contractor Personnel are cleaning. A list of these areas will be provided to contractor after award. For informational purposes there are currently only two buildings that contain secure areas

2.2.3.3 iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity

ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 10 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

2.2.3.4 Physical Security. The contractor shall be responsible for safeguarding all Government property provided to the Contractor. At the close of each work period, Government facilities, equipment, and materials shall be secured. The Contractor shall be responsible for the security of its property. Contractor shall maintain a physical security checklist/log which shall be forwarded to the COR on a monthly or quarterly basis, no later than the fifth day of the month or after the quarter ends.

2.2.3.5 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR.

2.2.3.5.1 Lost keys shall be reported to the COR. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

2.2.3.5.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by

Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the

Contracting Officer (KO).

http://cdsetrain.dtic.mil/opsec/index.htm

2.2.3.5.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

2.2.4 Safety. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal notification to the COR/KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required

Accident Investigation Reports to the KO within five calendar days of each occurrence.

2.2.4.1 Circumstances to be Reported. The Contractor or the Contractor’s employees shall report any circumstances of needed repairs of the facility or unusual soiling of an area which may affect the performance of the work, unhealthy or hazardous conditions, and any delays or interference with the work caused by Government employees. Such items shall be reported to the COR immediately upon discovery by the Contractor, but no later than 10:00 A.M. on the following day.

2.2.4.2 Installation Access and Control. This installation is a closed post with access restrictions. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property. Contractor vehicles (Contractor-owned and personal), Contractor personnel, and their personal property shall be subject to inspections and searches upon entering or leaving the Installation as authorized in AR 190-5, Motor Vehicle Traffic

Supervision. The Contractor may be subject to installation closure exercises that may have an impact on performance.

2.2.5 Post Regulations. The Contractor’s employees shall observe and comply with all local policies and procedures concerning traffic, posted speed limits, fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. Firearms and weapons of any nature shall not be brought onto the Post under any circumstances, whether carried on the person or in their vehicle. Any employee found with any type weapon or in violation of other firearm policies will be immediately terminated and promptly escorted off the Post. There is a ZERO tolerance with the weapons policy.

2.2.5.1 Contractor’s Access to Work Site. The Contractor shall routinely perform custodial work during normal operating hours, Monday through Friday. Work may be performed outside of normal hours when approved by the COR. The Government reserves the right to assign specific cleaning hours for certain buildings due to security and military missions. Any changes in cleaning hours will be effective three (3) working days after Contractor notification. Due to mission changes, the Government reserves the right to change the status and building numbers of secure buildings.

2.2.5.2 Contractor’s Access to Buildings. Contractor’s personnel shall be allowed access to building under contract to perform scheduled custodial service or project work subject to the limitations in this contract. Contractor’s personnel shall not be permitted access to buildings on non-cleaning days or during hours when no work is scheduled, except when prior arrangements have been made between the COR and Project Manager.

2.2.5.3 Vehicle Registration for Contractor-Owned and Contractor Employee-Owned Vehicles.

The Contractor shall comply with the requirements of the Installation Provost Marshall’s Office

(PMO) regarding registration of Contractor-owned and Contractor employee-owned vehicles.

Prior to commencement of performance, the Contractor shall provide the PMO with names of all employees who shall be driving a privately owned vehicle onto the Installation and shall require all Contractor employees to register all privately-owned vehicles (POVs) with the PMO. The

Contractor shall also register all Contractor-owned vehicles with the PMO. The Contractor and its employees shall comply with all renewal of registration requirements for these vehicles. The

Contractor shall provide the PMO with updates of any new employees who will be driving a privately owned vehicle or Contractor owned vehicles. The Contractor, upon completion of the contract or termination of an individual’s employment shall remove vehicle registration decals from the vehicle and remnants of the decal shall be turned in to the Provost Marshal’s Office.

Registration and cancellation shall be accomplished at the Installation Provost Office during normal duty hours, Monday through Friday, excluding Government holidays. All Contractor vehicles shall be operated in accordance with state and Installation traffic regulations. Contractor personnel operating a vehicle in performance of this contract shall have current, valid driver’s licenses.

2.2.6 Environmental Requirements

2.2.6.1 Environment and OSHA. Contractor shall comply with OSHA http://www.osha.gov/ and all pertinent provisions of the publication 29 CFR 1910, and EM 385-1-1, http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm Safety and Health

Requirement Manual. The contractor shall comply with all local, state, and federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state and federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and/or the COR for final resolution. The contractor shall notify the KO or COR in writing in addition to any verbal notification of such conflicts. The contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or federal laws, rules, and regulations. All unsafe acts or conditions fostered by the

Contractor or Contractor personnel may be grounds for the KO or COR, to halt all contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the KO or COR. After duty hours notify

PMO building 8526 or Base 4 operator, building 6222.

2.2.6.2 Environmental Special Conditions (ESC). Contractor shall review and comply with the

Fort Lee Environmental Special Conditions Package and the contractor shall follow the guidance, laws, and mandates of that document. The Fort Lee Environmental Special

Conditions (ESC) Package, August 2015, was prepared by the employees of Fort Lee

Environmental Management Division (EMD) in an effort to address questions raised concerning environmental compliance with federal, state, and local regulations that apply on a DOD facility.

The Environmental Special Conditions Package is an enforceable document and compliance is http://www.osha.gov/ http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm required under this contract. This document is available online and must be read to show local requirements for your action and reporting requirements for Fort Lee, Virginia. It is meant to identify requirements in general and the unique to Fort Lee requirements, but is not intended to be fully inclusive of all regulations.

2.2.6.2.1 Green Procurement. In order to comply with the green procurement requirements of

Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) and Executive

Order 13423, the government requires the use of recycled and recovered materials and products identified in the Environmental Protection Agency's (EPA) Comprehensive Procurement

Guidelines. These materials and products must meet the requirements of the Performance Work

Statement (PWS), must not delay the progress of work, must be available from more than one source, and must not be cost prohibitive. EPA guideline items are seen as the minimum that should be considered when evaluating recyclable materials. Other materials and products not listed, but commonly used in industry outside of the Government, should also be considered.

Material and product submittals for all recycled-content items should list the recycled and recovered materials used and the percentage content. The Contractor shall track the purchase, quantities, and the percent of recyclable content for these materials throughout the life of the contract. The Contractor shall consolidate and provide this information to the COR in quarterly reports. The Contractor shall annually submit a summary report of certification and estimate to the COR as required by FAR 52.223-9, Certification and Estimate of Percentage of Recovery

Material Content for EPA Designated Items, upon completion of the base year and…