Local Instructions.pdf

RESPONSIBILITY FOR ADMINISTRATION OF CONTRACT

a. The Contracting Officer is responsible for the administration of this contract. The Contracting Officer alone is authorized to the extent indicated in the contract to take action on behalf of the government which results in changes in the terms of the contract, including deviations from specifications, details and delivery schedules. Communications pertaining to contractual administrative matters will be addressed to the Contracting Officer. No changes in or deviation from the scope of work shall be effected without a written modification to the contract executed by the Contracting Officer. Delivery/Task orders will be issued by the Contract Administration Division.

b. No oral statement of any person will in any manner or degree, modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

c. All matters pertaining to Government administration of this contract should be directed to:

ATTN: Roberto Yroz, Contracting Specialist MICC Ft. Leavenworth 731 McClellan, Bldg 48

FORT LEAVENWORTH, KS 66027-1417

TELEPHONE NUMBER: 520-944-1087

E-MAIL: roberto.c.yroz.civ@army.mil

OR

ATTN: Robert Parvin, Contracting Officer MICC Ft. Leavenworth 731 McClellan, Bldg 48

FORT LEAVENWORTH, KS 66027-1417

TELEPHONE NUMBER: 520-944-3389

E-MAIL: robert.m.parvin.civ@army.mil

RESTRICTED ACCESS TO MILITARY INSTALLATION – COOPERATION WITH FORCE PROTECTION

MEASURES

a. The contractor agrees to abide by and cooperate with Force Protection measures that are implemented on the military installation.

b. The Contractor shall comply with, and in the instance of contractor/sub-contractor employees, shall ensure compliance with the following instructions when access to the Fort Leavenworth installation/facilities are required for contract performance. These local instructions are incorporated in this contract, in order to implement local installation antiterrorism/operations security policies and procedures, and to supplement Federal Acquisition Regulation (FAR) clause 52.204-9, which, if applicable to this contract, is located in Section I of the contract. In the event of conflict between any portion of this supplement and/or FAR 52.204-9; and any other provision within the PWS, or specifications; clause 52.204-9 (if listed) shall take precedence. In the event of conflict between this supplement and any other provision within the PWS, or specifications, this supplement shall take precedence.

(i) An un-cleared contractor is an individual who falls into one of two categories: (1) CAC-eligible; and (2)

Non-CAC eligible. The Common Access Card (CAC) is the DoD federal personal identity verification credential. CAC Eligibility is defined in Army Directive 2014-05, dated March 7, 2014.

mailto:roberto.c.yroz.civ@army.mil mailto:robert.m.parvin.civ@army.mil

(ii) Army Directive 2014-05 provides that all contractor and/or subcontractor personnel who do not possess a CAC, another Federal personal identity verification card, or other authorized DoD identification card and who require unescorted access to Army installations must have a validated need for such access and undergo a vetting process to determine their fitness for access. Accordingly, non-CAC eligible, un-cleared contractor and/or subcontractor personnel requiring access to the Fort Leavenworth installation and facilities, to perform under this contract, will submit personal identity information through the Fort Leavenworth Installation Pass implementation.

c. Contractors and Contract Employees may obtain a Locally Approved Credential (LAC) for up to 365 days for entry through Grant or Hancock Gates. See location & hours of operation at the following – https://home.army.mil/leavenworth/about/visitor-information/gate-information

d. Prime contractors can direct their Sub-contractors to the Visitor Control Center in order to obtain a 30 day pass. See location & hours of operation at the following –

e. Fort Leavenworth no longer accepts for access purposes the state issued driver licenses (DL) or state issued IDs that do not meet the Real ID Act of 2005 standards. Person(s) requesting access with a non-compliant state DL or ID will need to call ahead to the Visitor Control Center at (913) 684-3600 for inquiry of needed additional documentation.

LEGAL PUBLIC HOLIDAYS

Normal Working Hours: The Contractor shall schedule delivery or service hours to coincide with the working hours of the military installation, 7:30am to 4:00pm, a normal 5-day, 40 hour week, Monday through Friday, except legal holidays which include the following –

Federal Government holidays are:

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

KANSAS SALES AND USE TAX – Notwithstanding any other provisions of the contract, the contract price excludes the Kansas retailer's sales tax and compensating (use) tax on all sales of tangible personal property or services purchased by the Contractor or subcontractors for the sustainment, restoration, or repairs of buildings or other projects called for by this contract. In accordance with Kan. Stats. Anno. Sec 79-3606(e), the Contracting Officer will upon request from the Contractor obtain from the State and furnish an exemption certificate for this project for the use by the Contractor and subcontractors in the purchase of materials for incorporation in the project and of services. The Contractor and the subcontractors shall furnish the number of such certificate to all suppliers from whom such purchases are made, and the suppliers shall execute invoices covering the same bearing the number of such certificate.

Pursuant to a 1977 amendment to K.S.A., 1976 Supp., 79-3606(e), effective 1 July 1977, the Contractor is required to retain all invoices for a period of 5 years during which time these invoices are subject to audit by the Kansas Director of Taxation. Upon completion of the project, the Contractor shall complete the Project Completion Certificate (Form

STD 77, REV. 6/77) in duplicate, returning one copy to the Contracting Officer, and forwarding the other to the Kansas Director of Taxation.

CONDUCT OF EMPLOYEES – The contractor is fully responsible for the performance and conduct of their employees at all times while on or off post in the performance of services when in performance under this contract.

Daily courtesies, to include customary greetings or professional interactions with Government employees are expected of the Contractor and their employees. The contractor shall not allow any employee to perform work under this contract while under the influence of alcohol, drugs, or any other incapacitating agent. Military police and other law enforcement personnel on post have the right to deny entry to post or remove from post any contractor employee for misconduct, which endangers the health or safety of people or property, or for reasons of security. Health and safety compliance of contractor provided and contractor worn Personal Protective Equipment (PPE). At such time where a PPE posture mandated for installation personnel, all contract employees shall observe the same policies while prosecuting work on the installation.

The Post Commander may bar any individual from entering the post under the authority of 18 U.S.C. 1382.

Removal from post of a contractor employee in accordance with the above shall not relieve the contractor from the requirements to meet all of the terms and conditions of the contract; nor shall such removal be grounds for the contractor to file a claim.

SCHEDULE OF VALUES (Invoicing and Payments authorized via WAWF) – Contractor Project Managers are responsible submit a “Schedule of Values (SOV)” to the Contracting Officer Representative for each individual awarded project that outlines acceptable milestones of payment for each awarded Task Order that is not otherwise going to be invoiced 100% at completion. The SOV is intended for longer term projects that are more than 30 days in duration that include long lead times for order of equipment. While the percentage of acceptable invoicing on milestones can vary, the contractor may not invoice for greater than 90% of any project until full completion.

ADVERTISING ON CONTRACTOR VEHICLES – Advertising displayed on Contractor vehicles is permitted provided that the advertising is so worded as not to imply Army or United States Government approval or sanction of the advertised service and is not embarrassing or detrimental to the Government.

PACKAGING AND MARKING – All shipments of materials, equipment and/or supplies shall be addressed to the Contractor and not to the Government. The Contractor shall retain full responsibility for the delivery and acceptance of shipments to this installation or elsewhere that are required for the completion of this task order.

PROJECT LABELING FOR OFFICIAL CORRESPONDENCE – The Government singularly identifies each Task Order with a Task Order number at time of award. The Task Order number is a unique identifier to purposely and permanently represent an awarded project. The Government issued Task Order number is to be referenced on all official communications starting upon notice of award.

• Contract Number: TBD

• Contracting Officer Representative: TBD

• Vendor POC: TBD

SEE ATTACHMENT 1 PWS SECTION 2.2.1 FOR A/T AND OPSEC TRAINING REQUIREMENTS

For contractors that do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

WORK AT THE ARMY CORRECTIONS BRIGADE (ACB) FACILITIES

a. ACB facilities consist of the United States Disciplinary Barracks (USDB), its satellite Trusty Unit (TU) and the Joint Regional Correctional Facility (JRCF). The USDB is a maximum security military prison and the JRCF is a medium security military prison. Paramount consideration will be given to security and safety of all parties concerned.

b. A list of Contractor personnel and vehicles, to include types of vehicles, color, and license plate numbers must be submitted to the Directorate of Public Works. Special equipment, i.e., cranes, welding machines, trailers, and jackhammers will also be included. The access roster will be submitted to the Directorate of Public Works at least ten (10) days before commencing work, who will then forward to the appropriate facility Directorate of Operations (DOPS) for the purpose of security investigation for personnel permitted on ACB properties. A minimum of ten (10) working days’ notice is also required to add personnel or equipment to the work force.

Likewise, notification of personnel removed from the work force is required upon initiation of that action. It should be noted that the security investigation may result in the denial of access to ACB properties for those personnel considered a security risk. (Reference ACA 4-4061) Additionally, special handling or parking may be required for equipment which could be used to breach security when idle.

c. All Contractor personnel, vehicles, and materials will be subject to inspection and search upon entry to and exit from ACB properties. Except for emergency vehicles (fire trucks and ambulances), contractor personnel and vehicles will be given first priority in entering and departing ACB properties.

d. All Contractors and Contractor personnel will be required to read and comply with the 15th Military Police (MP) Brigade (BDE) Regulation 190-3, Rules of Conduct, Army Corrections Command (ACC) Policy Letter 17, Standards of Conduct and sign and date ACB Form 190-3-1, Request for Identification Badge/Statement indicating that they have read, understand and will comply with provisions stated therein.. The signed ACB Form(s) 190-3-1 must be attached to the access roster upon submittal to the Directorate of Public Works in order to process Contractor personnel for clearance.

e. The USDB/JRCF Main Entrance or West Gate will be utilized by Contractor personnel dependent on the work to be performed for entering or exiting the USDB/JRCF. Personnel will sign for USDB/JRCF badges on a register after identification and clearance has been made by the staff. The badge will be worn on the outer garment at all times. Personnel losing a badge are required to report the loss to the USDB/JRCF Investigations and USDB/JRCF Physical Security Office immediately. Contractors will be required to provide a properly cleared escort(s) for vendor deliveries to the work site. The escort will be required to accompany the vendor from the West Gate to the work site and return. At no time will vendor personnel be left unescorted within the secured area of the USDB/JRCF.

f. Contractor personnel may enter USDB/JRCF properties at 7:30am. Working hours will be 7:30am to 4:00pm within the USDB/JRCF, and 7:30am to 4:30pm at external USDB/JRCF properties. Contractor personnel and vehicles, have 30 minutes to clear the USDB/JRCF by 4:30pm. Work will not be allowed on weekends and holidays, to include Federal Holidays. In unusual circumstances, such as when utility turn-off is required for an extended period of time, weekend or holiday work may be coordinated between the ACB Directorate of Institutional Support (DIS) the USDB/JRCF DOPS, facility engineers, and the Contractor. These instances must be coordinated well in advance, in writing. Likewise, utility turn-on of short duration or work which will disrupt institution routines and/or traffic flow must be scheduled at least three working days in advance and may require schedule changes to ensure security is maintained.

g. Contractor vehicles entering or leaving USDB/JRCF properties are searched, all personnel will be required to dismount, shut the engine off, and open all doors and compartments.

h. Contractor vehicles will not be permitted to enter or depart USDB/JRCF West Gate between 11:00am and 12:30pm except those deemed necessary to complete on-going work, such as concrete trucks. Clearance must be obtained and coordinated with the USDB/JRCF DOPS.

i. Privately owned vehicles will not be allowed inside the secure area of the USDB/JRCF.

j. No vehicle will have keys left in the ignition switch at any time the vehicle is unoccupied. All vehicles will be locked when unattended. Open trucks containing tools of any kind in the truck bed will not be left unattended.

Vehicles/equipment without key ignitions will be rendered inoperable when unattended or idle.

k. Contractor vehicles may be parked overnight outside the perimeter in an area designated by the facility DOPS, as long as the vehicles are secured or rendered inoperable.

l. When entering ACB properties, Contractor personnel shall travel only from the West Gate to the work site.

They will remain in the work site, and if required, will be escorted to other areas.

m. Contractor personnel are not permitted to talk with prisoners, except as actual work may require.

Contractor personnel shall not give or accept any items from prisoners at any time. If there are problems with prisoners, the Contractor personnel will notify the Construction Inspector.

n. Former inmates of ACB facilities will not be allowed to work at any ACB property.

o. The project site shall be kept clean and in a good state of police. All tools will be secured under lock and key unless in use.

p. The following items are contraband and will not be brought onto ACB property:

(1) Guns and firearms of any type, and their component parts, including, but not limited to ammunition clips or magazines. Gun type rivet or nail tools will not be allowed at the job site without prior clearance in writing and will not be left unattended nor remain within ACB properties overnight or on weekends.

(2) Ammunition, explosives.

(3) Mechanical or chemical components of or complete incendiary devices.

(4) Knives (including pocket knives).

(5) Narcotics and nonprescription drugs, This does not include a limited supply of over the counter medications such as aspirin, Tylenol, Advil, cold medicines, etc., stored in their original containers. (Reference ACA 4-4063)

(6) Intoxicants or alcoholic beverages. (Reference ACA 4-4063).

(7) Currency (not carried on the person or accompanying the person and contained in a purse or handbag.).

(8) Razor blades or blades of any type, not specifically required for performance within the scope of work.

(9) Cellular phones and radio transmitters.

(10) Photographic equipment.

(11) Printed material/video tapes that do not comply with A Regulation 28-1, Mail Screening Policy and Procedures

(12) Recording devices (e.g. MP3 players, iPods, portable hard drives, thumb drives).

(13) Extra clothing not worn at the job site

(14) Glass containers.

(15) Metal fingernail files.

(16) Metal eating utensils (e.g. forks, spoons, knives).

(17) Weight-lifting dietary supplements (Creatine, etc.). This does not include a limited supply of diet or food items such as Slim Fast.

(18) Personally owned/retained handcuff keys or picklocks.

(19) Smoking and smoking related products, including but not limited to pipes, lighters, matches, etc.

(20) Smokeless tobacco, including but not limited to chewing tobacco, snuff, pouches, etc. (even if contained in the mouth).

q. All ladders and scaffolding, when not in actual use, will be secure to immovable objects with locks and chains.

No ladders or scaffolding will be left unattended next to the outer fence of the USDB/JRCF.

r. The USDB Commandant or JRCF Commander (as applicable), may remove and permanently bar contractor personnel from the USDB or JRCF (as applicable) for actions which the USDB Commandant or JRCF Commander deems may threaten or compromise the security of the USDB or JRCF (e.g. leaving tools and/or equipment unsecured on the jobsite). Notwithstanding the removal and/or bar of such personnel, the contractor will still be expected to fully perform all aspects of the job in accordance with the provisions of the contract.

s. Exceptions to these instructions may be granted by the USDB Commandant or the JRCF Commander (as applicable) on a case-by-case basis. Request for exceptions to specific items above must be submitted in writing to the Contracting Officer, Fort Leavenworth, and three (3) weeks prior to the bid opening date. If the exception(s) receives approval from the USDB Commandant or JRCF Commander all bidders in receipt of the Invitation to Bid will be so notified before the bid opening date. Exceptions to these instructions after work commences will generally not be granted. However, should unanticipated circumstances require a request for exception, that request must be submitted in writing as soon as the circumstances become known and in no case less than three working days prior to the desired effective date of exception.