20250716_W91QF425QA008_0002_Solicitation_Amendment.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Contract Clauses

Additional Information/Notes

The following clauses were deleted:

FAR Clauses Incorporated by Full Text

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns.

(Oct 2022)

Notice of Price Evaluation preference for HUBZone Small Business Concerns (Oct 2022)

Evaluation preference.(a)

Offers will be evaluated by adding a factor of 10 percent to the price of all offers, except-(1)

Offers from HUBZone small business concerns that have not waived the evaluation preference; and(i)

Otherwise successful offers from small business concerns.(ii)

The factor of 10 percent shall be applied on a line item basis or to any group of items on which award (2) may be made. Other evaluation factors described in the solicitation shall be applied before application of the factor.

When the two highest rated offerors are a HUBZone small business concern and a large business, and (3) the evaluated offer of the HUBZone small business concern is equal to the evaluated offer of the large business after considering the price evaluation preference, award will be made to the HUBZone small business concern.

. A HUBZone small business concern may elect to waive the (b) Waiver of evaluation preference evaluation preference, in which case the factor will be added to its offer for evaluation purposes.

Offeror elects to waive the evaluation preference.

A HUBZone joint venture agrees that, in the performance of the contract, at least 40 (c) Joint venture.

percent of the aggregate work performed by the joint venture shall be completed by the HUBZone small business parties to the joint venture. Work performed by the HUBZone small business parties to the joint venture must be more than administrative functions.

(End of clause)

List of Contract Documents, Exhibits, or Attachments

W91QF425QA0080002

The attachments table has changed from:

Identifier Document Name Document Description Reference Identifier

Date Line Item Page Numbers

Document Type

Provided Under Separate Cover

20250502_PD_Catal ogingandInterlibrary Loan_V1

Purchase Description 05 May 2025 3 Attachment No

To:

Identifier Document Name Document Description Reference Identifier

Date Line Item Page Numbers

Document Type

Provided Under Separate Cover

20250715_PD_Catal ogingandInterlibrary Loan_V2

Purchase Description 15 Jul 2025 3 Attachment No

20250715_W91QF4

25QA008_Solicitati on_Q_and_A

Response to Q & A 15 Jul 2025 1 Attachment No

The following contract documents were added:

20250715_PD_CatalogingandInterlibraryLoan_V2 20250715_W91QF425QA008_Solicitation_Q_and_A

The following contract documents were deleted:

20250502_PD_CatalogingandInterlibraryLoan_V1

The following contract documents Page Counts were changed:

DOCUMENT PAGE COUNTS

DOCUMENT NAME FROM TO

20250715_PD_CatalogingandInterlibraryLoan_V2 none 3

20250715_W91QF425QA008_Solicitation_Q_and_A none 1

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

Miscellaneous text in this section has been modified to:

A ResponsesQUOTE PREPARATION INSTRUCTIONS

Quote Submission, Preparation Instructions and Content:

The following instructions prescribe the format for the quote and describe the approach for the presentation of proposal data.

These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quotes. Failure to conform to each requirement of this solicitation may result in your quote being rejected and no longer considered for award. Offerors shall carefully read, understand, and provide all the information requested in the request for quote (RFQ).

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, or parts of the RFQ that are vague and/or ambiguous, request clarification from the contracting office in writing, prior to the established cut-off date for questions.

Your response, including base and option year pricing, must be in full compliance with the instructions in this solicitation and your base contract. . Please ensure that you have The response (to include price/cost) shall be valid for 120 calendar days read the attached documents and then submit your response by the date and time indicated in this solicitation.

All quote volumes shall be submitted via hard copy through mail electronically through email. Each volume shall be a and separate electronic file. The General and Price Volume shall be submitted as two documents (one MS Excel file, and one other file). Excel files embedded in MSWord or PDF files will not be accepted. Electronic submissions are subject to the following constraints:

Digital files shall be in Adobe Portable Document (PDF), Microsoft Word (.docx ONLY), or Microsoft Excel (.xlsx ONLY), format.PDF files shall be searchable and shall allow the Government to copy and paste as text to another document.

Offerors are responsible for submitting complete responses to reach the Government office designated below by the time specified in this solicitation. Any response received after the date/time specified for receipt of offers is "late." It is the responsibility of the Offeror to ensure your response is received in a timely manner. Submit your response to the following:

All physical hard copy quotes shall be mailed to:

MICC Ft. Leavenworth

ATTN: Carmen Flynn

535 Kearny Avenue

Fort Leavenworth, Kansas 66027

All shall be completed using email. Confirmation of receipt may be requested via email todigital quote submissions carmen.

s.flynn.civ@army.mil and sheldon.w.gresham.civ@army.mil.

Technical Questions- Questions regarding this request for proposal (RFQ) shall be in writing and shall be sent via email to no later thancarmen.s.flynn.civ@army.mil and sheldon.w.gresham.civ@army.mil 10:00

Telephonic inquiries will not be accepted. All correspondence shall reference .AM, CT on 15 July 2025 the solicitation number. All questions will be answered electronically so that all potential Offerors will see both the questions and answers.

Electronic Communications- All electronic communications shall be addressed to the Contract Specialist and carmen.s.flynn.civ@army.mil sheldon.w.gresham.civ@army.mil.

Offerors are notified that the Government will not reimburse costs incurred for Quote preparation, to include potential pre-award site visits.

Instructions for Submitting Your Response

a) Failure to conform with each requirement of this solicitation may result in your quote being rejected and excluded from consideration for award. Offerors shall carefully read, understand, and provide all the information requested in the solicitation. If there are parts of the solicitation that are vague and/or ambiguous, request clarification from the contracting office in writing, prior to the established cut-off date for questions. Responses shall be presented in a manner that clearly addresses the requirements of the Purchase Description for this Contract.

b) Technical, and Price Quote shall be separate volumes/documents. While the Technical Quote must not contain any reference to price, your response must be provided in sufficient detail to evaluate the Contractor's understanding of the PD requirements (such as categories, materials, subcontracts, etc.). All submissions shall be limited to letter sized pages (8.5 x 11), font size 12. A font size of 10 is allowable for tables and graphics.

W91QF425QA0080002

mailto:carmen.s.flynn.civ@army.mil mailto:carmen.s.flynn.civ@army.mil mailto:sheldon.w.gresham.civ@army.mil mailto:carmen.s.flynn.civ@army.mil mailto:sheldon.w.gresham.civ@army.mil mailto:carmen.s.flynn.civ@army.mil mailto:sheldon.w.gresham.civ@army.mil

c) The length of the response is limited as identified below. Information submitted beyond these limitations will not be evaluated and could be cause for rejection of the response. Title pages, tables of contents, exceptions and assumptions, glossaries, and resumes are not included in the page count.

Solicitation Section Page Limitation

Solicitation Section Page Limitation

Technical Volume 5 pages

General and Price Volume No Limitation

d) Your response shall include the following information:

Volume 1, Technical:

X Technical Response: The Offeror shall demonstrate an understanding of the requirements of the Purchase Description (PD).

Provide your technical approach to satisfying the requirements of the PD. Discuss the unique aspects of the requirement (to include specific sections and tasks of the PD), as applicable, and your approach to satisfying these requirements. Define the risks inherent in the requirement and/or your technical approach, as well as your risk mitigation plan.

Volume 2, General and Price Response:

X Offerors are required to submit a completed SF 1449 (Solicitation, Offer and Award) (including acknowledgment of Amendments). In addition, Offerors shall provide the Name, Title, and Contact information for a primary and alternate person responsible for the submission of this quote and negotiating on behalf of the Offeror.

X Exceptions/ Assumptions (if required) -Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the quote preparation must be identified. Exceptions/ Assumptions shall be prepared in the following format:

Solicitation Document

Page/Paragraph Requirement/Portion Rational & Impact

Purchase Description (PD)

Identify Applicable Page and Paragraph

Identify the requirement or portion to which exception is taken

Describe the rational and impact

X Complete the Unit Price and Net Amount for each Line Item listed under Continuation of Supplies and Price/Costs page of this solicitation. Offerors shall ensure that the Unit Price multiplies out to exactly match the Total Price (no rounding variation).

(End of Provision)

Q & A Responses:

Nu mb er of Qu est ion s

Details Question Answer

On page 32 of the Solicitation, it notes that the quote volumes should be submitted via hard copy through mail and electronically through email.

Can you please confirm that this is a requirement and you will not accept responses ONLY through email?

Yes, I can confirm that this is a requirement.

Responses have to be submitted both ways, hard copies via mail and digital copies via email.

Page 30, identifies the 20250502_PD_Catalog ingandInterlibraryLoan_V1.PDF as the "Purchase Description".

For the Volume 1, Technical response document, do you want us to respond only to the "Specific Tasks" section from the Purchase Description?

Yes

Page 32, Instructions for Submitting Your Response, a) notes, "Responses shall be presented in a manner that clearly addresses the requirements of the Performance Work Statement for this Contract."

Can you please clarify where the Performance Work Statement is located in the documents?

This should have said "Purchase Description" and not Performance work Statement

20250709_W91QF425QA008_0001_Solicitat ion_Amendment.PDF

Do we only need to complete and sign page 1, items 8-15, or do we also need to complete the various check-boxes on pages 2-34?

No, please complete the Solicitation and the Amendment. The solicitation has Supplies or services and Price/Cost, which need to be addressed;

The only reason for the Amendment was to correct Vendor's (Seller's) Part Number, delete FAR 52.213- 3 and replace it with FAR 52.213-3 Deviation 2025- O0003 and 2025-O0004

On page 3 of 20250709_W91QF425QA008_ 0001_Solicitation.PDF, line item 0001, notes a quantity of 10 months, however, under the Period of Performance on page 2 of 20250502 _PD_CatalogingandInterlibraryLoan_V1.

PDF it notes "Base Year: 1 July 2025 to 30 June 2026".

Can you please confirm the period of performance and the quantity of months?

The Period of Performance (PoP) for the base year is 10 months; it was an oversight on our part by not updating the Purchase Description.

535 KEARNY AVENUE, BLDG 338

FORT LEAVENWORTH, KS 66027-0000

UNITED STATES

CARMEN FLYNN, EMAIL: CARMEN.S.FLYNN.CIV@ARMY.MIL TELEPHONE: (520) 944-1155

AdminBy:

SCD: PAS:

1. TO CORRECT ERROR/TYPO ON PAGE 32 UNDER INSTRUCTIONS FOR SUBMITTING YOUR RESPONSE

2. TO CORRECT TYPO ON PAGE 2 OF THE PURCHASE DESCRIPTION

3. RESPONSE TO QUESTIONS