201901002_Oil_Water_Separators_Performance_Work_Statement_v2.pdf

Performance Work Statement (PWS) Oil Water Separator (OWS) Services

Revision 23 August 2019

Prepared by the United States Army Fort Leavenworth Garrison, Service Contract Office, Energy Division, of the Directorate of Public Works, in Cooperation with the

United States Army Mission and Installation Contracting Command Fort Leavenworth

Jump Table Introduction

Period Of Performance Requirements

High Level Objectives

Performance Requirements Summary Special Training

Technical Exhibits

Deliverables (alphabetical)

AT Level I Training Certification or Licensure Requirements Contractor Key Personnel Contractor Vehicle Registration eCMRA Emergency Notifications iWatch Training Physical Security Quality Control Plan Quality Control Plan 2 Safety Plan Service Tickets Spill Plan

1 Introduction.

This is a non-personal services contract to provide Oil/Water Separator cleaning and maintenance service. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS.

Background. Fort Leavenworth is located in Leavenworth County Kansas, adjacent to the City of Leavenworth. Fort Leavenworth consists of approximately 107 acres with approximately 200+ occupied office-type buildings. The population base consists of approximately 7,000 military, government civilian and contractor personnel, as well as, approximately 5,000 resident family members. Fort Leavenworth is an Army post rich in historic significances from the mid-1800’s through today, and is the longest continually active Army post west of the Mississippi River. The installation is known for the Command and General Staff College (CGSC), the United States Disciplinary Barracks (USDB) and the Mission Command Training Program (MCTP), among a handful of smaller, also critical to the Army’s success, units and activities. Fort Leavenworth currently has a total of thirty three (33) oil/water separators that are listed in the Technical Exhibit A.

1.1 Objectives. Provide a regular program to clean and monitor all Oil-Water Separators and Grit Traps at Fort Leavenworth, KS. This work includes initial sampling of tanks contents, laboratory testing for characterization, liquids pumping (typically petroleum oils & lubricants with some water), and sludge and solids removal from tank surfaces after liquids have been pumped out. The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 6, Related Documents and any Technical Exhibits (TE), annexes or addendums to this document.

1.2 Mission Statement. The Fort Leavenworth mission is to provide standardized, effective and efficient services, facilities and infrastructure to Soldiers, Families and Civilians for an Army and Nation engaged in or preparing for the potential of persistent conflict.

1.3 Climatic Conditions. The average annual rainfall is 40 inches. The average annual snowfall is 13 inches. The average annual maximum and minimum temperatures are approximately 42 and 65 degrees Fahrenheit, respectively. Monthly normal temperatures ranged from a low of 16 degrees in the month of January to a high of 96 degrees in the month of August. Summer temperatures often reach 90+ degrees Fahrenheit, while sub-freezing weather is common during the winter months.

1.4 Facility Access. It is the Contractor’s sole responsibility to ensure their employees are capable of being granted access and maintaining said access status for the installation, and any facilities within the installation, should the Contractor need physical access to systems and/or facilities. Not having properly cleared or badged personnel does not absolve the Contractor of any work or performance requirements, as required by this contract.

2 Requirements.

2.1 General information

Scope and Period of Performance (PoP). The Contractor shall furnish all labor, personnel, materials, supervision, equipment, and insurance necessary to perform oil-water separator and grit trap (OWS&GT) cleaning services, laboratory testing of separators contents, waste transportation, and disposal on an annual basis. Also, the contractor shall be required to perform additional oil-water separators and grit trap contingency based cleaning and disposal services as required by the government; as well as emergency clean-up and disposal services should the government need such.

The PoP consists of one (1) base year and two (2) option years of twelve (12) months each.

2.1.1 Description of Services.

2.1.1.1 Service. The Contractor shall compile, record and report historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. The Contractor shall remove all Floating Oils and Grease (FOG), particulates, and debris from the surface of the Oil/Water Separator (OWS), and also any floating oils, greases and debris within the suspension/blocking fluid, and all sediment debris located at the bottom of the suspension/blocking fluid (water) while leaving as much suspension/blocking fluid as needed, for the safe and proper operation of the OWS&GT device/container. All Services will include the sand/grit traps and drain/feed lines feeding into the OWS&GT systems from the source.

2.1.1.2 Service Reports/Tickets. The Contractor shall provide a standardized service ticket printed on Company letterhead that includes the full legal name of the Company, street address of the company, telephone number of the Company, and email address to the Company, data showing at a minimum, service location by building number, building name, full street address, OWS tank number # (if multiple tanks are in one location), amount of FOG/Sediment/Oil/Water, measured in imperial gallons, removed from the tank, the date the service was performed, and any pertinent or industry standard technician field notes concerning the operating status of each service location for each individual tank or container serviced. This report can be provided as a printed hard copy or as a Portable Document Format (PDF) compatible digital copy, or both, delivered via United States Postal Service (regular mail dated via the postal cancellation stamp), delivered in person by the service technician, or delivered via electronic means (email) to the designated COR within 24 hours of the completion of each service. If delivered by electronic means (email), the COR will acknowledge receipt of such with an acknowledgement email. The preferred method of delivery is electronic (email).

2.1.1.3 The intent is to establish work requirements that are performance-based and results- oriented. The Contractor shall determine the best and most cost effective ways to fulfill this service, emphasizing innovation and commercial best practices.

2.2 Place of Performance and Hours of Operation.

2.2.1.1 Place of Performance. The work to be performed under this contract will be performed at the locations listed in Technical Exhibit (TE) A.

2.2.1.2 Hours of Operation. The Government's regular (normal) hours are from 0700 – 1700 hours, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall conduct business during regular hours.

Locations listed in TE-A that differ from the above hours of operation will be stated in the TE and services for these locations will be within those posted work days and times for each facility. It is the Contractor sole responsibility to coordinate and schedule service appointments with each location (email and telephone numbers for the facility Point of Contacts (POC) are listed in the TE-A for each facility). The COR can assist with coordination’s if there are problems or issues. All service times shall be scheduled well enough in advance of each facility’s closing time as to allow the service to be completed before closing.

2.2.1.3 Contractor Hours of Operation. See 2.1.3.2 above

2.2.1.4 Technical Phone Service. N/A

2.2.1.5 Installation Closures. When an unforeseen or scheduled installation closure occurs on a regularly scheduled day of work, the Contractor shall:

Reschedule the work to be performed the following regular work day, unless the following day is a Saturday, Sunday, a legal public holiday, or when routine work is not scheduled for that day; or

Reschedule the work on any day mutually satisfactory between the KO or COR, customer and the Contractor. The COR can assist in this coordination.

2.2.1.6 Inclement Weather Delay. If the Contractor, or the Installation Command Authority determines unsafe weather conditions for continued operations, then the KO or the COR will notify the Contractor of inclement weather suspended operations, within two (2) hours of determination during normal duty hours. The Contractor shall resume operations with KO approval, or upon discovery or notification that the weather conditions have improved enough for safe operations; in conjunction with or during non-duty hours the Fort Leavenworth Garrison web page showing Post and Road status. It is a responsibility of the Contractor to monitor this Post and Road status webpage when weather events are occurring for status changes and updates that may impact the performance of this contract. The COR will also monitor the Command Authority/Garrison page during weather events and status changes, and inform the Contractor of changes when possible.

2.2.2 Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

2.2.3 Travel / Temporary Duty. N/A

2.2.4 Emergency Services. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO and COR within 30 minutes of the incident, with pertinent details of the incident/injury (name of injured person(s), location of accident/injury occurring, type and severity of injury, actions taken and expected outcome), include a copy of the police/MP report if one was made, with personally identifiable information (PII) redacted (SSN, address, driver license. # Etc.). Emergency medical treatment and services for Contractor personnel is the sole responsibility of the Contractor.

Emergency – ALL 911 Non-Emergency Provost Marshall Dispatch (913) 684-2111

2.2.4.1 Emergency Medical Notifications. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO and COR not later than (NLT) thirty (30) minutes of the incident.

2.2.4.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

2.2.5 Contract Administration and Management. Post Award Conference/Performance https://home.army.mil/leavenworth/ https://home.army.mil/leavenworth/ http://uscode.house.gov/view.xhtml?req=5%2BU.S.C.%2B6103&f=treesort&fq=true&num=7&hl=true&edition=prelim&granuleId=USC-prelim-title5-section6103

Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO and COR will meet annually with the Contractor to review the Contractor's performance at the KO’s discretion. Written minutes of meetings will be recorded by the Government and signed by both the Program Manager and the KO. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.2.6 Quality Control Plan (QCP). Quality Control is the responsibility of the Contractor.

The Contractor shall develop, implement, and maintain an effective quality control program which shall be documented in a QCP to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify and prevent the recurrence of defective services. The Contractor’s QCP is the means by which they assure themselves that the work conforms to contract requirements. The basic principle of the plan is that the Contractor is responsible for quality control. The Contractor's QCP shall include a separate section, which addresses the Contractor's method of managing quality of work. The QCP shall include a description of the inspection system to address services listed in this PWS, and a description of the methods to be used for identifying and preventing defects in the quality of services performed. The plan shall include a description of the Contractor’s inspection system to include specifics as to areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the Contractor’s inspectors. No lead person or first line supervisor shall be considered a Quality Control Inspector. The Contractor shall provide a Quality Control Plan (QCP) ten (10) business days before contract start. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval by the KO ten (10) business days prior to implementation.

2.2.7 Government Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO.

Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.2.7.1 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of

Service Acquisitions. The COR shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The COR will perform contract surveillance, provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform IAW the responsibilities and duties identified in the appointment letter.

2.2.7.2 COR Authority. A letter of designation will be issued to the COR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.2.7.3 The Contractor will not in any way represent the United States (U.S.)

Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.2.7.4 COR Functions. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government- Furnished Property, and coordinate site entry of Contractor personnel.

2.2.8 Government POC. See Contracting Officer (KO) or Contracting Officer’s Representative (COR) above – 2.1.9

2.2.9 Contractor Program Manager. The Contractor shall provide a Program Manager who is responsible for the performance of the work. The Program Manager shall have full authority to act on behalf of the Contractor on all contract matters relating to daily operation of the contract. The name of the Program Manager shall be provided by the Contractor to the KO and COR within five (5) working days prior to contract start date or before. The Program Manager shall be available between 0700 - 1700 hours, Monday through Friday, except Federal holidays or when the Government facility is closed for administrative reasons. Contractor personnel performing work under this contract shall have and maintain a Local Access Card at time of the contract start date and for the life of the contract. The Program Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.2.9.1 Common Access Card (CAC). N/A

2.2.9.2 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.2.9.3 Qualification Standards. The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or subcontractor personnel. The Contractor shall provide objective evidence of key personnel qualifications and years of experience to the KO for review and acceptance upon demand, at any time during the Period of Performance of this contract. The Contractor shall provide these documents to the KO within two (2) work days of demand.

2.2.9.4 Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.2.9.5 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 1001, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.2.9.6 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with Standards of Conduct or any applicable rules, laws or U.S. codes.

2.2.9.7 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR corrective action plans, timely identification of issues, and effective management of subcontractors within five (5) days of any deviation or issue being identified by the Contractor of Government POC. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2.9.8 Coordination. The Contractor shall schedule and coordinate with the customer (TE A list), and the COR as applicable to minimize disruptions to the facility mission.

2.2.10 Non-Personal Services. The personnel rendering the services are not subject;

either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.3 Special Requirements.

2.3.1 Security. Access and General Protection/Security Policy and Procedures.

2.3.1.1 Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

2.3.1.2 Contractor Vehicle Registration. The Contractor shall register all Contractor-owned or operated vehicles and trailers operating on the installation within fifteen (15) working days of contract start date. The Contractor shall complete all applications with the Provost Marshal Vehicle Registration section located in the Visitor Control Center. Evidence of vehicle ownership and vehicle liability insurance must be presented upon application of vehicle registration and reported to the COR within two

(2) work days of completed.

2.3.1.3 The Contractor shall provide all information required for background checks to meet installation access requirements for any servicing personnel requiring access to the Fort Leavenworth installation, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or Security Office. The Visitor Control Center (VCC) can act on behalf of the DES/PMO/Security Offices for installation access in most cases. The VCC is located in the South- East corner of the installation, just west of the Sherman Gate, which in turn is located North-West of the intersection of

Kansas Highway K7/4th Street and Metropolitan Ave/K7.

2.3.1.4 Physical Security. The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

2.3.1.5 Military Corrections Complex Security Requirements

2.3.1.5.1 Military Correctional Complex (MCC) At Fort Leavenworth, Kansas. The Military Correctional Complex (MCC) at Fort Leavenworth, Kansas consists of the United States Disciplinary Barracks (USDB), its satellite Trusty Unit (TU) and the Joint Regional Correctional Facility (JRCF). The USDB is a Level III maximum security military prison. The JRCF is a Level II medium security military prison and the Trusty Unit is a work facility for privileged inmates to have controlled supervised work detail access on the installation.

2.3.1.5.2 Final Decision Authority. The Commander, 15th Military Police Brigade serves as the final decision authority on all matters pertaining to both prisons of the

MCC.

2.3.1.5.3 Removal and Dismissal. The Commander, 15th Military Police Brigade may temporarily suspend and/or bar Contractors or Contractor employees from MCC facilities for reasonable cause. Reasonable cause includes actual or attempted violations of MCC, USDB or JRCF policies and/or security procedures; and actions the Commander deems may threaten or compromise the security of the MCC, including the results of a Criminal History Background Check.

2.3.1.5.4 If a Contractor or Contractor employees are temporarily suspended pending review, their access to MCC facilities and/or grounds is denied. Their badge is confiscated and turned into the Information System Security Office and the individual’s picture, name, rank, organization, effective date, and badge number (if applicable) is entered into the MCC Gate Program and added to the USDB/JRCF Bar Roster. Upon completion of the review by the Commander, notification will be made in writing of the results.

2.3.1.5.5 If the review determines the Contractor or Contractor employees shall be permanently barred from MCC facilities in the best interest of the MCC, the Contractor will be notified and the individual concerned will be permanently barred from MCC facilities and/or grounds. As applicable, the relevant licensing body shall be notified.

2.3.1.5.6 If the review determines the infraction does not warrant permanently barring the individual from MCC facilities but re-training is required, the Contractor will be notified and the individual will be re-instated once the training is completed.

2.3.1.5.7 Rules and Restrictions. Access to and work inside the MCC is subject to the below restrictions:

2.3.1.5.7.1 Prison Rape Elimination Act (PREA). All Contractors or Contractor employees shall comply with all MCC PREA Regulations, Standing Operating Procedures (SOPs), and policies. Any disclosure of sexual abuse or sexual harassment by inmates or staff on inmates will be reported to the nearest security staff member. The security and safety of all concerned parties shall be paramount.

2.3.1.5.7.2 Safety. All Contractors or Contractor employees shall comply with all MCC Safety Regulations, SOPs, and policies. All Contractors or Contractor employees shall immediately notify MCC staff when they observe, or are subject to safety violations. The security and safety of all concerned parties shall be paramount.

2.3.1.5.7.3 Physical Security. The Contractor shall submit an employee access roster to the Contracting Officer (KO). The access roster shall be a list of all Contractor employees to include names, social security numbers and birth dates; and/or Contractor vehicles (if applicable), to include types of vehicles, color and license plates. The Contractor shall submit access rosters to the KO at least ten working days before their employees begin work to allow the MCC Information Systems Security Office time to conduct Criminal History Background Checks. Criminal History Background Checks will be conducted each time the contract is renewed or an option year is awarded. The Contractor shall notify the KO in writing a minimum of ten working days in advance to add employees or equipment to the work force. The Contractor shall immediately notify the KO in writing should a Contract employee(s) need to be removed from the work force. This requirement also included alternate or backup employees in the event the primary or regular service technician is not capable of performing these services.

2.3.1.5.7.4 Background Checks. The Government reserves the right to deny Contractors or Contractor employees access to the USDB or the JRCF, should the results of a security investigation or Criminal History Background Check determine them a security risk.

2.3.1.5.7.5 Neither the MCC nor the Contractor shall hire or promote anyone who may have contact with inmates, and shall not enlist the services of any sub-contractor or employee who may have had contact with inmates, who –

2.3.1.5.7.5.1 Has engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution (as defined in 42 U.S.C. 1997;

2.3.1.5.7.5.2 Has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or

2.3.1.5.7.5.3 Has been civilly or administratively adjudicated to have engaged in the activity described in paragraph 2.2.1.5.7.5.2

2.3.1.5.7.5.4 The Contractors shall not omit material instances of sexual misconduct described in 2.2.1.5.7.5, 2.2.1.5.7.5.1, 2.2.1.5.7.5.2, or 2.2.1.5.7.5.3 above, nor provide materially false information with respect thereto. Material omissions regarding such misconduct, or the provision of materially false information, shall be grounds for termination.

2.3.1.5.7.6 Inspection and Search. All Contractors or Contractor employees, vehicles and materials shall be subject to inspection and search upon entry into and exit from the USDB or the JRCF. Except for emergency vehicles (fire trucks and ambulances), Contractors or Contractor employees and vehicles shall be given first priority in entering and departing the USDB or the JRCF. All Contractors or Contractor employees shall obey special handling or parking instructions for equipment that could be used to breach security when idle. When USDB or JRCF Corrections Specialists search Contractor vehicles entering or leaving the USDB or the JRCF, all Contractors or Contractor employees shall exit their vehicle, shut the engine off, and open all doors and compartments.

2.3.1.5.8 Rules of Conduct. All Contractors or Contractor employees shall read and comply with ACC Policy Letter #17, Standards of Conduct; 15th Military Police Brigade

Regulation 190-3, Rules of Conduct; and MCC Regulation 1-2, Prison Rape Elimination Act (PREA) in its entirety, and sign a Statement of Understanding (SOU) prior to beginning work.

2.3.1.5.9 SOU Processing. The Contractor shall attach Contractor employees’ SOU to the access rosters submitted to the Contracting Officer Representative or designated POC in accordance with paragraph 1.6.7.4.6 above, in order to process individual Contractor or Contractor employees for clearance.

2.3.1.5.10 Entry and Exit Points. Contractors or Contractor employees shall enter and exit the USDB or JRCF through either the Main Entrance or the West Gate.

2.3.1.5.11 Badges. Contractors or Contractor employees will either be issued Special Staff Badges, Black Contractor Badges, or Red Visitor Badges. The badge shall be worn on the outer garment at all times. Contractors or Contractor employees who lose a badge must immediately report the loss to the Physical Security Officer.

2.3.1.5.12 Special Staff Badges. Contractors or Contractor employees who require a Special Staff Badge to perform their duties shall attend the 15th Military Police Brigade Pre-Service and any required follow-on training before receiving their Special Staff Badge. Contractors or Contractor employees shall pick up and turn in their Special Staff Badge at the main entrance of either the USDB or the JRCF. Special Staff Badges require one form of photo identification.

2.3.1.5.13 Black Contractor Badges. Contractors or Contractor employees will sign for Black Contractor badges when entering and leaving the USDB or JRCF. Black Contractor Badges require one form of photo identification.

2.3.1.5.14 Red Visitor Badges. Contractors or Contractor employees who do not have a Special Staff Badge or Black Contractor Badge, will report to the main entrance of either the USDB or the JRCF and provide two forms of identification; one must be a photo identification to receive a red numbered badge. All Contractors or Contractor employees who receive a red badge will be escorted at all times while inside either facility.

2.3.1.5.15 Vehicles. Contractor vehicles will not be permitted to enter or depart the USDB or JRCF West Gates between 1100 and 1230, except those deemed necessary to complete ongoing work. Privately-owned vehicles will not be allowed in the secure perimeter of the USDB or JRCF. Contractor or Contractor employees will not leave vehicle keys in the ignition switch at any time the vehicle is unoccupied. Contractor or Contractor employees will lock all unattended Contractor vehicles. Contractors or Contractor employees will render inoperable all idle contractor vehicles, or equipment without key ignitions.

2.3.1.5.16 Conduct Inside the MCC. Once inside the secure perimeter of the USDB or JRCF, Contractors or Contractor employees shall travel only from the Main Gate entrance or the West Gate entrance to the Contractor’s work site. All Contractors or

Contractor employees will remain at designated work sites. Correctional Specialists will escort Contractors or Contractor employees who require access to additional work sites.

2.3.1.5.17 Interaction with Inmates. Contractor or Contractor employees are not permitted to talk with inmates, except as actual work may require. Contractor or Contractor employees shall not give or accept any items from inmates at any time. If there are problems with inmates, a Correctional Specialist or the Physical Security Officer will be notified.

2.3.1.5.18 Contraband Items. The following items are contraband, and Contractor or Contractor employees will not bring them through the Main Entrance or West Gate of the USDB or JRCF:

Guns or firearms of any type, and their component parts, including, but not limited to, ammunition clips or magazines.

Explosives and ammunition.

Incendiary devices or mechanical or chemical components thereof.

Knives (including pocketknives).

Razor blades or blades of any type.

Narcotics and nonprescription drugs. This does not include a limited supply of over the counter medications (e.g., aspirin, acetaminophen, ibuprofen, cold medicines), stored in their original containers.

Intoxicants or alcoholic beverages.

Currency not carried on the person or contained in a purse or handbag accompanying the person.

Cellular phones and radio transmitters (not specifically authorized by the USDB Deputy Commandant or the JRCF Deputy to the Commander, as applicable).

Photographic equipment, including, but not limited to, cameras and film.

Printed material and media not in compliance with MCC Regulation 28-1, Mail Screening Policy and Procedures.

Wi-Fi, Bluetooth and recording devices, including, but not limited to, MP3 players, iPods, portable hard drives, thumb drives; as well as any headphones and listening devices. Only government purchased memory storage devices may be used on government owned machines and must be approved by the Information Systems Security (ISS) Office.

Extra clothing not worn at the job site.

Glass containers (unless approved by the USDB Deputy Commandant or JRCF Deputy to the Commander, as applicable).

Metal fingernail files.

Metal eating utensils (e.g., forks, spoons, knives).

Weight-lifting dietary supplements (e.g., creatine). This does not include a limited supply of diet or food items (e.g. Slim Fast).

Personally owned or retained handcuff keys or picklocks.

Tobacco of all kinds, including, but not limited to, cigarettes, cigars, cigarillos, and loose tobacco.

Smoking-related products of all kinds, including, but not limited to, pipes, lighters, matches, e- cigarettes.

Smokeless tobacco, including, but not limited to, chewing tobacco, snuff, pouches, etc. (even if contained in the mouth).

2.3.1.5.19 Tools. Contractor or Contractor employees will secure all tools and equipment under lock and key at all times, unless in actual use.

2.3.1.5.20 Exceptions. The Commander, 15th Military Police Brigade may grant exceptions to the above instructions on a case-by-case basis. Contractors shall submit exception requests to specific items above to the Contracting Officer, Fort Leavenworth, KS three (3) weeks prior to the proposal response date. If an exception is approved, all offeror’s in receipt of the Request for Proposal will be so notified before the proposal response date. Exceptions to these instructions after work commences will generally not be granted. However, should unanticipated circumstances require a request for exception; Contractors will submit exception requests in writing as soon as the circumstances become known; but in no case, less than three (3) working days prior to the desired effective date of the exception.

2.3.1.6 Controlled Access Areas: The contractor may be required to enter two (2) controlled access areas, the USDB and the JRCF. The contractor is required to enter these facilities as specified below:

USDB: The contractor shall enter the USDB at the West end of the complex between 0900 and 1100 or 1230 and 1430 only on a Tuesday or Thursday. This facility is a Level III (Maximum) security military prison.

JRCF: The contractor shall enter the West Gate of the JRCF between 0900 and 1100 or 1230 and 1430 only on a Tuesday or Thursday. This facility is a Level II (medium) security military prison.

The last work day prior to, or immediately after, a Federal Holiday, the MCC complex (USDB & JECF) may not be accessible due to manpower shortages. Do not schedule services on these days.

2.3.2 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.3.2.1 Safety Plan. The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the KO for review and acceptance within ten (10) days of start of contract. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

2.3.2.2 Occupational Safety and Health. The Contractor shall comply with the

Occupational Safety and Health Administration (OSHA) standards. The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives.

2.3.2.3 Training, Physical Requirements, or other Expertise Required.

2.3.2.3.1 The Contractor shall ensure all Contractor’s employees and associated subcontractors are certified or licensed in the specific areas required by the State of Kansas. The Contractor shall ensure employees are certified or licensed in the appropriate Environmental Protection Agency (EPA) areas required. The Contractor shall ensure all required documentation of certification or licensure for Contractor personnel are filed with the COR within twenty-four (24) hours prior to employees commencing performance.

2.3.3 Special Training /Qualifications.

2.3.3.1 iWATCH Training. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees’ commencing performance, with the results reported to the COR within 10 calendar days after completion of training by all employees and subcontractor personnel. iWATCH awareness training is available at the following website: (If weblink is not operable, contact the Contracting Officer for the training slides) http://www.myarmyonesource.com/cmsresources/Army%20OneSource/Media/PowerPo int/Family%20Programs%20and%20Services/iWatch%20Program/iWATCHTrng_for_C ontractors_6APR15.pptx

2.3.3.2 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html

2.3.3.3 Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise http://www.myarmyonesource.com/cmsresources/Army%20OneSource/Media/PowerPoint/Family%20Programs%20and%20Services/iWatch%20Program/iWATCHTrng_for_Contractors_6APR15.pptx http://www.myarmyonesource.com/cmsresources/Army%20OneSource/Media/PowerPoint/Family%20Programs%20and%20Services/iWatch%20Program/iWATCHTrng_for_Contractors_6APR15.pptx http://www.myarmyonesource.com/cmsresources/Army%20OneSource/Media/PowerPoint/Family%20Programs%20and%20Services/iWatch%20Program/iWATCHTrng_for_Contractors_6APR15.pptx http://jko.jten.mil/courses/atl1/launch.html authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.3.3.4 For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.3.3.5 OPSEC. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training found at http://cdsetrain.dtic.mil/opsec/.

2.3.4 Environmental Requirements. Green Procurement. Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines.

2.3.4.1 The Contractor shall use these recycled or recovered products unless they cannot be procured within a reasonable period of time not to exceed seven (7) calendar days; at prices not to exceed five (5) percent of prevailing rates; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor shall use materials and products commonly used in industry. The Contractor shall maintain records and submit an annual report to the COR, along with the annual certification required by FAR 52.223-9 (Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items), upon completion of the base year and each option year.

2.3.4.2 Environmental Compliance. The Contractor shall comply with all federal, state, local, and installation environmental laws, rules, plans, and policies.

2.3.4.2.1 The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation IAW with industry standards, local, state and federal laws and regulations, and according to manufactures' recommendations.

2.3.4.2.2 The Contractor shall maintain a current EPA ID Number, Used Oil Transporter License issued by the State of Kansas, and appropriate certificate of insurance.

2.3.4.2.3 The Contractor shall be financially responsible for all fines and associated http://cdsetrain.dtic.mil/opsec/ costs for hazardous waste management, transportation, and disposal of waste due to the Contractor's non-compliance.

2.3.4.2.4 The Contractor shall submit Safety Data Sheets (SDS) for approval on all materials, five (5) days before delivery of the material, to the COR. The Contractor shall provide upon request from the COR all required data to meet environmental-mandated reporting requirements (e.g., air emission data, hazardous material storage/usage, herbicide/pesticide usage, solid/hazardous waste generation). The Contractor shall provide data to meet reporting deadlines and during compliance inspections upon request from the

COR.

2.3.4.3 Spill Plan. The Contractor shall notify the COR within one (1) hour, if the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification. The Contractor shall submit a Spill Plan to the KO for approval within thirty (30) days of contract award IAW Spill Prevention Control and Countermeasure Plan.

2.4 Contingency Plans. N/A

2.5 Equipment. All Contractor owned equipment must be in good working order at all times. The Contractor shall provide all equipment and supplies as required to perform their applicable services. Equipment utilized shall be in proper mechanical conditions meeting industry standards for the tasks to be performed. All equipment and tools used by the Contractor shall have factory installed safety and noise reduction devices and be maintained in a safe operating condition at all times and utilized only for its design purposes.

2.5.1 Any non-working equipment shall be repaired or replaced within 48 hours to ensure continuance of services. Non-working equipment will not be a reason for non-performance of work. Contractor shall ensure services affected are completed in accordance with the monthly work schedule.

2.5.2 Major equipment repairs shall be accomplished outside of Fort Leavenworth.

Repairs that take more than 2 hours to complete are considered major. Contractor shall ensure no leakage of oil, gas, or other chemical are made while performing minor repairs.

2.6 Record Keeping and Reporting.

2.6.1 The Contractor shall maintain complete and accurate files of documentation, records and reports required under the terms of this contract. Files shall be made available to the Contracting Officer or designated representative upon request. All files will become property of the Government and shall be turned over to the Contracting Officer at the completion or termination of this contract.

2.6.2 Disposal Manifest Record Keeping. After each Service and Cleaning of the oil/water separator and grit traps, the contractor is required to submit to the Contracting Officer or his representative two copies of all records of Waste disposal manifests, performed during such service. This reports form must have the company heading, contract number and description, must be clear and readable, certified by a competent engineer technician. Copies of the manifests are required to be archived by the Contractor for the duration of the contract.

2.7 Liability and Responsibility for Damaged Property

2.7.1 Damage to Government Property. The Contractor shall be held responsible for cleaning up all spillage and/or leakage at no additional cost to the Government. The Contractor shall be held liable for damage or destruction of Government property (e.g.

buildings, vehicles, sidewalks, fences, etc.) caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services on this contract. The Contractor shall submit their damage report to the COR within 24 hours of damage and shall include the repairs and corrective action plan, as applicable. If the Contractor fails to take the required corrective action, the Government retains the right to exercise other rights or remedies available to the KO.

2.7.2 Damage to Privately-Owned Property. The Contractor shall be held liable for damage or destruction of privately owned property (e.g. privately owned vehicles), as defined in this PWS, caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services in this contract. The Contractor shall take corrective action within 5 working days to repair damages or replace destroyed property. Contractor will purchase and maintain at all times a general third-party liability insurance policy of not less than $500,000 per event coverage.

2.7.3 Damage Reports. The Contractor shall submit a damage reports to the Contracting Officer and designated representative within 24 hours of damage or destruction to…