20170511_Solicitation_Q-A_W91QF417R0012.pdf

W91QF4-17-R-0012 - Solicitation Questions and Answers

TECHNICAL QUESTIONS

# Question Section Title 1 Please clarify “Key Personnel”; What are the Background Experience and

Educational requirement for Key Personnel?

Attachment #1, PWS;

Section 1.6.11

ANSWER: No specific key personnel requirements identified; PWS outlines duties to be performed.

2 Please clarify the Workload History for each Specific Tasks listed in the PWS, Section 5.

Attachment #1, PWS;

Section 5 [5.1, 5.2, 5.3]

ANSWER: Approximate percentage of overall support is identified in the PWS (i.e., Para 5.1, Task 1… 40% of duties; Para 5.2, Task 2…35%; Para 5.3, Task 3 … 25%).

5 How many FTEs are required for the work? Attachment #1, PWS;

Section 5 [5.1, 5.2, 5.3]

ANSWER: Per para 3.2, Government will provide workspace for two contractor personnel.

6 Please clarify the requirements for Subtask 10. Visitor Escorts/POCs Attachment #1, PWS;

Section 5.2.10

ANSWER: All visitors into the OSA will be escorted either by the visitor’s POC if attending an on-site meeting/workshop or by the Contractor if no specific POC is provided (i.e., maintenance techs, custodial staff, etc.).

7 Please clarify the requirements for Subtask 8. Support to conferences and other TRAC@FLVN sponsored events:

Attachment #1, PWS;

Section 5.2.8

ANSWER: Support provided to TRAC sponsored events is very similar to the process for any visitor just on a little larger scale depending on number of attendees for the event.

8 Please clarify the requirements for Call Center as stated in:

� Subtask 4. Electronic Security System Trouble Calls � Subtask 5. After Duty Notification Call-in Roster � Subtask 6. After Duty Notification Call-in Log

Attachment #1, PWS;

Section 5.3.4 Section 5.3.5 Section 5.3.6

ANSWER: Contractor duties include interfacing with a variety of personnel, both internal and external to TRAC, and the documentation of such interaction.

9 Is the comprehensive information security program referenced in paragraph

5.1 for TRAC a written document and if so, will the government provide access to a copy of that document for offerors?

Paragraph 5.1

ANSWER: Comprehensive program is all-encompassing of the tasks identified in the PWS. Specific tasks identified in Para 5.1 represent 40% of overall duties.

10 Will the government provide a copy of the current Information Security Appendix to the SOP referenced in paragraph 5.1.2 of the PWS to the offerors?

Paragraph 5.1.2

ANSWER: Copy of documents will be provided following award.

11 Will the government provide a copy of the current Personnel Security

Appendix to the SOP referenced in paragraph 5.2.1 of the PWS to the offerors?

Paragraph 5.2.1

ANSWER: Copy of documents will be provided following award.

12 Will the government provide a copy of the current Physical Security

Appendix to the SOP referenced in paragraph 5.3.1 of the PWS to the offerors?

Paragraph 5.3.1

ANSWER: Copy of documents will be provided following award.

13 Will the government provide a copy of the current TRAC-FLVN

Memorandum ATRC-F-380-5-2012-01 referenced in paragraph 5.3.2.1. of the PWS to the offerors?

Paragraph 5.3.2.1

ANSWER: Copy of documents will be provided following award.

14 Are there any specific certifications required for the personnel providing the work other than a final Secret clearance?

NA

ANSWER: No 15 Can the Government provide some historical data pertaining to the level of effort on previous contracts?

a. Section 5.2.2.: Number of Security Clearances processed & monitored annually?

b. Sections 5.2.9. & 5.2.10: Visitors processed & escorted?

ANSWER: Personnel Security tasks represent approximately 35% of overall duties.

16 Is there a Front Desk/Entry that is required to manned/staffed during Operating Hours (7:15 a.m. – 5:45 p.m.)?

ANSWER: Yes 17 Could the government please clarify the numbering within PWS 1.6?

ANSWER: Typo; paragraph numbering should be sequential.

GENERAL / SOLICITATION QUESTIONS

1 Who is the incumbent and what is the contract number for that effort?

ANSWER: Beshenich Muir & Associates, LLC / W91QF4-11-D-0002-0012

2 Is this a new work requirement?

ANSWER: No, this is a follow on contract

Would the Government provide the incumbent organization, award price, and contract number to the previous support to this effort?

ANSWER: Incumbent and contract # are provided in Answer to Question 1 above.

Total Award price is $1,417,899.00

Can the Government confirm if this is a new opportunity that is being spun off of a larger IDIQ contract?

If so, can the government confirm that the support effort for this new stand-alone contract is similar in size and scope to the previous IDIQ Task Order current efforts?

ANSWER: See answers to Questions 1 & 2 above. Yes, the resultant contract will be similar in size and scope to the current task order.

SF 33, L.1. PROPOSAL SUBMISSION, PREPARATION INSTRUCTIONS, AND CONTENT. In L.1.1 PPROPOSAL SUBMISSION, paragraph c. calls for hard copy submission while paragraph d.

calls for electronic submission. Please clarify?

ANSWER: Both paper and electronic submission are required.

1) The PWS requests offerors to provide a detailed, sufficient response to five (5) specific tasks and 25 subtasks with only 15 pages available for the technical approach.

Comment: Request the Government increase technical approach page numbers to allow contractors to sufficiently detail their approach in responding to how they would execute individual tasks.

ANSWER: The Government has increased the total page count for the technical approach to 20 pages.

The government provided the staff matrix example spreadsheet EX-3_Staff_Matrix); and indicates the need for this information in Tab F; however, without having historical data to support the task breakout, combine with the government’s requirement to cover the daily schedule, it would d be difficult to offer estimated hours per task, per labor category. Will the government accept vendors submitting the information requested as part of Tab E & Tab G only vs. Tab E, Tab F and Tab G?

ANSWER: Vendors must submit all the information requested in the solicitation in order to ensure their proposal is not rejected and excluded from consideration for award as stated in L.1.2 (a).

For Ex2_Relevant_Contract_Form_Template, the first section with Topics and guidance is not consistent with the subsequent form (for example, first section topic is 2. Price/Cost while the subsequent form has 2. Completion Date/Delivery Schedule). Will the Government align the guidance and form to ensure consistent responses?

ANSWER: See revised Relevant Contract Form Template

1. Section L.2.a, page 31, in reference to Volume I Tab B states “List type of personnel proposed by the task of the PWS; include the labor hours proposed per labor category for each of the PWS tasks (the staff matrix format required in Volume III may be used here).”

Does the Government prefer labor hours proposed are listed per major PWS task (5.1 – 5.5) or would the Government like the labor hours proposed at the subtask level?

ANSWER: Vendors may submit labor hours by major PWS task and/or by subtask level.

10 Could the government please clarify if DFAR Clause 252.209-7993 applies to this procurement?

ANSWER: DFARS Clause 252.209-7993 - This Class Deviation was only effective until the FAR Provision 52.209-11 was incorporated in the FAR.

Section K of the Solicitation is revised to include FAR Provision 52.209-11.