20170705_PWS_Refuse_Revised_5_Jul_17.pdf

Performance Work Statement (PWS)

Installation Refuse & Recycling Services

5 Jul 17

Prepared by the United States Army, Fort Leavenworth Garrison, Service Contract Office, Energy Division, of the Directorate of Public Works, in Cooperation with the United States

Army Mission and Installation Contracting Command – Fort Leavenworth i

TABLE OF CONTENTS

1.0 Introduction

1.1 Background

1.2 Objectives

1.3 Mission Statement (optional)

2.0 Requirements

2.1 General

2.1.1 Scope

2.1.2 Description of Services

2.1.3 General Information

2.1.4 Place of Performance and Hours of Operation

2.1.5 Recognized / Government Holidays

2.1.6 Travel / Temporary Duty

2.1.7 Emergency Services

2.1.8 Contract Administration and Management

2.1.9 Quality Control

2.1.10 Government COR

2.1.11 Government POC

2.1.12 Contractor Key Personnel

2.1.13 Non-Personal Services

2.2 Special Requirements

2.2.1 Security

2.2.2 Safety

2.2.3 Special Training / Qualifications

2.2.4 Environmental Requirements

3.0 Performance Requirements and Standards

3.1 High Level Objective (HLO)

3.2 Special Events

3.3 Container Cleaning……………………………………………………………………… 12

3.4 Contractor Manpower Reporting Application (CMRA)

4.0 Performance Requirements Summary (PRS) MATRIX

4.1 Quality Assurance

ii

4.2 Quality Control Plan

5.0 Deliverables

6.0 Related Documents

6.1 Definitions and Acronyms

6.2 Applicable Directives and Publications

6.2.1 Applicable Publications

6.3 Technical Exhibits

6.4 Government Furnished Material/Property/Equipment

6.4.1 Government Furnished Items and Services

6.5 Contractor Furnished Material/Property/Equipment

1.0 Introduction. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform refuse / recycling services as defined in this Performance Work Statement (PWS), Part 3 except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.1 Background. Fort Leavenworth is located in Leavenworth County Kansas, adjacent to the City of Leavenworth. Fort Leavenworth consists of approximately 107 acres with approximately 200 occupied office-type buildings. The population base consists of approximately 7,000 military, government civilian and contractor personnel, as well as, approximately 5,000 resident family members. Fort Leavenworth is an Army post rich in historic significances from the mid- 1800’s through today, and is the longest continually active Army post West of the Mississippi River. The installation is known for the Command and General Staff College (CGSC), the United States Disciplinary Barracks (USDB) and the Mission Command Training Program (MCTP), among a handful of smaller, but critical to the Army’s success, units and activities. The Government shall provide a hard copy map of the installation at the post-award conference. This map may not be copied, photographed, facsimiled, shared or otherwise distributed outside of the Contractors employees who have a need to know, and require access to the installation. At the end of this contract, all maps must be returned to the COR or KO within 10 working days of the end of the Period of Performance (PoP).

1.2 Objectives. The basic service objective is to perform pickup, collection, transportation and disposal (waste management services) of refuse and recyclables at areas specified in Technical Exhibit A herein. Technical Exhibit (TE) A identifies which container/areas belong to building area, and any special security considerations or constraints, as to when during the day or week scheduled services can be performed. TE A also identifies frequencies for minimum standards for each type of area.

1.3 Mission Statement. The Fort Leavenworth mission is to provide standardized, effective and efficient services, facilities and infrastructure to Soldiers, Families and Civilians for an Army and Nation engaged in or preparing for the potential of persistent conflict.

2.0 Requirements.

2.1 General.

2.1.1 Scope. The Contractor shall perform refuse / recycling services in accordance with the PWS and the technical exhibits (TE). During performance of the contract the Government reserves the right to add or delete containers/facilities/areas and/or the level of services required.

A modification to the contract will be executed to incorporate these changes only if they exceed 15% of the total containers count, based on the initial count of containers listed in TE A at the start of the Base Year PoP.

2.1.2 Description of Services: The Contractor shall furnish all labor, tools, maintenance, materials, vehicles, equipment, transportation, and supervision to perform all operations for the collection, transportation, recycling, and other items and services necessary to prepare for removal, transport, and dispose of an estimated average of 1,800 ton (MSW), 700 ton (Roll-off) and 250 ton mixed recycling, in tons per year (this number could increase dependent upon troop deployments/redeployments and/or an increase of installation personnel numbers), of Municipal Solid Waste (MSW), and disposal of all refuse in troop areas at Ft. Leavenworth, Kansas. The Contractor shall deliver recyclable materials to an off-installation certified collection, sorting or commodity vendor and As a result of the sale of recyclables, on a quarterly basis, the contractor shall provide the Government with a check from the recycling proceeds, along with the supporting weigh ticket information. This information shall also include the weight of recycled material and the price per ton collected. The check shall be made payable to the “U.S. Treasury Office” in the full amount made from the recycle of the collected Fort Leavenworth recyclable materials, once per quarter, for the previous 3 calendar month period. For each recycle payment made, an accompanying photocopy of said check, and invoice/weight ticket will be submitted to the COR as a deliverable in Adobe PDF format electronically, no later than one (1) calendar month after the previous completed quarter period. The Contractor shall perform in accordance with all terms, conditions, specifications, and standards contained herein, and all current local, state of Kansas, and Federal regulations and laws.

2.1.3 General Information

2.1.3.1 Periods of Performance (PoP)

The PoP is as follows:

Base Year 29 Sep 2017 to 28 Sep 2018 Option Year I 29 Sep 2018 to 28 Sep 2019 Option Year II 29 Sep 2019 to 28 Sep 2020 Option Year III 29 Sep 2020 to 28 Sep 2021 Option Year IV 29 Sep 2021 to 28 Sep 2022

2.1.4 Place of Performance: The work to be performed under this contract will be performed at locations and areas listed in TE A. The Contractor shall provide the COR a schedule, in digital format, compatible with Microsoft Excel versions 2010 or 2013, no later than (10) workdays prior to commencing work, or the start of the PoP of this contract, whichever is earliest.

Schedule shall outline tasks to be performed by specific container location(s) and identify the workday(s) of the week and timeline for the task to be accomplished. The COR or KO will approve or deny, in writing, any service schedule changes before the Contractor proceeds with stated changes. Any acceptance or denial of submitted schedule changes will be based on the needs of the Army, installation, area and individual customers refuse & recycling needs.

2.1.4.1 Hours of Operation. The Contractor is responsible for providing services between and no earlier than the hours of 6:00 AM, and no later than 7:00 PM, Monday through Friday, except on Federal holidays, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. Services performed earlier than 6:00 AM, later than 7:00 PM, or on non-scheduled days may be approved by the COR at no additional cost to the Government. This is to allow the Contractor opportunity to re-perform missed or delayed services, (weather delayed services, services that were delayed or prevented due to emergencies, security restrictions, ceremonies or other unforeseen circumstances) under circumstances that will not interfere with installation activities or Garrison imposed quiet times. Service locations that are within the housing area footprint, i.e. schools, child development centers, pools, etc. will not be serviced before 7:00 AM on the scheduled day of service, unless directed to do so by the COR or KO.

2.1.5 Recognized / Federal Holidays. The Contractor shall submit to the COR an alternate schedule for those specific locations/containers that will be affected by federally observed holidays, not later than ten (10) work days prior to the holiday. The schedule shall include dates for make-up of all buildings affected by the holiday.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day

2.1.6 Travel / Temporary Duty - N/A

2.1.7 Emergency Services. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO and COR within 30 minutes of the incident, with pertinent details of the incident/injury (name of injured person(s), location of accident/injury occurring, type and severity of injury, actions taken and expected outcome), include a copy of the police/MP report if one was made, with personally identifiable information (PII) redacted (SSN, address, driver lic. # etc). Emergency medical treatment and services for Contractor personnel is the sole responsibility of the Contractor.

2.1.8 Contract Administration and Management.

2.1.8.1 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contracting officer. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

2.1.9 Quality Control. The Contractor shall develop and maintain an effective quality control process to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure against recurrence of defective services. The Quality Control Plan (QCP) must be reviewed and accepted by the KO prior to contract start date.

2.1.10 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide guidance and support for site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

2.1.11 Government Points of Contact (POC). The Government POC for this Performance Work Statement (PWS) is Raymond Murphy, COR, at raymond.p.murphy.civ@mail.mil, DNS 552-7788 or (913) 684-7799. The POC for recycle check remittance is: Director, Resource Management, Bldg 77, Unit 7, 290 Grant Ave, Fort Leavenworth, KS 66027-1254. The Directorate of Emergency Services (Police & Fire), Emergency is 911, and the non-emergency number is (913) 684-2111. The Director of Environmental Division of DPW is, Dale Cleland at 9913) 684-8977. All Government Points of Contact are subject to change, without prior notice.

2.1.12 Contractor Key Personnel: . The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name and contact information of this person, and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the KO and COR. The contract manager and/or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 AM and 4:00 PM, Monday through Friday, or when the contract services listed in this PWS are being performed outside of these hours/days, except for Federal holidays, or when the Government facility is closed for administrative reasons and services are not being performed.

2.1.12.0 Contractor Personnel Accountability. A list of all Contractor personnel who will be working or operating on the Fort Leavenworth installation, in support of this contract, will be delivered to the COR in digital format (Microsoft Word or Excel version 2010 or 2013 or compatible) showing at a minimum, full name, duty position within the Contractor company, and contact telephone number, at least 1 full work day prior to the start of work or access to the Fort Leavenworth installation. The Contractor will update this list and resubmit to the COR upon any termination of listed employees or additions of new employees, in writing within 1 work day of any changes. Any termination of an employee must be reported telephonically to the COR and/or the KO within 2 hours of the first work day, of the termination, followed by regular written notification as listed above.

mailto:raymond.p.murphy.civ@mail.mil

2.1.12.1 Child Interaction/CDC Access. At no time will Contract employees engage with, or interact with minor children on the Fort Leavenworth installation, with the exception of in emergency situations, where a person’s life is in jeopardy, or there is a likelihood of serious bodily harm or injury. Any such interaction will be reported to MP/police and/or emergency services immediately.

2.1.12.2. Contractor Personnel Identification. All contract personnel shall wear a photo identification card showing a clear picture of the employee’s face, 2 x 2 inches (51 x 51mm) in size minimum, sized such that the head is between 1 inch and 1 3/8 inches (between 25 and 35

mm) from the bottom of the chin to the top of the head, taken within the past 6 months to reflect the employees current appearance, taken in front of a white or high contrast background, taken in full-face view, directly facing the camera, with a neutral facial expression and with both eyes open (2015 U.S.P.S. passport photo is acceptable), first and last name of employee, and Contractor company name machine printed in a font type and size that is easily read by a casual observer at an arm’s length, at a minimum, in plain view of any observer, which clearly delineates them as a Contractor employee, worn at all times while on the Fort Leavenworth installation. All Contractor personnel when answering a Fort Leavenworth military telephone shall also clearly identify themselves as a Contractor employee. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties, are required to identify themselves in such a manner that they avoid creating an impression in the minds of members of the public, that they are Government officials. They must also ensure that all correspondence (documents, emails etc.,) or reports produced by Contractor as contract deliverable items are suitably marked as Contractor products or that Contractor participation is appropriately disclosed; Contractor letterheads and signature blocks clearly stating Contractor affiliation are acceptable for correspondence.

2.1.13. Non-Personal Services. Non-personal services. The FAR provides that each contract arrangement be judged in the light of its own facts and circumstances, with the key question always being whether the Government will exercise relatively continuous supervision and control over the Contractor personnel performing the contract. To ensure that services provided under this contract are non-personal in nature, employees performing services under this contract shall be controlled, directed and supervised at all times by management personnel of the Contractor. The Government will notify the Contractor’s management of all tasks that require completion and the Contractor’s management will assign those tasks to the appropriate Contractor personnel under this contract. The Contractor's management shall ensure that employees comply with the performance standards outlined in this PWS and as required by the contracting officer or the contracting officer's representative (COR). Contractor employees shall perform independent of and without the supervision of any Government official. Actions of Contractor employees may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and

37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of completed work and tasks.

2.1.13.1. Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance.

The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. Contractor employees shall comply with all DoD and local requirements that establish uniform policies governing smoking in and around Government Owned buildings and vehicles. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information.

The Contractor shall ensure employee conduct complies with 41 U.S.C. 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the installation.

2.1.14. N/A

2.2. Special Requirements.

2.2.1 Security. Contractor and all associated sub-contractors’ employees shall comply with applicable garrison, facility, and area commander garrison/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet garrison access requirements, to be processed by the Garrison Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or garrison change, the Government may require changes in Contractor security matters or processes. All Contractor personnel working on the Fort Leavenworth installation in support of this contract must meet and maintain the minimum requirements for access to the installation and issuance of the Local Access Card (LAC). In the event a Contractor employee is refused access for any reason, the Contractor shall be responsible to perform all duties as required in this Contract PWS.

2.2.1.1 Security Policies. All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy.

2.2.1.2 Military Correctional Complex (MCC) At Fort Leavenworth, Kansas. The Military Correctional Complex (MCC) at Fort Leavenworth, Kansas consists of the United States

Disciplinary Barracks (USDB), its satellite Trusty Unit (TU) and the Joint Regional Correctional Facility (JRCF). The USDB is a Level III maximum security military prison. The JRCF is a Level II medium security military prison

2.2.1.3 Final Decision Authority. The Commander, 15th Military Police Brigade serves as the final decision authority on all matters pertaining to both prisons of the MCC.

2.2.1.4 Removal and Dismissal. The Commander, 15th Military Police Brigade may temporarily suspend and/or bar Contractors or Contractor employees from MCC facilities for reasonable cause. Reasonable cause includes actual or attempted violations of MCC, USDB or JRCF policies and/or security procedures; and actions the Commander deems may threaten or compromise the security of the MCC, including the results of a Criminal History Background Check.

2.2.1.5 If a Contractor or Contractor employees are temporarily suspended pending review, their access to MCC facilities and/or grounds is denied. Their badge is confiscated and turned into the Information System Security Office and the individual’s picture, name, rank, organization, effective date, and badge number (if applicable) is entered into the MCC Gate Program and added to the USDB/JRCF Bar Roster. Upon completion of the review by the Commander, notification will be made in writing of the results.

2.2.1.6 If the review determines the Contractor or Contractor employees shall be permanently barred from MCC facilities in the best interest of the MCC, the Contractor will be notified and the individual concerned will be permanently barred from MCC facilities and/or grounds. As applicable, the relevant licensing body shall be notified.

2.2.1.7 If the review determines the infraction does not warrant permanently barring the individual from MCC facilities but re-training is required, the Contractor will be notified and the individual will be re-instated once the training is completed.

2.2.1.8 Rules and Restrictions. Access to and work inside the MCC is subject to the below restrictions:

2.2.1.9 Prison Rape Elimination Act (PREA). All Contractors or Contractor employees shall comply with all MCC PREA Regulations, Standing Operating Procedures (SOPs), and policies.

Any disclosure of sexual abuse or sexual harassment by inmates or staff on inmates will be reported to the nearest security staff member. The security and safety of all concerned parties shall be paramount.

2.2.1.10 Safety. All Contractors or Contractor employees shall comply with all MCC Safety Regulations, SOPs, and policies. All Contractors or Contractor employees shall immediately notify MCC staff when they observe, or are subject to safety violations. The security and safety of all concerned parties shall be paramount.

2.2.1.11 Physical Security. The Contractor shall submit an employee access roster to the Contracting Officer (KO). The access roster shall be a list of all Contractor employees to include names, social security numbers and birth dates; and/or Contractor vehicles (if applicable), to include types of vehicles, color and license plates. The Contractor shall submit access rosters to the KO at least ten working days before their employees begin work to allow the MCC Information Systems Security Office time to conduct Criminal History Background Checks.

Criminal History Background Checks will be conducted each time the contract is renewed or an option year is awarded. The Contractor shall notify the KO in writing a minimum of ten working days in advance to add employees or equipment to the work force. The Contractor shall immediately notify the KO in writing should a Contract employee(s) need to be removed from the work force. This requirement also included alternate or backup employees in the event the primary or regular service technician is not capable of performing these services.

2.2.1.12 Background Checks. The Government reserves the right to deny Contractors or Contractor employees access to the USDB or the JRCF, should the results of a security investigation or Criminal History Background Check determine them a security risk.

2.2.1.13 Neither the MCC nor the Contractor shall hire or promote anyone who may have contact with inmates, and shall not enlist the services of any sub-contractor or employee who may have had contact with inmates, who –

2.2.1.14 Has engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution (as defined in 42 U.S.C. 1997;

2.2.1.15 Has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or

2.2.1.16 Has been civilly or administratively adjudicated to have engaged in the activity described in paragraph 2.2.1.15

2.2.1.17 The Contractors shall not omit material instances of sexual misconduct described in the paragraphs above, nor provide materially false information with respect thereto. Material omissions regarding such misconduct, or the provision of materially false information, shall be grounds for termination.

2.2.1.18 Inspection and Search. All Contractors or Contractor employees, vehicles and materials shall be subject to inspection and search upon entry into and exit from the USDB or the JRCF. Except for emergency vehicles (fire trucks and ambulances), Contractors or Contractor employees and vehicles shall be given first priority in entering and departing the USDB or the JRCF. All Contractors or Contractor employees shall obey special handling or parking instructions for equipment that could be used to breach security when idle. When USDB or JRCF Corrections Specialists search Contractor vehicles entering or leaving the USDB or the JRCF, all Contractors or Contractor employees shall exit their vehicle, shut the engine off, and open all doors and compartments.

2.2.1.19 Rules of Conduct. All Contractors or Contractor employees shall read and comply with ACC Policy Letter #17, Standards of Conduct; 15th Military Police Brigade Regulation 190-3, Rules of Conduct; and MCC Regulation 1-2, Prison Rape Elimination Act (PREA) in its entirety, and sign a Statement of Understanding (SOU) prior to beginning work.

2.2.1.20 SOU Processing. The Contractor shall attach Contractor employees’ SOU to the access rosters submitted to the Contracting Officer Representative or designated POC in accordance with paragraph 1.6.7.4.6 above, in order to process individual Contractor or Contractor employees for clearance.

2.2.1.21 Entry and Exit Points. Contractors or Contractor employees shall enter and exit the USDB or JRCF through either the Main Entrance or the West Gate.

2.2.1.22 Badges. Contractors or Contractor employees will either be issued Special Staff Badges, Black Contractor Badges, or Red Visitor Badges. The badge shall be worn on the outer garment at all times. Contractors or Contractor employees who lose a badge must immediately report the loss to the Physical Security Officer.

2.2.1.23 Special Staff Badges. Contractors or Contractor employees who require a Special Staff Badge to perform their duties shall attend the 15th Military Police Brigade Pre-Service and any required follow-on training before receiving their Special Staff Badge. Contractors or Contractor employees shall pick up and turn in their Special Staff Badge at the main entrance of either the USDB or the JRCF. Special Staff Badges require one form of photo identification.

2.2.1.24 Black Contractor Badges. Contractors or Contractor employees will sign for Black Contractor badges when entering and leaving the USDB or JRCF. Black Contractor Badges require one form of photo identification.

2.2.1.25 Red Visitor Badges. Contractors or Contractor employees who do not have a Special Staff Badge or Black Contractor Badge, will report to the main entrance of either the USDB or the JRCF and provide two forms of identification; one must be a photo identification to receive a red numbered badge. All Contractors or Contractor employees who receive a red badge will be escorted at all times while inside either facility.

2.2.1.26 Vehicles. Contractor vehicles will not be permitted to enter or depart the USDB or JRCF West Gates between 1100 and 1230, except those deemed necessary to complete ongoing work. Privately-owned vehicles will not be allowed in the secure perimeter of the USDB or JRCF. Contractor or Contractor employees will not leave vehicle keys in the ignition switch at any time the vehicle is unoccupied. Contractor or Contractor employees will lock all unattended Contractor vehicles. Contractors or Contractor employees will render inoperable all idle contractor vehicles, or equipment without key ignitions.

2.2.1.27 Conduct Inside the MCC. Once inside the secure perimeter of the USDB or JRCF, Contractors or Contractor employees shall travel only from the Main Gate entrance or the West Gate entrance to the Contractor’s work site. All Contractors or Contractor employees will remain at designated work sites. Correctional Specialists will escort Contractors or Contractor employees who require access to additional work sites.

2.2.1.28 Interaction with Inmates. Contractor or Contractor employees are not permitted to talk with inmates, except as actual work may require. Contractor or Contractor employees shall not give or accept any items from inmates at any time. If there are problems with inmates, a Correctional Specialist or the Physical Security Officer will be notified.

2.2.1.29 Contraband Items. The following items are contraband, and Contractor or Contractor employees will not bring them through the Main Entrance or West Gate of the USDB or JRCF:

• Guns or firearms of any type, and their component parts, including, but not limited to, ammunition clips or magazines.

• Explosives and ammunition.

• Incendiary devices or mechanical or chemical components thereof.

• Knives (including pocketknives).

• Razor blades or blades of any type.

• Narcotics and nonprescription drugs. This does not include a limited supply of over the counter medications (e.g., aspirin, acetaminophen, ibuprofen, cold medicines), stored in their original containers.

• Intoxicants or alcoholic beverages.

• Currency not carried on the person or contained in a purse or handbag accompanying the person.

• Cellular phones and radio transmitters (not specifically authorized by the USDB Deputy

Commandant or the JRCF Deputy to the Commander, as applicable).

• Photographic equipment, including, but not limited to, cameras and film.

• Printed material and media not in compliance with MCC Regulation 28-1, Mail

Screening Policy and Procedures.

• Wi-Fi, Bluetooth and recording devices, including, but not limited to, MP3 players, iPods, portable hard drives, thumb drives; as well as any headphones and listening devices. Only government purchased memory storage devices may be used on government owned machines and must be approved by the Information Systems Security (ISS) Office.

• Extra clothing not worn at the job site.

• Glass containers (unless approved by the USDB Deputy Commandant or JRCF Deputy to the Commander, as applicable).

• Metal fingernail files.

• Metal eating utensils (e.g., forks, spoons, knives).

• Weight-lifting dietary supplements (e.g., creatine). This does not include a limited supply of diet or food items (e.g. Slim Fast).

• Personally owned or retained handcuff keys or picklocks.

• Tobacco of all kinds, including, but not limited to, cigarettes, cigars, cigarillos, and loose tobacco.

• Smoking-related products of all kinds, including, but not limited to, pipes, lighters, matches, e-cigarettes. Smokeless tobacco, including, but not limited to, chewing tobacco, snuff, pouches, etc. (even if contained in the mouth).

2.2.1.30 Tools. Contractor or Contractor employees will secure all tools and equipment under lock and key at all times, unless in actual use.

2.2.1.31 Exceptions. The Commander, 15th Military Police Brigade may grant exceptions to the above instructions on a case-by-case basis. Contractors shall submit exception requests to specific items above to the Contracting Officer, Fort Leavenworth, KS three (3) weeks prior to the proposal response date. If an exception is approved, all offeror’s in receipt of the Request for Proposal will be so notified before the proposal response date. Exceptions to these instructions after work commences will generally not be granted. However, should unanticipated circumstances require a request for exception; Contractors will submit exception requests in writing as soon as the circumstances become known; but in no case, less than three (3) working days prior to the desired effective date of the exception.

2.2.1.32 Controlled Access Areas: The contractor is required to enter two (2) controlled access areas, the USDB and the JRCF. The contractor is required to enter these facilities as specified below:

USDB: The contractor shall enter the USDB at the West end of the complex between 0900 and 1100 or 1230 and 1430 only on a Tuesday or Thursday. This facility is a Level III (Maximum) security military prison.

JRCF: The contractor shall enter the West Gate of the JRCF between 0900 and 1100 or 1230 and 1430 only on a Tuesday or Thursday. This facility is a Level II (medium) security military prison.

The last work day prior to, or immediately after, a Federal Holiday, the MCC complex (USDB & JECF) grease traps may not be accessible due to manpower shortages. Do not schedule services on these days.

2.2.2 Safety. The Contractor shall develop and implement a safety plan and a security plan for employees performing work under this contract. The safety plan shall be submitted to the (COR) and Contracting Officer within 5 working days after contract award and within 10 working days when changes are made thereafter. After acceptance of the safety plan, the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his plans.

2.2.2.1 The Contractor shall conform to the Post Safety Program in accordance with AR 385-

10. The contractor shall publish a Safety Standard Operations Procedure (SOP) for safety and provide a copy to the COR no later than thirty days after award of the contract.

2.2.2.2 The Contractor shall comply with local, state, Federal, environmental, and Occupational Safety and Health ACT (OSHA) http://www.osha.gov/, rules, and regulations. All pertinent provisions of the publication 29 CFR 1910 to provide safe control, protection of life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract. The contractor’s safety plan shall comply with applicable OSHA requirements, and shall be updated as changes occur.

2.2.3. Cybersecurity. AT Level I Training: All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within thirty (30) calendar days after contract start date or effective date, whichever is earlier. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR, or to the contracting officer if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: jko.jten.mil.

2.2.3.1. Theater Business Clearance. N/A

2.2.3.2. iWATCH Training: The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days of contract award and within ten (10) calendar days of new employees commencing performance, with the results reported to the COR NLT thirty (30) calendar days from completion date.

2.2.3.3. Physical Security: The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. This includes, and is not limited to, maps, brochures, information packets, training, or education information and equipment delivered by the Government to the Contractor as required under this contract. Any maps, drawings or diagrams provided to the Contractor must be safeguarded at all times, and may not be shown to, copied, photographed or shared with anyone not employed by the Contractor in direct support of the duties and services enumerated within the PWS of this contract. At the end of this contract, by termination or end of PoP, all materials provided by the Government to the Contractor, that are maps, drawings or diagrams of any surface of the Fort Leavenworth installation, must be returned to the assigned COR or KO (PCO) of record, on demand or within five (5) calendar days of the end of PoP, whichever is earliest.

2.2.3.4. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards or access control access devices. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

2.2.3.4.1. Contractor Issued Keys: The Contractor shall maintain control of and issuing of, all Contractor owned keys, directly to customers that utilize locked service containers, this include but is not limited to the KO, COR, QA or personnel identified by the KO as needing access to secured containers in the performance of their official duties (police, fire, inspectors etc). The Contractor will provide a minimum of 1 (one) functional access key per person and container customer, and up to 2 (two) replacement or additional keys per container, on demand of the KO or COR, without cost to the Government, and for each secured container at the start of the contract Period of Performance (PoP).

2.2.3.4.1.1. Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

2.2.3.4.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees acting in direct support of this contract. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

2.2.3.4.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

2.2.3.4.4 Regulatory Requirements. The Contractor shall be responsible, at Contractor expense, for obtaining and maintaining compliance under, and obtaining any necessary extensions of, all permits, licenses, zoning ordinances, and other Federal, state, county and regional approvals, including those related to air and water pollution, solid waste, sighting, land use, wetlands, flood plain, noise, odor, and building, which may be necessary for the operation of collection, disposal and the transporting of MSW. As part of the proposal, the Contractor shall submit one copy of the disposal permit (s) or other written documentation of approval (s) and suitability from the subtitle D landfill (s) to be used for disposal of all MSW.

2.2.3.4.5 Vehicle, Operator Licenses and Permits. The Contractor shall ensure that all drivers have current and valid Kansas commercial driver’s license. The Contractor shall ensure that drivers are properly trained and licensed as required. The Contractor shall maintain training records and make these record contents available to the COR on request. The Contractor shall provide, at Contractor expense, all licenses, and permits as required by state, county, and municipality on which he shall operate any type of motor vehicle. Vehicles driven on Fort Leavenworth shall be required to have valid state license and drivers shall possess appropriate driver licenses. The Contractor shall be responsible, at no additional cost to the Government, for obtaining and maintaining all necessary licenses and approvals from any Governmental authority required in connection with the Contractor’s obligations under this contract. The Contractor shall operate in full compliance of all conditions of the permits and approvals issued by the State of Kansas. Any non-compliance may result in a deduction from the monthly payment or termination of the contract.

2.2.3.4.6 Adherence to Law. The Contractor shall transport and dispose of MSW in a manner which compiles in all material respects with any applicable law, ordinance, rule, regulation, order, permit, or license of any Federal, state or county agency, court or other Governmental body, and shall be responsible for any fines or penalties resulting from any failure to do so.

2.2.4. Environmental Requirements.

2.2.4.1 Environment and OSHA. The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and/or the COR final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or COR, to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the KO or COR.

2.2.4.2. Green Procurement. N/A

2.2.4.3. Disposal. The Contractor shall transport and dispose of all MSW to a permitted Subtitle D landfill off the Fort Leavenworth installation. The Contractor shall provide a copy of the Subtitle D landfill disposal permit with the proposal. In addition, the Contractor shall provide to the COR receipts for trash disposal, (weight tickets), which shall include the name of the Subtitle D landfill on a monthly basis by the 7th calendar day of following month. The Subtitle D landfill shall be equipped with certified weigh scales for the purpose of weighing refuse. The Contracting Officer, COR and Environmental office representative reserves the right to enter the Subtitle D Landfill premises to observe and review landfill operations.

2.2.4.3.1 Spills. The Contractor shall immediately clean up hydraulic oil spills and other liquids leaking from his vehicles by use of absorbents. Disposal of absorbents shall be coordinated with the Environmental Division prior to disposal. The Contractor shall immediately notify the Fort Leavenworth Environmental Division at (913) 684-8977 during regular duty hours, or the Fort Leavenworth Directorate of Emergency Services at (913) 684-2111 after normal duty hours, weekends or holidays, within 1 hour of the spill, the report shall include the following information; What spilled, how much spilled, on to what type of surface was it spilled and if the spill has contaminated standing or flowing water, closest intersection/building number or street address if known, and action taken to contain and/or clean the spill to prevent further contamination. A written report with the previously listed information must be submitted to the COR within 1 work day of the spill on company letterhead, or through electronic means and digitally signed by an authorized agent of the Contractor.

2.2.4.3.2 Contamination. Containers that are contaminated with items such as, but are not limited to appliances, furniture, wood shipping boxes, vehicle parts, lawn equipment, hazardous waste, solvents, pesticides, tires, etc. that render the container unserviceable, must be made serviceable by the Contractor within one work day utilizing one of the listed CLINS for “special collection”.

2.2.4.3.3 Acceptable and Unacceptable Waste. Excess waste or wastes beyond the estimated quantity resulting from holidays, deployments, training exercises, and carnivals will require weekend MSW removal. The COR will notify the Contractor when events will require weekend removal under Special Collection I/II. The Contractor shall make additional trips, if necessary, to adequately dispose of excess waste. : If the Contractor encounters unacceptable waste during the performance of the contract requirements, the Contractor shall notify the COR prior to disposing of the unacceptable waste. Government property of any value, (for example, radio sets). The Contractor shall secure Government property and immediately notify the COR. The COR will arrange to have the property picked up after notification. Munitions and /or pyrotechnics shall be secured in place wherever discovered. The Contractor shall immediately notify the COR upon discovery of explosive or other suspicious substances. The COR will arrange to have the property picked up immediately on notification.

2.2.4.3.4 Special and Hazardous Wastes. There should be minimal special and hazardous wastes. If special and/or hazardous wastes are discovered by the Contractor, the Contractor shall immediately notify the COR and the Environmental Division (DPW, Environmental) at (913) 684-8977. These special wastes should not be transported once detected because they are subject to restrictions governing hazardous waste, such as a hazmat indorsed commercial driver’s license, labeling, fees or fines and placarding.

3.0 Performance Requirements and Standards.

3.1 High Level Objectives. The Contractor shall provide all management, tools, equipment, and labor necessary to ensure all of the refuse / recycling services are performed at Fort Leavenworth IAW this PWS. The Contractor shall accomplish all tasks IAW services at TE A in order to meet the requirements of this PWS. Facility map of areas serviced are established in TE D Service Areas and Maps.