Attachment_07_UK_Travel.pdf

UNITED KINGDOM

(Includes England, Northern Ireland, Scotland, and Wales)

Last Modified: 11-Aug-15

SECTION I: GENERAL ENTRY REQUIREMENTS

A. IDENTIFICATION CREDENTIALS FOR OFFICIAL TRAVEL

1. US Military.

a. Military personnel on official business require military ID cards and NATO travel orders.

b. References to the service regulations on NATO travel orders appear in the Foreign Clearance Manual:

C3.2.2.2.1. Sample NATO travel orders are available at ../static/natoform.pdf.

c. Personnel Exchange Program (PEP) personnel, US Army Foreign Area Office (FAO) personnel, and personnel attending foreign military schools in PCS status may enter the United Kingdom on military ID card and travel orders. However, if personnel are assigned to billets or positions that normally require travel during their tour of duty to a country that requires a passport, they should request a no-fee (maroon) passport immediately upon notification of assignment. DD Form 1056, Item 17 (Remarks), must contain the statement that the traveler is a PEP, FAO, or attending a foreign military school in PCS status; that the traveler will visit (list country that requires a passport) during the tour of duty; and that the traveler requires a no-fee passport.

d. Official Passport required for military personnel assigned to the NATO HQ Allied Rapid Reaction Corps (ARRC) at Innsworth, UK.

e. A visa is not required for military members PCSing to the UK.

2. US Government civilians.

a. No-fee passport required.

b. Visa required for stays longer than six (6) months. Visa not required for stays of less than six (6) months.

c. To apply for a UK visa use the procedures below. Depending on the application location, processing can take three (3) to six (6) weeks.

(1) A US no-fee passport can be obtained with the aid of the nearest military installation passport office. A valid US no-fee passport is necessary to apply for the UK visa.

(1) Visas are required BEFORE PCSing to the UK. Failure to obtain a UK visa before arriving in the UK can result in denied entry or deportation. DO NOT PCS to the UK without a US no-fee passport and a UK visa. Although not required, it is recommended to obtain a US tourist passport in addition.

(2) The UK visa, sometimes referred to as “entry stamp”, “entry visa”, “entry clearance”, “entry clearance stamp”, or “entry clearance visa” (which is separate from Country, Theater, or Special Area Clearance) MUST be obtained from the UK and is required for US Government civilian personnel and eligible family members PCSing or remaining longer than six (6) months.

(1) Visit https://www.gov.uk/apply-uk-visa and click the "Start Now" link. Click “Continue to this website (not recommended).” A new webpage about the Immigration Health Surcharge will open. Although US government civilian employees and dependents are exempt from the charge, a technical problem with the webpage requires that travelers pay the surcharge fee up front. Travelers will then receive an Immigration Health Surcharge (IHS) reference number as a part of the application. The UK visa caseworker should refund the fee when the visa is processed but if they fail to approve a refund, travelers should apply for a refund to the entry clearance office that issued the visa and provide travelers name, passport details and travelers IHS reference number."

(2) To fill out the online application click "Register an Account". On the following page, provide the necessary information and choose a password. An e-mail will be sent to the address provided to complete the application. It is best to use a personal e-mail as .mil firewalls block the e-mail. Additionally, this will increase the ability to be contacted during time in transit. If an e-mail is not received within a few minutes, check the "junk" box.

(3) Once logged onto the site, select either “Apply For Myself” or “Apply for Someone Else” from the “My Applications” page.

(4) Provide information as required.

(5) For “Reason for Visit” choose “Work".

(6) For "Visa Type" choose "Non Points-Based Working visas".

8/17/2015file:///U:/UK.htm

(7) For "Visa Sub Type" choose “Dependents of Current Work Permit Holders” and then click "Create Application".

(a) **This category prompts Biometrics and the correct fees. Once form is printed, in BIG and BOLD lettering, handwrite one of the following categories at the top of the front page: “DOD CIVILIAN COMPONENT EMPLOYEE”, or “DOD CIVILIAN COMPONENT DEPENDENT”.**

(8) Click on “Go to Application” and provide required information for the next few pages.

(9) For “How long do the traveler intend to stay in the UK?” enter “60 months”. This is NOT an indication of member’s tour length. It merely indicates the application is for a five (5) year visa.

(10) If asked for “Date of Departure” enter RNLTD + 60 Months (ex. 31 Jul 2014 + 60 months = 31 Jul 2019).

(11) A separate online application and fee payment must be made for each eligible member regardless of age. Pay the application fee for each application using a credit card (Visa or MasterCard only). It must be paid online.

(12) Schedule a biometrics appointment using the link on “My Applications” page.

(13) Submit the application(s) online, then print the application(s) for mailing or submitting in person.

Whether mailing or submitting the application in person will depend on the country where applying from.

Ensure a hard copy of the application is kept for travelers records.

(14) Complete biometrics on the scheduled appointment date and time.

(15) When mailing or submitting in person, provide the following items with the application(s). Failure to submit the required items will result in extensive delays in the processing of UK visa applications.

(a) Printed application form(s). Cross out the “Visa Sub Type” then write-in one of the following categories as it applies to the applicant: “DOD CIVILIAN COMPONENT EMPLOYEE”, “DOD CIVILIAN COMPONENT DEPENDENT”, “DOD CONTRACTOR” or “DOD CONTRACTOR DEPENDENT". Remember to also write this on the top of the front page.

(b) A Valid US no-fee passport is required for each application. The UK can only issue one (1) visa per individual, so applicants should only submit one (1) type of passport with each application. If submitting a tourist passport and a no-fee passport for the same application, the UK will have to determine in which passport to place the visa. This will delay the process.

(c) One (1) passport sized photograph per applicant, taken against a light background and printed on professional photographic paper. Do not use homemade printouts.

(d) Biometrics appointment confirmation receipt.

(e) Cover letter that includes a point of contact (with telephone number and email address), member’s name, relationship of dependents travelling, arrival date, duration of stay in UK, UK assignment location, and address indicating where the passport/visa will be mailed.

(f) Orders naming traveler(s) as dependent(s). US Navy personnel use Transportation Authorization - DD Form 884.

(i) Highlight assignment location, arrival date, tour length, dependent names, and dependent birthdates.

(ii) Highlight remark stating that the member will request a 60 month UK visa.

(g) For dependents, include legible copies of Birth Certificate(s) for dependent children and Marriage/Civil Partnership Certificate for spouses/partners. (Some Visa Application Centers require originals).

(h) If children are from a separate relationship, include a NOTARIZED letter from the other biological parent granting permission to travel to the UK. It must demonstrate that the non-custodial parent is aware the child will be in the UK for the duration of the assignment. Submit a court order if parent has sole custody. Where no father is listed on the birth certificate, the mother of the child is assumed to have sole custody and no further documents are necessary.

(i) For DoD Civilians ONLY: If the children are over 18, include a letter explaining why the children are still part of the family unit and what they will do in the UK. This should include student status, employment status, who is financially responsible for the dependent, any special needs or disabilities that exist, and activities to be undertaken in the UK. In depth evidence of current personal circumstances is required and applicants can expect to be interviewed by telephone by the assessing

d. UK Biometric Data Requirements:DoD civilians and eligible family members of DoD civilians are required to provide biometric data as part of the UK visa application.

e. DoD civilians and eligible family members will be issued a limited duration visa vignette in their passport.

The visa will be valid for 30 days commencing on the date indicated for travel to the UK. If travel is delayed beyond 30 days, a new visa application is required. During the visa application, travelers must provide a UK officer. These applications can take an additional six (6) or more weeks to process.

(j) DO NOT send copies of US passport applications.

(16) If travel date is within three (3) weeks, a priority visa service is available via http://www.vfsglobal.co.uk/usa/user_pay_services.html. This is an optional service that allows the traveler to pay an additional fee to expedite processing of the application. There is a fee of $170 USD per application. Priority receipts must be printed and mailed with the applications. The outer most shipping envelope should be marked in large print as “Priority Service”.

(17) If applying from WITHIN the United States (e.g. CONUS, Alaska, Hawaii, US Territories such as Guam and Puerto Rico) select “By Mail” as the submission method. A fully pre-paid return shipping envelope (DHL, UPS, FedEX, USPS) MUST be provided for the US passport and original documents to be returned. Obtaining a tracking number is highly recommended. The British Consulate will ship to US addresses only. If an APO address is used, ensure the carrier can deliver to APO addresses. Submit hardcopies to the British Consulate in New York using the following address:

UK Visas and Immigration British Consulate-General 845 Third Avenue New York, NY 10022

(18) If applying from OUTSIDE the United States, it is best to visit the local military passport office for further instructions as the applications are the same, but the submission procedures may be different depending on the country from which PCSing. DO NOT mail applications to the British Consulate in New York as they will be returned without processing.

Note 1: US military, DoD civilians and eligible family members (i.e., command sponsored and on the travel orders) of both US military and DoD civilians are exempt from Health Care Surcharge. DoD sponsored contractors are not exempt and must pay the Health Care Surcharge.

Note 2: TB Testing - Residents of the many countries, including Republic of Korea (South), are required to obtain a TB chest x-ray test if staying more than six (6) months in the UK.

../static/150514153802_0001.pdf For a complete list of countries that require TB testing, refer to the UK Home Office web site: https://www.gov.uk/tb-test-visa/countries-where-you-need-a-tb-test-to-enter-the-uk.

US military personnel are exempt from the TB test requirement. However, DoD civilian, eligible family members, DoD contractors and other personnel residing (i.e. living) in countries noted on the web site are NOT exempt and require a TB chest x-ray. The web site lists the approved testing sites in each country.

US military medical TB test results will be accepted by the UK government as well. Visa application must include a certificate indicating they are TB free.

(a) For further information about the application process from overseas countries, visit https://www.gov.uk/find-a-visa-application-centre.

(1) WITHIN the United States, biometric data collection is accomplished at any of the United States Citizenship and Immigration Services (USCIS) Application Support Center (ASC) locations throughout the United States. During the online visa application process, applicants are directed to a biometric scheduling website. Once an appointment is scheduled, applicants must visit the USCIS ASC where fingerscans and digital photographs will be taken.

(2) OUTSIDE the United States, biometric data collection is accomplished at various locations based on the country applying from. For further information about the application process from overseas countries, visit https://www.gov.uk/find-a-visa-application-centre.

(3) Fingerscans will be collected from each applicant with an electronic scanner. No ink, liquid or chemical will be used. Ensure fingertips are free from decorations (e.g. henna tattoos), cuts, abrasions, or other markings.

(4) Photographs will be taken with a digital camera. Ensure facial cuts and bruises have healed or disappeared prior to the appointment, and understand photographs will not be taken if the applicant’s face is concealed in any way (e.g. head coverings that cover part of the face, dark glasses, or face or neck coverings.

post code in order to designate the nearest Royal Mail post office to collect the BRP. This will normally be the UK post code for the traveler's base. Upon arrival in the UK, the BRP must be collected within ten (10) days at the designated UK Royal Mail post office. The UK will send the traveler a letter telling them where to collect the BRP. For ease of reference for UK post codes, see the following lists:

3. Eligible family members.

a. Eligible family members of DoD civilians:

b. Eligible family members of DoD-Sponsored Contractors:

c. Eligible family members of US Military personnel:

(1) US military installations in the UK:

(a) RAF Alconbury: PE28 4DE

(b) RAF Croughton: NN13 5NQ

(c) RAF Fairford: GL7 4HE

(d) RAF Lakenheath: IP27 9PN

(e) RAF Menwith Hill: HG3 2RF

(f) RAF Mildenhall: IP28 8NF

(g) RAF Molesworth: PE28 0QB

(2) Select UK military installations:

(a) RAF College Cranwell: NG34

8HB

(b) RAF Coningsby: LN4 4SY

(c) RAF Digby: NG32 2DQ

(d) RAF Fylingdales: YO18 7NT

(e) RAF High Wycombe: HP14 4UE

(f) RAF Marham: PE33 9NP

(g) RAF Waddington: LN5 9NB

(h) RAF Welford: RG20 7EX

(i) RAF Wyton: PE28 2EA

(3) UK Ministry of Defense HQ

(4) MOD HQ Main Building (London): SW1A 2HB

(5) NATO International Military HQ in the UK

(6) NATO Allied Maritime Command (MARCOM), Northwood HQ: HP18 9AF NATO Allied Rapid Reaction Corps (ARRC), Imijn Barracks: GL3 1HW

(1) See I.A.2.a-d above, and follow ALL directions.

(1) See I.A.4.a-e below, and follow ALL directions.

(1) No-fee passport required.

(a) A US no-fee passport can be obtained with the aid of the nearest military installation passport office. A valid US no-fee passport is necessary to apply for the UK visa.

(2) As of 30 May 2015, eligible family members (dependents) of military members being assigned to the UK DO NOT have to apply for a visa before PCSing UNLESS they are nationals of nations on the UK Visa Nationals List. If a military dependent is a national of a country listed on this site (http://www.materials.ox.ac.uk/uploads/file/V-6VisaandNon-VisaNationals(Jan-14).pdf), the dependent MUST apply for a visa and provide biometrics prior to PCS regardless of the length of their stay in the UK.

See Section 1.A.3.c.(4), below.

(3) For US nationals and other non-visa national eligible family members (dependents), they must declare at the UK port of entry that they are accompanying their military sponsor for duty in the UK. The UK border agents have been advised by the UK Home Office to permit entry without visas for military eligible family members (dependents) not on the Visa Nationals List. Instead, these military dependents MUST apply for a visa AFTER inprocessing to their unit in the UK. The UK Home Office has provided guidance that will explain this procedure to UK border agents. Eligible family members (dependents) should download and print this ../static/Home_Office_Letter.pdf to hand carry with them when they enter the UK. If eligible family members (dependents) incur problems with entry at the border, contact USAFE-UK at the local phone number 01638-54-3278 during duty hours. For non-duty hours, contact the RAF Mildenhall Command Post and ask to be patched to USAFE-UK/JA. A visa is not required for stays of less than six (6) months for non-visa nationals.

(a) Although not required, it is recommended to obtain a US tourist passport in addition.

(4) Eligible family members of US Military personnel DO NOT require biometric screening unless they are nationals of nations on the UK Visa Nationals List.

(5) To apply for a UK visa use the procedures below. Depending on the application location, processing can take three (3) to six (6) weeks.

(a) Visit https://www.gov.uk/apply-uk-visa and click the "Start Now" link.

(b) To fill out the online application click "Register an Account". On the following page, provide the necessary information and choose a password. An e-mail will be sent to the address provided to complete the application. It is best to use a personal e-mail as .mil firewalls block the e-mail.

Additionally, this will increase the ability to be contacted during time of PCS. If an e-mail is not received within a few minutes, check the "junk" box.

(c) Once logged onto the site, select either “Apply For Myself” or “Apply For Someone Else” from the “My Applications” page.

(i) The UK Website has been experiencing technical difficulties recently and they are making every effort to correct the site as quickly as possible. If travelers receive an error message when creating an application for a minor, change the birth year to a year that makes the minor over the age of 18. Once the account is accepted and created, travelers MUST change the birthday in the application to the correct birthday.

(d) Provide information as required.

(e) For “Reason for Visit” choose “Exempt".

(f) For "Visa Type" choose "Exempt".

(g) For "Visa Sub Type" choose “Member of UK or Visiting Forces (Dependent)” and then click on "Create Application".

(h) Click on “Go to Application” and provide required information over the next few pages. The Immigration Health Surcharge portal is being updated. If prompted, military dependents who are spouses or children should select "Dependant of an armed force who is exempt from immigration control under the immigration act 1971". A military dependent who is a secondary dependent, such as a parent or step-parent, should select "Dependant Other of exempt armed forces". An IHS reference number will be generated which travelers will need to add to their visa application.

(i) For “How long do travelers intend to stay in the UK?” enter “60 months”. This is NOT an indication of member’s tour length. It merely indicates the application is for a five (5) year visa.

(j) For “Date of Departure” enter RNLTD + 60 Months (ex. 31 Jul 2014 + 60 months = 31 Jul 2019).

(k) A separate online application and fee payment must be made for each eligible family member regardless of age. Pay the application fee for each application using a credit card (Visa or MasterCard only). It must be paid online.

(l) Military eligible family members (dependents) that are nationals of nations on the UK Visa Nationals List may be required to complete Biometrics Enrollment. After completing the application online, applicants may be automatically directed to a scheduling website so they can schedule a biometrics enrollment appointment.

(m) Submit the application(s) online, then print the application(s) for mailing or submitting in person.

Whether mailing or submitting the application in person will depend on the country where applying from.

(i) Contact the travelers nearest military installations visa/passport office, if required, to schedule an appointment for mailing/submitting application.

(n) When mailing or submitting in person, provide the following items with the application(s). Failure to submit the required items will result in extensive delays in the processing of UK visa applications.

Ensure a hard copy of the application is kept for travelers records.

(i) Printed application form(s).

(ii) Valid US no-fee Passport for each application. The UK can only issue one (1) visa per individual, so applicants should only submit one (1) type of passport with each application. If submitting a tourist passport and a no-fee passport for the same application, the UK will have to determine in which passport to place the visa. This will delay the process.

(iii) One (1) passport sized photograph per applicant, taken against a light background and printed on professional photographic paper. Do not use homemade printouts.

(iv) Cover letter that includes a point of contact (with telephone number and email address), member’s name, relationship of eligible family members (dependents) travelling, arrival date, duration of stay in UK, UK assignment location, and address indicating where the passport/visa will be mailed. Also indicate “Member will request a 60 month UK visa for eligible family members (dependents)".

(v) Military orders naming traveler(s) as dependent(s). US Navy personnel use Transportation Authorization - DD Form 884.

(aa) Highlight assignment location, arrival date, dependent names, and dependent birthdates.

(bb) Highlight remark stating that the member will request a 60 month UK visa.

(cc) If both parents are active duty and serving tours in the UK, submit a copy of BOTH orders. Write at the top of the UK visa application form, “BOTH PARENTS ACTIVE DUTY

AND SERVING TOURS IN THE UK".

(dd) Biometrics appointment confirmation receipt if required for nationals on the UK Visa Nationals List.

(vi) Command Sponsorship if dependent is not on the original orders bringing the Active Duty member to the UK.

(vii) For eligible family members (dependents), include legible copies of Birth Certificate(s) for dependent children and Marriage / Civil Partnership Certificate for spouses / partners. (Some Visa Application Centers require originals).

(viii) If children are from a separate relationship, include a NOTARIZED letter from the other biological parent granting permission to travel to the UK. It must demonstrate that the non-custodial parent is aware the child will be in the UK for the duration of the assignment. Submit a court order if parent has sole custody. Where no father is listed on the birth certificate, the mother of the child is assumed to have sole custody and no further documents are necessary.

(ix) If applying for eligible family members dependent children and/ or other non-spouse eligible family members (dependents) that are over 18 at the time of application, include a letter explaining why the eligible family members (dependents) are still part of the family unit and what they will do in the UK. This should include student status, employment status, who is financially responsible for the dependent, any special needs or disabilities that exist, and activities to be undertaken in the UK. In depth evidence of current personal circumstances is required and applicants can expect to be interviewed by telephone by the assessing officer. These applications can take an additional six (6) or more weeks to process.

(x) DO NOT send copies of US passport applications.

(o) If applying from WITHIN the United States (e.g. CONUS, Alaska, Hawaii, US Territories such as Guam and Puerto Rico) select “By Mail” as the submission method. A fully pre-paid return shipping envelope (UPS or USPS) MUST be provided for the US passport and original documents to be returned. Obtaining a tracking number is highly recommended. The Consulate will ship to US addresses only. If an APO address is used, ensure the carrier can deliver to APO addresses. Submit hardcopies to the British Consulate in New York using the following address:

UK Visas and Immigration

MVF PRIORITY

British Consulate-General 845 Third Avenue New York, NY 10022

(i) Military dependent applications from WITHIN the United States are processed as “Priority

d. Additional information:

4. DoD-sponsored contractors:

a. Passport required.

b. Visa not required for stays of less than six (6) months.

c. Visa required for stays longer than six (6) months.

d. To apply for a UK visa use the procedures below. Depending on the application location, processing can take three (3) to six (6) weeks.

Service.” This is the fastest service available so it is not necessary to pay for “Priority Service” to expedite these applications.

(p) If applying from OUTSIDE the United States, it is best to visit the local military passport office for further instructions as the applications are the same, but the submission procedures may be different depending on the country which PCSing from. DO NOT mail applications to the British Consulate in New York as they will be returned without processing.

Note 1: US military, DoD civilians and eligible family members (i.e., command sponsored and on the travel orders) of both US military and DoD civilians are exempt from Health Care Surcharge. DoD sponsored contractors are not exempt and must pay the Health Care Surcharge.

Note 2: TB Testing - Residents of the many countries, including Republic of Korea (South), are required to obtain a TB chest x-ray test if staying more than six (6) months in the UK.

../static/150514153802_0001.pdf For a complete list of countries that require TB testing, refer to the UK Home Office web site: https://www.gov.uk/tb-test-visa/countries-where-you-need-a-tb-test-to-enter-the-uk. US military personnel are exempt from the TB test requirement. However, DoD civilian, eligible family members, DoD contractors and other personnel residing (i.e. living) in countries noted on the web site are NOT exempt and require a TB chest x-ray. The web site lists the approved testing sites in each country. US military medical TB test results will be accepted by the UK government as well. Visa application must include a certificate indicating they are TB free.

(i) For further information about the application process from overseas countries, visit https://www.gov.uk/find-a-visa-application-centre.

(1) Any eligible family member over the age of 18 who intends to enter the UK as a full-time student in the UK should obtain an educational visa instead of a dependent visa. The visa should be obtained under the Points Based System, Tier 4.

(2) For many overseas locations, the UK uses a private company (e.g. WorldBridge) to process visa applications. It is possible that travelers will be visiting a Visa Application Center operated by one (1) of these companies to complete their application and biometrics.

(3) For further information about the application process, visit https://www.visainfoservices.com or call the WorldBridge user pay phone service at 1-900-656-5000 ($3 USD per minute) or 212-796-5773 ($12 USD per call, regardless of length).

(4) Ensure the correct return address is listed on the application, as this is where the visa will be returned.

If applicants need the visa mailed to a different address, use the alternate shipping address section in the application and include the address in the cover letter.

(5) Dependent Entry Approval (DEA) is a Navy process to obtain permission from an area commander to bring eligible family members (dependents) into a specific area. Information on how to obtain DEA and points of contact are available at http://www.npc.navy.mil/bupers-npc/support/distribution/Pages/DependentEntry.aspx .

(1) Visas are required BEFORE PCSing to the UK. Failure to obtain a UK visa before arriving in the UK can result in denied entry or deportation. DO NOT PCS to the UK without a US passport and a UK visa.

(2) The UK visa, sometimes referred to as “entry stamp”, “entry visa”, “entry clearance”, “entry clearance stamp”, or “entry clearance visa” (which is separate from Country, Theater, or Special Area Clearance) MUST be obtained from the UK and is required for DoD-sponsored contractors and eligible family members PCSing or remaining longer than six (6) months.

(1) Visit https://www.gov.uk/apply-uk-visa and click the "Start Now" link.

(2) To fill out the online application, click "Register an Account". On the following page, provide the necessary information and choose a password. An e-mail will be sent to the address provided to complete the application. It is best to use a personal e-mail as .mil firewalls block the e-mail. Additionally, this will increase the ability to be contacted during time in transit. If an e-mail is not received within a few minutes, check the "junk" box.

(3) Once logged onto the site, select either “Apply For Myself” or “Apply For Someone Else” from the “My Applications” page.

(a) The UK Website has been experiencing technical difficulties recently and is making every effort to correct the site as quickly as possible. If travelers receive an error message when creating an application for a minor, change the birth year to a year that makes the minor over the age of 18. Once the account is accepted and created, travelers MUST change the birthday in the application to the correct birthday.

(4) Provide information as required.

(5) For “Reason for Visit” choose “Work".

(6) For "Visa Type" choose "Non Points-Based Working visas”.

(7) For "Visa Sub Type" choose “Dependents of Current Work Permit Holders” and then click "Create Application".

(a) **This category prompts Biometrics and the correct fees. Once form is printed, in BIG and BOLD lettering handwrite one of the following categories at the top of the front page: “DOD CONTRACTOR” or “DOD CONTRACTOR DEPENDENT".**

(8) Click on “Go to Application” and provide required information for the next few pages.

(9) For “How long do travelers intend to stay in the UK?” enter length of tour.

(10) If asked for “Date of Departure” enter RNLTD + length of tour (ex. 31 Jul 2014 + 36 months = 31 Jul 2017).

(11) A separate online application and fee payment must be made for each eligible family member regardless of age. Pay the application fee for each application using a credit card (Visa or MasterCard only). It must be paid online.

(12) Schedule a biometrics appointment using the link on “My Applications” page.

(13) Submit the application(s) online, then print the application(s) for mailing or submitting in person.

Whether mailing or submitting the application in person will depend on the country where applying from.

Ensure a hard copy of the application is kept for travelers records.

(14) Complete biometrics on the scheduled appointment date and time.

(15) When mailing or submitting in person, provide the following items with the application(s). Failure to submit the required items will result in extensive delays in the processing of UK visa applications.

(a) Printed application form(s). Cross out the “Visa Sub Type” then write-in one of the following categories as it applies to the applicant: “DOD CONTRACTOR” or “DOD CONTRACTOR DEPENDENT". Remember to also write this on the top of the front page.

(b) A valid US passport is required for each application. The UK can only issue one (1) visa per individual, so applicants should only submit one (1) type of passport with each application.

(c) One (1) passport sized photograph per applicant, taken against a light background and printed on professional photographic paper. Do not use homemade printouts.

(d) Biometrics appointment confirmation receipt.

(e) Cover letter that includes a point of contact (with telephone number and email address), member’s name, relationship of dependents travelling, arrival date, duration of stay in UK, UK assignment location, and address indicating where the passport/visa will be mailed.

(f) Orders naming traveler(s) as dependent(s).

(i) Highlight assignment location, arrival date, tour length, dependent names, and dependent birthdates.

(g) For dependents, include legible copies of Birth Certificate(s) for dependent children and Marriage/Civil Partnership Certificate for spouses/partners. (Some Visa Application Centers require originals).

(h) If children are from a separate relationship, include a NOTARIZED letter from the other biological parent granting permission to travel to the UK. It must demonstrate that the non-custodial parent is aware the child will be in the UK for the duration of the assignment. Submit a court order if parent has sole custody. Where no father is listed on the birth certificate, the mother of the child is assumed to

e. UK Biometric Data Requirements: DoD sponsored contractors and their eligible family members are required to provide biometric data as part of the UK visa application.

f. DoD civilians and eligible family members will be issued a limited duration visa vignette in their passport.

The visa will be valid for 30 days commencing on the date indicated for travel to the UK. If travel is delayed beyond 30 days, a new visa application is required. During the visa application, travelers must provide a UK post code in order to designate the nearest Royal Mail post office to collect the BRP. This will normally be the UK post code for the traveler's base. Upon arrival in the UK, the BRP must be collected within ten (10) days at the designated UK Royal Mail post office. The UK will send the traveler a letter telling them where to collect the BRP. For ease of reference for UK post codes, see the following lists:

have sole custody and no further documents are necessary.

(i) If the children are over 18, include a letter explaining why the children are still part of the family unit and what they will do in the UK. This should include student status, employment status, who is financially responsible for the dependent, any special needs or disabilities that exist, and activities to be undertaken in the UK. In depth evidence of current personal circumstances is required and applicants can expect to be interviewed by telephone by the assessing officer. These applications can take an additional six (6) or more weeks to process.

(j) DO NOT send copies of US passport applications.

(16) If travel date is within three (3) weeks, a priority visa service is available via VFS Global. This is an optional service that allows the traveler to pay an additional fee to expedite processing of the application.

There is a fee per application. Priority receipts must be printed and mailed with the applications. The outer most shipping envelope should be marked in large print as “Priority Service”.

(17) If applying from WITHIN the United States (e.g. CONUS, Alaska, Hawaii, US Territories such as Guam and Puerto Rico), select “By Mail” as the submission method. A fully pre-paid return shipping envelope (UPS, USPS) MUST be provided for the US passport and other documents to be returned.

Obtaining a tracking number is highly recommended. The British Consulate will ship to US addresses only. If an APO address is used, ensure the carrier can deliver to APO addresses. Submit hardcopies to the British Consulate in New York using the following address:

UK Visas and Immigration British Consulate-General 845 Third Avenue New York, NY 10022

(18) If applying from OUTSIDE the United States, it is best to visit the local military passport office for further instructions as the applications are the same, but the submission procedures may be different depending on the country from which PCSing. DO NOT mail applications to the British Consulate in New York as they will be returned without processing.

(a) For further information about the application process from overseas countries, visit https://www.gov.uk/find-a-visa-application-centre.

(1) WITHIN the United States, biometric data collection is accomplished at any of the United States Citizenship and Immigration Services (USCIS) Application Support Center (ASC) locations throughout the United States. During the online visa application process, applicants are directed to a biometric scheduling website. Once an appointment is scheduled, applicants must visit the USCIS ASC where fingerscans and digital photographs will be taken.

(2) OUTSIDE the United States, biometric data collection is accomplished at various locations based on the country applying from. For further information about the application process from overseas countries, visit https://www.gov.uk/find-a-visa-application-centre.

(3) Fingerscans will be collected from each applicant with an electronic scanner. No ink, liquid or chemical will be used. Ensure fingertips are free from decorations (e.g. henna tattoos), cuts, abrasions, or other markings.

(4) Photographs will be taken with a digital camera. Ensure facial cuts and bruises have healed or disappeared prior to the appointment, and understand photographs will not be taken if the applicant’s face is concealed in any way (e.g. head coverings that cover part of the face, dark glasses, or face or neck coverings).

(1) US military installations in the UK:

(a) RAF Alconbury: PE28 4DE

(b) RAF Croughton: NN13 5NQ

5. Aircrew.

a. Aircrew members performing only aircrew duties require travel orders, not NATO travel orders. (See II.C.2, below, for differing identification requirements for aircrew traveling on NATO travel orders or not traveling on NATO travel orders.)

6. Third-country nationals.

a. Third-country nationals will ALWAYS need a UK visa if they are being posted as visiting forces dependents.

7. Consult Section III , below, to ensure compliance with requirements for Country Clearance, Theater Clearance, and Special Area Clearance (if required).

8. Information on obtaining official "no-fee" passports and visas is available at https://passportmatters.hqda.pentagon.mil/index.aspx (.mil/.gov domain restricted).

B. IDENTIFICATION CREDENTIALS FOR LEAVE TRAVEL

1. Military personnel on leave require a passport. US military personnel on leave but returning to their NATO unit of assignment may travel on military ID card and travel orders. Numerous military personnel regularly visit the UK on their ID card and orders without a problem. However, some immigration authorities require that US military personnel on leave enter the UK on a valid US passport. US military personnel on leave who travel on their military ID card and orders may be denied entry into the UK.

2. Civilian personnel.

a. Passport required.

b. Travelers may obtain the latest visa information and entry requirements from the embassy of the United

Kingdom located at 3100 Massachusetts Avenue, NW, Washington DC 20008.

(c) RAF Fairford: GL7 4HE

(d) RAF Lakenheath: IP27 9PN

(e) RAF Menwith Hill: HG3 2RF

(f) RAF Mildenhall: IP28 8NF

(g) RAF Molesworth: PE28 0QB

(2) Select UK military installations:

(a) RAF College Cranwell: NG34

8HB

(b) RAF Coningsby: LN4 4SY

(c) RAF Digby: NG32 2DQ

(d) RAF Fylingdales: YO18 7NT

(e) RAF High Wycombe: HP14 4UE

(f) RAF Marham: PE33 9NP

(g) RAF Waddington: LN5 9NB

(h) RAF Welford: RG20 7EX

(i) RAF Wyton: PE28 2EA

(3) UK Ministry of Defense HQ

(4) MOD HQ Main Building (London): SW1A 2HB

(5) NATO International Military HQ in the UK

(6) NATO Allied Maritime Command (MARCOM), Northwood HQ: HP18 9AF NATO Allied Rapid Reaction Corps (ARRC), Imijn Barracks: GL3 1HW

(1) For UK visa requirements, visit the UK Border Agency website (http://www.ukba.homeoffice.gov.uk/);

under the heading “UK VISAS AND RENEWALS”, click on the “Do I need a visa?” drop down menu and answer the questions:

(a) Why do you want to come to the UK? (i.e., visit, study, work, join family, transit)

(b) What passport do you hold? (i.e., citizenship country)

(c) Where do you currently live? (i.e., country you currently live in)

(2) Depending on the answers to the questions, a new window will display whether or not a UK visa is required, along with additional guidance.

c. Visa not required for stays of less than six (6) months. A visa is required for stays of six (6) months or more.

See I.A.2.c, above, for stays of six months or more.

3. See I.A, above, for any other travel credential requirements.

4. Third-country nationals

a. See I.A.6, above.

5. Requirements to register with the US Embassy: For information on registration, see VII.A, below.

6. Consult Section IV , below, to ensure compliance with any requirements for Country Clearance, Theater

Clearance, and Special Area Clearance (if required).

C. IMMUNIZATIONS AND OTHER MEDICAL REQUIREMENTS

1. For DoD immunization requirements and sources of additional information on immunization, see the Foreign

Clearance Manual, C3.1.3 and C3.2.3.

2. The US Department of State is unaware of any HIV/AIDS entry restrictions for visitors to or foreign residents of the

UK. Anyone who does not appear to be in good health may be required to undergo a medical exam (including an HIV test) prior to being granted or denied entry into the United Kingdom.

D. IMMIGRATION, CUSTOMS, OR QUARANTINE INSPECTIONS

1. Customs inspection required.

2. Contact USAFE-UK.A4@us.af.mil or 727AMS.TROO@us.af.mil for requirements when a military working dog is originating from, terminating in or proposed to be moved transiting the United Kingdom via military airlift. Strict adherence to procedures agreed between US Forces in the UK and DEFRA applies.

3. Aircrew and passengers on all military flights must review Notice 1 Travelling to the UK at:

https://www.gov.uk/government/publications/travelling-to-the-uk for details of what is permitted to be carried with them into the UK. Contact USAFE-UK.A4@us.af.mil with any queries.

E. UNIFORM REQUIREMENTS

1. Country.

a. Wear civilian clothing:

2. Theater: EUCOM.

a. The following standards regarding wearing of uniforms apply to all DoD personnel in the EUCOM AOR, except those who fall under Chief of Mission responsibility for force protection. These standards do not apply during military missions (e.g., port visits, official ceremonies, band appearance, training events, etc.)

or operations where the wearing of uniforms is consistent with the mission and mode of travel. Commanders may establish more stringent requirements as appropriate to the threat and circumstances.

(1) At all times in Northern Ireland.

(2) On visits to the Greater London area, to commercial companies, and to civilian universities unless the traveler's host specifically requests otherwise.

(1) Except when executing operations, training, exercises, and events where individuals or organizations represent the DoD to the host nation in an official capacity, limit off-installation uniform wear in the following areas to reduce DoD signatures. Wearing military uniforms off US or host nation installations and/or access controlled areas is authorized only while traveling via private, government, or rental vehicle between homes and duty locations or between neighboring installations/bases. Unless emergency situations dictate, do not exit vehicles in uniform while traveling to/from duty locations. Do not wear uniforms while commuting via motorcycle, bicycle or as a pedestrian. To the greatest extent possible, limit uniform wear within public areas of off-installation hotels.

(2) Installation Commanders' Force Protection policies, including uniform policies, apply to all personnel assigned, attached, or in transit regardless of service. In joint communities, senior leaders will collaborate and develop a standardized policy. This will maximize policy effectiveness, reduce confusion among service members, and present a common appearance to the host nation.

(3) Military commanders or DoD civilians exercising equivalent authority may request deviation from specific uniform provisions from the first general officer/flag officer with TACON for FP responsibilities.

EUCOM may withdraw deviation authority and retain this authority at their discretion. Deviations must be limited to fit local conditions and will not be blanketed over multiple commands, installations or garrisons.

Forward all deviations to HQ EUCOM EPOC-AT as soon as practical, but not later than five (5) working days after approval. Submission will be made by message or memorandum. Messages will be transmitted by SIPRnet e-mail to eucom.stuttgart.ecj3.list.epoc-atgroup@mail.smil.mil.

F. OTHER

1. The United Kingdom denies entry to any party to a marriage who is under the age of 16 on the date of arrival.

2. Firearms.

a. Shipping personally owned firearms into the UK in household goods, on PCS orders: Even if a firearm is not on the UK prohibited/restricted list, requests to the local constabulary for a license are normally not granted.

If considering shipping personally owned firearms into the UK, the member must first consult the supporting Personal Property Shipping Office and the Personal Property Consignment Instruction Guide, UK General Instructions. Most firearms are prohibited or restricted in the UK and should not be included in personal property shipments. Firearms must be declared on DD Form 1434, Customs Declaration for the Importation of Personal Effects of US Forces/Civilian Personnel on Duty in the United Kingdom, and the local constabulary immediately contacted upon arrival to request a license/certification. Firearms that the constabulary will not license will normally be destroyed. Strongly recommend all firearms be placed in storage prior to arrival in the UK. Additional information is available on the Metropolitan Police website:

http://www.met.police.uk/firearms-enquiriesor by contacting USAFE-UK.A4@us.af.mil.

b. Procedures for US government owned firearms as checked baggage transiting through or terminating at UK commercial airports: Failure to follow procedures providing notification of firearm movements to UK authorities can lead to confiscation or seizure of firearms and possible imprisonment of travelers upon arrival in the UK:

3. Notify USAFE-UK.A4@us.af.mil of all deployments to the United Kingdom by all modes. All firearms and munitions movements must be reported to USAFE-UK.A4@us.af.mil who notify host nations; ensure contact is made when deployment plans are made for guidance on application of US transportation protection service over United

(1) Travelers should note that not all airlines will accept firearms, particularly code-share carriers who may be sharing parent airline flight codes. DoD personnel transiting UK commercial airports must advise the supporting travel office if traveling with a US government owned firearm as checked baggage. In order to ensure the firearm will be carried to the final destination, travelers must ensure the supporting travel office informs the origin airline and any additional airline(s) used for onward transportation. It is the responsibility of the airline(s) to inform UK authorities when firearms are being carried and/or transferred. Upon check-in at the origin airport, the traveler must declare the firearm to the origin airline..

(2) For DoD personnel transiting the UK with firearms, the following information must be provided via facsimile to the appropriate Her Majesty’s Revenue and Customs (HMRC) location at least 72 hours prior to arrival in the UK:

(a) Traveler’s name, date of travel, and arriving and/or departing flight number(s).

(b) HMRC POCs:

(i) Heathrow:

Higher Officer HM Revenue and Customs Firearms Team Fax: +44 (0)2089-10-3743 Phone: +44 (0)2089-10-3721 E-mail: ukba.firearmslhr@hmrc.gsi.gov.uk Duty Officer (after 14:15 hrs.) +44 (0)-7802-614705

(ii) Gatwick:

Higher Officer HM Revenue & Customs Fax: +44 (0)1293-62-2026 Emergency contact phone: 01293-508313

(3) Travelers must also take the following actions prior to travel:

(a) Place a copy of official travel orders in each case being used to carry a firearm.

(b) Ensure authorization to transport firearms is clearly indicated on orders, and if possible, include the serial number of the firearm(s) on the orders.

(c) Ensure firearms are transported in secure, hard-sided containers.

(d) Ensure containers are not marked to reflect contents.

(4) DoD personnel terminating at UK commercial airports must follow the instructions in I.F.2.b (1) and (3) above. In addition, travelers must ensure clearance is obtained from UK authorities to remove/transport the firearm from the UK airport to final UK destination. This must be arranged 72 hours prior to arrival in the UK, see I.F.2.b.(2), above. Gaining/home unit in the UK can assist with clearance actions.

Kingdom public roads.

SECTION II: AIRCRAFT ENTRY REQUIREMENTS

NOTE : The United Kingdom Ministry of Defense (MOD) has increased the terrorist threat level for Northern Ireland to “SEVERE”. Potential attacks against military personnel and the Police Service of Northern Ireland (PSNI) are highly likely. Personnel must remain vigilant and aware of their surroundings at all times. Personnel visiting or transiting Northern Ireland must receive a security and threat assessment by their unit security manager prior to departure. Personnel are not authorized to wear the military or official uniform outside the vicinity of the aircraft. Aircrew members may perform duties within the confines of Base Operations only.

(To avoid a violation, consult Classified Supplement)

A. CLEARANCE REQUIREMENTS

1. Clearance for US military aircraft.

a. For all overflights, consult the Classified Supplement.

b. All flights carrying either HAZMAT, Munitions of War (as defined below), or a Distinguished Visitor (DV codes one (1) through six (6)) AND landing within the United Kingdom require a unique diplomatic flight clearance number from the UK Ministry of Defence. All others will be cleared under the blanket term "N/A" and fall within the annual block clearance approved by the UK Ministry of Defence (MoD). UK MoD requires a minimum of three (3) duty days for processing of diplomatic flight clearance numbers.

c. All US military aircraft landing in UK with a distinguished visitor (DV), Codes one (1) through six (6), must coordinate with the USDAO London. If not already included in APACS, all relevant DV details must be provided to USDAO London via e-mail during short notice (less than three (3) duty days) request. DFC approval number cannot be obtained without this information. Coordination with the respective airfield cannot begin until the DFC number is obtained.

d. The APACS request must contain complete details of hazardous cargo and munitions of war (i.e. UN Number, Weight, Quantity, Description, and onload and offload locations) for all US military aircraft landing in or overflying the United Kingdom.