Q and A W91QF021B0001 Carlisle Barracks JOC.pdf

1. Is this a new requirement or was there a previous requirement? (If so, what was the previous contract number?)

ANSWER 1: No previous Job Order Contract for this requirement to support Carlisle Barracks in recent past.

2. Since this a 8a set aside and all the work is being performed at one location in Pennsylvania, what SBA office/region must the potential 8A bidder be serviced by?

Answer 2: See below from the SBA

1. Final Rule defines bona fide place of business to be the geographic area serviced by the SBA district office, a Metropolitan Statistical Area (MSA), or a contiguous county to (Whether in the same or different state) where the work will be performed.

2. SBA locations acceptable;

a. All counties serviced by;

i. Eastern Pennsylvania District Office

ii. Pittsburg District Office (Western Pennsylvania)

iii. Maryland District Office

iv. Delaware District Office

v. New Jersey District Office

vi. New York District Office (New York)

vii. Syracuse District Office (New York)

viii. Buffalo District Office (new York)

b. Any other bidders must have a Bona Fide District Office established 20 day prior to bid date.

Question: Is the project actually located in Carlisle, PA?

Answer: Yes, This Job Order Contract is to support Carlisle Barracks, Pennsylvania. All work will be conducted on military installation Carlisle Barracks, Pennsylvania.

1. Could you please provide a list of the task orders that were issued under the expiring contact for the last two contact years and the approximate amount of each task order so that we can get a representation of the type of work that has been historically requested to be performed under the previous Job Order Contract.

Answer: This requirement for a Job Order Contract to support Carlisle Barracks has not occurred in the last 2 years.

1. Can we have a site visit even if we cannot access the building?

Answer: There are multiple buildings located at Carlisle Barracks Pennsylvania. A site visit will occur with individual task orders. Not the base award solicitation.

Section 3.1 of the Statement of Work states, “The KTR shall submit a Management Plan (See Deliverable Schedule) with the proposal that reflects an understanding of all tasks specified and describes an approach to satisfy these requirements.”

QUESTION #1: Please clarify when this Management Plan is to be submitted. For example, is it to be submitted with the proposal for the contract, prior to the contract start date, or with a proposal for a task order issued under the contract?

Answer #1: Deliverable “Management Plan. SOW para 3.1. Deliverable 3001” Frequency “With Proposal, five (5) working days of proposed change.”

Submit with the proposal (bid), and (awardee only) within 5 working days of a proposed change.

QUESTION #2: If the Management Plan is to be submitted with the proposal for the contract, how does the Government intend for it to be evaluated? Pass-Fail? Grade?

A determination of the contractor’s responsibility must be made by the Contracting Officer IAW FAR 14.408-2 additionally see FAR Subpart 9.1 Responsible Prospective Contractors. Also See FAR Subpart

19.6 Certificates of Competency and Determinations of Responsibility. See FAR 52.214-10 Contract Award-Sealed Bidding.

Section 4.2 of the Statement of Work states that the KTR shall submit a Contingency Plan: “The KTR shall submit with the proposal an outline covering the methods the KTR will use to meet the contract requirements in the above-cited emergencies.”

QUESTION #1: Please clarify whether this Contingency Plan is to be submitted with the proposal for the contract.

Answer #1: Contingency Plan. SOW para 4.2. Deliverable 4001

Frequency “With Proposal, five (5) working days of proposed change.”

QUESTION #2: If the Contingency Plan is to be submitted with the proposal for the contract, how does the Government intend for it to be evaluated? Pass-Fail? Grade?

A determination of the contractor’s responsibility must be made by the Contracting Officer IAW FAR 14.408-2 additionally see FAR Subpart 9.1 Responsible Prospective Contractors. Also See FAR Subpart

19.6 Certificates of Competency and Determinations of Responsibility. See FAR 52.214-10 Contract Award-Sealed Bidding.

Section 5 of the Statement of Work states that the KTR shall submit a QC Plan: “The KTR shall submit a Draft copy of the QC Plan with the KTR’s Proposal.”

QUESTION #1: Please clarify whether this QC Plan is to be submitted with the proposal for the contract.

ANSWER #1: QC Plan. SOW para 5. Deliverable 5001 Frequency “With Proposal, five (5) working days of proposed change.”

QUESTION #2: If the QC Plan is to be submitted with the proposal for the contract, how does the Government intend for it to be evaluated? Pass-Fail? Grade?

A determination of the contractor’s responsibility must be made by the Contracting Officer IAW FAR 14.408-2 additionally see FAR Subpart 9.1 Responsible Prospective Contractors. Also See FAR Subpart

19.6 Certificates of Competency and Determinations of Responsibility. See FAR 52.214-10 Contract Award-Sealed Bidding.

Paragraph 3 of Section L states:

“TAB E –Additional/Supplemental Information. This tab shall contain any/all other required information requested throughout this solicitation and any additional supplemental information.

This includes resumes for the following Key Personnel: Program Manager; Quality Control Manager and; Safety Manager, and any additional supporting documentation the bidder provides at their discretion.”

Section M.2.2 states:

“The Government will evaluate bids received in response to this solicitation solely on the basis of price and price related factors.”

Section L further states:

“[H]owever the submission of a low bid does not in and of itself determine responsibility of a bidder and therefore it is necessary to require additional information in order that the Contracting Officer may make an award based on the lowest overall priced responsible bidder.”

QUESTIONS: There seems to be a conflict between the Government’s desire for this to be a sealed bid under Part 14 in which the award will be based “solely on the basis of price and price related factors” and some factors that normally would be considered in a source selection process under Part 15 of the FAR. To help the bidders understand how to respond correctly to this solicitation, please clarify the Government’s intended evaluation process by answering these three questions:

Question #1: With regard to the sections quoted above, please identify what the Government means by “any additional supplemental information,” if any, beyond “Key Personnel: Program Manager; Quality Control Manager and; Safety Manager.”

Answer #1: A determination of the contractor’s responsibility must be made by the Contracting Officer IAW FAR 14.408-2 additionally see FAR Subpart 9.1 Responsible Prospective Contractors. Also See FAR

Subpart 19.6 Certificates of Competency and Determinations of Responsibility. See FAR 52.214-10 Contract Award-Sealed Bidding.

Key personnel include the following: Project Manager, Deputy Project Manager/ Superintendent, Quality Control Manager, and those individuals responsible for managing the work in each functional area of the contract.

Question #2: With regard to the sections quoted above, please identify what the Government means by “any additional supporting documentation the bidder provides at their discretion.”

Answer #2: A determination of the contractor’s responsibility must be made by the Contracting Officer IAW FAR 14.408-2 additionally see FAR Subpart 9.1 Responsible Prospective Contractors. Also See FAR

Question #3: Because the Government has stated that this will be a sealed bid and that it will “evaluate bids received in response to this solicitation solely on the basis of price and price related factors,” what evaluation criteria will the Government use to evaluate (1) the key personnel, (2) “any additional supplemental information,” and (3) “any additional supporting documentation the bidder provides at their discretion”?

Answer #3: A determination of the contractor’s responsibility must be made by the Contracting Officer IAW FAR 14.408-2 additionally see FAR Subpart 9.1 Responsible Prospective Contractors. Also See FAR