W91QEX-25-Q-0005-0003 Provide Gvt Response to KTR Questions (KO).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document refere nced in Item 9A or 10A, as heretofore change d, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide the Government's responses to contractor questions. The POC for this action is Catherine Richardson, Contracting Off icer, cather ine.p.r ichardson.civ@mail.mil.

1. CO NTRACT ID CODE P AGE OF P AGES

J 1 8

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY 02-Dec-2024

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer )(Signature of person authorized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X W91QEX25Q0005

X 9B. DAT ED (SEE IT EM 11)

18-Nov-2024

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer is ext ended, X is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning 1 copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s a mendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FA ILURE OF YOU R A CKNOWLEDGMENT TO BE RECEIVED AT TH E P LACE D ESIGNATED FOR TH E RECEIPT OF OFFERS P RIO R TO THE HOUR AN D DATE SP ECIFIED MA Y RESULT IN

REJECTIO N OF YOUR OFFER. If by vir tue of thi s amendment you desire t o change an offer already submit ted, s uch c hange ma y be made by t ele gram or let ter, provided each t elegram or l ett er makes reference to the sol ici tat ion and this amendment , and is re ceived prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO .(If appli cable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Dec-2024

CODE

410TH CSB - RCO MIAMI

9301 NW 33RD ST

DORAL FL 33172

W91QEX 7. AD MINISTERED BY (If other t han item 6)

4. REQUISITION/PU RCHASE REQ. NO.

CODE

See I tem 6

FACILITY CODECODE

EMAIL:TEL:

W91QEX25Q0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

GOVERNMENT RESPONSES

Contractor Question 1. With regards in the subject solicitation, may I clarify if sub-contracting is allowed?

Government Response 1. The Government has no privity on subcontractors. The responsibility to provide maintenance on a timely manner, coordinating the quarterly maintenance and load test of each forklift is the responsibility of the prime contractor.

Contractor Question 2. While sourcing the specified equipment, I have encountered challenges obtaining a 3,000-lb capacity forklift. Vendors have proposed substituting it with a 5,000-lb capacity forklift, which aligns with the remaining operational requirements outlined in the solicitation.

Before proceeding with my response, I would like to confirm if this substitution would be acceptable to the government. This adjustment ensures timely delivery while meeting the required safety and operational standards.

Government Response 2. The reason for a 3,000-lb capacity forklift is to be able to access small spaces within our warehouse and load/unload small delivery trucks. The size of the forklift is the issue, not the capacity. If the contractor can provide a small forklift with a higher capacity without increasing the cost, the Government will accept it.

Contractor Question 3. I have a question about the requirements listed in the solicitation. On page 50 of the solicitation document in paragraph (c) Technical Volume, it states the Govt requires unfettered access for four hours to an offeror’s web-based site. I wanted to confirm that this is a requirement for this solicitation.

Government Response 3. Addendum to 52.212-1 (see Amendment 0002) has been corrected.

Contractor Question 4. I would like to confirm whether it is permissible to source the two forklifts required under the solicitation from different companies, provided all equipment and services meet the specifications and compliance requirements outlined in the Statement of Work.

Government Response 4. The Government has no privity on subcontractors. The responsibility to provide maintenance on a timely manner, coordinating the quarterly maintenance and load test of each forklift is the responsibility of the prime contractor.

Contractor Question 5. To confirm the Start date-DELIVERY DATE will be 05-FEB-2025

Government Response 5. As specified in the solicitation, the start date/delivery date for this requirement is 5 February 2025.

Contractor Question 6. I have a question on if there are any damages to the forklifts that result from negligence on the renter's part. I see in page 12 section 4.3 that "All maintenance, repairs, parts, and labor shall be inclusive of the rental agreement price". Is there a separate billing section that covers any accidents or damage to the equipment by the renter?

Government Response 6. No, there is not a separate billing section that covers any accidents or damage to the equipment by the renter. The contractor will repair the forklift and bill the Government separately from the monthly rental. The Government will modify the purchase order to add for the damages.

Contractor Question 7. Is it okay if I provide a 4000lb electric soft cushion tire forklift instead of a 3000lb? The net capacity exceeds what is necessary and the price is the same.

Government Response 7. Yes, it is okay to provide a 4,000-lb forklift electric soft cushion tire forklift instead of a 3,000-lb forklift as long and the sizes are similar.

Contractor Question 8. The solicitation mentions one charger must be supplied. Do you want one, or two chargers? One for each forklift.

Government Response 8. No, the Government requires one charger to charge both forklifts

Contractor Question 9. The solicitation states this is for 12-month rental for 2 forklifts and charge, but the number of CLINS leads me to believe it is 12 months over course of 5 years. Is that the case? Any assistance would be greatly appreciated.

Government Response 9. This requirement is for two (2) forklifts with a 12-month base period and four (4) 12-month option periods.

Contractor Question 10. May I please have the previous incumbent and award information?

Government Response 10. The requirement was awarded under W91QEX-20-P-0007, US Military Corp, $115,380.00.

Contractor Question 11. Is there an incumbent for this contract? If so, what is the contract number and value?

Government Response 11. Yes, there is an incumbent for this requirement. The requirement was awarded under W91QEX-20-P-0007, US Military Corp, $115,380.00.

Contractor Question 12. Can you clarify these submission requirements?

- "(c) Technical Volume: The Government plans to evaluate the quoters technical capabilities to meet the agency needs as per the Performance Work Statement by requesting unfettered access to their respective web-based site. The access will be for a period of four (4) hours "at no cost or obligation to the Government...."

- "(d)Minimum Experience: The contractor shall have a minimum of 5 years experience training and consulting media monitoring service. The customer service personnel shall be an expert in the field with extensive, practical knowledge and experience with the company’s web-based interface used to monitor the media."

These requirements appear to relate to a different type of procurement and do not align with the scope of this solicitation, which involves forklift rentals and maintenance services. Could you please confirm whether these requirements are applicable to this solicitation?

Government Response 12. Addendum to 52.212-1 (see Amendment 0002) has been corrected.

Contractor Question 13. I had a couple of questions regarding the addendum posted on November 21st. I am seeing some things that don't seem to line up with the PWS.

Contractor Question 13.1. Do any of these highlighted verbiage relate to the forklift rental/lease?

Government Response13.1. Addendum to 52.212-1 (see Amendment 0002) has been corrected.

Contractor Question 13.2. Also, I see the NAICS code in the verbiage does not match what is in sam.gov.

Government Response 13.2. Addendum to 52.212-1 (see Amendment 0002) has been corrected.

Contractor Question 13.3. Just want to confirm the submission is Antonio and Catherine on December 17th and not Catherine and Sonia.

Government Response 13.3. Addendum to 52.212-1 (see Amendment 0002) has been corrected.

Contractor Question 13.4. … is there a previous incumbent? If so, please provide the award#, vendor name and award amount.

Government Response 13.4. Yes, there is an incumbent. The requirement was awarded under W91QEX-20-P-0007, US Military Corp, $115,380.00.

Contractor Question 13.5. I see this is a base+ four option years. Do you have a tentative start date?

Government Response 13.5. Addendum to 52.212-1 (see Amendment 0002) has been corrected.

Contractor Question 14. Can you please clarify the questions below?

Contractor Question 14.1. We are quoting (15) total pieces of equipment?

Government Response 14.1. No, the requirement is for two (2) forklifts for a period of one 12-month base period and four (4) 12-month option periods.

Contractor Question 14.2. We have 6,000lb propane forklifts or 5,000lb electric forklifts. Is propane acceptable?

Government Response 14.2. No, propane is not acceptable.

Contractor Question 14.3. Is there a ceiling or a doorway the forklift has to go through? What is the height?

Government Response 14.3. Yes, the forklifts have to fit through the loading dock doors width.

The ceiling height is over 20 feet.

Contractor Question 14.4. What is the maximum height you need to reach with each forklift?

Government Response 14.4. The maximum height for each forklift is 16 feet.

Contractor Question 15. With regards on the above subject, may I ask the following clarifications:

Will you accept a 5500 lbs forklift in lieu of the 6000 lbs request? Are larger sizes exceptable in lieu of the request (i.e.. 4500 lbs instead of 3000 lbs)

Government Response 15. Yes, we can accept a 5500 lbs forklift and a 4500 lbs forklift as long as the price does not change considerably.

The following have been modified:

QUESTIONS AND ANSWERS

Questions. The cut-off date and time for submitting questions is 29 November 2024 at 9:00 AM (EST). A response to all questions received will be posted to the System For Award Management (SAM) as an amendment to the solicitation.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

ADDENDUM TO 52.212-1

I. By submission of its quote, the quoter accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. The quoter certifies that their services meet/exceed the minimum requirements of the specifications outlined in Section C of this solicitation and that they are able to meet the period of performance listed in the solicitation.

II. Place of Delivery: Supplies will be inspected/accepted in accordance with the specifications outlined in the Solicitation

III. Estimated Requirement Start Date: 5 February 2025

IV. The quoter shall submit the following:

(a) Standard Form (SF) 1449:

Block 17(a) shall include the following information: Company Name, Address, Telephone Number, Email Address and Fax Number, Contractor Unique Entity ID (UEI) and Commercial and Government Entity (CAGE) Code.

Section B shall include the following: Unit Price, Extended Prices for each CLIN.

Blocks 30(a)-30(c) must be completed.

(b) SF30: Signed acknowledgement of amendments (if applicable).

(c) References: Three (3) current and relevant references. See Section M for definition of current and relevant.

(d) Minimum Quote Acceptance Period - The quote acceptance period is 30 days. The Quoter shall make a clear statement in its Quote Documentation that the quote is valid for a period of not less than 30 days from closing date of the RFQ

IV. Submission Response Date/Time: As specfied on page 1 of the SF 1449. Responses shall be submitted by email ONLY to the following: sonia.m.boppell.civ@mail.mil and catherine.p.richardson.civ@mail.mil.

V. Quoters submitting quotes shall follow the requirements to be registered in the System for Award Management (SAM) as required in FAR 52.204-7. Failure to register and be active in SAM will result in the quoter to be ineligible for contract award.

SAM Website: https://sam.gov/content/home SAM Helpdesk: https://sam.gov/content/help

VI. 52.212-1, Instructions to Quoters – Commercial Items (Apr 2014) Addenda – Delete paragraphs: (d) product samples, (e) multiple quotes and (h) multiple awards (i) Availability of requirements documents cited in the solicitation.

VII. 52.212-2, Evaluation – Commercial Items (Oct 2014) Addenda – See

Addendum Evaluation – Commercial Items (Oct 2014)

VIII. NOTE: In accordance with FAR 13.004, the following information regarding quotations is provided: A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the quote.

IX. If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its quote.

X. Except when it is determined in accordance with FAR 17.206(b) not to be in the

Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.

Evaluation of options will not obligate the Government to exercise the option(s). As part of price evaluation, the government will evaluate its option to extend.

XI. (See 13.302-4 for procedures on termination or cancellation of purchase orders.)

QUOTES FROM THIRD PARTIES WILL BE CONSIDERED NON-RESPONSIVE

AND WILL BE EXCLUDED FROM CONSIDERATION FOR AWARD.In accordance with the solicitation requirements, the successful Quoter shall provide a point of contact of sufficient authority to authorize changes at the performance location. In order for this and other specifications to be met, the Government must maintain privities of contract directly with the service provider.

NOTE: Quoters are cautioned that due to security protocol and firewall infrastructure regulations, some electronic Microsoft based application attachments with embedded pictures, and other formatting may be cause for the security protocol and firewall infrastructure regulations under US Southern Command’s email server it is the contractor’s responsibility to verify and certify the Government received a quoter’s submission timely.

(End of Summary of Changes)