W91QEX-25-Q-0005-0001 Add Question Submission instructions (KO).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose for this amendment is to add Question Submission Instructions. The POC for this actions is Sonia Boppell, Contract Specialist, sonia.m.boppell.civ@mail, mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Nov-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91QEX25Q0005

X 9B. DATED (SEE ITEM 11)

18-Nov-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Nov-2024

CODE

410TH CSB - RCO MIAMI

9301 NW 33RD ST

DORAL FL 33172

W91QEX 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QEX25Q0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

QUESTIONS AND ANSWERS

Questions. The cut-off date and time for submitting questions is 29 November 2024 at 9:00 AM (EST). A response to all questions received will be posted to the System For Award Management (SAM) as an amendment to the solicitation.

SECTION G - CONTRACT ADMINISTRATION DATA

The following have been modified:

CONTRACT ADMINISTRATIONS

Information and questions pertaining to this requirement shall be addressed to the following points of contact:

PRIMARY

Sonia Boppell Contract Specialist Phone: (305) 437-2098 Email: sonia.m.boppell.civ@mail.mil

ALTERNATE

Catherine P. Richardson Contracting Officer Phone: (305) 437-1763 Email: catherine.p.richardson.civ@mail.mil

COMPLAINTS

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the contracting officer) to:

Headquarters U.S. Army Materiel Command Office of Command Counsel

4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256)450-8840

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

ADDENDUM TO 52.212-1

I. By submission of its quote, the quoter accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. The quoter certifies that their services meet/exceed the minimum requirements of the specifications outlined in Section C of this solicitation and that they are able to meet the period of performance listed in the solicitation.

II. Place of Delivery: Services will be inspected/accepted in accordance with the specifications outlined in the Solicitation

III. The quoter shall submit the following:

(a) Standard Form (SF) 1449:

Block 17(a) shall include the following information: Company Name, Address, Telephone Number, Email Address and Fax Number, Contractor DUNS Number and Commercial and Government Entity (CAGE) Code.

Section B shall include the following: Unit Price, Extended Prices for each CLIN.

Blocks 30(a)-30(c) must be completed.

(b) SF30: Signed acknowledgement of amendments (if applicable).

(c) Technical Volume: The Government plans to evaluate the quoters technical capabilities to meet the agency needs as per the Performance Work Statement by requesting unfettered access to their respective web-based site. The access will be for a period of four (4) hours "at no cost or obligation to the Government".. The determination of which contractor that will be chosen is after the initial screening of all quotes received. The Contracting Officer’s approach will be based on the Lowest Priced Technical Acceptable (LPTA) source selection process in accordance with Federal Acquisition Regulation FAR Part 13.106-2 Evaluation of Quotations or Offers. If contacted the quoter shall provide the Contracting Officer with a user name and password for use of by three (3) evaluators. The access will be requested no later than 48 hours after receipt of all quotes. The request will be sent via e-mail. If the quoter does not respond within 24 hours, then the Contracting Officer will move on to the next lowest priced quoter. Once the information is received it will be provided to the technical evaluation chairperson. He/she shall follow the checklist in Attachment 1 of this RFQ only. If a quoter is deemed unacceptable in any area then the quote is deemed Technically Unacceptable. If the Lowest Priced quoter is deemed acceptable the Contracting Officer will not evaluate any other quotes received in response to the

RFQ.

(d) Minimum Experience: The contractor shall have a minimum of 5 years experience training and consulting media monitoring service. The customer service personnel shall be an expert in the field with extensive, practical knowledge and experience with the company’s web-based interface used to monitor the media.

(e) Past Performance Volume: Quoters shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past three (3) years, from the issue date of this RFQ, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to NAICS code 519190) required by the RFQ. A maximum of three (3) contract submissions will be evaluated.

Note: In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Quoters are reminded that both independent data and data provided by Quoters in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the Quoters. Quotes that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an quoter without a record of relevant past performance or for whom information on past performance is not available or sparse that no meaningful past performance rating can be reasonably assigned, the quoter may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)).

Therefore, the quoter shall be determined to have unknown past performance. In the context of acceptability, unacceptability, “unknown” shall be considered “acceptable.”

(f) Minimum Quote Acceptance Period - The quote acceptance period is 30 days. The

Quoter shall make a clear statement in its Quote Documentation that the quote is valid for a period of not less than 30 days from closing date of the RFQ

The contractor shall provide documentation that it has personnel fully qualified and possessing all required licenses and clearances to complete the work specified in the PWS.

IV. Submission Response Date/Time: As specfied on page 1 of the SF 1449. Responses shall be submitted by email ONLY to the following: antonio.r.jones6.civ@mail.mil and catherine.p.richardson.civ@mail.mil.

V. Quoters submitting quotes shall follow the requirements to be registered in the System for Award Management (SAM) as required in FAR 52.204-7. Failure to register and be active in SAM will result in the quoter to be ineligible for contract award.

SAM Website:

https://beta.sam.gov/content/home SAM Helpdesk: https://sam.gov/content/help

VI. 52.212-1, Instructions to Quoters – Commercial Items (Apr 2014) Addenda – Delete paragraphs: (d) product samples, (e) multiple quotes and (h) multiple awards (i) Availability of requirements documents cited in the solicitation.

VII. 52.212-2, Evaluation – Commercial Items (Oct 2014) Addenda – See

Addendum Evaluation – Commercial Items (Oct 2014)

VIII. NOTE: In accordance with FAR 13.004, the following information regarding quotations is provided: A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the quote.

IX. If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its quote.

X. Except when it is determined in accordance with FAR 17.206(b) not to be in the

Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.

Evaluation of options will not obligate the Government to exercise the option(s). As part of price evaluation, the government will evaluate its option to extend.

XI. (See 13.302-4 for procedures on termination or cancellation of purchase orders.)

In accordance with the solicitation requirements, the successful Quoter shall provide a point of contact of sufficient authority to authorize changes at the performance location. In order for this and other specifications to be met, the Government must maintain privities of contract directly with the service provider. QUOTES FROM THIRD PARTIES WILL BE

CONSIDERED NON-RESPONSIVE AND WILL BE EXCLUDED FROM

CONSIDERATION FOR AWARD.

NOTE: Quoters are cautioned that due to security protocol and firewall infrastructure regulations, some electronic Microsoft based application attachments with embedded pictures, and other formatting may be cause for the security protocol and firewall infrastructure regulations under US Southern Command’s email server it is the contractor’s responsibility to verify and certify the Government received a quoter’s submission timely.

SECTION M - EVALUATION FACTORS FOR AWARD

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

The basis for award is Lowest Price Technically Acceptable (LPTA). The apparent successful quoters shall have satisfactory past performance. This procurement is being conducted under FAR Part 12 and 13.5 procedures. All quotes shall provide three (3) current and relevant references. Failure to comply will result in not being considered for award.

A current reference is an order within the last 36 months. A relevant reference is an order of approximately the same size, scope and complexity. If an offeror does not submit any or less than (3) references, the offeror shall affirmatively state it only has a certain number of references or state it has none at all. Such quoters shall be assigned a past performance rating of "Neutral" if the quoters affirmatively states it has no references.

Quoters who fail to provide (3) references or affirmatively address a lack of references shall be considered technically unacceptable as regarding past performance and will not receive a "Neutral" rating.

Technical Acceptability is defined as meeting all specifications in the Statement of Work solicitation. You must address each specification and each deliverable. Quotes shall be ranked in order of lowest price to highest price.

The lowest-priced quote shall be evaluated first. If the lowest-priced quote is technically acceptable, no other quotes will be evaluated.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

As part of price evaluation, the Government will evaluate its option to extend services (FAR Clause 52.217-8 - Option to Extend Services) by adding one-half of the Quoter’s 4th option period prices to the Quoter’s total price.

Thus, the Quoter’s total price for the purpose of evaluation will include the base period, option period 1, option period 2, option period 3, option period 4, and one-half of the 4th option period. Quoters are required only to price the base, 1st, 2nd, 3rd, and 4th option periods. Quoters shall not submit a price for the potential one-half year extension of services period.

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of Summary of Changes)