Solicitation_Amendment_-_W91QEX-17-Q-0013-0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er questions w hich have been submitted during the question and answ er period of the solicitation w hich have been inadvertently missed during that timeframe. As a result, the Question and Answ er Sheet has been updated accordingly.

In addition, changes to the performance w ork statement, the Addendum to FAR 52.212-1, the Addendum to FAR 52.212-2, and the Note to Offeors haved occurred. All changes to these documents have been highlighted in yellow for ease of reference. In order to give potential offeor's a sufficient time to revise and resubmit their proposal submissions under this solicitation, there has been another extnesion of the solicitation deadline from 18 April 2017 @ 11:00 a.m. (EST) to 20 April 2017 @ 11:00 a.m. (EST) accordingly. The point of contact for this action is the Contract Specialist, Michael A. Son, michael.a.son2.civ@mail.mil.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 59

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Apr-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QEX-17-Q-0013

X 9B. DATED (SEE ITEM 11)

13-Mar-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Apr-2017

CODE

410TH CSB-MIAMI DIVISION

9301 NW 33RD ST

DORAL FL 33172-1202

W91QEX 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QEX-17-Q-0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

QUESTION & ANSWERS

Questions & Answers in Response to Questions under Solicitation W91QEX-17-Q-0013

J8 IT Support Services

1. Pg. 53 of Solicitation, Past Performance We have been working at SOUTHCOM since 2011 supporting GFEBS and the audit program under three separate contracts. Our financial application support has been broad and includes on going support for DTS, CTIMS, GFEBS and other systems. We would like to include our work at SOUTHCOM as a reference. As you have been our contracting officer for these contracts would you be able to provide a PPQ response? If not, is there alternate contracting officer or contracting administrator who is familiar with our contracts that would be able to respond to a past performance questionnaire?

Answer #1: Yes, our office will be able to provide a PPQ response with regard to work performed at SOUTHCOM as a reference.

2. Is this a follow-on, if so which contract number is your requirement currently being performed and by whom?

Answer #2: This requirement is not a follow on requirement. This requirement is a consolidated effort of three requirements. The known information regarding the current effort is as follows:

W91QEX-14-F-1B11

Creative Solutions Consulting, Inc.

W91QEX-16-P-0077

Xtreme Solutions, Inc.

GSQ0716BG0057 (Under GSA Contract GS00F323CA) Teksouth Corporation

3. It is mandatory to have a SECRET LEVEL FCL or is it okay to not have a FCL but have the ability to deploy Security cleared personnel to the government site?

Answer #3: FCL with the ability to deploy is insufficient. The Subject Matter Experts are expected to perform within the premises. They will need a DoD Secret Clearance as they will have access not only the facilities but to our systems, data, in both NIPR and SIPR for the various programs along with access to financial and procurement sensitive data.

4. If a company does not currently hold a Secret Facility Clearance, will there be any sponsoring?

Answer #4: Please see 4.2 (Facility Security Clearance) of the PWS, The Contractor shall possess and maintain a SECRET facility clearance from the Defense Security Service. Sponsorship will not be authorized.

5. Page 21 under Key Personnel Qualifications/Education, Certification and Experience. The Solicitation requires the Application Developer / SharePoint Site Collection Administrator for Acquisition Support and the Acquisition Support Staff and Services, SMEs for Acquisition Support have a Bachelor Degree in business and 24 credit hours in accounting, law, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. Please confirm that the Government will allow the 24 credit hours to have been obtained while completing the Bachelor Degree.

Answer #5: Yes, a Business Bachelor Degree that has at least 24 credit hours in accounting, law, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

6. Page 117, FAR 52.222-41, 52.222-43 Service Contract Labor Standards and Equitable Price Adjustments.

Please identify the occupation/labor titles applicable to this requirement.

Answer #6: Occupation titles can be found on page 46 table, Historical Performance. Labor Categories is up to the Contractor to be assigned. For description of the specific task that are required during the performance of these requirements please see Part 5, Specific Tasks, Pages 33 – 39.

Titles:

Acquisition Contract Support Staff and Services SME

Application Developer / SharePoint Site Collection Administrator for Acquisition Support

CTIMS and Debit Card database developer

Debit Card Analyst

7. Page 49 (Addendum to FAR 52.212-1), Instruction to Offerors, the Solicitation states that Offerors must fill in an "Overtime Support Pricing Sheet". However, this sheet is not included in the Solicitation. Can the Government please provide this sheet for Offerors to fill in?

Answer #7: The Government has provided the “Surge Support Pricing Sheet” as a separate attachment with this amendment.

Additional Questions & Answers in Response to Questions under Solicitation W91QEX-17-Q-0013

NUMBER

REFERENCE QUESTIONS

/ ANSWERS

QUESTIONS / COMMENTS / DISCUSSION

RFQ, Question and Answer, P15

“Answers shall be provided as an amendment to the solicitation notice as issued via FedBizOpps (FBO) website no later than Wednesday, 12 April 2017 at 11:00 a.m. (EST) and shall be structured as an all-inclusive question/answer document encompassing all of the Contractor’s questions and the Government’s responses to those questions.”

This section states that answers shall be provided as an amendment to the solicitation notice as issued via FBO website no later than Wednesday, 12 April 2017 at 11:00 a.m. (EST). That date is also the proposal due date. Did the government intend to select that as the deadline for provision of answers?

1 ANSWER

Please disregard as this was a typographical error and should have read “29 March 2017”, not “12 April 2017”. The questions were answered on 29 March 2017 and 14 April 2017. The “Note to

Offerors” Section has been updated accordingly in the solicitation.

2 RFQ, 1.6.10, P21

“1.6.10 Key Personnel: The following personnel are considered key personnel by the U.S. Government: CTIMS Database Developer.”

Will the government clarify if this listing is complete listing or if it should read:

“1.6.10 Key Personnel: The following personnel are considered key personnel by the U.S. Government: CTIMS Database Developer, Application Developer / SharePoint Site Collection Administrator for Acquisition Support, Acquisition Support Staff and Services (SMEs for Acquisition Support)”

Additionally, how many Acquisition Support, Acquisition Support Staff and Services (SMEs for Acquisition Support) positions are considered Key Personnel?

2 ANSWER

A1: Yes, the listing contained a typographical error and should have read as follows: “1.6.10 Key Personnel: The following personnel are considered key personnel by the U.S. Government: CTIMS, Debit Card Database Developer; Application Developer / SharePoint Site Collection Administrator for Acquisition Support; and Acquisition Support Staff and Services, SMEs for Acquisition Support…” A modification to the performance work statement has been made accordingly.

A2: While this acquisition is based on a firm fixed price performance based metric and not time and materials or level of effort, a definitive number of personnel cannot be assessed; however, the Government has issued estimated workload data which utilized existing historical workload data to calculate the estimated full-time equivalents anticipated for each specific Key Personnel category. Please see Attachment 3 of the performance work statement for further details.

3 RFQ, 1.6.11.1.2, P21

“1.6.11.1.2 Education: Bachelor Degree in business”

It is unclear why the government requires a bachelor degree in business for development of a SQL database and managing migration of data from a SharePoint Site. Would the government allow other degrees, such as STEM degrees? Or would the government consider simply describing that a Bachelor Degree is required?

3 ANSWER

The Government will not accept a STEM Degree in place of a Bachelor Degree. A change has been made; however, to the specified major under the required bachelor degree. A baccalaureate degree in any field of study with 24 credit hours in accounting, law, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management or a baccalaureate degree in Software Development would be considered acceptable under the referenced education level in the performance work statement. This change has been made to the performance work statement accordingly.

4 RFQ, 1.6.11.2.2, P22

“1.6.11.2.2 Education: Bachelor Degree in business

It is unclear why the government requires a bachelor degree in business for Federal acquisition support. Would the government allow other degrees, such as STEM degrees? Or would the government consider simply describing that a Bachelor Degree is required?

4 ANSWER

The Government will not accept a STEM Degree in place of a Bachelor Degree. A change has been made; however, to the specified major under the required bachelor degree. A baccalaureate degree in any field of study with 24 credit hours in accounting, law, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management would be considered acceptable under the referenced education level in the performance work statement. This change has been made to the performance work statement accordingly.

5 RFQ1.6.20.5, P26

Medical Travel Requirement

Contractor shall ensure that all Contractor employees and subcontractor employees are medically, dentally, and psychologically fit for performance of their duties.

Q1. What constitutes medically, dentally, and psychologically fit, and how is the employee to provide evidence?

Q2. Is the Contractor responsible for the cost of employee immunizations should travel to AOR be required? When are the employees expected to get the vaccines/immunizations since travel to AOR is possible, but not definitive?

In addition, U.S. citizen and TCN Contractor and subcontractor personnel traveling to the USSOUTHCOM AOR are required to be beneficiaries of a medical evacuation plan and service through an insurance plan provided by their employer or paid for individually.

Q3. A medical evacuation plan is not a standard medical benefit.

When are the employees expected to obtain that plan since travel to AOR is possible, but not definitive?

Q4. Would DBA insurance be considered a reimbursable travel expense under CLINS 0005, 1005, 2005, 3005 and 4005? Is not billed separately.

5 ANSWER

A1 – Evidence is not required. Refer to the Force Health Protection Guidance for Deployment. All immunizations must be obtained prior to traveling to the USSOUTHCOM AOR.

A2 – The Contractor is responsible for the costs of employee immunizations should travel to the AOR be required. The vaccines and immunizations should be managed by the contractor traveling and the employees must be compliant before travel occurs. A reasonable timeframe will be given to the contractor to establish a plan before travel occurs.

A3 – This shall be managed by the employer when the employees obtain the plan. The only stipulation is that the plan must be fulfilled and effective prior to traveling. A reasonable timeframe will be given to the contractor to establish a plan before travel occurs. Costs associated with such plan will not separately priced under the contract and payment for such plans will be managed by the Contractor or individual based on the Offeors management plan and discretion accordingly.

A4 – DBA Insurance will not be separately priced under a CLIN in the contract and DBA Insurance is not a reimbursable expense under the Travel CLINs 0005, 1005, 2005, 3005, or 4005.

6 RFQ Part 3/3.1, P31

3. U.S. GOVERNMENT FURNISHED ITEMS AND SERVICES

The Offeror understands that the places of contract performance include USOUTHCOM Headquarters in Doral, Florida 33172, as well as other CONUS locations and possibly U.S. military locations throughout the Caribbean, Central and South America, as required.

Section 3.1 Facilities does not indicate government-provided facilities. Outside of headquarter facilities, is the Contractor expected to provide facilities in the other CONUS locations and throughout the Caribbean and Central and South America?

6 ANSWER

No, the Contractor is not expected to provide facilities in the other OCONUS locations and throughout the Caribbean and Central and South America.

RFQ 1.6.11.1, P21 and 5.4.1

P36

The Application Developer / SharePoint Site Collection Administrator for Acquisition Support requires considerable DAU training. Will the government clarify if this position will be expected to provide direct acquisition support?

7 ANSWER

The Application Developer / SharePoint Site Collection Administrator requirements are stated in paragraph 5.4.3 through

5.4.3.17 as part of a team effort requirement. This would be the extent of the support expectation for the Application Developer / SharePoint Site Collection Administrator.

8 RFQ 5.4.3, P37

This section states “The Contractor shall provide properly trained and qualified personnel to support the USSOUTHCOM Acquisition Support application development, data migration, and maintain SharePoint site collection, as identified in Table 1 below.

There is no Table 1 in the solicitation. Will the government provide the table 1?

8 ANSWER

Reference to “Table 1” was removed. These requirements are located in 1.6.11.1 Key Personnel: Application Developer / SharePoint Site Collection Administrator for Acquisition Support. See Experience (1.6.11.1.1) Education (1.6.11.1.2) and Certifications (1.6.11.13) on page 21 for those details.

RFQ Attachment 1 / Technical Exhibit 1

Performance Requirements Summary, P 42

The Technical Exhibit 1 Table presents % Deduction from monthly invoice for not meeting Performance Standards. This is a FFP contract so how can deductions be incurred?

9 ANSWER

As a means of obtaining consideration for work which does not meet the Acceptable Quality Level (AQL) through periodic surveillance or otherwise, the Government requests a deduction to the monthly price submitted for all services.

RFQ 1.6.11.2 P21 and

Attachment 3, P46

Regarding the “Acquisition Support Staff and Services SMEs” for Acquisition Support, does the government intend to procure Acquisition Support SMEs?

The requirements describe two years of experience in government contracting in pre-award and post award functions. A candidate with this low level of experience would not normally be considered a SME. If the government intends to procure a SME, would the government consider increasing the position requirements to six years in in government contracting in pre-award and post award function in line with the intent to procure Acquisition Support SMEs?

10 ANSWER

The Government considers this a subjective interpretation of the definition for a Subject Matter Expert or SME. The Government defined the term SME under this acquisition based education, experience, and certification levels accordingly.

RFPA. ADDITIONAL

INSTRUCTIONS AND

INFORMATION/a. Volume 1 / Factor 1 – Technical, P50

a. Volume 1 / Factor 1 – Technical:

(1) The Offeror shall provide evidence of database development with 10 years of experience using Microsoft Access and Visual Basic.

Does this requirement pertain to the experience of technical experts that have executed on the Offeror's contracts or is it requiring that the Offeror provide evidence of 10 years of experience?

11 ANSWER

The requirement under the referenced section should be representative of the experience by the Offeror, not the individual Key Personnel or other technical experts.

RFP, Submittal Requirements, 2.a.i, P50

“Subfactor 1 - Experience: The Offeror shall submit a maximum of one (1) contract reference for which the Offeror was the prime contractor, subcontractor, or Joint Venture (JV) Partner. A maximum of three (3) contract submissions will be evaluated.”

Does the government intend to describe a minimum of one and a maximum of three contract submissions?

12 ANSWER

Contract references submitted by the Offeror shall meet the “Recency”, “Relevancy”, and “Similar Size and Scope” minimum standards in order to be considered a valid contract reference for evaluation of Subfactor 1.

RFP, Submittal Requirements, 2.a.i, P50

“Developer must be able to import or export data from various formats such as HTML, MS Office formats, PDF and XML for integration of databases. Knowledge of XML files for integration with G-TSCMIS is essential. The developer must have proven, demonstrable experience with integrating different databases.”

Does the government intend to use “developer” with an equivalency to “offeror” or “contractor?” Or is this requirement in reference only to a specific position?

13 ANSWER

The term “Developer” was inadvertently used in place of the term “Offeror”. Changes to the Addenda to FAR 52.212-1 and FAR 52.212-2 have been made in the solicitation amendment accordingly.

RFP, Submittal Requirements, 2.a.i, P50

“The Offeror shall provide evidence of database development with 10 years of experience using Microsoft Access and Visual Basic.”

“Recency – To be considered recent, the contract reference must have been awarded within the last five (5) years; performance must have begun no less than five (5) years; and is still active or was active within the last five (5) years, at time of proposal submission.”

The above two requirements seem to be in conflict. Would the government clarify how an offeror should show ten years Access and VB experience by providing a contract references awarded within the past five years?

14 ANSWER

Based on a logical approach to this conflict, a change has been issued accordingly to the “Recency” paragraph accordingly. Mention of “five (5) years” has been changed to “10 years”. Please reference the change to the Addendum to FAR 52.212-1 in the solicitation amendment for further details.

15 RFQ, 2.a.i.2.a, P51

“Provide evidence of in-depth knowledge of GFEBS financial systems and fiscal code with 5 years of experience.”

“Recency – To be considered recent, the contract reference must have been awarded within the last five (5) years; performance must have begun no less than five (5) years; and is still active or was active within the last five (5) years, at time of proposal submission.”

As an offeror may have multiple contracts with relevant GFEBS experience that combined would show at least five years of experience, would the government consider allowing more than three contract reference submissions to allow an offeror to show they meet these requirements?

15 ANSWER

Based on providing reasonable means for an Offeror to demonstrate the required experience level, a minimum of 2 and a maximum of 4 Contract Reference submissions will be allowed. The Addenda to FAR 52.212-1 and 52.212-2 have been changed accordingly.

RFQ, Submittal

Requirements, 2.a.i, P50

There seems to be no requirement to show past performance for acquisition support. However, there are at least two key personnel that will be required to deliver acquisition support. How does the government intended to evaluate an offeror’s ability to provide acquisition support if not by evaluating its record of providing those services? Would the government consider including a requirement that the offeror shall provide evidence of providing acquisition support?

16 ANSWER

The Government does not require evidence of providing acquisition support services experience at the Offeor level; however, key personnel experience is required in accordance with the resume submissions under Factor 1, Subfactor 3, Staffing Plans & Resumes.

Theis is the focus and intent of the evaluation for this type service.

RFQ, Submittal

Requirements, 2.a.i, P50

“A maximum of three (3) contract submissions will be evaluated.”

The requirements of this contract vary from SharePoint Administration, application development, systems integration, operations support, acquisition support and support of DoD financial systems. These services cross NAICS codes and often are procured on different contracts. Would the government consider allowing more than three contract reference submissions to allow an offeror to present their experience across all these areas?

17 ANSWER

Based on providing reasonable means for an Offeror to demonstrate the required experience level, a 2 to 4 Contract Reference submission will be allowed. The Addenda to FAR 52.212-1 and 52.212-2 have been changed accordingly.

18 RFQ 2.1, P59

Technical (a) Basis of Evaluation requires the Offeror to provide one

(1) contract reference demonstrating 10 years of MS Access and Visual Basic experience.

Other than GWACs, government agency contracts generally carry a 5-year limit. Would you please clarify this requirement?

18 ANSWER

This was a typographical error and has been corrected accordingly.

Please see Addendum to FAR 52.212-2 for further details.

19 RFQ, 2.2.a, P61

“The government shall consider the past performance information (a completed and accurately filled out PPQ) submitted by the Offeror”

Are PPQs intended to be submitted with the proposal?

19 ANSWER

PPQs are not intended to be submitted directly by the Offeror. They should be submitted by those that fill out the PPQs and submitted to the contract specialist and contracting officer.

RFQ, Volume 2 / Factor 2 –

Past Performance, P53

“The Offeror shall submit complete an accurate Past Performance Questionnaires for a minimum of one (1) and a maximum of three (3) contracts for which the Offeror was the prime contractor, subcontractor, or Joint Venture (JV) Partner. The Offeror must provide a complete and accurate Past Performance Questionnaire (PPQ), which can be found with instructions as Attachment 1 at the bottom of this document, for each submitted contract reference. It is the Offeror’s responsibility to assure all identified contract reference PPQ’s are filled out entirely and are submitted to the Contract Specialist / Contracting Officer before the deadline to submit proposals under the subject solicitation. Contracts identified in the PPQ must be contracts completed for the Department of Defense.”

It is unclear what the government is requesting in the past performance volume. Per instruction, the past performance questionnaire is required to be submitted directly back to the contracting office and would not be available to the offeror.

Should the offeror include the PPQ template with the offeror information populated?

Is the government requesting additional information to be in the past performance volume like scope of work, metrics or outcomes?

20 ANSWER

There is no submittal of past performance expected directly from the Offeror. The PPQ Template’s (See Addendum to FAR 52.212-1) red text shall be filled out by the Offeror, and then sent to the point of contact under that contract reference to be filled out. Afterwards, the point of contact under that contract reference will send the PPQ directly to the contract specialist and contracting officer.

RFQ, Instructions to Offerors, P49, P62

“Overtime Support Pricing Sheet” or “Surge Support Pricing Sheet”

“In addition to the above, the offerors “Surge Support Pricing Sheet” will be evaluated for price balance and reasonability only, using one or more of the techniques defined in FAR 15.404-1.”

“filled in pricing for all cost variables on the "Overtime Support Pricing Sheet"

Will the government clarify if there is a template pricing sheet for overtime support that the offeror should fill out? If not, what format would the government like for the “Overtime/Surge Support Pricing Sheet”?

21 ANSWER

A template has been issued as an attachment under solicitation amendment 0002 to be filled out by the Offeror. This filled out document is also required for the Offeror’s submission.

RFQ, Instructions to Offerors, P49

Will the government consider changing the maximum page count for Factor 1: Technical Experience to fifteen pages? A thorough technical response for these requirements cannot be submitted with only ten pages.

22 ANSWER The Government has made a change to the page count to 15 pages.

RFQ Part 5 Specific tasks, Section 5.4.3.1 P38

The new database shall be developed in accordance with USSOUTHCOM-J6 Software Engineering and Integration (SEI) Standards contained in Memorandum dated 18 April 2014 References: DoD Directive 8115.01, Information Technology Portfolio Management, October 10, 2005 and DoD Directive 8320.02, Sharing Data, Information, and Information Technology (IT) Services in the Department of Defense, August 5, 2013. Is this memorandum currently available, and can you provide it please?

23 ANSWER

These references above are available through public means available via a basic internet search. If an Offeror is unable to obtain these documents, please contact the Contract Specialist or Contracting Officer by email to receive a copy.

RFQ Part 5 Specific tasks, Section 5.4.3.17 P39

5.4.3.17 Prepare reports weekly, monthly, and as requested.

Q1) Are the reports (or their formats) already established?

Q2) What report tool is being used/will be used?

24 ANSWER

Reports are generated via an existing database utilizing a current established format.

RFQ Part 5 Specific tasks, Section 5.3.6.6

5.3.6.6 Build the database to have a dashboard display of DCs within a 45-day window that requires closure. The DC 45-day window shall also be a report that can be downloaded. The dashboard display shall be complete by 1 Oct 2017.

Are Dashboard requirements already established (i.e. what data it must show, how it will be presented, look and feel of the pages)

25 ANSWER

The Debit Card (DC) uses a current established database. These requirements are desired changes and updates as necessary by mission requirements and objectives accordingly. Presentation and look & feel of the pages are currently established as well.

RFQ Part 5 Specific tasks, Section 5.4.1 Basic Services P36

If the Government intends an application delivery schedule of 6 months, then we anticipate that the following questions will have answers as part of scoping software requirements. If these questions have not already been answered, will the Government allow for a discovery and application design phase?

The Application Developer / SharePoint Site Collection Administrator shall provide software developer and system administrator to develop a new SQL Server database to assume the functions of the current Microsoft SharePoint 2010 database.

What front end application licenses are available for the development of SQL applications? USSOUTHCOM currently using.

What version of SQL is in use?

What application development languages/frameworks are in place to perform the work?

What report generator will be used (i.e., Cognos, Crystal Reports)?

What is the approximate database size?

Is the hardware infrastructure already in place for SQL database?

Assuming the SQL database is complete on October 1, how long has been allocated for the rollover, and is the rollover plan already finalized?

How many data objects exist in the current database?

Is there an existing SharePoint database dictionary that can be used in the development of the SQL database?

How many users need to access the system? - How many different user authorization types need to be developed?

(i.e. group roles, user roles) How many different types of authentication are required? (i.e. single sign-on, CAC enabled) Are the systems requirements documents finalized and signed off?

Is 508 compliance required?

Does the application need to go through the certification and accreditation process to go live?

26 ANSWER

The Application Developer / SharePoint Site Collection Administrator shall provide software developer and system administrator to develop a new SQL Server database to assume the functions of the current Microsoft SharePoint 2010 database.

Q: What front end application licenses are available for the development of SQL applications?

A: USSOUTHCOM currently using Microsoft Access, Excel, and SharePoint Designer.

Q: What version of SQL is in use?

A: Microsoft 2016, moving to SharePoint Designer 2016 / Currently using 2013

Q: What application development languages/frameworks are in place to perform the work?

A: There is a current database. Windows based products.

Q: What report generator will be used (i.e., Cognos, Crystal Reports)?

A: Report are via Excel

Q: What is the approximate database size?

A: 3,088 Megabytes and growing.

Q: Is the hardware infrastructure already in place for SQL database?

A: Yes

Q: Assuming the SQL database is complete on October 1, how long has been allocated for the rollover, and is the rollover plan already finalized?

A: A rollover plan is not final and will depend on when the Command moves to SharePoint 2016.

Q: How many data objects exist in the current database?

A: A 1000-1500

Q: Is there an existing SharePoint database dictionary that can be used in the development of the SQL database?

A: No

Q: How many users need to access the system?

A: 1000-1500 current users.

Q: How many different user authorization types need to be developed? (i.e. group roles, user roles) A: Approximately 5 – 10 groups and 3 – 7 roles

Q: How many different types of authentication are required? (i.e.

single sign-on, CAC enabled) A: None

Q: Are the systems requirements documents finalized and signed off?

A: No but must follow.

Q: Is 508 compliance required?

A: 508 compliance is not required.

Q: Does the application need to go through the certification and accreditation process to go live?

A: It is currently live. The new SQL will use the same set up.

Part 7 Schedule of

Deliverables Page 45

Could the government consider separating the sustainment of the SharePoint/access system from the development of the SQL replacement, so that a dedicated SQL developer could attain the required results within the 6 month time limit?

27 ANSWER

No. The new SQL is similar to existing. Six months should be ample time to attain the required results.

Part 7 Schedule of

Deliverables Page 45

It seems like the Government intends to have someone whose career includes acquisition support develop a tool in SQL to manage the contracting workflows and documents, while simultaneously sustaining and adding functionality to the SharePoint system. Our concern is that SQL development, ongoing SharePoint development, and acquisition support are not overlapping skillsets. Would the government consider changing the software delivery strategy to pair someone with acquisition support experience and familiarity with the contract business process at SOUTHCOM work with a skilled SQL developer to build, test and integrate the new SQL system, then hand over the system to the ongoing sustainment team?

Would the Government consider making the SQL developer a temporary position, or simply remove the requirement for DAU certification and acquisition experience?

28 ANSWER

No, the SQL Developer will not be considered on a temporary basis.

The required DAU certification and acquisition experience is also required and will not be removed.

Instructions - Volume I Factor

1 Technical- Subfactor 1 Experience

Will the government consider removing the requirement to provide evidence to demonstrate experience using the contract’s primary systems to include CTIMS, GFEBS, DTS, G-TSCMIS, DDS? This is very restrictive and favors an incumbent.

29 ANSWER

These are the Governments material requirements. Based on market research, industry does have the requisite experience to demonstrate the requirements outlined under Factor 1, Subfactor 1.

SubCLIN 0005AB as added through Amendment 003

“SUBCLIN 0005AB is added as follows: ITEM NO

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005AB 1 Each Overtime COST Overtime - This is a cost reimbursable CLIN. The Contractor shall provide overtime services upon the request by the Contracting Officers Representative (COR) and approval by the Contracting Officers (KO) for authorized overtime purposes only in accordance with the performance work statement paragraph 1.6.4. The Contractor shall invoice monthly for Overtime expenses. NOTE: The Contractor shall propose $5,000.00 as a value for this CLIN based on the Government's anticipated overtime estimated value.”

With this change, is the overtime support pricing sheet still required?

30 ANSWER

Yes, the overtime support pricing sheet is required to obtain overtime hourly rate pricing and to pre-determine price balance and reasonability. See Addendum to FAR 52.212-1 and FAR 52.212-2 for further details.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-Apr-2017 11:00 AM to 20-Apr-2017 11:00 AM.

The following have been modified:

ADDENDUM TO FAR 52.212-1

Addendum to 52.212-1 – Instructions to Offerors –

A. ADDITIONAL INSTRUCTIONS AND INFORMATION: Offerors are required to submit a complete proposal package in accordance with the instructions below. Only electronic offers will be received via email. The Offeror shall submit electronic copies of their proposal to the Contract Specialist / Contracting Officer, Michael A. Son, at michael.a.son2.civ@mail.mil and Barry S. Smith at barry.s.smith.civ@mail.mil, unless otherwise directed by the Contracting Officer. Proposal packages must be received on or before the solicitation closing date and time as listed on Block 8 of the SF 1449.

Page Limitations and Format: The Offeror shall comply with the following format and page limitations for each respective volume in accordance with the following table.

Volume Number Title Maximum Pages (Excluding Cover Sheet and/or Table of Contents)

Volume 1 Factor 1: Technical Experience * 15**

Volume 2 Factor 2: Past Performance * 10

Volume 3 Factor 3: Price* Signed SF1449 CLIN Structure***

* Times New Roman, Size 10 Font, single spaced, 8.5 x 11 (front pages only) format ** Except for Key Personnel Resumes & Associated Certification Documents

*** Volume Page Limitations: Signed SF 1449 with filled in pricing under All CLINs, All Subsequent Amendments Signed, filled in pricing for all cost variables on the "Overtime Support Pricing Sheet", and filled in representations and certifications (optional) under FAR 52.212-3.

1. Offerors are cautioned to comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal may result in the proposal being unacceptable to the Government and elimination from consideration for award.

(a.) Proposals submitted electronically via e-mail shall be prepared in Microsoft application programs.

NOTE: Offerors are cautioned that due to security protocol and firewall infrastructure regulations, some electronic Microsoft based application attachments with embedded pictures, and other formatting may be cause for the security protocol and firewall infrastructure regulations under US Southern Command’s email server may be reject by the server. It is the Contractor’s responsibility to verify and certify the Government received an offeror’s submission timely.

(b.) Minimum Proposal Acceptance Period - The proposal acceptance period is 90 days. The Offeror shall make a clear statement in its Proposal Documentation that the proposal is valid for a period of not less than 90 days from receipt of offers.

(c.) The solicitation requires the evaluation of price and the following non-cost/price volumes:

Volume 1 –Technical Volume 2 – Past Performance

NOTE: The distinction between technical experience and past performance is experience pertains to the types of work and volume of work completed by a contractor which is comparable to the types of work covered by this requirement, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

(d.) With the exception of the first page, the Offeror shall ensure that the company name, logo, or other company identifying information does not appear in within the Volume 1, Technical.

(e.) Resumes. The number of pages per resume shall not exceed three pages per key personnel (excluding any associated certification or qualification documents). The resumes will not be included in the maximum pages for Volume 2 of the proposal submission.

2. Submittal Requirements for price and each non-cost/price volume.

a. Volume 1 / Factor 1 – Technical:

i. Subfactor 1 - Experience: The Offeror shall submit a minimum of two (2) contract reference for which the Offeror was the prime contractor, subcontractor, or Joint Venture (JV) Partner.

A maximum of four (4) contract submissions will be evaluated. The contracts must be or have been similar in size and scope in the support of U.S. Government. The Government will only consider contracts performed by the contractor not “Key Personnel”. The contract must be or have been recent, and similar in size and scope to the requirements in PWS of the Solicitation in support of the U.S. Department of Defense (DoD). The contract reference(s) submitted must provide evidence to support the following:

(1) The Offeror shall provide evidence of database development with 10 years of experience using Microsoft Access and Visual Basic. Provide evidence of Sequel Server (SQL) experience. Provide evidence of in-depth knowledge of GFEBS financial systems and fiscal code with 5 years of experience. Provide evidence for integrity checks on files compatibility with STANFINS/GFEBS files. Documented experience with the Army

Planning Programming Budget Execution System (APPBES) cycle and Program Objective Memorandum (POM) formulation and standard command budget cycle requirements. Provide evidence to show knowledge or some experience with the U.S.

Debit Card Program and the Deployable Disbursing System (DDS). Provide evidence to show experience evaluating, designing and developing interoperability solutions to communicate with stand-alone systems. Provide evidence to demonstrate experience using the contract’s primary systems to include CTIMS, GFEBS, DTS, G-TSCMIS, DDS and SharePoint. The Offeror must be able to import or export data from various formats such as HTML, MS Office formats, PDF and XML for integration of databases.

Knowledge of XML files for integration with G-TSCMIS is essential. The Offeror must have proven, demonstrable experience with integrating different databases.

(2) In order for the government to validate the evidence provided, the Offeror must include for the contract reference in the technical experience proposal the following: Contract Number/Task Order Number; award date; period of performance (base and all option periods), an aggregate cumulative total dollar value of the contract/task order; a general description of the work performed and how it relates to the requirement found in the solicitation; and at least one accurate point of contact for the contract reference identified to include current telephone numbers and/or email addresses. Failure to submit the minimum requirements as stated above will be considered non-responsive and will result in the non-evaluation of the Offeror’s proposal.

In order for an evaluator to make a technical determination per contract reference in relation to the recency, relevancy, size, and scope of an offeror’s submittal, the contract reference must contain information of and meet the following minimum criteria:

a. Recency – To be considered recent, the contract reference must have been awarded within the last 10 years; performance must have begun no less than 10 years; and is still active or was active within the last 10 years, at time of proposal submission.

b. Relevancy – The contract reference must hold a minimum aggregate cumulative dollar value (includes base and option period values at time of contract award) of $500,000.00. A relevant contract reference can be a competitive or non-competitive single contract, purchase order, or a standalone task order.

c. Similar Size and Scope: Each contract reference must be similar in size and scope to the requirements in PWS of the solicitation. Each reference shall include a general description of work performed which will be evaluated in terms of how it relates to the requirements found in the performance work statement. In order for a reference to be considered similar in size, each reference must hold an aggregate cumulative dollar value of at least $500,000.00. In order for a reference to be considered similar in scope, each reference shall illustrate an effort working directly with the US Government.

NOTE: The Prime and Teaming Partner or subcontractor may NOT use their experience combined as part of their proposal submittal both for their Technical Experience and Past Performance Proposal submission. Each prime contractor’s experiences should be evaluated solely in determining if a Offeror is technically acceptable. Unless there is an approved SBA joint venture and/or mentor-protégée in place, evaluation of prime and subcontractor technical competency cannot be combined due to affiliation rules that pertain to the Ostensible Subcontracting Rules.

ii. Subfactor 2 – Management Approach: The Offeror shall provide a management approach which demonstrates the Offeror’s ability to successfully accomplish all tasks in Part 5 of the Performance Work Statement (PWS). At a minimum, the Offeror’s documentation shall illustrate the following:

1. Communications: How the Offeror plans to keep an open line of communication between

Contractor management and Government personnel (Contracting Officer, Contracting Officer’s Representative, and SOUTHCOM J8 Staff) during normal duty hours and after hours should it be necessary.

2. Management Plan: How the Offeror specifically plans to successfully accomplish all tasks in Part 5 of the PWS.

3. Deliverables Management: An understanding of the deliverables schedule with a clear and well defined plan to meet all scheduled deliverables in Technical Exhibit 3, Deliverables Schedule, of the PWS.

4. Phase-In Period: How the contractor plans to become familiar with performance requirements in order to commence full performance of services at the end phase-in period. In addition, the Offeror shall state how the contractor plans to phase-in personnel.

iii. Subfactor 3 – Staffing Plan & Resumes: The Offeror shall provide a staffing plan which demonstrates the Offeror’s ability to successfully accomplish all tasks in PWS Part 5 and meet the necessary security clearance specifications (personnel and facility) according to the attached DD254, Department of Defense Contract Security Classification Specifications Document. At a minimum, the Offeror’s documentation shall illustrate the following:

1. Organizational Chart: The Offeror shall submit an organizational chart detailing the depth of proposed personnel performing under the resulting contract including both the service providers, management components, and ancillary service providers, if any, of the Offeror with applicable job titles and number of years’ experience working under such job titles.

2. Key Personnel (Resumes): The Offeror shall submit the resumes of “Key Personnel” as defined in PWS Paragraph 1.6.10. through 1.6.11.2.3. The resumes shall identify the title of each key personnel listed in accordance with the PWS as it pertains to the following personnel:

a. CTIMS, Debit Card Database Developer: The resumes shall demonstrate that each proposed developer possesses the minimum skills, experience, qualifications, certifications, and education requirements as listed in PWS Paragraph 1.6.10.1 through 1.6.10.4. The information contained in each resume shall include, but is not limited to, the individual’s specific experience as it relates to the tasks and required qualifications found in the PWS, the specific responsibilities, accomplishments, dates of involvement for each project supported, identification of all formal education (e.g., college, training courses, military etc.), the dates attended, and degrees or certifications earned during each experience reference accordingly. A copy of applicable degrees, official transcripts, and/or certifications shall be attached immediately following the developer’s resume.

Application Developer / SharePoint Site Collection Administrator: The

b. resume shall demonstrate that the proposed Application Developer / SharePoint Site possesses the minimum skills, experience, qualifications, certifications, and education requirements as listed in PWS Paragraph 1.6.11.1 through 1.6.11.1.3. The information contained in the resume shall include, but is not limited to, the individual’s specific experience as it relates to the tasks and required qualifications found in the PWS, the specific responsibilities, accomplishments, dates of involvement for each project supported, identification of all formal education (e.g., college, training courses, military etc.), the dates attended, and degrees or certifications earned during each experience reference accordingly. A copy of applicable degrees, official transcripts, and/or certifications shall be attached immediately following the resume.

c. Acquisition Support Staff: The resume shall demonstrate that the proposed Acquisition Support Staff possesses the minimum skills, experience, qualifications, certifications, and education requirements as listed in PWS Paragraph 1.6.11.2 through 1.6.11.2.3 The information contained in each resume shall include, but is not limited to, the individual’s specific experience as it relates to the tasks and required qualifications found in the PWS, the specific responsibilities, accomplishments, dates of involvement for each project supported, identification of all formal education (e.g., college, training courses, military etc.), the dates attended, and degrees or certifications earned during each experience reference accordingly. A copy of applicable degrees, official transcripts, and/or certifications shall be attached immediately following the resume.

3. Contractor / Service Personnel Security Clearances: The Offeror shall provide documentation which illustrates that the Offeror and its proposed Key Personnel possess the minimum active or interim facility and personnel security clearances necessary to perform the tasks of this requirement in accordance with the DD254. The minimum security clearance requirements for both the Offeror and its proposed personnel must be active or interim at the time of proposal submission. Documentation must be furnished as part of this submittal for verification of appropriate clearance levels and active status.

NOTE: The Offeror may satisfy the requirements under Factor 1, Technical, Subfactor 3, Staffing Plan & Resumes, Part 3, Contractor / Service Personnel Security Clearances through…