W91QEX-16-Q-0045-0001_Amendment.pdf

0010875296

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

A. The Purpose of this Amendment is to provide Government Answ ers to Contractor Questions.

B. The closing date remains the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Aug-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91QEX-16-Q-0045

X 9B. DATED (SEE ITEM 11)

22-Jul-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Aug-2016

CODE

410TH CSB-MIAMI DIVISION

9301 NW 33RD ST

DORAL FL 33172-1202

W91QEX 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QEX-16-Q-0045

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

1. Contractor Question: Our platform requires a training / orientation in order to understand where different tools are located and how to operate certain aspects of the system. Will the three evaluators evaluating the Technical Factor be provided an opportunity for training so that the Contractor can explain where the features are located?

Government Answer: Yes, a part of the overall evaluation the identified Lowest Priced Offeror will be contacted and prior to providing the user ID / Password for Unfettered search purposes. The contractor can provide a demonstration of the tools / system functions.

2. Contractor Question: Follow‐on question, if the evaluators are not provided a training/orientation, how is it they will be evaluating the technical aspects of a system? We are curious to understand the methodology of how the evaluation team will be determining a quality as “acceptable” vs. “not acceptable”.

Government Answer: The training/orientation will be an allowable part of the process prior to search by the agency. The evaluation team will use the SPECIFIC TASKS to determine product “acceptable”.

3. Contractor Question: Is it possible to coordinate an on‐site evaluation at one of Contractor’s local satellite office? Or for Contractor’s Technical Experts to come on‐site for training/assistance with navigation through the system?

Government Answer: Yes, this can be done at one of Contractor’s local satellite office if within a reasonable distance of less than 100 miles from the Government base. If over 100 miles prior coordination will have to be discussed and made before the actual technical evaluation is conducted by the identified LPTA quoter.

4. Contractor Question: Is the evaluation team part of the Program office? Or are they part of the Contracting team?

Government Answer: The evaluation team is comprised of personnel from the Program office only. The Contracting officer is insuring the process is fair and impartial to all stakeholders.

∙ We notice that the Attachment 1 checklist differs greatly from the Part 5 “Specific Tasks” and seems to be just a single subset of those tasks. We believe that if the Technical Evaluation is based solely on Attachment 1 that there will be many required features in the “Specific Tasks” that could be overlooked. Can you confirm that the Attachment 1 is the ONLY document being used to evaluate technical acceptability? Or is it possible to also include the Part 5 Specific Tasks?

Government Answer: The evaluation team will use the SPECIFIC TASKS as noted in the PWS.

∙ For example, section 5.5 requires for articles to be searchable going back to 2006, but the Attachment 1 makes no reference to the timeframe required beyond “3/6/12 months”

Government Answer: The evaluation team will use the SPECIFIC TASKS.

∙ In order to provide an accurate price quote, we would need to know the total number of individual search folders. Could you please provide an estimate? Alternatively, would the Government accept a menu price for the cost of an additional search?

5. Contractor Question: Our service is an up‐front, all access service, and we cannot accept monthly pricing as the majority of our costs are incurred at the onset of the subscription. We can only quote on yearly costs. All our current contracts and Past Performance examples operate under this pricing structure. Will this be acceptable?

Government Answer: No based on statutory authority. This type of service is not defined as a requirement that will allow advance payments. The contractor can invoice on a monthly basis.

Part 5

∙ Will there be any need to identify media contacts or send out press releases through the solution?

Government Answer: Not a requirement, but if the utility is offered as part of the contract without compromising the other needed services specified in the statement of work, we would use it.

∙ Will there be any need to select specific articles for internal redissemination?

Government Answer: Our existing service allows us to email individual stories to individual addresses.

∙ 5.12 – Dashboard – would you like more than just 4 quadrants on the Dashboard?

Government Answer: Four is about as loaded as it can get. Being able to capture a snapshot of the dashboard and save it as an image or a pdf would be nice. Our current service also allows us to tailor the information displayed in the quadrants by providing options on the information displayed in each quadrant.

∙ 5.15 – Social Media Engagement Module – how many different social profiles will the Governments require connecting to the system? Please note: 1 Facebook + 1 twitter account = 2 social profiles

Government Answer: 1 Facebook + 1 twitter account will suffice.

6. Contractor Question: 5.19 – Contractor Manpower Reporting – what kind of manpower is the Contractor required to report as labor hours?

Government Answer: CMR is a DOD requirement for reporting any type of services contract:

http://www.ecmra.mil/

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDA TO FAR CLAUSE 52.212-1

Addenda to FAR Clause 52.212-1

1. Quoters are required to submit a complete quote package in accordance with the instructions below. Only electronic offers will be received via FedBizOps (FBO). Quote packages must be received on or before the solicitation submission date and time as listed on FBO at www.fbo.gov. Any and all questions should be submitted directly to Ms. Lian Pino: lian.pino.civ@mail.mil & Mr. Anthony Mosley: anthony.s.mosley.civ@mail.mil no later than 7 calendar days after the RFQ issue date listed on block 6 of this Solicitation.

QUOTE SUBMISSION REQUIREMENTS:

Quoters are cautioned to comply with all instructions within this solicitation to ensure submission of a complete quote. Failure to furnish a complete quote may result in the quote being unacceptable to the Government and elimination from consideration for award. General statements that the Quoter understands the problem and can or will comply with the requirements of the performance work statement will be considered inadequate. Clarity and completeness are essential.

(a) Minimum Quote Acceptance Period - The quote acceptance period is 60 days. The Quoter shall make a clear statement in its Quote Documentation that the quote is valid for a period of not less than 60 days from closing date of the RFQ. .

(b) The solicitation requires the evaluation of price and the following non-cost/price volume:

Technical

The Government plans to evaluate the quoters technical capabilities to meet the agency needs as per the Performance Work Statement by requesting unfettered access to their respective web-based site. The access will be for a period of four (4) hours "at no cost or obligation to the Government". . The determination of which contractor that will be chosen is after the initial screening of all quotes received. The Contracting Officer’s approach will be based on the Lowest Priced Technical Acceptable (LPTA) source selection process in accordance with Federal Acquisition Regulation FAR Part 13.106-2 Evaluation of Quotations or Offers. If contacted the quoter shall provide the Contracting Officer with a user name and password for use of by three (3) evaluators. The access will be requested no later than 48 hours after receipt of all quotes. The request will be sent via e-mail. If the quoter does not respond within 24 hours, than the Contractor Officer will move on to the next lowest priced quoter. Once the information is received it will be provided to the technical evaluation chairperson. He/she shall will perform a search of the specific task listed within Paragraph 5 of the PWS (minua Para. 5.19 CMR). If a quoter is deemed unacceptable in any area then the quote is deemed Technically Unacceptable. If the Lowest Priced quoter is deemed acceptable the Contracting Officer will not evaluate any other quotes received in response to the RFQ.

***Note: If intitial training is required on the use of the quoter website. This will be cooridnated by the Contracting Officer prior to any evaluator accessing a quoter wbesite*** The training shall be at No Cost to the Government***

b. Price Quote:

Quote Submittal Requirements:

Complete SF1449: The Quoter shall submit a completed SF 1449 CLIN structure indicating a unit price and total proposed price for all Contract Line Item Numbers (CLINS) for the base and option periods accordingly in U.S.

Dollar. The Quoter shall fill out each CLIN entirely and shall include a unit price and net amount price for each CLIN accordingly. The Quoter shall provide its response with a cover sheet that contains the company’s name, address and telephone number. The SF 1449 must contain a signature in block 30a. Quoter shall acknowledge any/all amendments to the solicitation by signing the SF 30 and placing them immediately behind the SF 1449.

Online Representations & Certifications: Completed Representations and Certifications and ALL System for Award Management (SAM) Requirements accurate and current upon Quoter submission.

(1) 52.212-3 Quoters Representations and Certifications – Commercial Items.

(2) Via the System for Award Management (SAM) website at www.sam.gov

IMPORTANT: An offer submitted without a complete 52.212-3 or ORCA/SAM Record will not be accepted and will be determined ineligible for contract award.

Issuance of purchase order. Your quote should contain your best terms. The Contracting Officer may reject any or all quotes. After the evaluation of quotes, the Contracting Officer may negotiate final terms before issuing a purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in FAR Part 15. This acqusition is being procured using the procedures of FAR Part 13.5 -- Simplified Procedures for Certian Commercial Items.

NOTE: FAR Clause 52.217-8, Option to Extend Services: As part of price evaluation, the Government will evaluate its option to extend services (FAR Clause 52.217-8 - Option to Extend Services) by adding one-half of the Offeror’s final option period prices to the Offeror’s total price. Thus, the Offeror’s total price for the purpose of evaluation will include the base period, 1st option, 2nd option, 3rd option, 4th option, and one-half of the 4th option. Offerors are required only to price the base and four (4) options. Offerors shall not submit a price for the potential one-half year extension of services period.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

FACTOR 1: TECHNICAL

FACTOR 2: PRICE

The basis for award is Lowest Price Technically Acceptable (LPTA).

FACTOR 1: TECHNICAL

Basis of Evaluation: In order to receive an acceptable rating under Factor 1, the evaluators will perform a search of the specific task listed within Paragraph 5 of the PWS. and perform a four (4) hour unfettered access to the contractor’s web-based site for three evaluators.

Technical in accordance with the following table:

Table A-1. Technical Acceptable/Unacceptable Ratings Rating Description

Acceptable A. The quoters website contained all elements of Part 5 of the PWS minus

5.19 (CMR)

Unacceptable B. The quoters website does not contain all elements of Part 5 of the PWS

FACTOR 2: PRICE

Basis of Evaluation: The Government will evaluate the completed SF 1449 CLIN structure indicating a unit price and total quoted price for all Contract Line Item Numbers (CLINS) for the base and option periods accordingly in U.S. Dollar. The Offeror shall fill out each CLIN entirely and shall include a unit price and net amount price for each CLIN accordingly. The Offeror shall provide its response with a cover sheet that contains the company’s name, address and telephone number. The SF 1449 must contain a signature in block 30a. Offeror shall acknowledge any/all amendments to the solicitation by signing the SF 30 and placing them immediately behind the

SF 1449.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of Summary of Changes)