Attachment 6 - Questions and Answers RFP W91CRB-25-R-A003_3-27-25.pdf

Questions – RFP # W91CRB-25-R-A003 Responses:

Is there a current or most recent contract in place?

YES

Who is the current or most recent vendor?

TDB Communications, Inc.

What was the aggregate award of most current or most recent contract?

Services for this contract has ranged from

$17K to $38K. Please, refer to the PWS requirements and solicitation including the

Price Proposal Model Template to determine the level of effort required.

Section 1.6.5 Place of Performance: The work to be performed under this contract will be performed at Government and Non-

Government facilities throughout CONUS. In the event a reporter is needed outside of the National Capital Region (NCR); in order to travel costs, the contractor shall subcontract with local personnel to perform the required work.

• Can you provide locations used from previous years or contracts?

• Would you consider revising Price Schedule for bidders to provide pricing based on NCR and outside-NCR?

• For previous contracts or years, how many instances have services been required outside NCR?

- The job is currently conducted virtually.

- Price Schedule will remain the same.

- No data for work outside NCR on previous years.

Section 5.4.4.2 The Court Reporter shall hold the certification as a

National Court Reports Association (NCRA) Registered

Professional Reporter (RPR), or equivalent (determination of equivalency at the discretion of EACO or KO).

• Will Client accept AAERT certified and/or XX number of years' experience?

- No

Section 5.3.6 Transcript Delivery: The Contractor shall simultaneously two CD/DVD’s versions to the Directorate of Equal

Employment Opportunity at the address provided by the EEO POC;

and one CD/DVD version to the Investigator at the physical address provided to the EEO by the Investigator or an electronic version to the Investigator at the e-mail address provided by the EEO POC

Contractor shall deliver transcripts within 10 business days following the close of the proceeding. The Contractor shall mail all via standard shipping service with tracking (such as USPS or

FedEx). The CD/DVD’s are the property of the Government.

• Would you consider adding a line item in Price Schedule for shipping fees?

- Will not consider adding a line item for shipping fees

Section Technical Exhibit 2 Deliverables Schedule

• Are deliverables due in 10-business days or 10- calendar days?

There looks to be a discrepancy in this table.

- 10 Business days

Will contractor be allowed to sell copies of transcripts to interested parties with Client approval?

Would Client consider revising Pricing Schedule to include different pricing options for on-site reporting services versus remote/virtual reporting services?

Will you send a DoD SAFE drop-off request to each quoter so they may submit their proposal?

For proposal submission, please contact the

POCs below, providing the name and email of the individual submitting the proposal. The recipient provided will receive an automated "Request a Drop-off" email containing instructions for submitting their proposal. Proposals shall be submitted electronically through the Department of

Defense (DoD) Secure Access File

Exchange (SAFE).

The Points of Contact (POCs) for this request are:

1. Ron Turing, Contract Specialist, ronald.h.turing.civ@army.mil

2. Anielli Hipley, Contract Specialist, anielli.e.hipley.civ@army.mil

Per the DoD SAFE website, it says not to be used for proposal submissions. Will we still be expected to submit through DoD

SAFE?

- See above

12 Is there an incumbent?

TDB Communications, Inc.

13 What is the expected volume of proceedings per year?

- The Government anticipates between

15 to 20 court reporter sessions performed per year or 60 to 80 hours per year.

14 Is there a breakdown of the number of hearings held in the NCR versus outside the NCR?

- No data available

15 How much advance notice is provided when scheduling a proceeding?

- See para 5.6 of PWS.

16 About how many hearings are cancelled same day?

- No data currently available, but it does happen occasionally.

17 Section 4.2 states “the contractor shall possess or be eligible to receive and maintain a confidential clearance. The contractor’s employees, performing work in support of this contract action shall have been granted a confidential security clearance.” Will the agency be sponsoring these clearances?

- No

18 How many proceedings are anticipated being held virtually as opposed to in-person?

- Most of the proceedings are currently conducted virtually.

19 I need clarification regarding the proposed quantity. In the price proposal it says 7000 pages and that’s how you come to the total estimated quantity of 38,500.00

- See Section 4 Price/Cost, 2, (a) on page 6 of the Solicitation. The revisions are in red font. See

Attachment 5 (Amendment 3).

20 Can I please get clarification on the estimated quantity number of hearings or pages. Also, can we please get the approximate number of court hearings conducted under the previous contract.

- See question 13.