DCS G8 Response to Solicitation Questions (Updated 2 Dec 2025).pdf

# Question Ref, Section Title

Page No. Answer

1 Reference Section L, Proposal Content Requirements, Volume I, Factor 1 - Technical Approach

This part of Section L includes a requirement for resumes and letters of intent for all key personnel. Are resumes and letters of intent to be included in the 80-page limit for Volume 1? The Draft RFP identified

24.5 key personnel. Given that we have up to three pages per resume, plus a one-page cover letter, we could exceed the 80-page limit with resumes alone.

Please clarify whether or not resumes and letters of intent are included in the 80-page limit.

Sect. L Do not get confused with the Draft RFP. The Key personnel requirement is 14.

Technical Volume is limited to 80 pages, including the key personnel resumes and LOI.

Limit the resume pages and include LOI with name.

Additional details can be included in the Management Volume.

2 The solicitation SF 33 lists the due date as 5pm EST on 30 Sept 2025. The SAM.gov entry and Section L state the submission deadline is 3pm on 07 Oct 2025. Please confirm the deadline is 3pm on 07 Oct 2025.

SF33 Updated response as 3:00 pm EST on 16 December 2025.

3 Section L Proposal Submission Requirements section 8 states that each paragraph shall be separated by at least one blank line. Will the Government consider deleting the “one blank line” requirement for the Factor 1, Subfactor 3 Key Personnel Qualification resumes?

Sect L, Proposal Submission Reqt. Sect 8

Page 3 Government will allow deleting the “one blank line” requirement for the Factor 1, Subfactor 3 Key Personnel Qualification resumes.

4 Section L Proposal Submission Requirements section 11 states that OCI identification and OCI Risk Management Plans are required with Volume V and also states they are to be submitted “via the DoD SAFE procedures.” Is it the desire of the Government to have these submitted separate from the rest of a bidder’s proposal?

Sect L, Proposal Submission Reqt Sect 11

Page 4 DoD safe requirement is removed.

Please see the amended Section L.

5 Section L Volume I Factor 1 Technical Approach Subfactor 3 includes key personnel resumes and letters of intent. Volume II Factor 2 Management Approach Subfactor 1 Organizational Chart mentions the name of individuals and their Letters of Intent are required. Please confirm letters of intent are

Sect L, Factor 1 Technical Subfactor 3

Page 6 Redundant submission of the Letters of Intent is removed. Please see the amended Section L.

not required to be included as duplicates in the Volume II Factor 2 Management Approach.

6 Section L Volume I Factor 1 Technical Approach Subfactor 3 includes key personnel resumes and letters of intent. Volume II Factor 2 Management Approach Subfactor 1 Organizational Chart mentions the name of individuals and their Letters of Intent are required. If the letters of intent are also required in Factor 2, please exclude the Letters of Intent from the 10.0 page limit for this volume.

Sect L, Factor 1 Technical Subfactor 3

Page 6 Redundant submission of the Letters of Intent is removed. Please see the amended Section L.

7 Section L states 2 pages per Past Performance (3 max) for a total of 6 pages, but indicates a 15-page Volume limit. Will the government consider increasing?

Sect L, Factor 3 Past performance

Page 7 Government allows the page limit for each individual Past Performance to 5 pages per citation. Please see the amended Section L.

8 The Section L Factor 3 Past Performance does not mention coordination of Past Performance Questionnaire submission as part of their instructions, but Section M does. Please provide additional Section L instruction as to the preferred coordination and submission of the requested questionnaires.

Sect L, Factor 3 Past Performance

Pages 7-8 Language added. Please see amended Section L.

9 The Section M Factor 1 Subfactor 1 states that bidders should show their “demonstration of PWS Sections 3.1, 3.2, 3.3, 3.4.1, 3.5, and 3.6.” Please confirm those same sections are the sections required to show relevancy in Section M Factor 3 Past Performance.

Section M, Factor 1, Subfactor 1 &

Page 6 See updated Section M.

10 Please update the Section M Past Performance Factor, Section d (ii) to clarify that PWS Sections 3.1, 3.2, 3.3, 3.4.1, 3.5, and 3.6 are the areas for relevancy. This will align with the requested sections for the Technical documentation and create consistency and ease of evaluation across prospective bidders.

Section M, Past Performance Factor, Section d(ii)

Page 6 Language added. Please see amended Section M.

11 The following formulas in boxes E50, E69, E88, E107, and E126 are not properly linking to the ‘ODC Cost Detail’ worksheet. Please provide an updated template or confirm that we can update the template ourselves.

Attachment J.11 and Section B, Unit Price

N/A ODC is sets as not to exceed

12 The solicitation appears to suggest that offerors must propose 1,920 hours per FTE.

However, an offeror’s Annual Productive Hours may differ or be less than 1,920 hours depending on the paid time off benefits provided to their employees.

Are offerors permitted to propose Annual Productive Hours in accordance with their productive work year (such as 1,880 hours per FTE)?

Attachment J.11, Regular Labor Detail Worksheet

N/A Government estimates a FTE as 1880 hours per year. Please see the amended Cost Model

Does the government require offerors to propose 1,920 hours per FTE?

Attachment J.11, Regular Labor Detail worksheet

N/A Government estimates a FTE as 1880 hours per year. Please see the updated attachment J.11.

14 If offerors are permitted to propose Annual Productive Hours of other than 1,920 (i.e., 1,880), are offerors permitted to update cell H12 of the Instructions tab within Attachment J.11 so that FTE calculations throughout J.11 are accurate (i.e., 1 FTE = 1,880)?

Attachment J.11, Regular Labor Detail Worksheet

N/A Government estimates a FTE as 1880 hours per year. Please see the updated attachment J.11.

15 Can the government please confirm that offerors are required to use the Travel & ODCs plug numbers provided on the ODC Cost Detail tab of the J.11 Cost Model ($100k/year and $50k for the Optional Extension of Services)?

Attachment

J.11, ODC

Cost Detail Worksheet

N/A Government estimates Travel/ODC CLIN, Not To Exceed $100,000.

16 The CLIN number in cell A10 of the ODC Cost Detail worksheet does not match the CLIN number shown in Section B of the file titled “Solicitation+-+W91CRB25RA001.pdf” (Cell A10 shows CLIN 0003 but it should be CLIN 0004). Please provide an updated template or confirm that we can update the template ourselves.

Attachment

J.11, ODC

Cost Detail Worksheet

N/A CLIN 0003 is the correct CLIN reference for Travel and Other Direct Costs.

17 Rows 29-48 of the “Phase-in & OES 52.217-8 Labor” are hidden; can the government please confirm whether offerors are required to complete these rows, if they should be left hidden, or can be deleted? If left hidden with no change, there will be a “#DIV/0!” error in the sum.

Attachment J.11, Phase-in

& OES

52.217-8 Labor Worksheet

N/A Phase-in requires labor rates for 14 key personnel. Rows should not be hidden.

18 Can the government confirm that Section

2.4.7 of the PWS describes the requirements of the “Force Documentation Senior Analyst” that is referred to throughout the solicitation? (Section 2.4.7 is titled “Force Documentation Analyst”)

Attachment

J.1 PWS

Confirm as Force Documentation Analyst.

19 Many of the requested responses have major proposal revision impacts on prospective bidders’ responses, and some prospective bidders have yet to receive the requested PWS documents as of 12 Sept 2025. We request a 2-week extension to allow ample time for processing industry questions and the requisite changes from the resulting Government responses.

N/A N/A Updated response as 3:00 pm EST on 16 December 2025.

20 PWS Section 1.0 states “The anticipated period of performance is September 2025 to September 2030” whereas the Solicitation Section F shows the period of performance beginning on 23 March. Can the government please clarify the correct period of performance?

Attachment

J.1 PWS,

Section 1.0

Page 2 The updated date of firm period of performance start date is 23 April 2026:

Base Year: 12-month;

Four option years of 12-months each;

plus

One + 6-month extension.

21 Can bidders add tabs to the cost workbook for additional indirect costs (such as subcontractor handling), keeping the same formatting as the fringe, overhead, and G&A tabs?

Yes.

22 Will the government please confirm that bidders are permitted to edit the indirect rate tabs to accurately reflect our pool structure?

Yes.

23 The PWS references the Directorate of Integration and divisions that no longer exist following the February 2025 G-8 reorganization. Should offerors write to the legacy organization in the PWS or to ensure fairness, will the Government issue an amendment providing an updated organizational chart aligning PWS tasks to the updated structure?

The mission requirements for the FD, whether DOM/DOI or DOM only remains unchanged. The proposal will be evaluated IAW with the current PWS.

24 The final RFP restricts the Program Manager and Senior Analyst to business or engineering degrees, unlike the draft which allowed any field. Would the Government consider reverting to the broader requirement to maximize competition while still emphasizing relevant experience and certifications?

No. The Government expanded the previously required engineering degrees only to include business to allow broader field.

25 There appears to be discrepancies between the J.3 Workload Data and the referenced PWS paragraphs. For example, Appendix J.3 identifies a key personnel requirement for FDL, but PWS 3.5.7.1 does not identify a key personnel requirement. .

The PWS states 14 Key Personnel - one PM and 13 Senior Analysts. When searching for Key Personnel, the count only adds to 11. Will the Government consider providing a revised J.3 Workload Data or key personnel listing as part of an amendment to reduce ambiguity?

One of the three positions identified under 3.5.7.1 is key personnel and two non-key personnel.

See paragraph numbers in the J.3 Workload Data for key personnel identifiers.

26 Will the government please confirm the copies of the ISRs are considered outside of the page limitation?

Each ISR shall not exceed 10-pages in length. The 10-page limit for Volume II is exclusive of ISR submissions.

27 Will the government please confirm that attachment J.10 PPQs are not included in

Five-page limit per the PPQ with the total of 15 pages. Please see the updated section L.

the 15-page count for the Past Performance Volume.

28 Will the government recognize the Contractor Performance Assessment Reporting System (CPARS) reports being acceptable in lieu of past performance questionnaires?

Government will review the CPARS in addition to the PPQ.

29 Block 9 of the SF-33 states proposals are due by 30 September 2025; however, Attachment J.7 Section L Instructions to Offerors states proposals are due by 07 October 2025. Will the government please confirm proposals are due by 07 October 2025 and update any applicable files with that date?

Updated response as 3:00 pm EST on 16 December 2025.

30 The solicitation states, "Each volume of the proposal shall consist of a Title Page, Summary Section, and the Narrative discussion." Will the government please confirm the summary section is excluded from the page limitation?

Confirmed.

31 Will the government please confirm Volume IV Cost does not require a summary section?

The Cost volume shall consist of a Title Page, Summary Section, and the Narrative discussion

32 Please clarify the page limits for Volume III.

The table states 15 pages, however instructions state that "each PPI will be limited to two pages." therefore, totaling 6 pages.

What other information is included in the 15 page limit?

Sect. L, Volume III - Factor 3 - Past Performance

Pages 4 and

Government allows the page limit for each individual Past Performance Questionnaire to 5 pages per experience.

Please see the updated section L.

33 The Resume bullet point, states "Resumes shall be no longer than three (3) pages".

Are Resumes and Letters of Intent included in the total Volume I page limits (i.e., part of the 80 page limit)?

Sect L, Volume I – Factor 1 – Technical Approach

Page 5 Yes.

34 Please confirm that Offerors can submit CPARS in lieu of Past Performance Questionnaires.

Sect. M, Section III

Page 7 No.

Government will review the CPARS in addition to the PPQ.

35 The solicitation states that the due date is 30 Sept on the SF33, however the Section L instructions state that the due date is 7 Oct. Can the government please clarify the due date?

Section L and

SF33

Page 1 of each

Updated response as 3:00 pm EST on 16 December 2025.

36 Requirement for Sr. operations research analyst was removed in section 2.2 as a requirement but it still remains a requirement in both section 2.4.4 on page 17 and the Key Personnel Qualification Requirements table on page 56. Can the government confirm if this position is still a requirement?

PWS,

Sections 2.2, 2.4.4, Key Personnel Qualifications

Pages 16, 17 and 56

Most recent updated PWS indicates as the composition of 14 Key personnel:

PM + 13 Senior Analysts.

PWS 2.4 lists the types of labor categories required under the PWS.

Sr operations research analyst is NOT a KEY.

Refer to J.3 – Workload Data.

37 "Referenced salary surveys must be from industry-recognized audited surveys (such as ERI). Commercial/consumer-oriented sites such as Glassdoor, Salary.com, etc. will not be accepted."

Please confirm the following industry recognized salary survey tool, HR3D, will be an acceptable source of data in support of proposed Direct Labor Rates. HR3D consolidates salary survey data, ranging from Culpepper, ERI, Mercer, Radford, Towers WW, to use as a basis in developing direct labor rates.

Attachment J.7, Volume IV – Factor 4

– Cost; 6-D Salary Survey Data – vi

Please refer to updated language in Attachment J.7, Volume IV – Factor 4

– Cost, Paragraph (6)(D)(vi)

Will the Government allow for Offerors to add rows and rename Expenses in Column A?

Attachment J.11, “Fringe Worksheet” tab, “Overhead Worksheet” tab, “G&A Worksheet” tab

It may be necessary for each offeror to revise the number of rows, columns, and/or formulas to reflect nuances in the offeror's accounting and estimating systems. However, it is requested that the general format be maintained as much as possible for cost/price analysis and contract administration purposes.

39 DOM FDD Senior Analyst "Reqmt Category" specifies "1 Key and 2 Non-Key" personnel for a total of 3 FTEs, but the Base and OYs indicate 4 total --which is correct?

Attachment J.3 Workload Data, PWS Attachment

“DOM”

DOM FDD has 1 key, (PWS 3.5.3.2) plus 2 non-key. Refer to the PWS 3.5.3.2 Please see the updated attachment J.3

40 DOM FDH Senior Analyst TS/SCI "Reqmt Category" specifies "1 Non- Key" personnel, but the Base and OYs indicate 2 total --which is correct?

Attachment J.3 Workload Data, PWS Attachment

“DOM”

DOM FDH indicates no key personnel. From BY, the required total is 4, 2 with TS/SCI and 2 Secret.

41 DOM FDH Senior Analyst Secret "Reqmt Category" specifies "1 Non- Key" personnel, but the Base and OYs indicate 2 total --which is correct?

Attachment J.3 Workload Data, PWS Attachment

“DOM”

DOM FDH indicates no key personnel. From BY, the required total is 4, 2 with TS/SCI and 2 Secret

42 DOM DOM OP Senior Analyst Secret "Regmt Category" specifies "1 Key and 2 Non-Key" personnel for a total of 3 FTEs, but the Base and OYs indicate 2 total --which is correct?

Attachment J.3 Workload Data, PWS Attachment

“DOM”

DOM OP, PWS 3.5.9.1 has two assigned – one key and the other non-key for Senior Analyst and one Junior Analyst, total of 3.

43 Does this solicitation include any successor-hiring, nondisplacement, or transition-support clause (e.g., an agency-specific version of the old FAR 52.222-17)? If such a clause, policy, or reference does exist, can it be provided or highlighted?

J.1 – DCS G8

PWS

Page 1, Section 1.0;

Page 15, Sections 1.23-1.23.1

Applicable clauses are included in the solicitation

44 If the Incumbent does not succeed in their bid, will the Government furnish an expectation to allow incumbent employees the right of first refusal?

J.1 – DCS G8

PWS

Page 1, Section 1.0;

Page 15, Sections 1.23-1.23.1

Please review the solicitation and its attachment regarding Government Furnished Property and Transition In requirement

45 If the right of first refusal is offered to incumbent employees, will the Government facilitate the transfer or sharing of relevant employee contact information?

J.1 – DCS G8

PWS

Page 1, Section 1.0;

Page 15, Sections 1.23-1.23.1

No

46 Are there, or will there be, any restrictions from the Government on the Incumbent or Successor regarding the contacting of incumbent employees?

J.1 – DCS G8

PWS

Page 1, Section 1.0;

Page 15, Sections 1.23-1.23.1

The Government will not be included in the hiring of contractors employees.

47 In the Cost Model workbook, the Direct Labor Rate Schedule tab asks for escalation for each option year.

The instructions for the Cost Volume do not reference this. Are Offerors to provide justification for their escalation rates in the Cost Volume?

Cost Model Workbook

The basis for proposed escalation should be included in the cost narrative.

48 Does the government anticipate revising the scope of work surrounding the Joint Capabilities Integration and Development System (JCIDs) requirements of the PWS in light of the Memo from the Secretary of Defense released August 20, 2025 regarding the comprehensive review, streamlining and acceleration of acquisitions?

PWS PWS, Pg 19 and beyond

No.

49 Can the government clarify what GFP/GFE will be provided? Section

1.18.1 states "The government does not plan to issue any GFP/GFE under this contract" but section 1.18.3 states "telephones, computers, and other items" will be provided.

PWS, Page

No GFE/GFP will be provided except for the one will be used inside the Government building.

Section L, VOLUME IV – Factor 4 – Cost, states: “Each Offeror's cost proposal shall contain sufficient quantitative and narrative documentation to adequately support and explain the costs proposed, including subcontractor proposed costs.”

Please clarify if subcontractors should submit separate cost narratives as part of the Prime Contractor’s cost proposal or if the subcontractors’ cost narrative should be incorporated into the Prime Contractor’s cost narrative.

Section L, VOLUME IV

– Factor 4 – Cost

Prime and subcontractor costs shall be consolidated into a single Cost Model Workbook (Attachment J.11), submitted by the prime Offeror.

Language updated in Section L, Volume IV – Factor 4, Page 8.

Likewise Prime Offerors shall submit a single Cost Narrative inclusive of all cost data. The only exception to this requirement is where a Prime Offeror is unable to obtain documentation from its subcontractor, in accordance with Section L, Volume IV, Paragraph 4.

51 Section L, VOLUME IV – Factor 4 – Cost, states: “Each prime Offeror and subcontractor shall complete the Cost Model Excel workbook found within Attachment J.11 in its entirety. If any prime Offeror or any of its respective subcontractors do not provide a completed Cost Model (See Section J, Attachment J.11) and a Cost Narrative “Vol4- CostNarr-FDG8-[Company Name].docx” (or PDF), inclusive of the requirements set forth below, the entire prime proposal may be considered nonresponsive and ineligible for award.” However, Attachment J.11 contains references to both Prime Contractor and subcontractor costs. Please clarify whether Prime Contractor and subcontractor costs should be consolidated into a single Excel workbook (Attachment J.11) submitted by the Prime Contractor, or if subcontractors are required to submit their own individual Attachment J.11 documents.

Prime and subcontractor costs shall be consolidated into a single Cost Model Workbook (Attachment J.11), submitted by the prime Offeror.

Language updated in Section L, Volume IV – Factor 4, Page 8.

52 Section L, VOLUME IV – Factor 4 – Cost, states: “Each Offeror shall provide documented evidence of their possession of an accounting system adequate for determining and recording costs applicable to the contract. If the Offeror, or any subcontractor proposed on a cost reimbursable basis, has not received a determination from DCAA or DCMA on the adequacy of their respective accounting system, they should submit to

Section L, VOLUME IV

Offerors may submit a copy of a recent accounting system audit if it addresses all of the points outlined in

SF1408.

the Contracting Officer a completed Standard Form 1408.” Please clarify if Offerors can submit copies of their latest accounting system audit in lieu of SF 1408.

53 Section L, VOLUME IV – Factor 4 – Cost, states: “Each Offeror's and subcontractor’s cost proposal shall be broken out by cost element as specified in FAR 15.408, Table 15-2, and in further supporting detail as shown in the SAMPLE cost breakdown provided in RFP Cost Model Excel workbook, Attachment J.11.” Please confirm that offerors should submit their budgets using the Cost Model Workbook (Attachment J.11), as FAR 15.408, Table 15-2 contains cost elements and requirements that differ from those specified in Attachment J.11 and section L.

Offerors should submit cost proposals in accordance with the provided workbook.

54 Section L, VOLUME IV – Factor 4 – Cost, 7 , NOTE 2 states: “For all documents that are provided to support the proposed rates, such documents shall be explained within the “Vol4-CostNarr- FDG8-[Company Name].docx” (or PDF).

The explanation shall include a mapping of the supporting documentation to the proposed rate(s) and how the proposed rate(s) was developed” Please confirm this information is not required for offerors with approved NICRAs.

For offerors with approved Negotiated Indirect Cost Rate Agreements, evidence of the agreement counts as supporting documentation.

55 Would the government consider anonymized resumes of the Key Personnel and Letters of Intent? Removing personal information including name and current employer will allow the government to review and make determinations of compliance with the labor category. Doing so also prevents any individuals being negatively impacted by their current employer if they were to be made aware of their resume and Letter of Intent being included in a competitor's submission.

Original versions would be provided upon request.

J.7 Section L

Resumes, Letters of Intent, and Management Approach

Resumes must include qualified key personnel with names clearly identified. Otherwise, provided resumes will not be evaluated.

56 Can the government clarify if names or proposed individuals for non Key Personnel roles are required?

Organization Chart

For non-key personnel, names are not required in the proposal.

57 Can the government clarify if Past Performance Questionnaire Forms should be sent directly to the two individuals who will receive the proposals or if they should be included in the proposal submission? If the later, can the government clarify where in the proposal and what the page limits are?

J.8 Section M

Past Performance Factor

PPQ should be sent directly to the referenced contract Contracting Officer and Contract Specialist, and response submitted directly to the KO listed in the solicitation.

58 Section L does not reference Forms J-5 and J-6. Please clarify where Offerors are required to submit these forms and, if so, please specifiy under which volume they should be included.

J.5 and J.6 are CDRLs to identify deliverables along with the Deliverables table attachment to the PWS. No response to the proposal is required. These are post award deliverables.

59 Will the government consider accepting CPARs inlue of Past Performance Questionnaire Forms?

J.8 Section M

Past

Factor

Government will review the CPARS in addition to the PPQ.

60 As the government anticipates awarding this is a cost reimbursement type contract, will the government consider revising the requirements of the management section to allow the government to rate how the company will manage the contract and its associated employees? Doing so will limit risks to the government during implementation.

Volume II - Factor 2 -

Management Approach should include how the company will manage the contract and its associated employees

61 Please confirm that the USG prohibits the use of non-compete agreements or similar restrictive agreements that would prevent incumbent contractor personnel from being included in competing offerors' proposals.

Confirmed.

62 On Page 2 of 15 of Section L, the Government states that "Each volume of the proposal shall consist of a Title Page, Summary Section, and the Narrative discussion. The Summary section shall contain a brief abstract of the volume."

However, on page 4 of 15, the Government states that "Cover sheet, table of contents, and acronym lists are excluded from the page count", after

Proposal Format

. Each volume shall have a Cover Sheet, Table of Contents, and Acronym List, such that “each volume shall be written on a stand-alone basis so that its contents may be evaluated with no cross-referencing to other volumes of the proposal” (Section L, Page 3, Paragraphs 7 and 8).

which on page 13 of 15 it is stated that Volume V must contain "a Table of Contents, and Summary section". Can the Government please clarify under what volume(s) the table of contents and acronym lists should be under?

The solicitation shows solicitation as W91CRB-25-R-A001 while J.11 shows W91CRB-25-R-0002, J.9 the Performance Assessment Questionnaire – Cover Letter shows W91CRB-25-R-A001 and J.4 the QASP shows the solicitation as W91CRB- 25-R-0002. Request clarification on the correct solicitation number to use

Solicitation, Cost Model Excel Workbook J.11, J.9 Performance Assessment Questionnaire- Cover Letter and J.4 QASP.

W91CRB-25-R-A001 is the latest formatted RFP Procurement Instrument Identifier (PIID).

W91CRB-25-R-0002 is an outdated PIID which is no longer valid.

Nevertheless, W91CRB-25-R-A001 and W91CRB-25-R-0002 both refer to this present requirement for Technical, Analytical, and Financial Services to support DCS G-8.

J.4 QASP and J.11 Cost Model Workbook will be updated with the contract award number afterward.

PWS states anticipating POP starting Sep 2025. If response to RFP is not until 7 Oct 2025, should we anticipate a POP beginning much later in FY26?

J.1 PWS Para 1.

The updated date of firm period of performance start date is 23 April 2026:

Base Year: 12-month;

Four option years of 12-months each;

plus One + 6-month extension.

65 Subfactor 2 includes providing an understanding of PWS sections PAE and CAA, however para 3.7 and 3.8 are marked as “Reserved” in the tasks section. Since there are no PAE and CAA tasks to perform, will offerors still need to provide their understanding of PAE and CAA?

Technical Approach, Factor 1, Subfactor 2, PAE and

CAA

Government does not anticipate detailed information as the PWS indicated as “Reserved” for a later update. Brief understanding of PAE and CAA mission will suffice.

References to 1.1.2 PAE and 1.1.3 CAA have been removed from Technical Factor, Subfactor 2.

Subfactor 3 of Technical Approach and subfactor 1 of the Management Approach both require Letters of Intent be provided.

Would the Government consider only providing Letters of Intent in subfactor 3 Technical Approach?

Approach, Factor 1, Subfactor 3 page5 and Management Approach subfactor 1, Letters of Intent

Letters of Intent is only required under technical approach. Please see the updated Management Approach.

Small Business Plan requirement.

If the prime contractor is a small business, is the prime required to provide a Small Business Subcontracting Plan?

Approach, Factor 2, Subfactor 2, If the small business prime intends to team up, Subcontracting plan is required.

68 Column G lists Total Productive Hours of 1880 per FTE, but to calculate FTEs uses an Annual Productive Hours amount of 1920 (from Instructions worksheet), which creates non-whole numbers for FTEs. PWS Para 1.7 and para 1.11.13 (page 11) states productive hours are 1880. Note 7 to the embedded instructions states Total Productive hours are 1920, and that Total Productive Hours are the total hours in a work year less any days not actually worked (i.e. not including holidays, sick days, vacations, etc), and that offerors are to assume a 40 hour week. Given there are 11 Federal Holidays and an industry standard of 15 days leave/PTO, a more appropriate Total Productive Hours amount would be 1880. If 1920 is used, then that should be the number used in the detail worksheets in order to have the number of FTEs correctly calculated.

Request clarification on the Annual Productive Hours.

Draft Solicitation and Cost Model Excel Workbook J.11, Labor Detail worksheets, Columns F and G

IGCE is based on 1880; the additional 200 hours will be automatically built into the fringe structure for leave/holidays. Please see the updated Cost Model

Definition of “SCA Identifier” as used in cost model workbook. Clarification requested on SCA meaning Service Contract Act and what “SCA Identifier” information is required.

Please verify that SCA=Service Contract Act, and what information is required given all the positions for this RFP are coded as Professional. Can we leave these cells blank?

Draft Solicitation and Cost Model Excel Workbook J.11, Direct Labor Rate Schedule worksheet, Column D

We’ll remove reference to SCA, as all the positions are Professional.

70 The number of funded FTEs does not agree between the Workload Data Sheet and the Cost Model Excel Workbook. J.7 Instructions for Volume IV-Factor 4-Cost, page 8, state the government provided skill mix and LOE is provided in Attachment in J.11. In the Workload sheet, the number of FTEs varies between years. Request the government clarify the correct number of FTEs for the Base and Option Years, to include Surge positions.

J.3 Workload Data Sheet;

J.11 Cost Model Excel Workbook; J.7 Section L Instructions Conditions and Notices to Offerors

See updated J.3 Workload Data.

71 The number of FTEs varies between years.

For example, in FDC requirement category column it shows 2 Key and 2 non-Key

Workload Data Sheet.

FDC: Total of 6 required.

Refer to updated J.3 Workload Data.

positions Total 4 FTEs), however, in the Base and Option Year columns they show 2, 3, and 1 FTEs (total 6 FTEs). Another example, FDD’s requirement category column shows 1 Key and 2 non-Key positions (total 3 FTEs), however, in the Base and Option Year columns it shows 4 FTEs.

In DOM OPS requirement category column, it shows 2 Key and 1 non-Key Senior Analysts and one non-Key Junior Analyst (4 FTEs), however, in the Base and Option Year columns it shows 3 FTEs. The number of FTEs varies between years. For example, in FDC requirement category column it shows 2 Key and 2 non-Key positions Total 4 FTEs), however, in the Base and Option Year columns they show 2, 3, and 1 FTEs (total 6 FTEs).

Another example, FDD’s requirement category column shows 1 Key and 2 non-Key positions (total 3 FTEs), however, in the Base and Option Year columns it shows 4 FTEs.

In DOM OPS requirement category column, it shows 2 Key and 1 non-Key Senior Analysts and one non-Key Junior Analyst (4 FTEs), however, in the Base and Option Year columns it shows 3 FTEs.

FDD: Total 3 is correct. Refer to updated J.3, Workload Data.

DOM Ops: Total 4 Sr Analyst, 1 key and 2 non-key;

Junior Analyst, 1 non-key.

The Workload Data Sheet identifies an FDL Senior Analyst as Key, however PWS para

3.5.7.1 doesn’t identify FDL SSO as Key.

Should PWS para 3.5.7.1 identify the FDL SSO as Key?

Workload Data Sheet and PWS para 3.5.7

One of the three positions identified under 3.5.7.1 is key personnel and two non-key personnel.

Pay attention to the paragraph numbers in the J.3 Workload Data for key personnel identifiers.

73 The Key Personnel Qualification Requirements table identifies 14 Key Personnel. However, several positions on this table are not included on the Workload Data Sheet, such as FDH SSO, FDA Senior ORSA, and FDA ORSA.

Additionally, several identified as Key Personnel on the Workload Data Sheet are not identified on the Key Personnel Qualification Table, such as FDD Senior Analyst, FDG Senior Analyst, FDL Senior Analyst and FDM Senior Analyst. What is the correct number of Key Personnel and where are they located?

PWS para 3.11

Requirements Summary (PRS), Key Personnel Qualifications Requirements page 52-58.

Refer to PWS 3.5.5: FDH SSO not key personnel.

Refer to PWS 3.6.3: FDA Senior ORSA, and FDA ORSA are not key personnel. PWS

74 Item 5 states: “No cost information shall be in any volumes other than Volume IV – Cost, with the exception of amounts in Volume II – Management Approach, to support the Small Business Subcontracting Plan.” What costing information is required in the Small Business Subcontracting Plan? If as noted above the

Section L, item 5 on page 3.

Volume II can include management hours but not costing information.

Offeror is a Small Business (and no Small Business Subcontracting plan is required), what cost information is required in Volume

II?

The hidden rows are referenced by the rows below them. Can we delete the hidden rows?

J.11 – Cost Model Excel Workbook, Regular Labor Detail Worksheet, Rows 29-48;

Surge Labor Detail rows 29- 48; Phase In and OES worksheet rows 29-48

Please see updated Attachment J.11. .

76 The FY25 Prime Small Business Procurement goal for the War Department is 23.17%. The SDVOSB goal is 5%. There are several companies interested in this specific procurement. Many contracts within the government space have been terminated and have created great interest in this effort.

Changing this to a Small Business Set Aside will help the War Department and the Army to meet its Small Business Goals. Will the government consider changing this procurement to a Small Business or SDVOSB set aside?

Solicitation;

Small Business Administration’s FY25 Prime Small Business Procurement Goals

No.

77 Section L limits this volume to 10 pages.

Given the personnel matrix requirement, limiting this volume to 10 pages will be difficult. Will the government consider a no page limit for this volume or at a minimum increase the page limit to 20 pages?

Section L, page 4, para 10

Government maintains the page limit of 10-pages for Volume II Management Approach.