W91CRB25C5071_RFP_Questions-20251007.xlsx
XLSX spreadsheet 23 KB Posted
- Attached to
- Information Technology Equipment
- Solicitation number
- W91CRB25C5071
About this file
This document is a Questions and Answers (Q&A) spreadsheet for solicitation W91CRB25C5071, a Foreign Military Sales (FMS) case for Jordan involving Information Technology Equipment procurement. The solicitation, issued by the US Army Communications Electronic Command (CECOM), seeks to provide IT hardware to improve Jordan's C4ISR capabilities, including 8 C8300 Routers, 100 C8200 Routers, 100 C9200 Switches, 200 Desktop Computers, 200 Monitors, 100 Laptop Computers, and various peripheral equipment. Key modifications noted in the Q&A include updated quantities for switches and computers, removal of certain manufacturing date restrictions, clarification on TAA compliance (applicable only to Cisco items), and confirmation that equipment will be inspected in CONUS before shipment to Jordan.
The solicitation is classified under NAICS code 541519, set as a Small Business set-aside, with no planned milestone or progress payments. Significant details include a three-year OEM warranty, no on-site activities required, inspection and acceptance at the contractor's CONUS facility, and government-arranged transportation. The solicitation was extended to 27 October, with the US Government retaining the right to make no award. The equipment will be owned by the US Government and transferred to Jordan upon receipt, with no specific security clearances or additional security requirements needed.
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Other files
| File | Type | Posted |
|---|---|---|
| Copy of W91CRB25C5071_RFP_Questions-20251029.xlsx | XLSX spreadsheet | |
| A02 Peformance Work Statement_(PWS)_JO-B-YDM_A5_20251016.docx | DOCX document | |
| Copy of W91CRB25C5071_RFP_Questions-20251020.xlsx | XLSX spreadsheet | |
| W91CRB25C5071_RFP_Questions-20251008.xlsx | XLSX spreadsheet | |
| A02 Peformance Work Statement_(PWS)_JO-B-YDM_A5_20251003-CLEAN.docx | DOCX document | |
| Combined Synopsis-Solicitation W91CRB25C5071-CLEAN.docx | DOCX document | |
| A02 Peformance Work Statement_(PWS)_JO-B-YDM_A5_Revised 12Sep25.docx | DOCX document | |
| A02 Peformance Work Statement_(PWS)_JO-B-YDM_A5_20250904.docx | DOCX document |
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Text version
Sheet1
| PWS/SAM.gov | SECTION | QUESTION/COMMENT | RESPONSE |
| PWS | Regarding the subject Jordan FMS solicitation, would the government consider an alternate OEM than what is identified in the PWS, so long as the salient characteristics of the products meet or exceed what is requested? | Permissable substitutions are defined in the updated PWS. | |
| SAM.gov | What country is the equipment being installed? Jordan or elsewhere? | Equipment will be received and accepted in the US. The equipment will be used and installed in Jordan. | |
| PWS | The requirement states the equipment must have a date of manufacture no more than 30 calendar days prior to the contract award date. Since we don't control when companies like Cisco manufacture I'm not sure how we can guarantee this. Is the 30 calendar dats an absolute requirement or is it meant to ensure we're bidding the newest and latest gear available? | Removed. PWS has been updated. | |
| SAM.gov | The SOW appears to ask for a 3 year warranty however the SAM solicitation only asks for a 1 year warranty. Can you confirm the warranty period? | 3-years of OEM warranty is correct. Solicitation has been updated. | |
| Can the inspection location be at an OCONUS facility? | No. Inspection location is defined in the PWS. | ||
| PWS | Section 1.6.1 | Will AT and OPSEC certificates be required by contractor personnel? | Removed. PWS has been updated. |
| PWS | Section 3.2 | What is the frequency for the regularly scheduled teleconferences with the USG? | Meetings will ocure every 2 weeks until equipment shipping. No more than 30 minutes per meeting. |
| PWS | Section 4 | What work is expected to take place at host nation sites which will require security pass applications and access authorizations? | None. All performance in CONUS. |
| Can the contractor use Government shipping (TAC /JCP GT&E ) for warranty repair? | No. OEM Warranty is to be handled by the equipment OEM in Jordan. No equipment should be sent back to the US. | ||
| Can the Government confirm the Contractor is responsible for shipping from Jordan and back to Jordan (both ways) during the warranty timeframe. | Yes. Warranty is to be handled by the equipment OEM in Jordan. No equipment should be sent back to the US. | ||
| PWS | Table 1 | IT Equipment lists the requirement for 100 Cisco C9200 Switches (para. 3.3.3) and 200 Desktop Computers (para. 3.3.5). However, in the corresponding detailed requirement sections, paragraph 3.3.3 specifies 150 Cisco C9200 Switches, and paragraph 3.3.5 specifies 300 Desktop Computers. | Equipment quantities are now consistent in both the solicitation and the PWS. |
| Many items listed in the PWS for the Cisco builds are no longer available. You can potentially correct and repost, or save this document for when you are reviewing the received responses as many potential bidders will not be able to quote what is posted in the opportunity. If you care to discuss the highlighted items in the document, feel free to reach out. If you wish I could also provide the direct local Cisco Account Team members that can review with you if that is more appropriate. | The PWS has been updated. | ||
| CLASSIFICATION | NAICS Code, 51781 - All Other Telecommunications | The government classified this under a NAICS for Telecommunications Services, which doesn't align with what is being purchased, namely IT computer and networking hardware. We feel NAICS 334111, Electronic Computer Manufacturing would more appropriately match the requirement. Also, please note if this NAICS is used, it would require the waiver of the Non-Manufacturer rule. | The NAICS code has been updated in the solicitation to 541519. The Federal Supply Classification (PSC) has been updated to 7021. |
| CLASSIFICATION | Total Small Business Set-Aside (FAR 19.5) | As a small business, financing and cash flow are always major challenges. Would the government consider progress / milestone payments for various phases of the project? Establish progress/ milestone payments to ease cash flow burden on small businesses. | There are no plans for financing. |
| 1.5 TRANSPORTATION/INSPECTION and ACCEPTANCE | The final contract from the ACC will define the final transportation logistical requirements, in accordance with the specifics for the designated freight forwarder. | Based on this statement, please confirm the government is not expecting the bidders to quote transportation at this time? Also, will the government be arranging a carrier to pick up the shipment from the contractor's facility or shipping to a government facility? The preference is FOB Origin / Ex Works, where the government arranges for a carrier to pick up from our facility. | Confirmed, the government is not expecting for the vendor to bid/quote shipping. Please refer to the solicitation for shipping guidance. |
All hardware should be consolidated at the vendor's CONUS loction for DCMA inspection and acceptance.
| 3.1 Contractor Acquired Equipment/Material | All equipment must be factory-new with a date of manufacture no more than 30 calendar days prior to the contract award date. | We have no control over an OEMs production and shipping process, so it is impossible to guarantee items will be manufactured no more than 30 calendar days prior to contract award. Please remove this requirement. | Removed. PWS has been updated. |
| 3.3.1 C8300 Router |
3.3.2 C8200 Router
3.3.3 C9200 Switch
| Routers and Switches shall be Trade Agreements Act (TAA) compliant, in accordance with Federal Acquisition Regulation (FAR) 52.225-5. | Please confirm these and only these items called out in the PWS must be TAA compliant and this does not apply to the rest of the hardware requested? Please confirm application of TAA. | Confirmed. Only the Cisco items must be TAA complient. | |
| 4 CONTRACTOR RESPONSIBILITIES WITH THE HOST NATION (END-USER) | The contractor shall coordinate with the US Government in advance all contractor, subcontractor, and vendor interactions with the end user (host nation). | Does the government anticipate the need for the contractor, its subcontractors, and suppliers, to perform any on-site activities, either at a location in the US, or in Jordan? If so will SOFA or TESA status be required for access? Also will there be any security from the US in the host nation country provided? Please clarify the level of on-site activity, if any? | No, it is not part of the scope. |
| 3.1 Contractor Acquired Equipment/Material | All equipment must be factory-new with a date of manufacture no more than 30 calendar days prior to the contract award date. | If this requirement cannot be removed, will this order be DPAS rated, if so what level? Please clarify the DPAS rating for this contract. | Removed. PWS has been updated. |
| 3.3 Technical Requiremnts | Who is the owner of the equipment at the final destination, the US Government or the country of Jordan? Please clarify if enterprise agreements with OEMs flow through this contract. | US Government is the owner of the Equipment. Equipment will be transferred to Jordan upon reciept and title transfer. | |
| 1.6 Security | There are no U.S. Government security requirements for this effort and a DD 254 will not be required. However, the contractor shall be responsible for safeguarding Jordanian sensitive materials and information during the performance of this task. | What type sensitive Jordanian materials and information will be required to be held or managed? What level security clearances are needed if any? Will a SCIF and or safe be required for safeguarding material? Is a secure facility required to store the equipment prior to shipping to govt location? Please clarify who is responsible for security requirements? | There are no security requirements. PWS has been updated. |
| 1.5 TRANSPORTATION/INSPECTION and ACCEPTANCE |
and Shipping Instructions Inspection and Acceptance shall be at Origin by a delegated US Government Representative for all equipment and materials procured in CONUS and delivered under this contract. Origin is defined as the contractor’s facilities in CONUS. Since acceptance occurs at the contractor's facility and no partial shipments are allowed, will the contractor be able to submit a final invoice once the inspection /acceptance is completed? Please clarify when ownership of the product transfers from the contractor to the government? Transfer of Ownership happens once the Government takes possesion of materials from contractor's facility. A final invoice can be submitted at this time.
No partial shipments will be permitted.
| Can the NAICS code 541519E "Informaiton Technology Value Added Resellers" be added to the acceptable list of NAICS code to respond to the RFQ? | NAICS has been updated. |
| Are non-TAA solutions acceptable for the Dell portion of the hardware procurement? | Yes. |
| Are non-TAA solutions acceptable for the HP portion of the hardware procurement? | Yes. |
| Can the operational manuals for the products be provided in digital form? | Yes. |
| Warranty section includes the following statement "The contractor shall meet a 30-day turn-around time for repair." If all products have sufficient 36-month service contracts for repair, replacement and troubleshooting, is that sufficient to meet the requirement/statement? After 8 months the period of performance is over, but coverage would extend beyond the PoP, so the service reliability would be the responsibility of the OEM (Cisco, Dell or HP). | Correct. Once equipment is accepted, the 3-year OEM warranty will handle responsibility. |
| Due to a lack of partial shipment, will a percentage of the contract be paid within 15 business days of the award? | There are no plans for financing. |
| Will the full shipment delivery be to a destination CONUS based? | Yes. Vendor's CONUS location for inspection and acceptance. Government will perform shipment to Jordan. |
| Can this requirement be removed? It would be nearly impossible for the winning bidder to accommodate new manufacturing from the OEMs as on HP from out research for 2 of their 3 products required are made to order from a direct procurement. "All equipment must be factory-new with a date of manufacture no more than 30 calendar days prior to the contract award. Equipment with a fabrication or build date older that this timeframe will be considered non-compliant and subject to rejection." | Removed. PWS has been updated. |
| Is there any potential this RFQ can be extended to Friday October 24th? | Extended to 27 October. |
| The current equipment list includes UK-standard power cables (BS 1363), which suggests deployment in Jordan. If this opportunity is intended for a different country, please advise. In such cases, we are unable to include services directly, and you would need to engage the SmartNet team to explore service quoting options appropriate for the correct country. | No, only intended for Jordan. |
File details come from the government source that posted it. Updated .