A01_Solicitation_W91CRB-19-R-0023_Amendment_01_Modification.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

As a result of questions and responses to questions received, the follow ing amendments to this solicitation w ill be to:

1. Allow the addition of 11'x17' pages w hen approproate as specif ied in Section L.

2. Specify a one inch margin parameter to pages as specified in Section L

POC: Jade Gaston; jade.c.gaston.civ@mail.mil

1. CONTRACT ID CODE PAGE OF PAGES

S 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Jan-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91CRB19R0023

X 9B. DATED (SEE ITEM 11)

19-Dec-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Jan-2019

CODE

ACC - APG - W91CRB

BLDG 4310

6515 INTEGRITY COURT

ABERDEEN PROVING GROUND MD 21005-3013

W91CRB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91CRB19R0023

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL SUBMISSION

1. General. The Offeror shall submit documentation illustrating their approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. The Offeror shall not simply rephrase or restate the Government’s requirements, but rather provide rationale that addresses how the Offeror intends to meet the requirements. The Offeror shall assume the Government has no prior knowledge of its capabilities and experience. The Government will base its evaluation on the information presented in the Offeror’s proposal unless stated otherwise. Proposals must clearly demonstrate how the Offeror intends to accomplish the performance of work and must include convincing rationale and substantiation of all claims. The introductory sections/volume shall not be used to supplement other areas of the proposal which carry page limits. The Offeror shall describe its proposal, through the use of graphs, charts, diagrams and narrative, in sufficient detail for the Government to understand and evaluate the nature of the approach. In its evaluation and confidence assessment, the Government will consider the degree of substantiation of the proposed approaches in the proposal volumes.

2. Proposal Submission: Proposals shall remain valid for a period of at least 180 days from the date of Government receipt. Offerors shall submit their proposals electronically via e-mail only to alexander.s.obriwin.civ@mail.mil and jade.c.gaston.civ@mail.mil. Individual email file size shall be limited to 10 megabytes (MB) or less. Offerors shall divide submissions as required and tag the subject line of each email succinctly to identify the total number of emails included in the submission (e.g., ...'X of Y'...). Offerors are advised to ask the Contracting Officer for clarification of any part of these instructions that they do not understand. Portions of proposals received may be incorporated into any resulting contract, as determined appropriate by the Government.

Offerors are required to submit RFP questions no later than two weeks before the solicitation closing date. Offerors are required to use the Feedback template for all questions.

3. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

4. The offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The Government may reject any or all proposals if such action is in the public interest; and waives informalities and minor irregularities in the proposals received.

5. With the exception of salary information contained in the Letters of Intent, no pricing information shall be included in the technical volume. Proposals received that fail to separate Non-price Volume data from Price Volume data may be determined nonresponsive and may not be considered for award.

6. If the Offeror wishes to restrict the disclosure or use of its proposal, the offeror shall use the appropriate FAR-defined restriction legend. Individual subcontractor/vendor proprietary information may be submitted via separate emails to the contract specialist listed above. The information contained in these emails must be referenced (title, page and section number as appropriate) within the main proposal where the information would have been included if it were not subcontractor/vendor proprietary. The information in these submissions is subject to all other applicable requirements of the RFP.

7. Format. The submission shall be single spaced, Times New Roman 12-point font, one inch margins, legible, clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page.

All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header or footer. The offeror shall provide a clear table of contents/matrix that identifies to the SSEB key elements within the proposal where the offeror intends to articulate their responses to the requirements of the solicitation. Graphic presentations may have 11”x17” pages where appropriate but should not be used for majority of the proposal. The majority of the proposal should be formatted on standard 8”x11” letter-sized pages.

Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is legible. Each volume in the proposal shall include a copy of the cover letter (letter of transmittal), title page, table of contents, and glossary of all abbreviations and acronyms used. Each volume shall be written on a stand-alone basis so that its content may be evaluated without cross-referencing to other volumes of the proposal. Self-contained internal cross referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. Hyper-linking of internal cross-references is permissible. Information required for proposal evaluation, which is not found in its designated volume is assumed omitted from the proposal.

File Packaging. Proposals shall be submitted electronically in seven (7) volumes, as outlined below. The title page of each volume shall clearly identify each volume-by volume number, and volume name, (i.e., Volume I, Introductory Volume), Request for Proposal (RFP) number, and date of submission. Use indexing table of contents to identify all sections within a particular proposal volume. Page Limitations. The cover letter, title page, table of contents, table of figures, list of tables and glossary of abbreviations and acronyms do not count against page count limitations. Proposal contents that exceed the stated page limitations will be removed from the proposal by the Contracting Officer, prior to turning the proposal over to the Government evaluation teams, and will not be considered in the evaluation. Each factor shall be submitted as a separate volume.

Proposals shall adhere to the following page count limitations:

Vol. Volume Title Section Titles Page Count* 1 Introductory – OCI

Identification Plan, Business Ethics Internal Controls, Teaming Arrangements

Table of Contents Acronym List Compliance Matrix OCI Identification Plan Evidence of Commitments from Subcontractors/Teaming Partners/Affiliates

Signed Copy of SF33 with filling sections of solicitation completed

No Limit

2 Technical Approach and Methodology (Corporate Experience) (Trade-off)

Approach Threshold Requirements Above Threshold Requirements

50 Pages

3 Management and Staffing (Acceptable/Unacceptable)

Transition Plan 3 Pages

Key Personnel Resumes and Letters of Intent

3 pages per resume, 1 page per letter

Staffing Matrix No Limit Management Plan Training Plan Clearance Certifications Turnover and Backfill plan

10 Pages

Security Clearance Certifications No Limit

4 Past Performance (Acceptable/Unacceptable)

Past Performance Summary Table

1 Page

Past performance Narratives 3 pages for Past performance Information

(PPI)

Past Performance POC Matrix No Limit

5 Task Order 0001 Technical & Staffing (Acceptable/Unacceptable)

As detailed in Section L below Not to exceed 20 pages

6 Base IDIQ Cost/Price As detailed in Section L below No limit 7 Task Order 0001 Cost/Price As detailed in Section L below No limit

*Offerors shall not circumvent or extend the stated page limitations in any given volume by referencing or relying upon information found in other separate volumes of their proposal.

Volume 1 – Introductory Volume

In the Introductory volume, offerors shall represent that by proposal submission, their firm will perform all requirements specified in the RFP. In addition, the Offeror shall provide the following information in Volume I:

Table of Contents. The Offeror shall provide a master Table of Contents covering the entire proposal.

Acronym List. The Offeror shall provide a master Acronym List covering acronyms used in all proposal volumes.

Proposal Compliance Matrix. The Offeror shall provide a Proposal Compliance Matrix that cross references the content of proposal volumes with Section L requirements.

Organizational Conflicts of Interest (OCI) Identification and Risk Mitigation Plan:

The offeror shall conduct due diligence and submit with their proposal an "Organizational Conflict of Interest (OCI) Identification and Mitigation Plan". This plan shall identify all facts that a reasonably prudent person would consider relevant in determining whether a potential conflict of interest might arise in the award or performance of this contract. The OCI Plan shall identify at a minimum all current contracts involving work that may impact the Army Cost Management (ACM) program or otherwise creates the appearance of an OCI as anticipated by the Federal Acquisition Regulation (FAR).

In the context of OCI, involvement is defined as any participation or connection to a project, contract, program, or product which may create actual or perceived OCI. As part of a responsibility determination, the Contracting Officer will review statements provided by each offeror, evaluate the submittals considering in-house knowledge as to the company’s program support, and determine whether or not there is an OCI. The submission must include all subcontractors and affiliates. Subcontractor and affiliate OCI is equivalent to a prime contractor OCI.

For any potential conflicts of interest, the offeror shall provide a mitigation plan to be reviewed and approved by the Contracting Officer. The mitigation plan shall provide verifiable means of eliminating any significant conflict of interest in the performance of this contract. The mitigation plan shall also describe the contractor's current policies for identifying, reporting, and preventing future organizational and personal conflicts of interest that might arise in the performance of this contract.

In addition, within the submitted OCI plan, the offeror shall identify any contractor personnel to be employed under the terms of the submitted proposal who were previously employed, within the last two years, by the Government organization(s) to receive service under this contemplated contract.

Evidence of Commitments from Subcontractors/Team Members/Affiliates:

Offerors proposing subcontractors/team members/affiliates or other organizational elements not part of the entity submitting the proposal shall provide evidence of the commitment from these organizations to perform as presented in the proposal. Examples might include completed and signed teaming agreements, subcontracts, joint venture agreements, or other similar commitments. If the offeror is a division or subsidiary of another company, provide an organizational chart depicting all parent and affiliated companies of the offeror.

Personnel with Binding Authority:

The offeror shall provide the name, title, and contact information (current telephone number and email address at a minimum) of the personnel within the company who possesses contractual binding authority and will be supporting the proposal as well as any resulting contract award.

Volume 2, Factor 1 – Technical Approach and Methodology

The Technical proposal shall contain adequate information so that the Government can determine whether the proposed product meets all of the requirements outlined in the base IDIQ PWS. By proposal submission, offerors are representing that their firm will perform all requirements specified in the PWS. Offerors shall not merely reiterate the objectives or reformulate the requirement.

In the Technical Proposal, offerors shall include their proposed approach for meeting the requirements. Proposals shall meet all of the threshold requirements in order to be awardable. Any proposal that does not meet the threshold requirements will be considered to have deficiencies and will be therefore unawardable. The more above threshold requirements a proposal meets, the higher the rating the proposal may receive.

Approach: Offerors shall describe the methods and approach to meeting the PWS requirements and completing the required schedule. The offeror shall provide a performance plan that recognizes possible performance risks and provide a comprehensive and realistic risk mitigation approach. The offeror should describe an approach to accomplishing the technical requirements of the PWS that conveys a clear understanding of the ACM Requirement, with specific attention to the following:

Threshold (Minimum) Requirements

a. Offeror indicates an understanding of current Army cost management functionality, a clear understanding of the current state of cost management efforts, and can point out areas of clear strength and areas that need improvement.

b. The Offeror’s response shall indicate a clear understanding of the functionality, and how to successfully deploy and integrate the Financial Information, Project Systems, Controlling, and Property Plant and Equipment modules.

c. The response shall illustrate an understanding of these modules could be customized and configured to meet Army specific needs and used to support Army cost management.

d. The offeror shall illustrate how the Army could use cProjects to support cost management efforts.

e. The offeror creates a wide range of Department of Defense's Architecture Framework (DODAF) artifacts and used them specifically for ERP efforts.

f. The offeror has created process maps and activity hierarchies and used these to inform designs of ERPs.

g. The offeror has demonstrated experience using DODAF artifacts created by other organizations to inform system requirements and designs, and information designs.

h. The offeror’s experience is directly relevant to a large defense organization, such as the Army.

i. The offeror has used DODAF artifacts to specifically capture cost and financial management process and system information.

j. The offeror demonstrates experience with multiple current enterprise architecture tools.

k. The offeror's approach shall demonstrate experience in facilitating requirements gathering and information design sessions for financial or cost management information.

l. Offeror shall provide templates that are specific to gathering information requirements, offers complete traceability of requirements, and clearly demonstrates how to prioritize and potentially de-conflict requirements.

m. The offeror's approach shall indicate an understanding of who key Army stakeholders may be and what their cost information needs are.

n. Offeror’s approach shall note some of the key types of cost management information requirements and demonstrate how these information requirements could lead to different design options.

o. The offeror’s approach shall indicate a clear understanding of the potential issues and distractors that can occur in cost information and cost management design sessions.

p. The offeror’s approach indicates how follow up will occur after cost information and cost management design sessions.

q. The offeror’s approach shows a clear understanding of how relevant information will be documented and how that documentation can be translated into designs.

r. The offeror shows a clear understanding of which stakeholder groups or types of personnel should be invited to different sessions and how their objectives or approach should be tailored to these different groups.

s. The response is specific to cost information projects and identifies examples of cost information relevant to various stakeholders, and how competing concerns would be addressed and how stakeholder expectations would be managed.

t. The offeror’s response shall identify cost objects currently in use by the Army, and objects that could be used.

u. The offeror is able to identify dependences that relate to specific cost object types.

v. The offeror shows a clear understanding of both when real and statistical objects could or should be used.

w. The offeror’s approach outlines how different cost objects may be employed by different Army systems.

x. The offeror’s approach shows an understanding of custom attribute fields and how the Army could use these to better manage cost information.

y. The offeror’s approach shows relevant examples of controls and provides examples of controls on both objects and transactions.

z. The offeror’s approach shows an understanding of how configuration settings and scripts can be used to put relevant controls in place.

aa. The offeror’s approach identifies controls that are of particular relevance to the Army.

bb. The offeror lays out an overview cost information strategy that is relevant, and has appropriate timelines.

cc. The offeror's approach to developing a cost information strategy should identify relevant domains.

dd. The offeror’s approach demonstrates how information needs will be assessed, stakeholders identified, and what kinds of solutions would be considered.

ee. The offerors approach identifies not only how current systems will be investigated, but also how changes to future systems and current ERP’s can be made.

ff. The offeror addresses all items under section 5.2.13 in the PWS.

gg. The offeror identifies multiple information sets that are relevant to the cost community.

hh. The offeror identifies relevant cost and performance information, and how these can be linked.

ii. The offeror demonstrates an understanding of relevant big data technologies and tools that would be appropriate to consume large information sets from both ERP and non-ERP systems.

jj. The offeror’s approach indicates how they will maintain an SAP environment that has similar configuration settings to current Army ERP platforms.

kk. The offeror identifies how testing or training may be conducted in an analytical environment.

ll. Offeror has successfully deployed and integrated these modules in a comparable environment.

mm. The offeror has created system views, operational views, and data views used for ERP development and deployment.

nn. The offeror's approach shows an understanding of how to address Army specific cost information needs.

oo. The offeror is able to cite relevant experience in resolving issues related to cost information design sessions.

pp. The offeror can identify how different organizations may use cost objects differently.

qq. The offeror can identify system and process impacts that are affected by different cost objects.

rr. The offeror demonstrates a clear understanding of designs using both statistical and real objects and postings.

ss. The offeror demonstrates an understanding how to enable technical controls that prevent improper objects from being created.

tt. The offeror has experience using ABAP and using configuration settings in SAP to enforce controls.

uu. The offerors approach shows an understanding of some of the types of training that might be useful.

Above Threshold Requirements

a. Identification and discussion of other relevant modules and how they would be used in Army cost management may be considered a proposal strength.

b. Offeror shows an understanding of Army unique configurations, and how these would differ from the standard.

c. The offeror has used cProjects or an alternative to link cost management and project management.

d. The offeror has performed similar cost management services for different platforms, including SAP, PeopleSoft, and Oracle.

e. The offeror has performed similar cost management services with multiple Defense Department organizations.

f. The offeror's experience is with multiple Army organizations.

g. The vendor has used this information to capture accounting information, cost information, and linked it to performance measures as well.

h. The tools would include System Architect and ARIS.

i. Offeror has successfully used these templates to facilitate ERP designs.

j. The offeror is able to provide relevant stakeholders and determine different information needs that exist at different organizational levels.

k. The offeror's approach includes examples of multiple relevant design options. The offeror's approach includes options in addition to ERP's.

l. The offeror's approach indicates how stakeholder issues will be addressed in a timely fashion.

m. The offeror can cite relevant examples of how this approach was used successfully to create designs for

ERP's.

n. The offeror's approach indicates a clear understanding of the differences between stakeholders in headquarters organizations, commands, and resource management.

o. The offeror's approach addresses potential issues of transparency and additional workload imposed on organizations.

p. The offeror can identify system and process impacts that are affected by different cost objects.

q. The Offeror correctly outlines how cost objects are used by the major Army ERP's today, including GCSS-

A, LMP, and GFEBS.

r. The offeror is able to provide relevant examples of proposed designs that show an understanding of attribute structures and Army information needs.

s. The offeror also demonstrates an understanding of how to ensure that cost movements are appropriate and conform to audit standards.

t. The offeror identifies financial management and cost management controls of relevance to the Army.

u. The offeror's approach addresses information gathering, designs, deployment, training, and monitoring.

v. The offeror's approach lays out a realistic plan for how to break the Army's total cost information needs into relevant domains and which ones to group and prioritize.

w. The offeror can identify specific, relevant examples of how they translated information needs into solutions.

x. The offeror is able to identify examples of cost information that require specific changes to current systems as well as emerging systems.

y. The offeror is able to identify data sets from other communities that are relevant to the financial management community.

z. The offeror is able to identify examples of relevant performance measures, and how they could link these to cost information.

aa. The offeror has experience with multiple big-data platforms.

bb. The offeror is able to provide an SAP environment that mirrors configurations in GFEBS.

Volume 3, Factor 2 – Management and Staffing

Transition Plan

The offeror shall submit a Transition Plan that presents their approach to transition-in work from the incumbent vendor with minimal disruption to ongoing operations. The transition-in activities shall occur prior to the end of the incumbent contract period of performance, and shall not exceed 60 days. All Key Personnel shall begin performance on the first day of the transition-in period and all remaining employees shall begin performance no later than the 30th day of the transition-in period.

The transition-in shall be accomplished within no more than 60 days and the approach to the transition-in shall provide the following:

Clearly demonstrates a reasonable, realistic approach for assuming full contractual responsibility without disruption or degradation of performance during the transition period.

Identifies risk and proposes appropriate mitigation strategies.

Proposes a realistic, achievable and efficient transition schedule and staffing plan.

Ensures sufficient resources are on hand and available to begin work on the effort.

Details an approach to ensure the availability of trained and qualified personnel.

The transition-out shall be completed on the last day of the period of performance and in accordance with FAR 52.237-3 Continuity of Services.

Key Personnel Resumes and Letters of Intent

1. Key Personnel: For the five positions designated below, the offeror shall submit a minimum total of eleven (11) resumes addressing the education and experience requirements as well as letters of intent for the Key Personnel proposed, as shown in the below breakdown:

Project Admin Specialist/Tech Writer-Minimum of one (1) resume for this labor category Senior Cost/ Managerial Accountant With SAP - Minimum of two (2) resume for this labor category Consultant/SAP - Minimum of five (5) resume for this labor category Senior Consultant/SAP - Minimum of two (2) resume for this labor category Principal Consultant/SAP - Minimum of one (1) resume for this labor category

Resumes shall not exceed three (3) pages each, and may be single spaced. Award of a contract shall constitute the government’s acceptance of proposal initial Key Personnel.

While a minimum of eleven resumes are required for eleven personnel, all personnel must meet the requirements in PWS Sections 5.

Offerors shall provide the following items to satisfy the Key Personnel portion of Factor 2:

a. Key Personnel Resumes and Letters of Intent, which shall include the following information:

i. Resumes: The offeror shall provide resumes for proposed Key Personnel listed above to meet the qualifications identified in PWS Section 5. Resumes shall be no longer than three (3) pages, and shall include the following information:

1. Name

2. Positive statement of possession of appropriate current and active security clearance (DO NOT STATE ACTUAL CLEARANCE LEVEL OR

BACKGROUND INVESTIGATION INFORMATION)

3. Citizenship Status

4. Name of employer

5. Identify if a current employee

6. Education

7. Labor category and level

8. Contract role (Technical, management, etc.)

9. Identify if role represents full-time or fractional-time Commitment.

10. Description of current and previous project experience (indicate if experience was as a result of a project included in the Past Performance proposal)

11. Description of role on current and previous projects (include start/end dates)

12. Relevant skills demonstrated

13. Rationale for proposing as Key Personnel.

ii. Letters of Intent: A Letter of Intent to employ each proposed key individual in the specific proposed position must be completed, signed by both the offeror and the employee, and included with the proposal. Letters of Intent must include intended salary amounts. If there is no signed letter of intent for the individual being proposed, the individual will not be considered sufficient to meet the requirement. To maintain proprietary subcontractor data, unredacted subcontractor Letters of Intent shall be provided directly to the Government by the deadline on the cover page of this solicitation via email only to jade.c.gaston.civ@mail.mil and alexander.s.obriwin.civ@mail.mil, with email subject line specifically identifying the prime offeror proposal the submission is supporting. Prime offeror proposal submissions shall include salary-redacted versions of the same subcontractor Letters of Intent provided directly to the Government.

Staffing Matrix, Management and Training Plan, Clearance, Certifications, Turnover and Backfill Plan, Security Clearance Certifications

The offeror shall provide the following additional items and information for Factor 2:

a. A staffing matrix (in Microsoft Excel 2013-compatible format) which shall contain the following information:

i. Position description

1. Position title

2. PWS reference

3. Indicate if key or non-key position

4. Indicate if prime or subcontractor position

5. Labor Category

6. Relevant competencies/skill levels/certifications as required by labor category

ii. Proposed individual

1. Name of individual to fill the position (TBD acceptable for non-key positions)

2. Positive statement of possession of appropriate current and active security clearance (DO NOT

STATE ACTUAL CLEARANCE LEVEL OR BACKGROUND INVESTIGATION

INFORMATION)

3. Citizenship status

4. Identify if current employee, contingent hire, or position to be filled (TBD)

5. Identify if full-time (100%) or fractional-time commitment

iii. Projected staff hours to be delivered by each position over the contract Period of Performance

1. By business month

2. By CLIN and Labor Category

3. Provide appropriate column and row totals

b. A Management Plan which identifies sufficient controls for managing the entire workforce and detailing the availability of current personnel, the offeror’s ability to recruit new employees and replace those who depart, its ability to provide replacements with equivalent qualifications and how quickly these replacements can be on-boarded. The offeror’s management plan shall demonstrate how they will comply with the requirement to maintain a contract employee turnover rate of less than or equal to 5% per contract year. When individual personnel leave contract positions, the contractor shall ensure those positions are backfilled with equally qualified personnel within a maximum of 30 calendar days after departure of the previous employee from the position. Failure to comply with these personnel turnover and replacement terms may result in a Government decision not to award additional task orders.

c. A training plan which outlines how all proposed personnel will be trained and remain current in their training; and

d. General Certification from offeror’s and subcontractors’ security officer(s) that all proposed personnel possess the required security clearances as specified in PWS Section 1.5.5. and as verified in the Joint Personnel Adjudication System (JPAS).

Volume 4, Factor 3 - Past Performance

The offeror shall provide narrative descriptions of three (3) recent, relevant contracts performed by the offeror. Of those three (3) records, one (1) must have been performed by the offeror as the prime.. Additionally, two (2) recent, relevant contracts performed by each major subcontractor or team member shall be submitted. For any efforts previously performed as a subcontractor, the offeror shall ensure that contact information provided includes contact information for personnel who are familiar with the offeror’s work as a subcontractor.

A “major subcontractor” is defined to be a subcontract that is proposed to provide a minimum of $1 million in effort in any single year during the period of performance. A “recent” contract is defined as one that is either in process or completed within the last three years of the solicitation date. A “relevant” contract is a contract that is similar in size or scope and complexity to the ACM requirement.

For each contract, clearly indicate how the contract effort is both recent and relevant. The

Offeror’s narrative description shall also include:

a. Contractor/company name/division performing the work.

b. Address.

c. Program identification/title.

d. Government Agency being supported.

e. Contract number.

f. Contract type.

g. Contract value.

h. Prime contractor name (if different from the contractor name cited above).

i. Contract award date.

j. Forecasted or actual completion date.

k. Describe the nature of the contractual effort and skills mix.

l. Identify any problems encountered during performance and how resolved.

m. Identify any other constraints similar to those expected to be encountered in performing the Army Cost Management Services contract

n. Identify and explain any contract Terminations for Default, Show Cause Notices, or Cure

Notices associated with the submitted contract.*

*The offeror shall separately identify any instances where the offeror has received a Termination for Default, Show Cause Notice, or Cure notice over the past three years outside of the contracts submitted for past performance. If the offeror has not received a Termination for Default, Show Cause Notice, or Cure notice over the past three years outside of the contracts submitted for past performance, the offeror shall expressly state so on the first page of the Past Performance volume (Summary Table page).

Past Performance POCs Matrix.

For each contract reference identified by the Offeror in the Past Performance Narratives section, the offeror shall identify the following Government (or commercial equivalent) Points of Contact (POCs):

Administrative Contracting Officer Procuring Contracting Officer Contracting Officer’s Representative Program Manager

The offeror shall provide the following information for each POC:

POC name Current telephone number for the POC Current e-mail address for the POC Current fax number for the POC

Dissemination of Performance Risk Assessment Questionnaires.

The Offeror shall provide copies of the Performance Risk Assessment Questionnaire provided by the Government in conjunction with this solicitation to the Government POCs identified by the Offeror in the Past Performance POCs Matrix, as detailed below:

1. The Offeror shall provide the questionnaire to at least one of the POCs identified in the Past Performance POCs Matrix for each submitted project.

2. The Offeror shall complete PART I of the questionnaire.

3. The Offeror shall request that the POC: (A) provide information requested in PART II and (B) submit the completed questionnaire (e-mail only) directly to the contract specialist at jade.c.gaston.civ@mail.mil by the due date specified.

4. Completed questionnaires shall NOT be collected by the Offeror or included in the Offeror’s Past Performance proposal.

Volume 5, Factor 4 - Task Order 0001 Technical & Staffing

In Volume 5, the offeror shall detail the proposed technical and management approaches to successfully complete the requirements of the PWS (J7) associated with Task Order 2019-0001 under the contemplated contract. The offeror shall include a resume for each individual intended to support this task order, and shall confirm that each individual holds all current clearances required for the position in accordance with the base and task order PWS (J7) documents.

Volume 6, Factor 5 - Base IDIQ Cost/Price

1. In order to establish the ID/IQ ceiling price, the Government will provide the required labor categories and hours within the cost volume for each of the five (5) year contract ordering period, and the contractor shall provide the fully burdened labor rates associated with the given level of effort, in accordance with the provided cost model (ARMY COST MODEL COST MODEL.XLSX). No variance from these hours is permitted. The model consists of a 60 day transition period, 10 months or the remaining base year and four option years.

2. Under this solicitation, the total cost/price proposed is the sum total of the contractor’s proposed fully burdened labor rates factored against the prescribed number of hours for each labor category plus normalized ODCs with applicable indirects. In accordance with FAR 15.404-1(d)(3), any fixed price requirements in this solicitation will NOT be evaluated for realism. The total evaluated price will NOT include the transition in period.

3. Each Offeror and any subcontractor cost/price proposals shall contain sufficient quantitative and narrative documentation necessary to adequately support and explain the reasonableness of the proposed price. Proposals shall conform to the criteria in FAR 15.408, Table 15-2. A completed and totaled Section B shall be submitted with the offerors price proposal. A completed copy of ARMY COST MANAGEMENT COST MODEL.XLSX shall also be included with all offeror price proposals as discussed in paragraph (4) below. A proposal is presumed to represent the offeror's best effort to respond to the solicitation. Any inconsistency with other sections of the offeror's proposal (i.e. technical proposal), whether real or apparent shall be explained in the proposal. Any significant inconsistency, if unexplained, may raise a fundamental issue of the Offeror's understanding of the nature and scope of the work required and may be grounds for rejection of the proposal as inadequate. Price/cost data shall only be included in the cost volume and not any other volume.

4. All offerors are required to complete the Microsoft Excel spreadsheet model attached to this solicitation (ARMY COST MANAGEMENT COST MODEL.XLSX). Each offeror shall submit a completed copy of this model in an Excel 2013-compatible, readable format inclusive of any and all formulas and any linked data as part of their price proposal. Offerors may alter the rows, columns, and certain formulas in the spreadsheet to accommodate the nuances of the offeror's accounting and estimating systems, however it is requested that the overall format be maintained as much as possible for analysis purposes. The Government provided the required labor categories and hours within the cost volume for the five (5) year contract ordering period. Labor hours in a given labor category may be sub-allocated between the prime and proposed subcontractors if performance is to be separately performed by a prime and sub(s).

5. CLINs with an ESTIMATED normalized amount for other direct cost (ODC) and travel has been specified for proposal purposes. Each Offeror is to include these amounts in their proposals. Any material handling and/or G&A is to be applied to ODCs as appropriate. Since ODCs are an estimated amount that may or may not occur, no fixed fee/profit will be proposed or accepted. Since the cost type CLINs are included, offerors will need to submit documentation demonstrating/validating the adequacy of the offeror's accounting system, FAR 16.301-3(a)(3). Also please indicate if the Offeror's accounting system has been verified as adequate by the Defense Contact Management Agency (DCMA) or the Defense Contract Audit Agency (DCAA) within the last three years. If it was found adequate or inadequate, provide a copy of the audit report with the cost/price proposal. If Offeror's accounting system has not been found adequate by DCMA/DCAA, or has NOT been examined by DCMA/DCAA, provide documentary evidence with respect to Offeror's accounting system and the criteria at DFARS 252.242-7006(c), including a completed SF 1408. If available, please provide a copy of any current Forward Pricing Rate Agreement (FPRA) or Forward Pricing Rate Recommendation (FPRR). If not available, in the appropriate tabs within the cost model, provide three years of cost element history and five years of estimated costs, by cost element, to correspond to the Period of Performance in this solicitation.

6. Each offeror shall submit a locked read only copy and an unlocked copy of their workbook spreadsheets as part of their electronic cost/price proposal. Each offeror is to provide electronic copies only of their cost/price proposal.

7. Uncompensated Overtime:

a. In accordance with FAR 37.115, use of uncompensated overtime is not encouraged.

b. The offeror shall identify uncompensated overtime hours (if any), and the uncompensated overtime rate for direct charge Fair Labor Standards Act -- exempt personnel included in their proposals and subcontractor proposals. This includes uncompensated overtime hours that are in indirect cost pools for personnel whose regular hours are normally charged direct.

c. Whenever there is uncompensated overtime, the adjusted hourly rate (including uncompensated overtime) (see definition at FAR 37.101), rather than the hourly rate, shall be applied to all proposed hours, whether regular or overtime hours.

d. FAR Clause 52.237-10 is applicable to this acquisition and is incorporated in Section L of this solicitation.

8. Accounting System: Offerors are to have an accounting system adequate to the contract type as determined by the Contracting Officer. At the minimum, offerors shall demonstrate that their accounting system is adequate to: 1) Collect and allocate costs on a contract job order basis, 2) Be able to segregate and eliminate FAR 31 unallowable cost from billings to the Government, and 3) Accurately record/charge labor hours/rates for contract billing purposes. Offerors may demonstrate this accounting system adequacy through a signed assessment either from the offeror’s cognizant accounting officer(s) or from the Defense Contract Audit Agency (DCAA) or the Defense Contract Management Agency (DCMA). The accounting system requirements are also applicable to subcontractors.

If the subcontractor's accounting system is not adequate for the contract type, the prime offeror should consider a fixed priced award to the sub.

9. Direct labor Rates:

a) As this is a follow-on contract, it is in the Governments best interest that, to the degree possible, personnel currently serving in a position be retained. In order to retain qualified personnel it is necessary to validate that proposed labor rates are fair and reasonable.

b) Offerors need to include the base direct labor rate in the cost model AND provide documentation to support the realism of the proposed rates. This support can be current payroll documents, including name and position in addition to the hourly rate, signed letters of intent which include the salary amounts, or salary surveys generally relied on by the industry showing the salary for the area where the work will be performed.

c) Realism MAY be performed on direct labor rates if support other than payroll documents are provided.

Because this contract is a follow-on contract for professional services, FAR 52.222- 46 is applicable. Therefore, in accordance with FAR 52.222-46, Offerors shall submit a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract. This provision requires that Offerors submit for evaluation a total compensation plan setting forth the following for professional employees working on the contract:

i. Proposed labor matrix with unburdened salaries

ii. Fringe benefit matrix detailing what is provided to the employee as part of the package and what portion the company pays for the benefit of the employee.

Pricing information shall be contained and addressed ONLY in the Factor 5 - Price Volume. In accordance with FAR 15.404-3(b) each offeror shall conduct appropriate cost/ price analysis to establish the cost/price fairness and reasonableness of any proposed subcontract prices and shall include evidence of the results of these analyses in the offeror's price proposal. If an Offeror is unable to conduct price/cost reasonableness of a subcontractor, the Offeror shall provide a statement why and ensure that the required data is provided to the Contracting Officer directly by the subcontractor.

Electronic spreadsheet files must be sent in Microsoft Excel 2013-compatible format that includes all formulas, macro, computations, or equations used to compute the proposed amounts.

Print image files or files containing only values are not acceptable. Supporting narrative shall be provided in Microsoft Word 2013-compatible format.

iii. Proposed labor matrix with unburdened salaries

iv. Fringe benefit matrix detailing what is provided to the employee as part of the package and what portion the company pays for the benefit of the employee.

Volume 7, Factor 6 - Task Order 0001 Cost/Price

The offeror shall comply with the same requirements for the base contract pricing volume (Volume 6, Factor 5), and shall submit a separate copy of the ‘ARMY COST MODEL TO 2019-0001’ price according to the labor skill mix and level of effort provided in the task order PWS (J7).

(End of Summary of Changes)