A02_Limited_Source_Justification_redacted.pdf

Control No: JA-19-D-259

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Army Contracting Command – Aberdeen Proving Ground (ACC-APG), Division D, Branch B, 6515 Integrity Court Bldg 4310, Aberdeen Proving Ground, MD 21005.

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number ______TBD______________________

Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# _______ against FSS Contract #_____ _________ Order #___________ against Multiple Award IDIQ Contract Name or #______________

Order #_______ against a single award IDC Contract

Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid (insert percentage of each contract type)

Funds: Operations & Maintenance, Army (OMA) Other Funds: ________

FY: 2019

Name of Proposed Contractor(s) and Address:

Certified Lenel Vendor

Brand Name Buy: Yes No

3. Description of Services or Supplies: The scope of this contract is to provide a maintenance agreement for the security system which is based on the Lenel OnGuard Access Control System and ONSSI Video Surveillance systems, to the Asymmetric Warfare Group (AWG) located within the Compound on Fort George G. Meade, Maryland 20755 and the Asymmetric Warfare Training Center on Fort A.P. Hill, Virginia 22427. AWG facilities are secured facilities with restricted access. The access control system ensures the protection of government property and precludes unauthorized entry/use of this controlled area. The system enhances the safety of assigned personnel and expedites access by emergency personnel.

PERIOD OF PERFORMANCE

Base Period: 10 June, 2019 to 9 June, 2020 Value:

Option Year One: 10 June, 2020 to 9 June, 2021 Value:

Option Year Two: 10 June, 2021 to 9 June, 2022 Value:

Value:

Total:

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1)Brand Name FAR 8.405-6(a)(1)(i)(A) Urgency FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable FAR 8.405-6(a)(1)(i)(C) Logical Follow-on

Or

FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable FAR 16.505(a)(4) Brand Name FAR 16.505(b)(2)(i)(A) Urgency FAR 16.505(b)(2)(i)(C) Logical Follow-on FAR 16.505(b)(2)(i)(D) Minimum Guarantee

5. Reasons for Authority Cited:

LENEL Systems International, Inc., 1212 Pittsford-Victor Rd, Pittsford, NY 14534-3820, is the manufacturer of the current access control systems put in place at AWG. In order to maintain effective security measures AWG requires maintenance of its LENEL Access Control System hardware. Trained and certified LENEL System Integrators must perform the work in order to successfully maintain operability. Equipment warranties will be void if someone other than a LENEL authorized vendor provided the maintenance of the systems. Security at AWG would be compromised if there are any outages.

If not approved, the AWG’s overarching security system which includes physical and electronic access to gates and buildings would be harmed. The AWG FGGM compound is enclosed due to operational security needs which will require all personnel to enter through one electronic gate near our Visitor Control Center. If not, there is the potential if the system is down and there is no one to perform maintenance, the employees would not be able to properly access/secure the compound or buildings for work. Failure of the AWG Access Control Security System will jeopardize the security of AWG personnel and the facility which includes two SCIFS, 3 arms rooms, a COMSEC vault, classified telecommunication rooms and 3 Open Storage buildings.

Loss or degradation of the security system would have a large operational impact that may result in loss of storage status and/or accreditation.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at

5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $150K, no posting required

Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A)

FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research:

Although Market Research indicates that other companies can provide access control security systems maintenance, no one other than an authorized LENEL Systems International, Inc. vendor can maintain a LENEL Security Access System without voiding equipment warranties. IAW FAR 10.002(b)(2)(i) , Director of Government Programs at LENEL Systems International, Inc. was contacted.

stated that only authorized LENEL System vendors are allowed to resell, install, maintain, configure, and obtain the appropriate licensure and training associated with LENEL Systems products; this includes maintenance of warranty validity of existing LENEL Systems.

8. Other Facts:

Maintenance of the access control systems from an unauthorized LENEL Systems vendor would jeopardize current security measures in place at AWG locations. In addition the warranty of current access control systems would become void. Trained and certified LENEL System Integrators are critical to current and future security efforts.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: Susan Gorhan Date: 21 May 2019 Title: Contracting Officer

Signature:

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