W91CRB-16-R-0039_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Correction on Pg 58 to section 1.c. Corporate Experience

1. CONTRACT ID CODE PAGE OF PAGES

S 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Nov-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91CRB-16-R-0039

X 9B. DATED (SEE ITEM 11)

01-Nov-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Nov-2016

CODE

ACC - APG - W91CRB

4310 BOOTHBY HILL AVE

ABERDEEN PROVING GROUND MD 21005-3013

W91CRB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91CRB-16-R-0039

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

INTRODUCTION

In order to be considered for award, Offerors must be registered in the System for Award Management (SAM) as a small business under NAICS 541611 (Size Standard $15M Average Annual Receipts)

The offeror’s proposal shall be submitted electronically. No hard copies of CDs will be accepted. The proposal must be received by the Government before the deadline for proposal submissions listed in block 9 of the SF33 form. Proposals shall be emailed to the following address:

Mr. Kevin Dunne Army Contracting Command – Aberdeen Proving Ground kevin.j.dunne4.civ@mail.mil

The offeror’s proposal shall consist of four (4) volumes. The Volumes are I – Mission Capability (Technical), II – Past Performance, III – Cost/Price, and IV – Solicitation, Offer and Award Documents, and Certifications/Representations. Each volume shall be contained in a separate electronic file. The proposal shall remain valid for a minimum of one hundred and eighty (180) days and shall not contain classified data/information. The use of hyperlinks in proposals is prohibited.

Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Offerors are cautioned that “parroting” of the Performance Work Statement (PWS) with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal.

Proprietary information shall be clearly marked.

PROPOSAL SUBMISSION REQUIREMENTS

1. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. All pages prepared in Microsoft Word 2010 and later, files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11” Font - 11

NOTE: 11x17 folded pages are acceptable for tables/graphic representations; however, each 11x17 page counts as two pages.

2. File Packaging. Files shall be in read-only format, using PDF files. All price breakdown information to aide in the cost evaluation shall be submitted in Microsoft Office Excel unprotected format and viewable in Microsoft Excel 2010 and later. Please note – Self extracting exe files are not acceptable.

PROPOSAL CONTENT REQUIREMENTS

All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked. The minimum requirements for each Proposal Volume are as follows:

Volume Title Maximum Pages

Volume I – Factor I Mission Capability (Technical)

Volume II – Factor II Past Performance 25 Volume III – Factor III Cost/Price Proposal N/A Volume IV - Solicitation, Offer and Award Documents and Certification/Representations

N/A

1. Factor I – Mission Capability (Technical) Technical Proposals shall be no longer than thirty-five (35) pages. This size limit does NOT include resumes. Offerors are responsible for including sufficient detail to permit a complete and accurate evaluation of each proposal, but shall submit only essential matters sufficient to clearly present their approach and provide an adequate basis for evaluation. Technical proposals shall include the following information:

1.a Sub-factor 1a: Technical Capability - Offerors shall delineate the organizational and management approaches and management tools and systems intended for the performance of the contract. The proposal should not merely offer to perform the work in accordance with the solicitation requirements, but shall outline the offeror’s actual technical approach to fulfill the services referenced in the PWS, including business tools and prime subcontractor arrangements. This information must be consistent with the segregation of work outlined in the cost proposal. The offeror's proposal shall address the following Elements:

i. Personnel System – The offeror shall propose a management approach of civilian personnel automated systems that support USASAC to include: Defense Civilian Personnel Data System (DCPDS), Fully Automated System for Classification (FASCLASS), Business Objects Reporting and Admin Tool (BOXI), and USA Staffing Selection Manager. The offeror shall address how their subject matter expertise, when integrated with contractor disciplined processes/approach, will be leveraged alongside USASAC’s civilian personnel management programs. PWS C.13.4 and C.13.5

ii. Personnel Management – The offeor shall propose a management approach of the federal Civilian Personnel Management System that supports the US Army Security Assistance Command (USASAC) to include: recruitment and selection process, honorary and performance awards, performance standards and evaluations, position descriptions and classification, Request for Personnel Action (RPA) generation and tracking, federal benefits, deployment processing, overseas and deployment entitlements, on boarding, and Permanent Change of Station (PCS) and temporary duty (TDY) orders. This includes customer service skills to effectively work with management and employees on civilian personnel issues. The offeror shall address how their subject matter expertise, when integrated with contractor disciplined processes/approach, will be leveraged alongside USASAC’s civilian personnel management programs. PWS C.13.4 and C.13.5

iii. FMS Support – The offeror shall propose a management approach of the Foreign Military Sales (FMS) case management process to include: PreLOR, Case Development, Case Execution, Case Closure and associated requirements. The offeror shall address how their subject matter expertise, when integrated with contractor disciplined processes/approach will be leveraged alongside the FMS case management process. PWS C.13.6, C.13.8, and C.13.11

iv. FMS Support Analysis – The offeror shall propose a management approach of the Foreign Military Sales process to include: Per LOR, FMS Case Development/Program Management, Case Execution and Case closure. Contractor will assist the CPM (PWS C.13.7.1), CCM (PWS C.13.5.2.2), and the CPM/Liaison Office (LNO) (PWS C.13.5.2.2) Forward personnel including the following:

A. Pre LOR tasks: review Customer RFI, task appropriate organization for responses to RFIs, determine adequate sources in which to solicit response monitor development among the entity/entities to ensure coordinated final response, prepare/forward consolidated response to requester as applicable, Foreign customer visits: formulate agenda, coordinate location and topics/briefers among the LCMC/MSC elements, obtain release approval for briefings, coordinate customer requested visits to country, coordinate site Surveys, logistic support meetings, case planning meetings, etc. necessary to definitize purchaser requirements prior to LOR.

B. Case Development tasks: assist CPM with the preparation of documents/coordination from receipt of LOR to case implementation.

C. Case Execution: tasks will include activities required to perform logistical reconciliation for implemented cases, providing status on deliveries as outlined in the Letters of Offer and Acceptance, assist with the development of Transportation Plans for delivery of equipment to FMS customers, monitor case performance including scope, schedule, cost payment schedules and problem resolution.

D. Case Closure: Assist CCM with ensuring cases are logistically complete, monitoring and coordinating financial case closure with participating MSCs/ other implementing Agencies (IAs), Defense Finance and Accounting Service (DFAS) and higher headquarters, monitoring and reconcile cases for closure, prepare/finalize case closure certificates, monitoring accelerated and enhanced case closure programs.

v. Funding – The offeror shall propose a management approach of cost management in relations to 8242 fund, the interfaces required to maintain and or build a functional automated financial process related to Title 22 funds, GFEBS operations and management, GFEBS integration data across the FMS community, and FMS financial mission. C.13.7]

1.b Sub-factor 1b: Staffing – The offeror shall identify how the organization will be staffed to accomplish the tasks outlined in the PWS. The offeror will outline plans to hire and retain qualified managerial and technical personnel to meet the requirements of the PWS. The offeror must address the following to demonstrate their ability to provided qualified personnel with the experience necessary to perform the type of work that may be required:

1. Provide resumes of the key personnel. The Offeror shall submit resumes for all key personnel outlined in the PWS section C.13.12. Minimum qualifications for Key Personnel are identified in PWS C.13.12.1. Resumes shall describe the individual’s specific experience as it relates to the requirements of the PWS. This shall include the identification, specific responsibilities, accomplishments, and dates of involvement for each project supported. The resume shall also identify all formal education (e.g.

college, training courses, military, etc.), the dates attended, and degrees or certifications earned. The Offeror shall also affirm that the proposed personnel have the current level of security clearance required for each position as detailed in the PWS and DD254. Resumes have a page limit of 2 pages per resume submitted.

2. Identify how key individuals fit into the overall organization and identify the proposed responsibilities for each key person. PWS C.13.12.1

3. Identify procedures in hiring and retention of qualified personnel. PWS C.8.1.2

4. Provide an organizational structure that is satisfactorily aligned with the technical specifications of the PWS, to include adequate quantities and labor categories. PWS C.13.12.1

1.c. Sub-factor 1c: Corporate Experience

1. The offeror shall demonstrate how it meets or exceeds the following experience criteria. Projects submitted to demonstrate experience must address experience as an entity (not individual employees performing on the contract). “Entity” can include the corporate experience of major subcontractor(s) (10% of the total proposed price).

Offeror must have one (1) year of experience year within the last three (3) years for paragraphs i.-iv. below. Experience and Past Performance will be evaluated separately and are distinct from the other, and the information provided under the two criteria will not be considered in evaluation of the other. However, the same experience/contracts relied upon under either criteria may be cited under both factors.

Experience submitted shall include work performed by a firm utilizing a similar number employees as this requirement (within the Entity) with programs/projects with the Federal Government of similar size and scope of this requirement.

Experience must be demonstrated in each of the following areas:

i. Program management support and recommendations for Army FMS systems. Support shall include the integration of data based on: the customer requirements; program policies and procedures; and the programmatic, engineering, test and evaluation, and logistics data obtained from the project/Product Manager. PWS paragraph C.13.6.2

- C.13.6.8

ii. Perform planning and preparation activities for Program Management

Reviews (PMR), Financial Management Reviews (FMR), Country Management Reviews (CMR) and briefings. The Contractor shall analyze program review/meetings requirements and develop agendas, record and publish minutes and action items. PWS paragraph C.13.11.2 - C.13.11.13

iii. Provide cost input, analysis, and recommendations for programs, budgets, and pricing of life cycle performance requirements and FMS cases so that the Country Program Manager (CPM) may assure that program requirements are supported in a cost effective manner PWS paragraph C.13.7.1. Research cost data collection and analytical methodologies to optimize resource management to meet program objectives by using programs listed in PWS paragraph C.13.7.2.

iv. Optimize Human Capital performing systems analysis and financial analysis for like items in PWS paragraph C.13.5.

2. Factor II – Past Performance

Offerors shall submit all Government contracts for the prime offeror and each major subcontractor in performance or awarded during the past three years, from the issue date of kevin.j.dunne4 Highlight this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to NAICS code 541611) required by the RFP. Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors for their past performance to be considered.

This volume shall be organized into the following sections:

a. Section I – Contract Descriptions. This section shall include the following information in the following format:

1. Contractor/Subcontractor place of performance, CAGE Code and DUNS number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor origination (name, current address, e-mail address, and telephone and fax numbers).

2. Government contracting activity, POC’s name, address, telephone and FAX numbers.

3. Government's technical representative/COR telephone and fax numbers.

4. Government contract administration activity and the Administrative Contracting Officer’s (ACO) name, telephone and fax numbers (if different from 2).

5. Contract Number.

6. Contract Type.

7. Awarded price/cost.

8. Final or projected final price/cost.

9. Original delivery schedule.

10. Final or projected final delivery schedule

b. Section 2 - Performance. Offerors shall provide a specific narrative explanation of each contract listed describing the objectives achieved and detailing how the effort is similar to the requirements of this solicitation. For any contracts that did not/do not meet original cost, schedule or technical performance requirements provide a brief explanation of the reason(s) for the shortcomings and any corrective actions taken to avoid recurrence. The offeror shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. The offeror shall also provide a copy of any Cure Notices or Show Cause Notices received on each contract listed and a description of any corrective action taken. The offeror shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

c. Section 3 - Subcontracts. Offerors shall provide an outline of how the effort required by the solicitation will be assigned for performance within the contractor’s corporate entity and among the proposed subcontractors. Offerors shall provide the above-required information for any proposed subcontractor who will perform a significant portion of the effort. A significant portion is defined as performing ten percent (10%) of the total proposed price.

d. Section 4 - New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited.

e. Section 5 - Past Performance Questionnaire. For all contracts identified in Volume 3 above, a past performance questionnaire (Solicitation Attachment) shall be completed and submitted. The offeror shall complete Part I of the questionnaire and e-mail the questionnaire to both the Government Contracting Activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and email the entire questionnaire to the Contracting Office no later than the proposal due date, to Kevin Dunne at kevin.j.dunne4.civ@mail.mil.

The offeror shall include a list of all the POCs who were sent a questionnaire in the proposal. The POC List shall include the following information: Solicitation Number;

Company Name; Contract Number; Government Agency; POC Last Name, First Name;

POC Title; POC Telephone Number; POC E-mail Address; and Date E-mailed to POC (month/day).

The Government will focus its inquiries on the offeror’s (and major subcontractor’s) record of performance as it relates to all solicitation requirements, including cost, schedule, performance and management of subcontractors. Therefore, offerors will be reminded they must at a minimum include the most recent and relevant efforts (performance within the past three years) in their proposal.

3. Volume 3 – Cost Proposal.

The total evaluated price will be the sum of all CLINs on tab “Section B” of the Cost Model spreadsheet to be included as a Solicitation Attachment. In order to be considered for award, all Offerors must complete and submit the completed Cost Model in accordance with the instructions provided therein. The costs for the Firm Fixed Price CLINs and ODCs have been provided for all Offerors and must not be changed.

Offeror cost/price proposals will be evaluated based on the stated criteria in Section M. This volume shall consist of all information, required to support proposed costs and prices.

Certified cost and pricing data are not currently required; however, the Government reserves the right to request such data prior to award. The information submitted in this volume shall comply with FAR 15.408, Table 15-2, and the requirements set forth below. There are no page limitations for this volume.

a. The offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF33 and continuation sheets.

b. The proposal shall set forth a summary of the total estimated costs by cost element and shall provide a breakdown of the proposed estimated costs of each CLIN separately, including all direct and indirect charges and fees. In order to maintain a minimum level of commonality between proposals, each offeror is required to complete (in entirety) the Cost Model provided as a Solicitation Attachment. The spreadsheets contained in the Cost Model tool shall be completed for the base effort and each option year. All documentation furnished to support the cost summaries are to be provided in a format chosen by the offeror that is easily traceable to the cost summary sheets. Each offeror and any subcontractors shall submit both a protected and unprotected copy (showing formulas, etc) of the cost summary spreadsheets as part of their cost/price proposal.

c. The specific direct labor rates utilized to price the proposal must be identified in the cost and pricing proposal only. The proposal shall set forth a complete breakdown of the direct and indirect rates by category and the rationale thereof. Provisions for overtime and shift differential charges shall be clearly addressed on a per-hour basis. Bid codes (applicable codes used to identify a labor category in the offerors accounting system), key employee names and/or other documentation (such as assigned letter of commitment for key personnel not currently employed by the offeror) to support the rates proposed shall be provided.

Letters of commitment shall clearly identify the prospective key employees’ agreed-to salary/hourly rate and other pertinent conditions of employment. The same detailed support data shall be furnished for all major subcontractors.

d. Direct labor hours and rates shall be delineated by labor category by contract year for the offeror and each subcontractor. The labor hour delineation must be directly traceable to the same information proposed in the Technical Volume.

e. Indirect expense rates shall be proposed in the same manner as direct labor rates, i.e., by contract year with the methodology used to derive any composite rates proposed.

f. An ESTIMATED normalized ceiling amount for Other Direct Costs (ODC) has been specified for proposal purposes. Each Offeror is to include these amounts in their proposals.

Any material handling and/or G&A is to be applied to ODCs, as appropriate. Since ODCs are an estimated amount that may or may not occur, no fixed fee will be proposed or accepted.

g. Forward Pricing Rate Agreements (FPRA) shall be clearly documented with agreements and responsible Government officials identified.

h. Offerors are reminded to identify any uncompensated or partially compensated overtime included in the proposal – per FAR Clause 52.237-10.

i. Offerors are reminded of the requirements of Section 39 of the Office of Federal Procurement Policy (OFPP) Act (41 U.S.C. 1127, formerly 41 U.S.C. 435), as amended, which limits allowable costs for senior executive personnel compensation to $1,144,888 per year.

j. For proposal preparation purposes, the expected or approximate date for initiation of contract performance is 01 April 2017.

k. The offeror shall submit a complete breakdown of costs by major subcontractor. A major subcontractor is defined as a member of the offeror’s overall team who is expected to perform 10% of the total proposed price.

l. In accordance with FAR 16.301-3(a)(3) a cost contract can only be awarded when the prospective contractor's accounting system is judged adequate for determining costs applicable to the contract and individual orders. Therefore offerors will need to submit documentation demonstrating/validating the adequacy of the offeror's accounting system.

Each Offeror shall also provide documentary evidence as to the adequacy of its purchasing system in accordance with DFARS 252.244-7001. Also, all offerors are required to document that they are financially capable of performing the proposed effort in accordance with FAR 9-104-1(a) & DFARS 253.209-1. Suitable supporting documentation should include financial statements and auditor's letters. Also please indicate if the Offeror's accounting system has been verified as adequate by the Defense Contract Audit Agency (DCAA) within the last three years. If it was found adequate or inadequate by DCAA, provide a copy of the audit report with the cost/price proposal.

In the event that the offeror, or any subcontractor proposed on a cost reimbursable basis, has not received a determination from DCAA or DCMA on the adequacy of their respective accounting system, they should submit to the Contracting Officer a Standard Form 1408, the template for which can be found at: http://www.gsa.gov/portal/forms/download/115778.

In addition, the Offeror shall provide information regarding the type and version of accounting software used (i.e. Deltek, Quickbooks, etc.) and any audit reports from CPAs or independent accountants/auditors commenting on the adequacy of Offeror's accounting system.

The above accounting system requirement is also applicable to subcontractors as well if the subcontract is awarded on a cost reimbursable basis. If the subcontractor's accounting system is NOT adequate, the prime offeror should consider a T&M or fixed priced award to the sub if the sub's accounting system is not adequate for cost contracts.

This requirement is set aside exclusively for small business under North American Industry Classification Systems (NAICS) Code 541611 – Administrative Management and General Management Consulting Services. The small business size standard is $15 million. As a set aside, the Prime must be in compliance with FAR Clause 52.219-14. The Government shall use evaluated underlying cost/price data when making a responsiveness determination concerning an Offeror’s compliance with the Limitations on Subcontracting. Clause paragraph 52.219-14

(c) (1) states, “Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.” Per FAR 52.219-14, to be eligible for a small business set aside award, in the case of services, the concern will perform at least 50 percent of the cost of the contract incurred for personnel with its own employees.

4. Volume 4 – Solicitation, Offer and Award Documents and Certification/Representations Certifications and Representations – Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the RFP. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

Section A – Standard Form 33 (SF 33), Solicitation, Offer and Award Section K – Representations, Certification and Other Statement of Offerors

(End of Summary of Changes)