W91B4N-19-R-5005-0001_Postal_RFP.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to 1) Extend the due date for proposal from: 9 Nov 18 to 17 Oct 18, 6:00am Afghanistan Time. 2) Revise the follow ing documents due to questions received from Industry: The Performance Work Statement and Addendum to 52.212-1 and 52.212-2, 3). Updated the Government Furnished Lfe Support ito include billeting for US Citizens, See Attachment 1 -Responses to Questions from Industry

1. CONTRACT ID CODE PAGE OF PAGES

S 1 62

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Nov-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91B4N19R5005

X 9B. DATED (SEE ITEM 11)

25-Oct-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Nov-2018

CODE

REGIONAL CONTRACTING CENTER-AFGHANISTAN

BUILDING 13897

BAGRAM AF, AFGHANISTAN

APO AE 09354

W91B4N 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91B4N19R5005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

POSTAL SERVICE- AFGHANISTAN

Part 1

General Information

REVISED -6 Nov 18

1. GENERAL: This is a non-personal services contract to provide Postal Service Operations in Afghanistan. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Postal Service Operations in Afghanistan as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property (GFP) and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The Contractor will provide Postal Service Operations at designated locations throughout Afghanistan to ensure Postal Services are provided for all Military Postal Service (MPS) authorized Soldiers and civilians supporting the war effort. Current Postal Services are in place and the need to continue the services is an enduring need.

1.3 Objectives: The Contractor shall operate and maintain Military Post Offices (MPOs) capable of providing support to customers throughout the Afghanistan Area of Operation (AOR).

Operations shall be IAW DoD 4525.6-M, DoD Postal Manual, 15 August 2002 or later, United States Postal Service (USPS) policies and regulations, United States Central Command (USCENTCOM) regulations, policies and procedures, Postal Operations Division (POD) standard operating procedures (Register) and other applicable Department of Defense (DoD) policies and regulations.

1.4 Scope: The Contractor shall operate MPOs and Satellite Army Post Offices (SAPOs) in Afghanistan which provides support to United States Armed Forces, authorized Coalition Elements, DoD Civilians, and authorized U.S. citizen contractors on Bagram Airfield (BAF) (one MPO and Warrior Retrograde Facility), Kandahar Airfield (KAF), Hamid Karzai International Airport (HKIA), Resolute Support Headquarters (RSHQ), New Kabul Cluster (NKC), Camp Fenty and Camp Dahlke. If any future needs arise to open another MPO (up to 10 per option period) or in the event of a holiday/RIP TOA surge the Government may negotiate an equitable adjustment to schedule and price (after scope determination) on this contract. The Contractor is responsible for providing all personnel, resources, vehicles, Global Positioning

Systems (GPS)/In-Transit Vehicle (ITV) tracking devices and other items necessary to support, manage and operate the safe movement of USPS and MPS items between BAF and the Kabul Cluster (RSHQ, HKIA, and NKC).

1.5 Reserved

1.6 General Information

1.6.1 Quality Control (QC): The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services to include quality control procedures at each Air-Stop/MPO. The Contractor’s quality control program is the means by which he/she assures himself/herself that his/her work complies with the requirement of the contract. The Contractors plan shall implement plans to monitor employees to prevent theft and tampering of mail. The quality control plan (QCP) is due to the Contracting Officer (KO) within 30 days after award. Any changes to the quality control plan shall be submitted within 14 days of the change and a copy provided to the Contracting Officer Representative (COR) and the KO. After acceptance of the quality control plan the Contractor shall receive the KO acceptance in writing of any proposed change to his/her QCP.

1.6.2 Performance Requirements Summary (PRS): The Government shall evaluate the Contractor’s performance under this contract in accordance with the Performance Requirements Summary (PRS) IAW Part 7. The PRS is used to define the performance objectives, standards and performance thresholds required for satisfactory contract performance and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: None

1.6.4 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0800-2000 Monday thru Sunday except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. These hours are a range and depending on location and mail volume may be adjusted based on mission needs. Any adjustments will be approved by the COR. Based on mission requirements, the Contractor may be required to provide service 24/7 during upsurge timeframes (such as Holidays).

1.6.5 Place of Performance: The services to be performed under this contract will be performed at Government facilities in Afghanistan to include Bagram, Kandahar, HKIA, NKC, RSHQ, Camps Fenty and Dahlke. If any future needs to include new locations arise, the Government will negotiate an equitable adjustment to schedule and price (after scope determination) on this contract within 30 or 45 days of notification.

1.6.6 Type of Contract: The Government will award a Firm Fixed Price (FFP) contract.

1.6.7 Security Requirements: Contractor Key Personnel performing services under this contract shall have a final secret clearance prior to start of contract performance in theatre and shall maintain this level of security clearance throughout the life of the contract. The security requirements are in accordance with the attached DD254.

1.6.7.1 PHYSICAL Security: The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. The Contractor shall ensure security of all mail and equipment staged inside and outside the MPO, is protected from loss, theft, and rifling. The contractor shall ensure security practices are in place IAW DoD 4525.6-M, C10.5 (DoD 4525.6-M provided by hyperlink under Part 6). The Government reserves the right to add security guards in the future to this requirement if required.

The Government will negotiate an equitable adjustment to schedule and price if security guards are required.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO. The Government will ensure security practices are in place IAW DoD 4525.6-M, C10.5, which states the Postal Facilities shall be locked at all times during non-duty hours or when not in use. The Government will ensure security measures for point of entry and exit are in place, 24 hours a day; seven days a week. The Custodian of Postal Effects (COPE) will be appointed as the key custodian of the post office keys and will establish a key control program. NOTE: All references to keys include key cards and key codes.

1.6.7.2.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be issued to the Contractor in the form of a debt letter.

1.6.7.2.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s

QCP.

1.6.8 Sexual Assault/Harassment: The Contractor is responsible for submitting a Sexual Assault/Harassment Training Plan. (See Attachment E)

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the

Contractor's performance. At these meetings the KO will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate appointment letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR will assess the contractor’s performance, in accordance with (IAW) the Performance Requirements Summary (PRS). A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR as indicated in the COR appointment letter. The COR is not authorized to change any of the terms and conditions of the contract, including changes in cost or price, estimates or changes in delivery dates.

1.6.11 Key Personnel

1.6.11.1 The following personnel are considered key personnel by the Government and must be a US Citizen and have a Secret Clearance: Operation Manager, Site Supervisors, Finance Supervisor and Registered Mail Clerks. As identified below, Qualifications and Locations of Key Personnel are identified in Table 1.

Table 1

KEY PERSONNEL: # Key Personnel

EXPERIENCE DUTY

LOCATION:

Security Clearance

Citizenship

Operation Manager

(OM)

Alternate Operations Manager (OM) Note: Alternate can be a Site Supervisor

1 OM

1 Alternate OM

4 years postal operations experience managing postal service operations

2 years supervisory experience

Bagram Active Secret Security Clearance

Must be a U.S.

Citizen

Site Supervisors 9 at minimum 4 years postal operations experience managing postal service operations

2 years supervisory experience

Bagram (3), Kandahar (1), HKIA (1), RS HQ

(1), New Kabul Compound (NKC)(1), Camp Fenty (1), and Dahlke (1) .

Active Secret Security Clearance

Must be a U.S.

Citizen

Finance Supervisors 2 at minimum 4 years postal operations experience managing postal service operations

2 years supervisory experience

Bagram and Kandahar

Active Secret Security Clearance

Must be a U.S.

Citizen

Registered Mail Clerks Note: Site Supervisors may also be an Alternate Registered Mail Clerk

1 Primary 1 Alternate at a minimum at each site.

(2) years of experience in handling and processing Registered Mail

Bagram and Kandahar

Active Secret Security Clearance

Must be a U.S.

Citizen

The Contractor shall provide an Operations Manager and alternate who shall be responsible for the performance of the services. The name of this Operations Manager and alternate who shall assume the duties of the Operations Manager when he/she is absent, shall be provided in writing to the Contracting Officer upon contract award. The Operations Manager and alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. The Contractor shall notify in writing to the KO and COR 15 days prior of all key personnel relocation/reassignment. The Operations Manager or alternate shall be available between 0800-2000 hours, Monday through Sunday, including when the Government facility is closed for administrative reasons.

1.6.11.2 All Personnel: The Contractor shall ensure personnel performing under this contract except for Local Nationals (LN), can fluently speak, read, and comprehend the English language.

The Contractor shall be responsible for any background checks required for all employees. All postal employees, other than key personnel may be U.S. citizens or Other Country Nationals (OCN). LN shall work on this contract only as a driver for ground transportation from Bagram to Kabul Cluster.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as contractors. The Contractor shall ensure employees have a name tag displayed identifying them as a contractors at all times.

The Contractor shall ensure that all documents or reports produced in support of this contract are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: Official travel will be coordinated with the COR within ten 10 days prior to travel. Travel by military transportation for official business is authorized by DoD REG 4515-13-R. November 1994. The Contractor will not be charged for official travel within theater.

If the Contractor is required to perform official travel, contractor employees will have available a current identification card (ID) and valid Letter of Authorization (LOA). Contractors shall travel on a space available basis.

1.6.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.15 Mobilization and Demobilization. To minimize any decreases in productivity and to prevent possible negative impacts on the mission the Contractor shall onboard the sufficient personnel as indicated below.

1.6.15.1 Mobilization Plan. The Contractor shall develop and provide a mobilization plan within 15 days after contract award that addresses those actions, plans, and procedures necessary to ensure a smooth transition after contract award providing for full operational status. The mobilization plan shall include a detailed plan for the 60 day period which comprehensively addresses mobilization, training, and orientation of the work force. The contractor shall provide assessment of potential security risks; and assumption of full operational responsibility for all functional areas in Section 5. The mobilization plan shall describe the Contractor’s approach to develop and disseminate operational instructions, procedures, and control directives in preparation for the performance of all work. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential

1.6.15.2 Demobilization Plan. The Contractor shall develop demobilization plan 120 days prior to the expiration of this contract that will effect a smooth and orderly transfer of contract responsibility to a successor Contractor. The demobilization plan shall fully describe the Contractor’s approach to such issues as GFP/GFE inventories, employees, information transfer, and any other actions required to insure continuity of operations. (See Demobilization Clause

252.225-7997 CONTRACTOR DEMOBILIZATION (DEVIATION 2013-O0017)

1.6.16 Licenses/Passes: Contractor owned vehicles and equipment used to perform the terms of this contract shall have all required licenses, fees, permits, and insurance for legal operation in Afghanistan. The Contractor shall ensure all operators/vehicles have required passes, including the proper civil IDs, passports and visas to allow them to legally operate.

1.6.17 Installation Access and Procedures to Obtain Badges: The Contractor shall be able to access all locations where this contract will operate under on day one of the contract’s period of performance (PoP) and maintain badge access to all area needed to fulfill the PWS requirements for the duration of the contract. The Contractor shall provide the names, nationalities, passport copies, visa copies, and installation ID cards of the minimum required operating personnel (i.e.

drivers, supervisors, mail handlers) to the COR in order to facilitate the process to obtain both temporary base passes and permanent base passes.

1.6.18 Synchronized Pre-deployment and Operational Tracker (SPOT): The Contractor shall enter all U.S. citizen and Other Country National (OCN) contractor employees and sub-contractor employees performing services under this contract who will provide services for 30 consecutive days or longer into the SPOT system. The LOA shall identify any additional authorizations, privileges, or Government support to which contractor personnel are entitled under this contract. The LOA will be regenerated by the Contractor upon expiration of the LOA.

Information and standards for the SPOT system is posted on the U.S. Government Foreign Clearance Guide website at https://www.fcg.pentagon.mil/fcg.cfm for the country of employment. Access to SPOT is https://spot.altess.army.mil.

1.6.19 Contractor Management Report (CMR)

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report all contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil. ***** This Contract Line Item is for Informational Purposes Only, and is not a Separately Priced Solicitation/Contract Line Item.**** The required information includes: (1) Contracting Office, Contracting Officers, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including subcontractors); (6) Estimated direct labor dollars paid this reporting period (including subcontractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each subcontractor if different); (9) Estimated data collection costs; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where contractors and subcontractors perform work (specified by zip code in the United States and nearest city, country, when in an overseas location, using the standardized nomenclature provided on the website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and subcontractor employees deployed in theater this reporting period (per country).

As part of this submission, the Contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the field on the website. The XML direct transfer is a format for transferring filed from a contractor’s systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. *Note: Information from the secure website is considered to be proprietary in nature when the contract number and contractor identity are associated with direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. AIR STOP. A general and direct support facility established at foreign airports or U.S.

overseas bases to send, receive, distribute, combine, transfer, and dispatch military mail for transportation to, from, and within overseas areas for all Service Components via air and surface networks without an MCA function (smaller scale of a JMMT).

2.1.2. CASUALTY MAIL. Mail for any individuals deceased or no longer in Area of Responsibility (AOR)

2.1.3. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.4. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.5. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the Contracting Officer to perform technical functions on the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, and does not constitute a change in the scope, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 MILITARY POST OFFICE/FLEET POST OFFICE (MPO/FPO). A branch of a designated USPS civilian post office which falls under the jurisdiction of the Postmaster of either New York or San Francisco. It is operated by the Department of Defense to serve military personnel overseas or aboard ships where the USPS does not operate and a military situation requires the service. It may be either a U.S. Army Post Office (APO) that serves the U.S. Army or U.S. Air

Force or a Fleet Post Office (FPO) that serves the U.S. Coast Guard, U.S. Navy, or U.S. Marine Corps.

2.1.9. PERFORMANCE WORK STATEMENT (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.10. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.11. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.12. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Monday through Sunday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AMPS Automated Military Postal System AR Army Regulation CAC Common Access Card CAMALS Consolidated Air Massing and Labeling Scheme CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COPE Custodian of Postal Effects COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DBA Defense Base Act DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center

DoD Department of Defense FAR Federal Acquisition Regulation FEDSTRIP Federal Standard Requisitioning and Issue FPCON Force Protection Conditions FPO Fleet Post Office GFE Government Furnished Equipment GSA General Service Administration IAW In Accordance With IDS INTRA/INTER Theater Delivery Service JMMT Joint Military Mail Terminal JMPA Joint Military Postal Activity KO Contracting Officer MCA Mail Control Activity MHE Mail Handling Equipment MPO Military Post Office MPSA Military Postal Service Agency OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PNA Postal Net Alerts POC Point of Contact POD Postal Operations Division PRS Performance Requirements Summary PVI Postage Validation Imprinter PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RMDC Regional Mail Distribution Center SOP Standard Operating Procedures SPOT Synchronized Predeployment and Operational Tracker TE Technical Exhibit USC United States Citizen USPS United States Postal Service

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government will provide at a minimum:

• Facilities w/ amenities - Includes, Office/Work Space, Air-conditioning, heating, electricity

3.2 Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.3 Equipment: The Government will provide at a minimum:

• Computers (25)

• Electronic Scales (5)

• Pallet Jacks (25)

• Pitching Cases Pitney Bowes (20)

• Printers (10)

• Projectors (1)

• Push Carts (10)

• Safes (10)

• Scanners w/ chargers (25)

• Shredders (10)

• Telephones (20)

3.4 Materials: The Government will provide at a minimum:

• APDS Stamps (50)

• Cancellation Stamps (50)

• Cash Boxes (25)

• Mail Bins*

• Mailbag Racks (15)

• Manual Scales (15)

• Office Furniture/Office Supplies

3.5 Government will provide fuel for equipment and vehicles.

3.6 The Government shall provide Common Access Cards (CAC) for Contractor personnel, as required by job/duties and in accordance with security restrictions, to allow NIPR network access for performing postal functions.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall provide all resources including, equipment, supplies, transportation, tools, materials, and other items and non-personal services necessary to perform Postal Service Operations in Afghanistan as defined in this PWS except for those items specified as Government Furnished Property and services.

4.2. Equipment: The Contractor shall provide (2005 and newer) Vehicles and Material Handling Equipment (MHE) in the quantities (at a minimum) for the locations listed in the chart below to meet the requirements under this PWS.

4.2.1 - The Contractor shall provide Global Positioning Systems (GPS)/In-Transit Vehicle (ITV) tracking devices in trucks used in providing ground transportation from Bagram –Kabul Cluster as identified in the PWS.

Location Equipment Piece (At a minimum)

Bagram - Regional Mail Distribution Center (RMDC) (3) 4K Forklift

Bagram RMDC (2) 10K Forklift

Bagram RMDC (5) Covered Box Trucks

Bagram Main MPO (1) 2K Forklift

Bagram East Side Annex (1) All Terrain 4K Forklift

Bagram RMDC / MPO (3) Flatbed truck

Kandahar (1) 10K Forklift

Kandahar (2) All Terrain 4K Forklift

Kandahar (1) Flatbed truck

HKIA (1) All Terrain 4K Forklift

HKIA (1) Flatbed Truck NKC (1) All Terrain 4K Forklift

NKC (1) Flatbed Truck

HQRS (1) All Terrain 4K Forklift HQRS (1) Flatbed Truck Dahlke (1) All Terrain 4K Forklift Dahlke (1) Flatbed Truck Fenty (1) All Terrain 4K Forklift

Fenty (1) Flatbed Truck

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide postal services at the following MPOs and SAPOs: BAF (one MPO and Warrior Retrograde Facility), KAF, HKIA, RSHQ, NKC, Camp Fenty, and Dahlke.

This list is subject to change depending on the need for postal service operations in other areas within Afghanistan (with a negotiated equitable adjustment IAW para 1.6.5). The services include the following: Processing and Distribution (Operations Section) including Open Parcel Inspection, Accountable Mail, Postal Claims, Postal Supply, Finance Operations, Directory Mail and transportation of mail to the Kabul Cluster.

5.2 The Contractor shall be bonded during the duration of performance of this contract, in an amount equal to 5 percent of the original contract price, which allows financial functions to be performed by the contractor. The contractor shall furnish a performance bond to the KO within 30 days of contract award (See Attachment F -Standard Form 1416).

5.3 The Contractor shall handle the following categories of mail: (All regulations will be available at each postal location)

• All prograde, retrograde, directory and barcode/accountable mail IAW DoD 4525.6-M and current POD SOP.

• Casualty mail shall be handled IAW DoD 4525.6-M, C3.4.9, MCO 5110.6C and/or POD SOP, Casualty Mail.

• Official mail shall be handled by the Government IAW; DoD 4525.8-M, USCENTCOM Regulation (CCR) 25-63, DoD 4525.6-M- Ch. 3, DoD 4525.8, AR 25-51, Official Mail and Distribution Management and USCENTCOM FRAGO 09-1717

• Approved coalition mail shall be handled IAW DoD 4525.6-M, C2.10 and AP1. 3.12.

• Contaminated and suspicious mail shall be reported to any military in their location, Postal OIC, and the COR.

• The Government will handle contaminated and suspicious mail IAW DoD 4525.6-M, C15.11.2, C2.7.5.9, C10.7.4.2 and USPS Publication 52, Hazardous, Restricted, and Perishable Mail.

5.4 The Contractor shall process the movement of all prograde mail received within 24 hours of reception at the RMDC, MPOs and SAPOs. Reception is defined as when the Contractor has access to the pallets. All barcoded and accountable mail shall be scanned into Automated Military Postal System (AMPS) to reflect its disposition (available for pickup, forwarded). All barcoded and accountable mail that is forwarded to a Camp or Forward Operating Base (FOB) shall have an internal tracker to reflect the date and the FOB location. Tracker shall be maintained for 6 months. (Reference: CCR-25-63).

5.5 The Contractor shall ensure all customers at the post office are MPS authorized users and approved Coalition partners, by verifying the customers’ common access card

(CAC)/identification card (ID) and ensuring the post office has a copy of the coalition partner’s approved memorandum of agreement granting the coalition country MPS privileges and for contractors, a letter of authorization reflecting MPO privileges. (Reference: DoD 4525.6-M, appendix AP1.2).

5.6 The Contractor shall ensure customer service hours are clearly posted. Current hours of operation for the Customer Service Area (Post Office) are 0900-1730 Monday, Tuesday, Wednesday, Friday and Saturday, and 1200-1600 on Thursday and Sunday. Changes in hours will be coordinated through and approved by the COR upon approval of written justification.

5.7 Reserved

5.8 In the event of future DoD restructuring in Afghanistan resulting in opening or closing of an MPO, the contractor shall be notified of the event as soon as possible, but no later than 45 days prior to MPO closure or opening. The U.S. Government will provide expected mail volume, required positions and security requirements at time of notification. If and when a restructure event occurs the Government will request a price proposal for the additional location(s). Once the price is negotiated, if needed, and accepted by the Government, a modification will be executed adding the additional location(s) at the agreed upon price.

5.9 The Government will provide a minimum of three (3) mail customer service counters at BAF and two at KAF. At the smaller locations, the Government will provide a minimum of one (1) mail customer service counter. The Contractor shall make the determination on how many service counters are open during customer service hours based on the volume of customers requiring postal services.

5.10 Supervision for Operations Manager and Postal Site Supervisor

5.10.1 The Operations Manager shall ensure compliance with all manuals, policies, publications, regulations and conduct thorough unannounced inspections of all mail handling areas. The contractor Postal Site Supervisor shall maintain records of all periodic inspections of the mail handling areas (Reference: DoD 4525.6-M, C1.1.6.9.9).

5.10.2 The Operations Manager must inform all personnel of their responsibilities, obligations, and liabilities in handling postal funds and mail and ensure all personnel who handle postal effects and/or accountable mail are designated properly on DD Form 2257 signed by the Human Resource Company Commander or designated Military Postal Officer (at each MPO location)/COR, and designations are terminated properly when an individual is relieved or reassigned. (Reference: DoD 4525.6-M, C5.4.1).

5.10.3 The Contractor’s Postal Site Supervisor shall ensure postal clerks are briefed on mail security before assuming postal duties and reviewed by resigning annually, thereafter using POD Form 1 and PS form 8139, "Your Role in Protecting the U.S. Mail." The original POD Form 1 and PS Form 8139 remains in MPO files. (Reference: DoD 4525.6-M, C5.4.1 and POD SOP, Mail Security Briefing Memorandum).

5.10.4 The Postal Site Supervisor shall ensure each postal employee has in their possession a valid DD Form 285 "Appointment of Military Postal Clerk, Unit Mail Clerk or Mail Orderly," and ensure original copy of the DD Form 285 and DD Form 2257, "Designation/Termination MPC- FPC-COPE-PFO" is maintained in MPO files. (Reference: DoD 4525.6-M, C5.4.1.).

5.10.5 The Postal Site Supervisor shall ensure all required manuals, policies, publications, regulations, and applicable posters (manuals may be hard copy, CDs or electronic copies), are maintained in each section of the postal facility. (Reference: DoD 4525.6-M, C4.1.3).

5.10.6 The Postal Site Supervisor and Postal Officer in Charge (OIC)/Non-Commissioned Officer in Charge (NCOIC) shall ensure postal facility is adequate and employees maintain required internal security measures. (Reference: DoD 4525.6-M, C13.7).

5.10.7 The Postal Site Supervisor shall prepare and utilize postal standard operating procedures (SOP’s) in accordance with USPS, DoD, USCENTCOM, and POD directives and procedures and update them as mission requires.

5.10.8 The Postal Site Supervisor shall ensure postal offenses are reported IAW DoD 4525.6- M, paragraph C14.1.3.2, to the postal chain of command and COR within 24 hours of discovery.

5.10.9 The Postal Site Supervisor shall comply with procedures for posting Postal Net Alerts (PNAs) in Automated Military Postal System (AMPS). The Postal Officer in Charge (OIC) will input all PNA in AMPS, while the Contractor will provide information. (Reference: DoD 4525.6-M, C11.2.9.2, and POD SOP, Reporting Postal Net Alerts (PNA) and Postal Offenses).

5.10.10 The Postal Site Supervisor shall understand the provisions for detaining and seizing mail.

(Reference: DoD 4525.6-M, C10.7.1, 3, 4, 6, 10).

5.10.11 The Postal Site Supervisor, Postal OIC/NCOIC, and COPE shall safeguard keys to postal facilities and mail collection boxes. Keys will be issued to the Contractor as necessary.

(Reference: DoD 4525.6M, C3.1.3.1.4 and C15.10.6).

5.10.12 The Postal Site Supervisor shall inspect all connexes and containers assigned to the MPO for any old or overlooked mail and unaccounted for equipment with the COPE or COR present.

(Reference: DoD 4525.6- M, C5.3.2.6).

5.11 Workload/Labor

5.11.1 The Contractor shall ensure all employees complete all required postal service operations training (DD285 Mail Cards) within 3-5 days after arrival in theater and submit the training certifications, qualifications, and qualification checklist (i.e. security clearances, background checks, etc.) specified in the PWS to the COR. The Contractor shall ensure that MPO personnel are fully trained/qualified prior to performance of duties when relocated/reassigned IAW DoD 4525.6-M.

5.11.2 The Contractor shall process mail at a volume of 0 -1,600,000 pounds at BAF and 0 – 700,000 pounds at KAF per month, and be prepared for peak periods due to holiday mail (1

November – 31 January) and lasting up to thirty days or more for all classes and types of mail.

The Contractor shall adjust capability as troop presence fluctuates at no additional cost to the Government within the base range mail volume pricing. The Government will provide a 45 day notice for anticipated increases in mail volume to allow the Contractor to bring in additional personnel. For additional guidance on Historical Afghanistan Mail Volume for Jun 2017 to Jun 2018 is attached to this PWS.

5.11.3 The Contractor shall ensure that employees are trained to handle balloting materials in accordance with USPS, DoD, POD, and USCENTCOM regulations, policies, and procedures.

Quality Assurance (QA) of balloting materials will be done by the COPE to ensure proper processing, clear postmarks and tracking.

5.11.4 The Contractor shall operate Postal Services 365 days a year, and have adequate personnel available for operations 24 hours a day, if required.

5.11.5 The Contractor shall ensure each employee has an Entrance National Agency Check (ENTNAC) or National Agency Check (NAC) background completed, the background checks are the responsibility of the Contractor. The Contractor is responsible for submitting an Entrance National Agency Check (ENTNAC) or National Agency Check (NAC) background for the Governments review. Personnel who perform postal duties must be trustworthy, and honest. By agreement between the USPS and the Department of Defense, personnel of questionable integrity shall not be assigned to duties in MPOs, mailrooms, mail terminals, or other postal facilities.

5.11.6 The Contractor shall provide specific training for Unit Mail Clerks (UMC) IAW MCO 5110.6C for Marine Corps/Navy and AR 600-8-3 for Army/Air Force/civilians. DD form 285 cards will be kept to a minimum necessary for mail pick up. UMC DD Form 285 cards will be checked daily by the Contractor prior to allowing pickup of the unit’s mail.

5.11.7 The Contractor shall support the volume of mail as established in Attachment A as the base range for BAF and KAF individually. Any increases of mail volume at individual MPOs that does not go above the total base range mail volume for BAF and KAF will need to be covered by the Contractor via movement of existing contractor personnel.

5.11.8 The Contractor shall accommodate changes in workloads caused by temporary events, such as redeployments or holidays, with 45-daysadvanced written notice from the Government.

Examples include the 01 Nov to 31 Jan Holiday mail surge and major redeployment of units.

When the Government is notified of surges due to redeployment a 45 day notice will be provided to Contractor- additional information would be provided at that time relating to each occurrence.

The Postal OIC/COR will provide 45-day advance notice of surge periods. Several relatively large- scale relief-in-place/transfer of authority (RIP/TOA) events are likely to occur during the contract performance period, whereby a replacement force of as many as 300 personnel will arrive to replace a similar number of soldiers who will redeploy. Large-scale RIP/TOAs will cause a surge in mail of up to 40 days, as the departing unit’s members mail a number of packages back to CONUS, and the incoming unit will fall in on mail sent from CONUS prior to its departure. Many other smaller RIP/TOAs may occur at any time during contract performance, but do not generally rise to the level of a forecast “surge” requiring change to contractor staffing levels.

5.11.9 The Contractor shall provide an emergency written plan within 90 days after contract award to COR for any one-time events that include but are not limited to; , national disasters, terrorist acts, chemical and biological contamination situations, declared and undeclared states of emergency, and military contingency operations.

5.11.10 The Contractor shall scan all barcoded and accountable mail received and produce a DoD-Modified 3883. In the event mail from a designated MAO/MPO is comingled with the parent ZIP code, the MPO will scan that mail and produce a DoD-Modified 3883.

5.11.11 The only exception to the above is units assigned a MAO/MPO ZIP code who receives mail via pure tri-walls. The contractor shall ensure scanning and generating delivery records for all accountable/barcoded mail before distributing to the unit mail clerks.

5.12 Finance Section

5.12.1 The Contractor shall ensure a Finance SOP is on hand and utilized, to include operating manual Meter/Scales. The Contractor will ensure that all personnel receive training and know how to operate the Pitney Bowes Postage Meter in order to provide finance retail services IAW DoD 4525.6M.

5.12.2 The Contractor shall ensure postal posters are in plain view for postal patrons and all required postal forms are readily available at each postal location. (Reference: DoD 4525.6-M, C10.3.3).

5.12.3 The Contractor shall ensure finance clerks enforce standards for packaging and labeling of mail; clerks ensure articles presented for mailing have a legible return and mailing address on the front of the mailing article only; First Class, Priority and Standard Post service, and its sub-classes, is endorsed on mail prior to the application and sale of postage. (Reference: DoD 4525.6-M, C10.4.2.2, C10.4.2.3, C10.4.2.7 and Domestic Mail Manual (DMM) module A).

5.12.4 The Contractor shall ensure finance clerks are familiar with which services are available for each class of mail; clerks are properly computing fees for special services and adding them to the postage for the article mailed. (Reference: DMM).

5.12.5 The Contractor shall ensure proper rates of postage are being assessed according to class, weight, dimensions, and zone. (Reference: DoD 4525.6-M, C10.4.1.1 to C10.4.1.3).

5.12.6 The Contractor shall ensure mail accepted as MPS/IDS meet the size/weight restrictions and policy requirements. (Reference: DoD 4525.6-M, C3.2.11. and CCR 25-63).

5.12.7 The Contractor shall ensure correct fees are charged for Balloon Rate, Oversized, and/or non-mailable parcels are applied when appropriate. (Reference: USPS Notice 123, DMM and International Mail Manual (IMM).

5.12.8 The Contractor shall ensure finance clerks are familiar with the classes and content of mail eligible for Insured service. Finance clerks shall be aware that items exceeding $5,000 in value are recommended to be registered. (Reference: DoD 4525.6-M, C10.4.5.1 and C10.4.5.2).

5.12.9 The Contractor shall ensure personal property is not stored in Cash Boxes/containers. All boxes/containers are secured or under constant guard by the finance clerk. (Reference: DoD 4525.6-M, C6.5.2).

5.12.10 The Contractor shall ensure finance clerks affix postage meter tapes at the time of acceptance in view of the postal patron. (Reference: DoD 4525.6-M, C7.1.5.2).

5.12.11 The Contractor shall ensure parcels with an address label have the postage meter tape affixed so that it overlaps the upper right corner of the address label. (Reference: DoD 4525.6-M, C6.6.4).

5.12.12 The Contractor shall ensure finance clerks complete PS Form 3806, Receipt for Registered Mail, when accepting Registered Mail from the customer and maintain duplicates in numerical sequence. (Reference: DoD 4525.6-M, C9.3.5.2).

5.12.13 The Contractor shall ensure a PS Form 3854, Manifold Registry Dispatch Book, is used to make transfers to the registry section when the acceptance window is a separate operation.

(Anyone handling Registered Mail must be a U.S citizen, have a favorable National Agency Check (NAC) and shall have maintain a SECRET clearance ).