Questions and Answers for W9128F26QA040 Papio Mowing Updated 3.24.26.pdf

Questions & Answers for W9128F26QA040, Papio Mowing Updated: March 24, 2026

Q. The name of the current incumbent contractor, if applicable.

A. The incumbent contractor is RNR Construction Company LLC

Q. The current contract number.

A. The previous contract number for this service was W9128F21P0051.

Q. The total award amount and contract period of performance for the most recent award (including option years, if exercised).

A. The total award amount for the previous award was $85,250.00 for the base period and all four optional periods.

Q. 5.3.8 Item 0008 Tree Removal: Currently this area has trees and woody vegetation in it, will it be taken care of before the new contract? If not, will the new contractor be reimbursed for getting it back into guidelines?

A. See PWS paragraph 5.3.8 which states, the contractor shall removal all trees and woody vegetation within the tree removal area according to this PWS and shown on Attachment 3.

The trees and woody vegetation shall be cut flush with the ground, removed, and treated with a fresh-cut pesticide. Trees that are grown into or entangled in the fence lines may require alternative methods and hand work to remove the trees as much as reasonably possible without damaging the entangled fence fabric. The tree removal area and adjacent fence lines shall be maintained clear of woody vegetation for the duration of the contract.

Contractor shall remove all trees and woody vegetation within the tree removal area and apply one (1) complete application of EPA-approved pesticides concurrent with the removal and provide periodic spot spraying throughout the growing season to eliminate and control all unwanted vegetation or regrowth for the duration of the contract. The Contractor shall submit a pesticide application form (attached) no more than 24 hours after application.

Q. Vegetation Control & Growing Season (Items 0003, 0005, 0007)

a. Growing Season Definition: Could the Government define the specific months intended by the term "growing season" for all sites? (e.g., April 1st through October 31st?)

b. Spot Spraying Frequency: Section 5.8.1 mentions "periodic spot spraying" following the initial application. Is there a required minimum frequency for inspections/treatments (e.g., monthly), or is the Contractor expected to monitor and treat solely based on the "Zero Growth" threshold in Technical Exhibit 1?

A. Yes, the growing season is April 1st through October 31st, and yes, the Contractor is required to monitor, treat, and periodic spot spray all vegetation control areas based on the "Zero Growth" threshold in Technical Exhibit 1.

Q. Mowing Decision Process (Items 0001, 0004, 0006)

a. Trigger for Service: Mowing is listed as "Up to 3 times per year" and is not guaranteed.

Does the Government intend to issue a formal "Notice to Proceed" for each mowing cycle based on site conditions, or is the Contractor responsible for proposing a mowing date to the COR once the grass height reaches the 8-inch maximum limit described in Section 5.7.2.1?

A. The Contractor shall include a proposed schedule for all three mowing cycles in the required detailed work plan. A notification from the Contracting Officer’s Representative (COR) will be issued for each mowing.

Mowing frequency is at the discretion of the COR. Embankments may be mowed up to three (3) times per year when it is determined to be beneficial and when sod conditions permit. The COR will determine the need and timing for each mowing based on current site conditions. The Contractor must obtain COR approval prior to performing any mowing.

Q. Tree Removal Frequency (Item 0002 & Item 0008)

a. Flower Hill Levee (Item 0008): Section 5.3.8 states this is for the "Base Year ONLY."

Can you confirm that after the initial removal in the Base Year, no tree removal is required in Option Years 1–4 for this specific area?

A. The Contractor will complete the requirements in Paragraph 5.3.8 – in the base year and complete the tree removal. Option Years 1-4 require the contractor to maintain the tree removal area and adjacent fence lines to be clear of woody vegetation for the duration of the contract as part of the maintenance.

b. Wehrspann Outlet Channel (Item 0002): Section 5.3.2 mentions cutting trees/woody vegetation (<3" diameter) flush to the ground concurrent with the first mowing. Is this tree removal at the Wehrspann Outlet intended to be a recurring annual task for every year of the contract, or a one-time clearing similar to Flower Hill?

A. This is an annual requirement concurrent with the first mowing. Contractor shall complete one (1) mowing of the outlet area, which will be concurrent with the first mowing of the project site. These mowing and trimmings are not guaranteed, as frequency shall be determined by the current condition of the mowing area with approval received from the Government Representative (COR) prior to the Contractor’s proposed mowing date.

Q. Could you please clarify how DFARS 252.204-7020 applies to our contract, and what actions the contractor must take upon award to ensure full compliance?

A. This requirement requires a Basic (Contractor Self-Assessment) level of assessment. The Basic assessment are described at https://www.acq.osd.mil/asda/dpc/cp/cyber/docs/safeguarding/NIST-SP-800-171- Assessment-Methodology-Version-1.2.1-6.24.2020.pdf.

Q. Could you please clarify how FAR 52.204-14 – Service Contract Reporting Requirements applies to our contract and what specific reporting we are required to submit?

A. This clause is not required and will be removed in a forthcoming amendment.

Q. Could you please clarify whether FAR 52.219-28 – Small Business Program Representation applies only to the prime contractor or if it also applies to subcontractors on this contract?

A. This solicitation is 100% set-aside for Small Businesses. The prime contractor must comply with FAR 52.219-28. This award is for a service and the prime contractor must ensure use of subcontractors maintains the small business set-aside.