SOW for CRREL Flooring Repair_09Dec2024.pdf

Request for Quote CRREL Flooring Repair Services

Directorate of Public Works ERDC Vicksburg, MS 39180

Summary:

The USACE Cold Regions Research Engineer Laboratory (CRREL) in Hanover, NH has a requirement for Flooring Repair Services.

Site Visit will be held 04 December 2024 at 9:00 a.m. EST and 06 December at 9:00 a.m. EST Site visits point of Contact is Rich Robinson POC: Rich Robinson 603-369-8282

Cold Regions Research Engineer Laboratory (CRREL) 72 Lyme Road Hanover, NH 03755

Requirements Description:

A. Quote is due no later than 13 December 2024 at 12:00 p.m. CST B. Quotes shall be submitted by email to the Contracting Specialist that issued the RFQ.

C. Quotes must be all inclusive.

D. All quotes are good for 30 days.

E. Period of Performance: Work shall be completed in 120 Calendar Days of award.

Technical POC:

Rich Robinson 603-369-8282 richard.w.robinson@usace.army.mil

Contractor:________________________________________

Contractor Signature:__________________________________________

Line SUPPLIES/SERVICES QUANTITY Unit UNIT PRICE AMOUNT

1 CRREL Flooring Repair

Job

TOTAL

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C.1. GENERAL INFORMATION

INTRODUCTION

This Scope of Work (SOW) provides a description of the services required to support the United States Army Corps of Engineers (USACE) Cold Regions Research Engineer Laboratory (CRREL), hereafter referred to as CRREL.

SCOPE OF WORK

This is for flooring repairs at the IEF 2nd Floor Research Building. Flooring repairs include prepping flooring surfaces, and supplying and installation of a combination of Carpet (2x 2 Squares) in the offices and Vinyl Plank in the common areas. The contractor is to determine which areas require removal of the current flooring prior to installation of the new flooring. There will be a need for new thresholds and 6” black cove base throughout the 2nd floor. All flooring installation shall be executed in accordance with the manufacturer’s requirements. The contractor will be responsible for disposal/removing all old and any excess flooring materials from the site.

The Contractor shall furnish all labor, equipment, supplies, and materials necessary for prep, supply and install of all flooring surfaces at CRREL, 71 Lyme Road, Hanover, NH 03755. The following table provides an estimated work breakdown for the estimated square footage amounts broke out by prep, supply and installation square footage. Areas requiring new flooring will be a combination of offices, conference room, entry ways, hallways, and common areas. Offices and entry ways will receive carpet and hallways/common areas will receive vinyl plank. All proposed products should be Name brand or equal and colors shall be approved by the Government.

Prep and Installation (Sq Footage)

2x2 Carpet Squares (Sq Footage)

Vinyl Plank (Sq Footage)

Cove Base (Linear Feet)

Thresholds

5,000 sq ft 3,000 sq ft

2,000 sq ft

1,500 linear ft

50 + or –

A. Carpet Squares:

Carpet squares shall be Shaw Contract Transparent Carpet Tile Clearview 59563 or equal with the following specifications:

1. Construction: multi-level pattern loop

2. Fiber/Dye Method: 100% eco solution nylon

3. Primary Backing: synthetic

4. Secondary Backing “ecoworx tile”

5. Protective Treatments: “ssp” Shaw soil protection

6. Size: 24” X 24”

7. Gauge: 1/12”

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8. Stitches: 8/in

9. Finished Pile Thickness: .12 in

10. Average Density: 4500/ cu yd

11. Total Thickness: . 254 in

12. Tufted Weight: 15 oz/sq yd

13. Radiant Panel: class 1

14. NBS Smoke: less than 450

15. Static Propensity: less than 3.5 kv CRI greenlabel plus, ADA Compliant, Antimicrobial

16. Warranty: lifetime commercial limited

B. VINYL PLANK:

1. VINYL PLANK SHAW, Grey in Color, or equal

2. --Construction SPC

3. --Width 9 inches

4. --Length 59 inches

5. --Plank Thickness 6.5mm

6. --Wear layer 20mill

C. COVE BASE:

1. COVE BASE is 6 inch Vinyl Tile Black Color

ERDC REGULATIONS

The Contractor and his/her employees shall become acquainted with and obey all Government regulations as posted, or as requested by the Government.

NORMAL OPERATING HOURS

The Contractor shall provide all services identified in these specifications during normal hours of operation unless approved by the Government. The normal hours of operation for the ERDC are 7:00 A.M. to 4:30 P.M., Monday through Friday.

QUALITY CONTROL

The Contractor shall develop and maintain quality control to ensure services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

QUALITY ASSURANCE

The Government will inspect and monitor the Contractor’s performance under this contract using the quality assurance procedures appropriate for the work required.

SCHEDULING

Work shall be completed in 120 Calendar Days from award date. Work Shall begin

4 | P a g e within 7 calendar days of the award, ordering of materials constitutes start of work. The Contractor shall schedule, control, and perform all work described in this SOW in accordance with all terms and conditions contained in this SOW.

UNSATISFACTORY PERFORMANCE

If the Performance of any required service is unsatisfactory, and is the fault of the Contractor, the Contractor will immediately correct prior to proceeding to another area.

Work that does not meet the contract specifications will be deemed unsatisfactory.

RE-WORK

For any work deemed to be unsatisfactory the Contractor shall, perform work that was not performed, or re-perform work that was performed in an unsatisfactory manner. The response time and quality requirements as set forth in this specification shall also apply to rework actions. The Contractor shall not receive additional payment for re-work.

PAYMENT

THE CONTRACTOR SHALL BILL THE GOVERNMENT WHEN WORK IS

COMPLETED FULLY. PAYMENT SHALL BE MADE ONLY FOR ACTUAL

SERVICES, PROVIDED BY THE CONTRACTOR AS SPECIFIED IN THIS SOW.

SECURITY

SEARCH AND SEIZURE

In accordance with 41 CFR Part 120-74, Facility Management, Contractor personnel and property shall be subject to search and seizure upon entering the federal complex.

All persons and vehicles entering the installation will be subject to inspection for firearms, explosive, and dangerous weapons.

ACCESS TO SECURE AREAS

Access to Explosives Storage Area (ASP), Vehicle Impoundment Area, Log Truck Test Track, Big Black Test Site, Flowers Gun Range and Building 5008 or any future locations shall be coordinated through the Contracting Officer's Representative (COR).

ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES

The contractor and all associated subcontractors’ employees shall comply with applicable ERDC installation, access and local security policies and procedures.

Policies and procedures will be provided by the ERDC Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and local policies. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

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SUITABILITY INVESTIGATION REQUIREMENTS

Contractor and employees of the contractor are required to be citizens of the United States and must maintain such status during the duration of this contract. Each of the Contractor’s employees is required to submit investigative paperwork for a National Agency Check with Written Inquiries (NACI) for a Suitability Investigation. The contractor shall ensure that each contractor employee coordinates with the Government Security Office and submits appropriate investigative forms and the required information for the Suitability Investigation prior to beginning work.

ONSITE ACCESS

The Government has the right to restrict on-site access to any contractor personnel who is identified as a potential threat to the health, safety, security, or operational mission of the Corps of Engineers.

SAFETY AND OCCUPATIONAL HEALTH

The Contractor shall comply with all applicable provisions of EM 385-1-1 entitled "Safety and Health Requirements Manual.” The EM is available at http://www.hq.usace.army.mil

ACCIDENT REPORTING

The Contractor shall maintain an accurate record of accidents resulting in traumatic injury or death, and of accidents resulting in damage to Government property, supplies, or equipment. The Contractor shall report accidents in accordance with the requirements listed in EM-385-1-1 and AR 385-40 to the COR and Safety Office within 24 hours of the accident.

AT-OPSEC SECURITY REQUIREMENTS

1. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., 6 | P a g e email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

2. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”).

Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

3. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See

Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

4. Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security

7 | P a g e clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

5. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

APPLICABLE PUBLICATIONS

Publication No./ Section/Para/Line

Title

Date

CODE OF FEDERAL REGULATIONS (CFR)

5 CFR, Part 2635 Standards of Ethical Conduct for Employees of the Executive Branch

Latest

41 CFR, Part 120-74 Facility Management Latest

USACE MANUALS AND REGULATIONS

EM 385-1-1 USACE Health and Safety Requirement Manual

Latest

ARMY REGULATIONS

AR 190-5 Motor Vehicle Traffic Supervision Latest

AR 310-50 Catalog of Abbreviations and Brevity Codes

Latest

AR 385-40 Accident Reporting and Records Latest

USACE MANUALS AND REGULATIONS

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Publication No./ Section/Para/Line

Title

Date

ER 380-1-18 Technology Transfer, Disclosure of Information and Contact with Foreign Representatives

Latest

AWARD:

The contractor shall submit completed pricing. The Award will be made to the contractor whose proposal is the lowest price technically acceptable.