SOW for CRREL Flooring Repair_03Dec2024.pdf

Request for Quote CRREL Flooring Repair Services

Directorate of Public Works ERDC Vicksburg, MS 39180

Summary:

The USACE Cold Regions Research Engineer Laboratory (CRREL) in Hanover, NH has a requirement for Flooring Repair Services.

Site Visit will be held 04 December 2024 at 9:00 a.m. EST and 06 December at 9:00 a.m. EST Site visits point of Contact is Rich Robinson POC: Rich Robinson 603-369-8282

Cold Regions Research Engineer Laboratory (CRREL) 72 Lyme Road Hanover, NH 03755

Requirements Description:

A. Quote is due no later than 13 December 2024 at 12:00 p.m. CST B. Quotes shall be submitted by email to the Contracting Specialist that issued the RFQ.

C. Quotes must be all inclusive.

D. All quotes are good for 30 days.

E. Period of Performance: Work shall be completed in 120 Calendar Days of award.

Technical POC:

Rich Robinson 603-369-8282 richard.w.robinson@usace.army.mil

Contractor:________________________________________

Contractor Signature:__________________________________________

Line SUPPLIES/SERVICES QUANTITY Unit UNIT PRICE AMOUNT

1 CRREL Flooring Repair

Job

TOTAL

2 | P a g e

C.1. GENERAL INFORMATION

INTRODUCTION

This Scope of Work (SOW) provides a description of the services required to support the United States Army Corps of Engineers (USACE) Cold Regions Research Engineer Laboratory (CRREL), hereafter referred to as CRREL.

SCOPE OF WORK

This is for flooring repairs at the IEF 2nd Floor Research Building. Flooring repairs include prepping flooring surfaces, and supplying and installation of a combination of Carpet (2x 2 Squares) in the offices and Vinyl Plank in the common areas. The contractor is to determine which areas require removal of the current flooring prior to installation of the new flooring. There will be a need for new thresholds and 6” black cove base throughout the 2nd floor. All flooring installation shall be executed in accordance with the manufacturer’s requirements. The contractor will be responsible for disposal/removing all old and any excess flooring materials from the site.

The Contractor shall furnish all labor, equipment, supplies, and materials necessary for prep, supply and install of all flooring surfaces at CRREL, 71 Lyme Road, Hanover, NH 03755. The following table provides an estimated work breakdown for the estimated square footage amounts broke out by prep, supply and installation square footage. Areas requiring new flooring will be a combination of offices, conference room, entry ways, hallways, and common areas. Offices and entry ways will receive carpet and hallways/common areas will receive vinyl plank. All proposed products should be Name brand or equal and colors shall be approved by the Government.

Prep and Installation (Sq Footage)

2x2 Carpet Squares (Sq Footage)

Vinyl Plank (Sq Footage)

Cove Base (Linear Feet)

Thresholds

5,000 sq ft 3,000 sq ft

2,000 sq ft

1,500 linear ft

50 + or –

A. Carpet Squares:

Carpet squares shall be Shaw Contract Transparent Carpet Tile Clearview 59563 or equal with the following specifications:

1. Construction: multi-level pattern loop

2. Fiber/Dye Method: 100% eco solution nylon

3. Primary Backing: synthetic

4. Secondary Backing “ecoworx tile”

5. Protective Treatments: “ssp” Shaw soil protection

6. Size: 24” X 24”

7. Gauge: 1/12”

3 | P a g e

8. Stitches: 8/in

9. Finished Pile Thickness: .12 in

10. Average Density: 4500/ cu yd

11. Total Thickness: . 254 in

12. Tufted Weight: 15 oz/sq yd

13. Radiant Panel: class 1

14. NBS Smoke: less than 450

15. Static Propensity: less than 3.5 kv CRI greenlabel plus, ADA Compliant, Antimicrobial

16. Warranty: lifetime commercial limited

B. VINYL PLANK:

1. VINYL PLANK SHAW, Grey in Color, or equal

2. --Construction SPC

3. --Width 9 inches

4. --Length 59 inches

5. --Plank Thickness 6.5mm

6. --Wear layer 20mill

C. COVE BASE:

1. COVE BASE is 6 inch Vinyl Tile Black Color

ERDC REGULATIONS

The Contractor and his/her employees shall become acquainted with and obey all Government regulations as posted, or as requested by the Government.

NORMAL OPERATING HOURS

The Contractor shall provide all services identified in these specifications during normal hours of operation unless approved by the Government. The normal hours of operation for the ERDC are 7:00 A.M. to 4:30 P.M., Monday through Friday.

QUALITY CONTROL

The Contractor shall develop and maintain quality control to ensure services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

QUALITY ASSURANCE

The Government will inspect and monitor the Contractor’s performance under this contract using the quality assurance procedures appropriate for the work required.

SCHEDULING

Work shall be completed in 120 Calendar Days from award date. Work Shall begin

4 | P a g e within 7 calendar days of the award, ordering of materials constitutes start of work. The Contractor shall schedule, control, and perform all work described in this SOW in accordance with all terms and conditions contained in this SOW.

UNSATISFACTORY PERFORMANCE

If the Performance of any required service is unsatisfactory, and is the fault of the Contractor, the Contractor will immediately correct prior to proceeding to another area.

Work that does not meet the contract specifications will be deemed unsatisfactory.

RE-WORK

For any work deemed to be unsatisfactory the Contractor shall, perform work that was not performed, or re-perform work that was performed in an unsatisfactory manner. The response time and quality requirements as set forth in this specification shall also apply to rework actions. The Contractor shall not receive additional payment for re-work.

PAYMENT

THE CONTRACTOR SHALL BILL THE GOVERNMENT WHEN WORK IS

COMPLETED FULLY. PAYMENT SHALL BE MADE ONLY FOR ACTUAL

SERVICES, PROVIDED BY THE CONTRACTOR AS SPECIFIED IN THIS SOW.

SECURITY

SEARCH AND SEIZURE

In accordance with 41 CFR Part 120-74, Facility Management, Contractor personnel and property shall be subject to search and seizure upon entering the federal complex.

All persons and vehicles entering the installation will be subject to inspection for firearms, explosive, and dangerous weapons.

SAFETY AND OCCUPATIONAL HEALTH

The Contractor shall comply with all applicable provisions of EM 385-1-1 entitled "Safety and Health Requirements Manual.” The EM is available at http://www.hq.usace.army.mil

ACCIDENT REPORTING

The Contractor shall maintain an accurate record of accidents resulting in traumatic injury or death, and of accidents resulting in damage to Government property, supplies, or equipment. The Contractor shall report accidents in accordance with the requirements listed in EM-385-1-1 and AR 385-40 to the COR and Safety Office within 24 hours of the accident.

APPLICABLE PUBLICATIONS

5 | P a g e

Publication No./ Section/Para/Line

Title

Date

CODE OF FEDERAL REGULATIONS (CFR)

5 CFR, Part 2635 Standards of Ethical Conduct for Employees of the Executive Branch

Latest

41 CFR, Part 120-74 Facility Management Latest

USACE MANUALS AND REGULATIONS

EM 385-1-1 USACE Health and Safety Requirement Manual

Latest

ARMY REGULATIONS

AR 190-5 Motor Vehicle Traffic Supervision Latest

AR 310-50 Catalog of Abbreviations and Brevity Codes

Latest

AR 385-40 Accident Reporting and Records Latest

USACE MANUALS AND REGULATIONS

ER 380-1-18 Technology Transfer, Disclosure of Information and Contact with Foreign Representatives

Latest

AWARD:

The contractor shall submit completed pricing. The Award will be made to the contractor whose proposal is the lowest price technically acceptable.