W913E520R0011 Grounds Maintenance Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W913E520R0011 26-May-2020

b. TELEPHONE NUMBER

601-634-2633

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 26 Jun 2020

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PREVIOUS EDITION IS NOT USABLE

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Prescribed by GSA – FAR (48 CFR) 53.212

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ADDENDA ARE

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23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912HZ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ETHEL D GRANT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81EWF93306294

ARE NOT ATTACHED

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(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

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. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ERDC CONTRACTING OFFICE

3909 HALLS FERRY ROAD

VICKSBURG MS 39180-6199

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W14GQK 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PR W2R2 COLD RGNS RSCH ENG LAB

DPW - RICHARD ROBINSON

72 LYME ROAD

HANOVER NH 03755-1290

TEL: 603-646-4364 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF92

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

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REPRESENTATIVE

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REPRESENTATIVE

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37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

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33. SHIP NUMBER

PARTIAL

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STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 7 Months

MAINTAIN GROUNDS

FFP

FOB: Destination

MILSTRIP: W81EWF93306294

PURCHASE REQUEST NUMBER: W81EWF93306294

NET AMT

0002 1 Each

LEAF COLLECTION AND REMOVAL

FFP

FOB: Destination

0003 1 Each

MAINTAIN TREES/SHRUBS/HEDGES/FLOWER BEDS

FFP

FOB: Destination

0004 5 Months

PERFORM SNOW/ICE REMOVAL

FFP

FOB: Destination

0005 1 Each

SPRING SAND CLEAN-UP

FFP

FOB: Destination

0006 1 Each

CDC SAND REPLENISHMENT

FFP

FOB: Destination

0007 1 Each

MAINTAIN PROJECT TEST SITE AREAS

FFP

FOB: Destination

1001 7 Months OPTION Option Year 1 Maintain Grounds

FFP

FOB: Destination

1002 1 Each OPTION Option Year 1 Leaf Collection

FFP

and Removal

1003 1 Each OPTION Option Year 1 Maintain Trees/Shrubs/

FFP

Hedges/Flower Beds

1004 5 Months OPTION Option Year 1 Perform Snow/Ice Removal

1005 1 Each OPTION Option Year 1 Spring Sand Clean-Up

1006 1 Each OPTION Option Year 1 CDC Sand Replenishment

1007 1 Each OPTION Option Year 1 Maintain Project

FFP

Test Site Areas

2001 7 Months OPTION Option Year 2 Maintain Grounds

2002 1 Each OPTION Option Year 2 Leaf Collection and

FFP

Removal

2003 5 Months OPTION Option Year 2 Perform Snow/Ice Removal

2004 1 Each OPTION Option Year 2 Maintain Trees/Shrubs/

FFP

2005 1 Each OPTION Option Year 2 Spring Sand Clean-Up

2006 1 Each OPTION Option Year 2 CDC Sand Replenishment

2007 1 Each OPTION Option Year 2 Maintain Project

FFP

3001 7 Months OPTION Option Year 3 Maintain Grounds

3002 1 Each OPTION Option Year 3 Leaf collection and

FFP

removal

3003 1 Each OPTION Option Year 3 Maintain Trees/Shrubs/

FFP

3004 5 Months OPTION Option Year 3 Perform Snow/Ice Removal

3005 1 Each OPTION Option Year 3 Spring Sand Clean-Up

3006 1 Each OPTION Option Year 3 CDC Sand Replenishment

3007 1 Each OPTION Option Year 3 Maintain Project

FFP

4001 7 Months OPTION Option Year 4 Maintain Grounds

4002 1 Each OPTION Option Year 4 Leaf collection

FFP

and removal

4003 1 Each OPTION Option Year 4 Maintain Trees/Shrubs/

FFP

4004 5 Months OPTION Option Year 4 Perform Snow/Ice Removal

4005 1 Each OPTION Option Year 4 Spring Sand Clean-Up

4006 1 Each OPTION Option Year 4 CDC Sand Replenishment

4007 1 Each OPTION Option Year 4 Maintain Project

FFP

5001 2 Months OPTION 6 Month Option (Sept - February)

FFP

Maintain Grounds (Sept-Oct)

5002 1 Each OPTION 6 Month Option Leaf collection

FFP

and removal

5003 1 Each OPTION 6 Month Option Maintain Trees/Shrubs/

FFP

5004 4 Months OPTION 6 Month Option Perform Snow/Ice

FFP

Removal (Nov-Feb)

5005 1 Each OPTION 6 Month Option Maintain Project

FFP

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE SERVICES

HANOVER, NH

1. DESCRIPTION OF SERVICES. The Contractor shall furnish all labor, supervision, tools, materials, equipment, and other items and services necessary to ensure that grounds maintenance is performed at the Cold Regions Research and Engineering Laboratory, 72 Lyme Road, Hanover, NH in a manner that will maintain healthy grass, trees, shrubs, and plants, maintain clear and safe roads and pathways in the winter, and present a clean, neat, and professional appearance. All services shall be performed in accordance with the following requirements and Appendices A through C.

The Contractor shall, without additional expense to the Government, be responsible for obtaining any and all necessary licenses and permits and comply with any applicable Federal, State or local laws, codes or ordinances in connection with the performance of this contract.

1.1. SITE SUPERVISOR. The Contractor shall designate a site supervisor in charge of the work being performed during the execution of the contract. The site supervisor shall be responsible for the work schedule, safety, and quality control. The site supervisor shall keep the Government’s Technical Point of Contact (TPOC) or the contracting officer’s representative (COR) informed of the work progress and be available to the TPOC in the event of a change in the schedule or if any problems arise. Identification of and contact information for the site supervisor shall be provided to the Government at or before the post-award conference. During the performance of the contract, Government notification of a change in the site supervisor shall be provided to the Contracting Officer’s Representative (COR) not later than five (5) business days prior to the change or as soon as possible if the change occurs within five (5) days from the implementation of a change.

1.2. MAINTAIN GROUNDS. The spring, summer and fall grounds maintenance season is seven (7) months long, from April through October. Some items such as clean-up of leaves and vegetation occur outside of this timeframe in November. Grounds maintenance shall achieve healthy grass, trees, shrubs, and plants, and present a clean, neat, and professional appearance of the installation.

1.2.1. Mowing of Grounds. Grass shall be cut on approximately 15 acres of land. Grass clippings shall be handled (e.g. removed or mulched) so as to avoid an unattractive appearance and/or damage to the grass. The site is broken out into two areas, the east side is the improved grounds area and the west side is the semi-improved grounds, as shown on drawing #1 of Appendix C. The grass heights indicated below are the standard for a neat and professional appearance.

1.2.1.1. Improved Grounds. There are approximately seven (7) acres of improved grounds. Contractor shall maintain the growth of grass height on improved grounds between 1.5 to 3 inches; bear in mind that the rate of grass growth varies.

1.2.1.1.1. Child Development Center (CDC) Grounds. The CDC

grounds shall not be mowed while the children are outside. Grounds can only be maintained during off-hours, weekends, or Monday thru Friday between 1130 am and 1430 pm, while the children are inside.

1.2.1.2. Semi-Improved Grounds. There are approximately eight (8) acres of semi-improved grounds. Contractor shall maintain grass on semi-improved grounds from 2 to 5 inches in height.

1.2.2. Edging. Sidewalks, driveways, curbs, and other concrete or asphalt edges located in the improved grounds areas shall be edged at least once a month. Edging shall include removal of vegetation from cracks in sidewalks, driveways, parking lots and curbs within .5 inch of the edged surface and to a depth of 2.0 inches. This work involves approximately 9000 linear feet of sidewalks, driveways, and curbs in areas indicated on drawing #2 of Appendix C.

1.2.3. Trimming. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles. Trimming height shall match surrounding area grass heights. This task involves all grounds, both improved and semi-improved, as shown on drawing #1 of Appendix C. All areas shall be trimmed concurrent with mowing. Damage to trees and shrubs from trimming shall be repaired by the Contractor. If a plant should die or become unhealthy due to damage, the

Contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days of noticed damage.

1.2.3.1. CDC Trimming. In addition to the normal trimming, there are several areas at the CDC that require trimming inside of fenced-in areas. There are four basement windows and a storage shed in the southeast corner enclosed by fencing. These areas shall be kept trimmed of vegetation.

1.2.3.2. Security/Perimeter Fence. Trimming shall be performed on both sides of the fence to maintain a minimum of 5’ of clearance on each side.

1.2.4. Remove Debris/Police Grounds. The Contractor shall perform general litter patrol in all areas identified on drawing #1 of Appendix C to maintain a clean and well kept appearance. Typical litter patrol includes the removal and disposal of all natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris; debris such as fruit and berries that have fallen onto walkways, driveways and parking lots.

Contractor shall police areas during mowing operations. Fallen leaves shall be removed weekly from improved and semi-improved grounds areas indicated on drawing #1 of Appendix C in order to maintain a clean and well kept appearance. The contractor shall dispose of all debris at an off-site location in accordance with existing local, state, and federal regulations.

1.2.5. Repair Damaged Areas. Areas damaged by rodents, contractor vehicles, erosion, drought and/or insects/diseases shall be seeded, sprigged, or repaired with sod to be uniform with surrounding areas.

1.2.6. Apply Herbicide. The Contractor shall perform an effective application of a non-selective herbicide to areas damaged by insects or overgrown by invasive plants, weeds and poison ivy with prior approval of the TPOC. The approved herbicide shall be applied in accordance with the manufacturer’s instructions.

1.2.7 Leaf Collection and Removal

The Contractor shall rake or use other methods to collect all leaves, pine straw, pinecones, limbs, and other debris from the improved grounds and present a clean, neat, and professional appearance of the installation.

1.3. MAINTAIN TREES/SHRUBS/HEDGES/FLOWER BEDS.

1.3.1. Trimming/Pruning. Contractor shall prune trees in improved and semi-improved areas on a 3 to 5 year pruning cycle. The most recent pruning was completed in the Spring of 2017. Pruning shall be accomplished in accordance with industry (ANSI Z133.1 - 1994) standards. Class II medium pruning shall be used in general on all trees. Class IV pruning shall be used only for lifting, removal, and/or cutback of branches that conflict with normal traffic or safety in the vicinity of the trees. Minimum safety clearance is 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 5 feet above fence lines, and 4 feet from buildings. Other trees shall be pruned on an as-required basis to provide safety, clearances and/or to prevent structural damage. Hedges next to buildings shall be trimmed to keep growth below window level. Topping and de-horning shall not be permitted.

Trimming/pruning of trees around utility poles/power lines is the responsibility of the Contractor. The contractor shall notify the TPOC when trimming/pruning around utility poles/power lines as needed. Shrubs, small trees, and other plants shall be maintained according to the American Society of Landscape Architect's standards. They shall be pruned as required to maintain their natural growth characteristics. Hedges shall be maintained to their natural mature height and shape. Broadleaf evergreens and flowers beds shall be pruned annually, to maintain clearances of a minimum of 3 inches from buildings, sidewalks, or other obstructions.

1.3.1.1. Security/Perimeter Fence. A minimum clearance of 5’ shall be maintained above and on each side of the site security fence. Contractor shall remove any limbs or vegetation leaning or fallen on top of the fence.

1.3.2. Maintain Flower Beds and Planter Areas. Water, edge, eliminate weeds, and repair or replace damaged plants in flower beds and shrub and planter areas as identified in drawing #2 of Appendix C. All weeds shall be removed or eradicated manually or mechanically, but not chemically. In the months of October and November dead vegetation in the flower beds, planting areas and planters will be cut back and removed.

1.3.2.1. Planter Barriers. Contractor shall maintain existing evergreens in planter barriers (15) located at the north and south gates. In May, the Contractor shall select and plant annual flowers in each planter and maintain them, removing dead flowers and weeds as necessary during the growing season. The Contractor shall clean out the dead plants during the fall cleanup.

1.3.3. Mulch. All flower beds, tree bases, hedges, planter barriers, shrubs and planters shall have a new layer of fine ground dark mulch applied approximately 2” thick at the beginning of the growing season.

The contractor shall clean out old mulch when mulch thickness reaches approximately 8” thick prior to applying new mulch.

1.4. PERFORM SNOW/ICE REMOVAL. Performance of snow and ice removal shall maintain clear and safe roads and pathways in the winter. The Contractor is responsible for snow and ice removal and treatment with salt, sand and ice melt in the areas identified in Drawing #3 of Appendix C. Areas include all walkways, steps, driveways, parking lots, building entrances, dumpsters, propane and fuel tanks, overhead doors, emergency generator access and gates. Removal is defined as clear of ice and snow, down to bare surface or pavement. This may require multiple snow/ice removals each day.

Winter snow removal season is approximately five (5) months long, from November through March. In the event snow/ice occurs outside of this timeframe the Contractor shall provide the same services identified in this section and submit a Request for Equitable Adjustment (REA) for the additional time.

1.4.1. Timing of Removal. Plowing and shoveling operations shall be timed such that the Priority Area (identified in Drawing #3 of Appendix C is plowed and shoveled for secure footing and safe driving conditions prior to 0700 hours, Monday through Friday. The treatment of the remaining areas shall be completed by 1200 hours. If the event begins after 0700 and/or is an ongoing storm, operations will begin and/or continue throughout the storm to prevent accumulations from exceeding one (1) inch.

On weekends and holidays, snow removal commences when accumulation exceeds two (2) inches or if icy conditions exist and completion shall be within six (6) hours. The following areas may be completed on the next normal work day; Navy Pond, Storage Pad and Hazardous Waste Area by 0900 hours, CDC fenced in areas by 0700 hours.

Bare pavement shall be achieved within 24 hours after the snow event ends.

1.4.2. Winter Season Oversight. The Contractor is responsible for keeping track of the weather during the winter snow and ice season. The Government may call the Contractor’s Point of Contact in the event a localized snowfall occurs on site.

1.4.2.1. Non-Snow/Ice Events. During the winter season, snow and ice may accumulate on walkways and pavement due to wind and changes in temperature. The Contractor is responsible for walking the Priority Area daily and checking for ice and snow drifts that have formed overnight. These areas shall be treated prior to the start of normal working hours, by 0700.

1.4.3. Supplies. The Contractor is responsible for supplying all tools, equipment, salt, sand and ice melt necessary for the winter season.

1.4.3.1. Salt Storage. The Contractor shall provide, maintain, and place salt in the salt storage shed identified in drawing #3 of Appendix C. The Contractor shall maintain a supply of salt in the storage shed for use during the winter season. No salt will be stored in the shed outside of the winter months. The Contractor shall keep the area in and around the storage shed clean and dispose of all trash and debris found in this area.

1.4.3.2. Sand. The Contractor shall use sand when temperatures are too low for salt to be effective (approx. 15 degrees F). The sand supplied shall be mixed with approximately 20% salt. The Contractor shall remove and dispose of excess accumulations of sand in the spring in accordance with subparagraph 1.5.1.

1.4.3.3. Ice Melt. The Contractor shall use Calcium Magnesium Acetate (CMA) or equivalent, for ice melt. Ice melt shall be spread on the walkways, building entrances, outside steps and stairways, sidewalks, handicapped designated areas, ramps and areas of heavy foot traffic from the parking lots. The Contractor shall provide, maintain, and place ice melt containers (approximately 16) in areas identified by the CRREL COR or TPOC. The Contractor shall keep the containers full of ice melt throughout the winter season. The Contractor shall keep the area in and around the ice melt containers clean.

1.4.4. Child Development Center. The CDC is identified as a priority area. All pathways and doorways must be maintained to always provide an emergency exit for the children and infants during hours of operation. Locations of pathways and doorways are shown on drawings #3 and #4 of Appendix C. In addition, the Contractor shall also maintain a pathway for personnel to access the storage building in the southeast corner and provide a pathway in the infant playground to the sandbox.

1.4.5. Utility/Fire Ammonia Plant Access. The Contractor shall maintain all access pathways to the propane tanks (6), the fuel oil tanks (5), fire hydrants (6), fire pull stations at the Technology Information Analysis Center (TIAC) and the Ice Engineering Facility (IEF) (2), emergency generator access (3), dumpster locations (8), and Ammonia Plant. Locations are identified in drawing #3 of Appendix C.

1.4.6. Gates. The Contractor shall clear all snow and ice around the north and south gate entrances, ensuring free movement of the automatic gates. The boxes for the gate operators and the hydraulic units for the pop-up barriers shall be kept clear and accessible. The manual access gates to the Logistics Storage Pad, the Night Vision Lab fenced in area, and the Northwest Gate shall also be cleared of snow and ice for proper operation.

1.4.7. Pathways. The Contractor shall ensure a minimum pathway 3 feet wide on all walkways.

1.4.8. Snow Piles. Snow pile accumulation in parking areas shall not force CRREL employees to move to remote parking areas due to loss of parking capacity or cause damage to surrounding fences. When snowfall is heavy or accumulations begin impinging traffic and/or parking areas, the Contractor must place excess snow in accumulation areas identified in drawing #3 of Appendix C. If the accumulation areas become too full to accommodate the amount of snow collected, the Contractor shall remove the excess snow and dispose of it off-site.

1.4.9. Plowing Markers. Contractor shall install plastic or fiberglass pole markers along the CDC fence line and the TDY parking area to prevent plow damage.

1.4.10 Roof Snow Removal. Contractor will remove snow from GRF roof and Main Lab Generator building roof after each snow event. Snow removed from roofs will be placed away from the generator louvers and access door and removed from GRF sidewalks.

1.5. SPRING SAND CLEAN-UP.

1.5.1. Remove Sand. The Contractor shall remove all winter sand accumulated on the parking lots, roadways, sidewalks and lawn areas where the sand has collected from the winter snow piles. This shall be accomplished before the new spring grass starts growing.

1.5.1.1. Schedule for Sand Clean-up. The Contractor shall schedule the sand clean-up to take place after hours to prevent dust from entering ventilation systems and to move vehicles out of parking areas.

No clean-up will take place in parking lots while employee vehicles are present. A water spray shall be used to minimize the amount of dust stirred up around the buildings. The Contractor shall remove the sand from CRREL premises and dispose of it in accordance with existing local, state, and federal regulations.

1.6. CHILD DEVELOPMENT CENTER SAND REPLENISHMENT.

1.6.1. Replenish Sand. The Contractor shall replenish the sand in the CDC’s three sandboxes, under the two swings, and two play structures; under the alligator walk, caterpillar, and hippo; and under the infant ramp. The replenishment will take place in May and August and use clean new masonry sand. Depths are as follows:

a. Blue/Yellow Play Structure, south-west corner ..............................12”

b. Toddler Play Structure, south-east corner ........................................ 9”

c. Swings, Hippo, and Caterpillar ........................................................ 9”

d. Infant Ramp and Alligator Walk ...................................................... 6”

e. Sandboxes ......................................................................... Fill to Edge

Location of sandboxes, swings and play structures are identified on CDC Playground Sand drawing #4 of Appendix C.

1.6.2. Maintenance. The Contractor shall loosen, rake, and fluff up the sand to its proper height in all areas in May and August during sand replenishment.

1.6.3. Periodic Raking. The Contractor shall sift, rake and turn over the sand in all play areas, except the sandboxes, during the following months: June, July, September and October.

1.7. MAINTAINING PROJECT TEST SITE AREAS. There are several research projects located throughout CRREL that require maintenance services. These sites and maintenance requirements may be seasonal and/or for short periods of time. See Drawing # 5 of Appendix C and Appendix B for locations and details. These sites may require extra care due to the instrumentation, wiring or equipment that is located in the area. The Contracting Officer will notify the Contractor of any changes in the frequency or type of maintenance requirement currently listed in Appendix B.

2. PERFORMANCE REQUIREMENTS SUMMARY. The Contractor’s performance requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. [See Performance Requirements Summary (PRS) -- Appendix D]

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES The Contractor will be provided access to potable water for watering during seeding and for dust prevention during spring sand clean-up. Storage of equipment will not be allowed on site without prior approval of technical point of contact.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The Contractor shall develop, submit for contracting officer approval, and maintain a quality program to ensure grounds maintenance services are performed in accordance with established standards of Professional Grounds Management Society (PGMS), National Arborist Association, American Society of Landscape Architects, and the local county extension office. The Contractor shall develop and implement procedures to identify, prevent, and ensure quality compliance and non-recurrence of defective services.

As a minimum the Contractor shall develop quality control procedures addressing the areas identified in the Appendix D-PRS, and a work schedule that captures all known requirements. The work schedule shall be submitted to the COR by or before the post award orientation. A revised work schedule shall be provided to the COR as soon as practical following a revision.

4.2. QUALITY ASSURANCE. The government will evaluate the Contractor’s performance in

4.3. HOURS OF OPERATION. Normal hours at USACRREL are Monday thru Friday from 0700 to 1600 excluding Federal holidays. Contract services shall be performed during normal working hours unless written otherwise specified in the contract or authorization is received from Contracting Officer (KO) or COR; or an emergency condition arises and the contractor is notified by the KO or COR. Lawn maintenance and snow plowing operations may take place outside of these hours, as long as noise is kept to a minimum so as not to disturb the neighboring residents.

4.4 . SPECIAL EVENTS. Special events may be scheduled throughout the summer and fall that require a rescheduling of the day the contractor has scheduled mowing to occur. These events are expected to be less than 6 times in the summer. The contractor will be notified by the COR of the event dates a week in advance to allow time for rescheduling of services.

4.5. CONTRACTOR LIABILITY. Government-owned or privately owned property damaged by the Contractor's operations under this contract shall be replaced or repaired to original condition by the Contractor at no additional cost to the Government.

4.6. SECURITY REQUIREMENTS.

4.6.1. U.S. Citizens. Contractor personnel must be U. S. citizens. All Contractor personnel are required to sign in with Security to obtain and wear security identification badges. A picture ID is required.

Contractor personnel shall follow all sign-in and security regulations as directed by the CRREL Security Office and the TPOC.

4.6.2. No Weapons Allowed. All persons and vehicles entering a US Government facility are subject to inspection for firearms, explosives and dangerous weapons, per RA 190-22.

4.6.3. Access and General Protection Policy and Procedures. Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

4.6.4. iWATCH and/or CorpsWatch Training. The contractor and all associated subcontractors shall brief all employees on the USACE iWATCH program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 45 calendar days of contract award and within 45 days of new employees commencing performance on the contract. The contractor shall provide certification of completion to the COR within 10 days of training completion. Training documents will be provided by the Security Office.

4.6.5. Subcontractor Access/Deliveries. The Contractor shall notify Security the day before or as soon as possible when subcontractors are to arrive or deliveries of equipment and supplies are to occur. This will facilitate access on to the installation and prevent delays at the security gates.

4.6.6. Personnel Security Screening. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/everify) website to meet the established employment eligibility requirements.

The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system An initial list of verfied/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

4.6.7. Contractors who do not require CAC, but require access to a DoD facility or installation. The Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate identification Index (NCIC-lll) and Terrorist Screening DataBase (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.6.8. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

4.7. SAFETY REQUIREMENTS.

4.7.1. Safety Regulations. Safety shall be in accordance with applicable provisions of U.S.

Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, available at http://www.usace.army.mil/CESO/Documents/EM385-1-1FINAL.pdf/ for review, and OSHA 29 CFR 1910 regulations, which covers personal protective equipment. All applicable state and federal safety regulations relating to protection of eyes, other extremities, and hearing protection shall be followed. Machinery and equipment shall be operated in accordance with the manufacturer’s instructions and recommendations. Ensure operation of machinery and equipment does not jeopardize pedestrian safety, use.

4.7.2. Accident Prevention Plan. Contractor shall prepare and submit an Accident Prevention Plan (APP) to the COR for approval by the USACRREL Safety Office seven (7) calendar days prior to the pre-performance meeting. The APP shall focus on the Contractor's Safety Programs and shall be site specific to the work being performed. This plan will be a statement of the company’s policy concerning accident prevention and any other guidance statements normally furnished new employees. The minimum basic outline for an Accident Prevention Plan is spelled out in EM 385-1-1 and attached in Appendix E.

4.7.3. Employee Safety Awareness. In order to help promote safety awareness, the Contractor shall insure that each employee reviews the Accident Prevention Plan prior to beginning work.

4.7.4. Operating Vehicles. Contractor personnel shall wear seatbelts at all times when driving on CRREL premises. Contractors shall obey speed limit of 10 mph. Contractor vehicles shall be equipped with back-up alarms. Particular care shall be used while operating vehicles in the Child Development Center parking area where small children will be entering and exiting. FAR clause 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving is applicable to this contract.

4.7.5. Material Safety Data Sheets. The Contractor shall provide Material Safety Data Sheets (MSDS’s) for any products or materials brought on the facility for use in the performance of this contract (e.g. ice melt, weed killer, etc…). No product may be used without the prior approval from the TPOC.

4.7.6. No Smoking. There is no smoking allowed in any ERDC building or facility, or within 50 feet of any building entrance. A designated smoking shack is located by the north FE parking lot.

4.8. Post Award Orientation. Prior to beginning any work under this contract, the Contractor shall meet formally with the Contracting Officer and/or TPOC/COR at a time, date and location established by the TPOC/COR for the purpose of coordinating the initiation of work. The Contractor and his/her Authorized Representative (if one is to be appointed) shall be present at this meeting. An Authorized Representative must be capable of making decisions on behalf of the company.

APPENDIX A

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED

QUANTITY

Improved Grounds 7 Acres

Semi-improved Grounds 8 Acres

Edging 9000 Lineal feet

Maintain Bedding Areas and flower beds 450 Square yards

Prune trees, hedges and shrubs 31 Acres

Snow/Ice Removal Of:

6a

Roads 1.2 Miles

6b

Parking lots 5 Acres

6c

Sidewalks, Stairs and Landings 1350 Square yards

6d

Road Sand 50 Tons

6e

Ice Melt (CMA) 12500 Pounds

6f

Road Salt 200 Tons

Police grounds 15 Acres

Mulched areas 70 Cubic yards

APPENDIX B

PROJECT AREAS LIST

A. Treatment of Project Areas in Warm Weather: Unless otherwise specified, the grounds shall be maintained in these areas on the same frequency as the Semi-Improved Grounds. Care must be taken around all wiring and instrumentation, especially during trimming and weed whacking.

1. Test Plots West of Remote Sensing. Area must be mowed and trimmed in warm weather at least once a month.

2. Intrusion Detection System. Area must be mowed and trimmed in warm weather.

3. Night Vision Lab Fence. The outside perimeter of the fence line must be kept clear of vegetation.

4. Data Collection Sites. Take precautions around posts, to prevent cutting wires.

5. Navy Pond. The Navy Pond gate and grounds shall be kept clear for access to Navy Pond building and storm drain manhole. This is a secure area and access will be provided by the COR.

B. Treatment of Project Areas in Winter: Unless otherwise specified, snow removal shall be performed in these areas after each snow event.

1. Geophysical Research Facility. Winter tests are conducted in the facility periodically. Unless stated otherwise by the COR the walkway around the covered pond must be shoveled. When not in use, only the access to the equipment building must be shoveled out.

2. Night Vision Lab Fence. The gate and trailer access must be kept clear of snow for personnel access. Do not push snow against fence line.

3. Storage Pad and Hazardous Waste Collection Area. The pad and Hazardous Waste area are required to be cleared at all times, and shall be maintained clear after each snow event. This is a secure area and access will be provided for snow removal.

4. Antenna West of Remote Sensing. The antenna must be cleared of snow for reception purposes.

5. Monitoring Well West of Remote Sensing. Keep monitor area clear. It is next to a snow accumulation area.

6. Data Collection Sites. Posts have been installed with flagging to locate collection sites. Do not knock over posts.

7. Navy Pond. The Navy Pond gate and grounds shall be plowed and shoveled to allow access to Navy Pond building and storm drain manhole. This is a secure area and access will be provided.

8. Instrument Shelter. The Instrument Shelter in the north parking lot takes up four parking spaces.

No plowing or shoveling is required, but the contractor shall not push any snow from the parking lot into this area.

APPENDIX C

MAPS AND/OR SITE PLANS

Drawing #1 Lawn Maintenance Site Plan

Drawing #2 Edging and Flower Bed Plan

Drawing #3 Snow Removal Site Plan

Drawing #4 CDC Sand Replenishment Areas

Drawing #5 Project Area Map

APPENDIX D

PERFORMANCE REQUIREMENT SUMMARY (PRS)

FOR

GROUNDS MAINTENANCE SERVICES

INTRODUCTION

A performance requirement summary (PRS) has been developed to evaluate contractor actions while implementing this PWS. It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective.

The PRS provides a systematic method to evaluate the services the contractor is required to furnish. This PRS is based on the premise that the Government desires to maintain a quality standard in the performance of the required services and that a service contract to provide the service is the best means of achieving that objective.

The contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved.

In this contract the quality control program is the driver for product quality. The contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the quality control program is implemented, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

SURVEILLANCE: Government quality assurance (QA) is performed by the COR. Contract Deficiencies will be reported to the Contractor’s site supervisor, or Quality Control Inspector (if identified as different from the site supervisor), for correction. Customer complaints, although not considered a method of surveillance, will be investigated to establish validity. All valid complaints will prompt an inspection of the deficiency. It should be noted that the method of surveillance identified in the PRS table is intended to represent the primary method(s) anticipated for each requirement. However, the Government reserves the right to conduct quality assurance by any means necessary to ensure the requirements of the contract are being fully satisfied. See the following table for the further details.

Performance

Objectives

PWS

Paragraph Standard(s) Acceptable

Quality Level (%)

Method of Surveillance

Incentives/Remedies (if applicable)

Mowing of

Grounds

1.2.1 Grass is

maintained within proper height for its specified area.

Clippings are removed or mulched after every mowing.

Improved Grounds – grass height cannot exceed 3.15” (95%) at any given time; Semi-improved Grounds – grass height cannot exceed 5.5” (90%) at any given time.

Clippings are appropriately handled 100% of the time.

Planned Sampling

Immediate service upon notification by the COR of non-compliance;

Reperformance at no additional cost to the Government

Edging 1.2.2 Edging is performed at least once per month in accordance with the measurements specified.

100% compliance

Planned Sampling in coordination with the Contractor’s work schedule

Immediate service upon notification by the COR of non-compliance;

Reperformance at no additional cost to the Government

Trimming 1.2.3 Trimming is performed concurrent with mowing; grass heights match surrounding area grass;

damaged trees and/or shrubs shall be repaired within 15 days of identification (or Govt notification) of damage.

Improved Grounds – grass height cannot exceed 3.15” (95%) at any given time; Semi-improved Grounds – grass height cannot exceed 5.5” (90%) at any given time. Repairs are completed on-time 100% of the time.

Planned Sampling

Immediate service upon notification by the COR of non-compliance;

Reperformance at no additional cost to the Government

Remove Debris/Police

Grounds

1.2.4 Police grounds

to maintain a clean and well kept appearance.

Leaves are removed weekly. Debris is disposed of

100% compliance

Planned Sampling

Immediate service upon notification by the COR of non-compliance;

Reperformance at no additional cost to the Government at an off-site location.

Repair Damaged Areas

1.2.5 Repair areas

with sod to be uniform with surrounding areas within 15 days are notification or identification.

Complete repairs with no more than a one (1) day variance

100% Inspection

Immediate service upon notification by the COR of non-compliance;

Reperformance at no additional cost to the Government

Leaf Collection and Removal

1.2.7 Collect all

leaves, pine straw, pinecones, limbs, and other debris from the improved grounds

100% compliance

100% Inspection

Immediate service upon notification by the COR of non-compliance;

Reperformance at no additional cost to the Government

Trimming/Pruning 1.3.1 Pruning shall be accomplished

IAW ANSI

Z133.1 – 1994.

All pruning shall be completed to specs and measurements delineated in the PWS so that the trees, plants, hedges, and flowers, flourish and do not need to be replaced.

Complete tasks 95% on or before the required time

Periodic Inspection

Reperformance

Maintain flower beds and planter areas

1.3.2 Flower beds

and planters shall be maintained in a manner that ensures a healthy appearance free of weeds and damaged plants. Dead vegetation is removed timely. Annual

Complete tasks 95% on or before the required time

Periodic Inspection

Reperformance flowers are planted in May and maintained throughout the growing season where applicable.

Timing of Removal (Snow & Ice Removal)

1.4.1

Removal of snow and ice to bare surface or pavement shall be completed in the Priority Area prior to 0700 Monday – Friday, completion of remaining areas by 1200; on-going storm accumulations shall not exceed 1”; bare pavement shall be achieved within 24 hrs after snow event ends;

weekends and holidays, snow removal commences when accumulation exceeds two 2” or if icy conditions exist and completion shall be within 6 hours

Removal complete by deadlines 95% of the time.

Periodic Inspection or Planned Sampling

Customer Complaints will lead to 100% inspection

Immediate service upon notification by the COR of non-compliance;

Reperformance at no additional cost to the Government; customer complaints will lead to increased inspections;

recurring deficiencies may lead to termination or the option period not being exercised.

Non-Snow/Ice Events

1.4.2.1 Treat walkways

and pavements in Priority Area daily, prior to 0700, as warranted due to overnight accumulations resultant from wind and temperature changes.

100% compliance

Periodic Inspection or Planned Sampling

Customer Complaints will lead to 100% inspection

Immediate service upon notification by the COR of non-compliance;

Reperformance at no additional cost to the Government; customer complaints will lead to increased inspections

Ice Melt 1.4.3.3 Spread ice melt on specified areas IAW standards

100% compliance with ice melt placement

Periodic Inspection

Immediate service upon notification by the COR of non-compliance;

Reperformance at no identified for

PWS 1.4.1

above.

Provide, maintain, and place approximately 16 ice melt containers in areas identified by COR; keep containers full throughout winter season;

keep areas in and around containers clean

Containers shall be kept at least half full at all times.

additional cost to the Government; customer complaints will lead to increased inspections

Child Development

Center

1.4.4 All pathways

and doorways shall be maintained to always provide a passable emergency exit during hours of operation

100 % compliance

Periodic Inspection

Immediate service upon notification by the COR of non-compliance;

Reperformance at no additional cost to the Government; customer complaints will lead to increased inspections

Utility/Fire Ammonia Plant

Access

1.4.5 All pathways to

specified items or areas shall be maintained to ensure access at all times

100 % compliance

Periodic Inspection

Immediate service upon notification by the COR of non-compliance;

Reperformance at no additional cost to the Government; customer complaints will lead to increased inspections

Plowing Markers 1.4.9 Install plastic or fiberglass pole markers along CDC fence line and the TDY parking area at the beginning of the winter season

100% complete prior to first snow/ice event

100% inspection

Immediate service upon notification by the COR of non-compliance

Remove Sand 1.5.1 Remove all winter sand accumulated on specified areas prior to new grass growth

95% of all sand removed on time

Periodic Inspection

Immediate service upon notification by the COR of non-compliance;

Reperformance at no additional cost to the Government

Replenish Sand

(CDC)

1.6.1 Replenish sand

in specified CDC areas in May and August with

100% of all areas replenished with new sand before the end

100% inspection

Immediate service upon notification by the COR of non-compliance clean masonry sand IAW the depths delineated in the PWS of May and August respectively

Maintain Project Area Sites

1.7 & Appendix B

Areas are maintained as needed according to their respective requirements.

Requirements are met 95% of the time

Periodic Inspection

Immediate service upon notification by the COR of non-compliance;

Reperformance at no additional cost to the Government

Quality Control 4.1 Provide complete and accurate work schedule for effective POP to the COR NLT at the post award orientation;

revisions shall be provided as soon as practical; work schedules for option periods shall be provided NLT 10 calendar days after the effective date of the modification

100% compliance

100% inspection

First invoice shall not be approved until the COR is in possession of the work schedule.

iWatch Training 4.6.5 Training complete within 45 calendar days of contract award or new employee commencing performance;

certification of completion provided to

COR NLT 10

calendar days after training completion

100% compliance

100% inspection

Invoice for applicable service period will not be approved until all applicable requirements are fulfilled.

Accident Prevention Plan

4.7.2 APP shall be

submitted to COR for approval by

USACRREL

Safety Office NLT 7 calendar

100% compliance

100% inspection

Post award orientation may not be scheduled, which may delay the start of performance.

days prior to the post award orientation.

Material Safety Data Sheets

4.7.5 MSDS shall be

submitted to the COR for approval prior to the use of any product.

100% compliance

100% inspection

Use of any product without prior approval could result in a temporary delay in performance/duplication of effort at no additional cost to the Government

Post Award Orientation

4.8 An Authorized

Representative of the company, fully invested with the authority to make decisions on behalf of the company shall attend a post award orientation prior to beginning any work under this contract

100% compliance

100% inspection

Performance shall not commence until the post award orientation has be completed

W913E520R0011

APPENDIX E

ACCIDENT PREVENTION PLAN DATE________________

Accident Prevention Plans shall be job specific and shall address all unusual and unique aspects of the project or activity for which it is written. Plan shall address the how, who, when, what, where for requirements of EM 385-1- 1.

NAME OF CONTRACTOR: ________________________________________________________________ CONTRACT NUMBER: ________________________________________________________________ PROJECT/WORK TO BE PERFORMED AND LOCATION (Bldg, Floor, Room, etc.) _____________________ NAME OF SUPERVISOR/OWNER: _________________________________________________________

MEDICAL CAPABILITIES: ________________________________________________________________ NAME OF HOSPITAL ________________________________________________________________ AMBULANCE SERVICE: (Ex: 88-911 if calling from a CRREL phone; notify Security via Ex. 4800) _______

NAME OF DOCTOR: ________________________________________________________________

FIRE PHONE NUMBER: ________________________________________________________________

TRAINING: State what your initial indoctrination for your employees will be, and outline any on-the-job training and continuing training such as “tool…