Performance Work Statement Access Control System.pdf

Performance Work Statement

Access Control System Renovation

Building 2, DLA Columbus, OH

Part 1: GENERAL INFORMATION

1.0 General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: The Ohio Army national Guard located at the Defense Logistics Agency (DLA) requires a comprehensive renovation of the existing access control system located in Building 2 at the DLA facility in Columbus, OH. The purpose of this project is to replace the outdated infrastructure with a modern Physical Access Control System (PACS) to enhance security, improve operational efficiency, and ensure compliance with current standards.

1.2 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

1.3 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.) The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within 10 after date of contract award (Deliverable #1). The Government will review and either accept or return their comments to the Contractor within 5 days. The Contractor shall then have 3 days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer. The timeline noted above shall apply for review and acceptance for proposed changes.

1.4 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government.

Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.5 Contracting Officer’s Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.6 Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein. Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements

1.7 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan

Presidents Day 3rd Monday in February Memorial Day last Monday in May

Juneteenth June 19th Independence Day July 4th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October

Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November

Christmas Day December 25th

PART 2: SPECIFIC TASKS

2.0 Scope of Work

The contractor shall provide all necessary labor, materials, equipment, and supervision to successfully execute the renovation of the access control system. The scope of this project includes the procurement, installation, configuration, and testing of all components as detailed below.

2.1 Tasks

2.1.1 System Hardware and Software Installation

The contractor shall:

• Install all access control points as identified in Attachment 1 – Bld. 2 Layout.

• Install one (1) new Workstation equipped with the necessary Physical Access Control System (PACS) management software. The workstation computer tower shall be placed and securely housed within a locked computer tower cage.

• Set up two (2) new Computer Monitors for the system's command and control station.

• Procure and install one (1) appropriate Operating System License for the workstation.

• Install one (1) network switch to support the new access control infrastructure.

2.1.2 Network Infrastructure and Cabling

The contractor shall:

• Run three (3) new Network Cat 6 cables to support the SIPR partition, the control station in the secure room, and one spare line for future use.

• Install and terminate three (3) RJ45 Jacks at the designated locations for network connectivity.

• Perform complete network mapping and configuration for all new components.

2.1.3 System Security and Network Isolation

The Physical Access Control System (PACS) access control system must operate as a strictly isolated, standalone system. The contractor shall ensure that the system (including the workstation, switch, and all peripherals) remains entirely disconnected and air-gapped from the internet, the DLA enterprise network, and any other external or internal networks at all times.

2.1.4 System Peripherals

The contractor shall:

• Install four (4) OMNIKEY Desktop Enrollment Readers. These are to be located at the SIPR partition, the main control station, with two provided as spares.

2.1.5 User Training

The contractor shall:

• Provide four (4) hours of user training for DLA personnel on the administration, operation, and maintenance of the new Physical Access Control System (PACS).

2.1.6 Additional access control systems (OPTION)

System Hardware and Software Installation The contractor shall install the same hardware and Physical Access Control System (PACS) as identified for the base entryways.

2.1.7 The Optional Physical Access Control System (PACS) includes 5 entryways with two of the five already having the outdated hardware. The other three doors will require completely new installation.

2.2 Deliverables

Upon completion of the project, the contractor shall have delivered all items as defined in Technical Exhibit B – Deliverables Schedule

2.3 APPLICABLE DOCUMENTS AND REFERENCES

• DoDI 8500.01 (Cybersecurity)

• DoDI 8510.01 (Risk Management Framework)

• UFC 4-010-06 (Cybersecurity of Facility-Related Control Systems)

• NIST SP 800-53

PART 3

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

Technical Exhibit A – Performance Requirements Summary

Technical Exhibit B – Deliverables Schedule

Attachment 1 – Bld. 2 Layout

Attachment 2 – Site Visit Photos (Provided upon request)

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY

LEVELS (AQLs)

METHOD OF

SURVEILLANCE

PRS#1 - PWS para (2.1.1) System Hardware and Software Installation

Fully Functional professional installation.

Acceptance Testing & Documentation for all system testing

100% Compliance Zero Deviation from standard

100% Inspection

PRS#2 - PWS para (2.1.2) Network Infrastructure and Cabling professional installation

PRS#3 - PWS para (2.1.3) System Security and Network Isolation

PRS#4 - PWS para (2.1.4) System Peripherals

PRS #5 - PWS para (2.1.5) User Training

Functional Training and required refresher training. 4 hours of Administrator/Operator for designated DLA personnel.

Standard

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

1.0 Contractor Work

Plan to include full Bill of Materials (paragraph 1.3)

Once within 10 days after contract award

1 Electronic delivery via email using Microsoft Office Word adobe pdf

Contracting Officer & Contracting Officer’s Representative

(COR)

2.0 Acceptance

Testing & Documentation for all system testing

Once within 10 days prior to final acceptance

Contracting Officer’s Representative

(COR)

3.0 User Training

documentation

Prior to Training occurrence

Contracting Officer’s Representative

(COR)

4.0 Product

Warranty information

Upon final acceptance 1 Electronic delivery via email

Contracting Officer’s Representative

(COR)

Attachment 1 – Bld. 2 Layout

Green = CLIN 0001

Red = CLIN 0002