Questions-Answers W91364-26-Q-A006.docx
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- W91364-26-Q-A006
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This is a Questions and Answers document clarifying requirements for RFQ W91364-26-Q-A006, a Request for Quote issued by the Ohio Army National Guard for venue, lodging, and catering services for a Yellow Ribbon Reintegration Program event scheduled for February 6-7, 2026, in the Columbus, Ohio area. The Q&A addresses eight key inquiries regarding contract execution and performance requirements. Parking costs must be included in the contract price or provided at no cost to attendees; vouchers are acceptable if guests pay $0 out-of-pocket, and parking cannot be a separate line item. The required 10-room hotel block must be consolidated at a single hotel property rather than distributed across multiple facilities. Offerors should submit three to five relevant past performance examples, each including the contracting agency/client name, contract number, period of performance, scope of work, and total contract value.
Payment terms are Net 30 via electronic invoice through Wide Area Workflow, with payment issued after event completion and invoice submission in accordance with clause 252.232-7006 on the SF1449 form. No advance, partial, or mobilization payments are authorized; this will be a firm fixed-price contract. Vendors must submit documentation with their final invoice, specifically a final document from the lodging vendor confirming contracted rooms at event completion. The general session area seating arrangement will be banquet style at crescent round tables. All specifications reference Sections 1.2, 5.1.1, 5.1.7, 5.3.1, and 5.3.5 of the Performance Work Statement for additional detailed requirements.
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Ohio Army National Guard Purchasing & Contracting Office 2825 W. Dublin-Granville Rd.
Columbus, OH. 43235
SUBJECT: Questions/Answers TITLE: YRRP 06-07 FEB Columbus, OH
SOL#: W91364-26-Q-A006
Q&A:
Question #1: May offerors include validated parking costs in the total contract price (ensuring attendees pay $0 out-of-pocket), or must the venue have parking facilities at no cost to the government? If parking costs may be included in the contract price, should this be reflected in Line Item 0011 (Venue) or as a separate line item?
Answer #1: Parking must be free or included. Vouchers are acceptable if guests pay $0 out-of-pocket. Note, the zip code 43213, is not downtown Columbus. Parking cannot be a separate line item in the contract. Refer to Sections 1.2 and 5.1.1 and 5.3.1 of the PWS.
Question #2: Must the required room block be provided at one single hotel, or may rooms be distributed across multiple hotels?
Answer #2: The room block must be at one single hotel.
Question #3: How many past performance examples should we include in our quote? What specific information is needed for each one?
Answer #3: Three to five relevant past performance examples. Please include the following:
1. Contracting Agency/Client: The name of the agency or client for whom the work was completed.
2. Contract Number: If applicable, include the contract number for easy reference.
3. Period of Performance: The start and end dates of the project, highlighting any extensions or modifications.
4. Scope of Work: A concise description of the work performed, including key tasks and objectives.
5. Value of the Contract: The total value of the contract, including any options or modifications.
Question #4: What are the standard payment terms (for example, Net 30 or Net 15)/preferred invoice submission method?
Answer #4: The standard payment terms are Net 30 via electronic invoice in Wide Area Workflow. See clause 252.232-7006 Wide Area WorkFlow Payment Instructions, page 15 of SF1449.
Question #5: Is payment issued after performance and invoice submission?
Answer #5: Yes, invoice submission should happen after completion of event and will be paid according to net 30 guidelines (see Answer #4 above).
Question #6: Are any advance, partial, or mobilization payments authorized for this contract?
Answer #6: No, there will not be any advance payments for this contract and this will be a firm fixed price contract.
Question #7: Is there any required documentation to accompany the invoice (such as proof of performance, receipts, or attendance verification)?
Answer #7: Yes –section 5.1.7 Lodging vendor shall provide a final document of contracted rooms at the completion of the event.
Question #8: How will participants be seated in the General Session Area? Banquet Style or Class-Room Style?
Answer #8: Banquet style at crescent round tables. See Section 5.3.5 of PWS.
File details come from the government source that posted it. Updated .