Amendment W912WJ26QA172-0001.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation/Contract Form

The following changes have been made:

Miscellaneous text in this section has been added to:

REQUEST FOR INFORMATION:

Question 1: For Item 6 - Snow Removal, could the requirement include loading, hauling, and off-site disposal of snow, or is it limited to on-site pushback/relocation, including pushing or lifting snow beyond guardrails? Also, please confirm what constitutes one billable "Each" occurrence under this item.

Response 1: Snow Removal is limited to on-site pushing or lifting of snow beyond guardrails or in order to create more space. No off-site disposal is required. "Each" for this item includes snow removal at all locations as indicated in the Performance Work Statement, to include Westville Dam, Storage Building, Marjorie Lane, and the Grand Trunk Trail Parking Lot. This task is only completed upon the request of the TPOC.

Question 2: The salting requirement references the Storage Building as a 3-bay garage, while the shoveling/service-location requirement calls for clearing in front of four garage bays. Could you please confirm the correct number of bays requiring service?

Response 2: Please refer to the revised Performance Work Statement. The reference to a 3-bay garage has been removed. The existing garage is a 4-bay garage.

Question 3: The general technical requirement references "sanding services," while the Bid Schedule, materials requirement, and detailed service description specify salting/road salt. Please confirm whether sand is required at any time, or whether Item 5 should be priced using road salt only.

Response 3: Please refer to the revised Performance Work Statement. References to sand have been removed. Salt is required.

W912WJ26QA1720001

Question 4: The PWS states that the NWS Boston/Taunton Weather Forecast Office will determine snowfall totals. Could you please identify the specific station, report, or measurement source that will be used to establish the applicable snowfall band for payment?

Response 4: Please refer to the revised Performance Work Statement. Daily measurements will be based on measurements from the East Brimfield Lake project office.

Question 5: The solicitation states that the Prime Contractor's Project Manager and Quality Control personnel are to be physically present at the pre-work conference. If the prime uses a local snow-removal subcontractor, may a qualified local subcontractor employee be formally designated by the prime to serve as the Project Manager and/or Quality Control representative for purposes of the pre-work conference and ongoing contract administration?

Response 5: Reference the Performance Work Statement, 6. Pre-Work Conference. The Project Manager and Quality Control Personnel shall have the authority to act of behalf of the Contractor. A subcontractor would need to meet the requirements of these positions and accept the designation. The subcontractor would also have to have the authority to act on behalf of the prime Contractor. The prime Contractor is responsible for overseeing all work and coordination with the Government.

Question 6: If not, is an employee of the prime contractor required to travel to Massachusetts and attend the pre-work conference in person?

Response 6: If the subcontractor does not meet the requirements of 5. above, then the prime Contractor shall attend the pre-work conference in person.

Question 7: May the subcontractor's experience, certifications, safety personnel, and past performance be used to support the Solicitation Survey and technical evaluation when accompanied by a signed teaming/subcontracting commitment?

Response 7: Reference the Solicitation Survey and section M of the solicitation.

Question 8: Is a site visit mandatory for offerors, or may a local subcontractor representative inspect the site on behalf of the prime contractor?

Response 8: A site visit is not mandatory; however, interested vendors are encouraged to review the Performance Work Statement, 3. Site Visit.

Question 9: Multi-Pass Plowing during Extended Storm Events (PWS Section B.7.a & B.7.e.v):

Section B.7.e.v notes that during a large storm event, the Contractor may need to plow several times to keep service areas accessible, but states that payment will be based on total snowfall accumulation tiers. If an extended storm requires multiple plowing passes over a 24- to 48-hour period (e.g., plowing 4 inches three separate times to maintain the mandatory 07:00 AM accessibility standard), is compensation restricted strictly to a single event unit price based on the final cumulative snowfall total, or are intermediate passes during multi-day events billable per dispatch?

Response 9: Compensation is restricted to a single event unit price base on the final cumulative snowfall total.

Question 10: Official Snowfall Measurement Source vs. On-Site Conditions (PWS Section B.7.e.v):

The PWS specifies that National Weather Service (NWS) totals from the Boston/Taunton office will be used to determine storm snowfall totals. Given microclimate variations between Taunton and Southbridge/Sturbridge, will payment tiers be determined solely by official NWS Taunton reported figures, or will documented on-site measurements / TPOC verification at Westville Dam govern in the event of local discrepancies?

Response 10: P ase refer to the revised Performance Work Statement. Daily measurements will le be based on measurements from the East Brimfield Lake project office.

Question 11: Task 5 Salting Scope - Grand Trunk Trail Parking Lot Inclusion (PWS Section B.8 & B.9): In PWS Section B.8.ii and the Estimated Quantities Table (Section B.9), Task 5 (Salting - On- Call Qty 15) explicitly lists "Westville Dam, Storage Building, and Marjorie Lane" (~61,000 sq ft) but omits the Grand Trunk Trail Parking Lot (~10,315 sq ft), which is included under Plowing (Tasks 1-

4) and Snow Removal (Task 6). Could the Government clarify whether salting for the Grand Trunk Trail Parking Lot is intentionally excluded from Task 5, or should salting for this location be factored into Task 5 pricing?

Response 11: The Grand Trunk Trail is intentionally excluded from Task 5. This location shall not be included for pricing of task 5.

Question 12: Pre-Work Conference Representation for Teaming Arrangements (PWS Section A.

6): Section A.6 states that the Contractor's Project Manager and Quality Control Personnel must be physically present at the Pre-Work Conference in Massachusetts. For prime contractors utilizing an approved subcontractor under a formal Teaming Arrangement, does the physical attendance of the designated Subcontractor Project Superintendent / QC Lead satisfy this requirement, provided they hold full operational authority on site?

Response 12: See responses 5 and 6 above.

Question 13: Pre-Work Safety Submittal Review Timeline & Weather Readiness (PWS Section A.

4 & B.2): The PWS mandates that pre-work safety submittals (APP, AHA, SSHO designation, First Aid certs, SDS) be submitted within 14 days of award, with up to 7 days allocated for Government review, and prohibits field work prior to written acceptance. In the event of an early winter storm occurring immediately post-award during the submittal review window, what is the protocol for expedited submittal review or emergency service authorization?

Response 13: No work shall be performed by the Contractor prior to the acceptance and approval of all submittals and no "emergency" authorization will be provided for the Contractor to perform work without acceptance and approval of all submittals. The Government has other means of accomplishing work if the Contractor has not been approved to commence field work.

Description/Specifications/Statement of Work

Miscellaneous text in this section has been modified from:

INTERESTED VENDORS SHALL REVIEW SECTIONS L AND M FOR INSTRUCTIONS AND

EVALUATION CRITERIA. VENDORS ARE RESPONSIBLE FOR ENSURING THEIR QUOTE

SUBMISSION MEETS ALL REQUIREMENTS. FAILURE TO DO SO MAY RESULT IN QUOTES

BEING DEEMED NON-RESPONSIVE AND REMOVED FROM CONSIDERATION.

THE MANDATORY SOLICITATION SURVEY ISSUED FOR THE SOLICITATION SHALL BE

COMPLETED IN ITS ENTIRETY AND RETURNED WITH QUOTES. FAILURE TO DO SO MAY

RESULT IN QUOTES BEING DEEMED NON-RESPONSIVE AND REMOVED FROM

CONSIDERATION. USE OF A SOLICITATION SURVEY NOT ISSUED FOR THE RELEVANT

SOLICITATION WILL RESULT IN QUOTES BEING DEEMED NON-RESPONSIVE AND

REMOVED FROM CONSIDERATION.

SNOW REMOVAL AND SALTING SERVICES

U.S. ARMY CORPS OF ENGINEERS

WESTVILLE LAKE

SOUTHBRIDGE, MASSACHUSETTS

PERFORMANCE WORK STATEMENT

A. GENERAL

1. Scope

Provide all equipment, materials, labor, and transportation necessary to perform snow removal and salting services at the Westville Lake project areas.

*Note: This work requires the following submittals prior to the commencement of work (Refer to Section 7. Submittals for a full list of submittals):

ENG Form 6293 (Accident Prevention Plan Worksheet)

ENG Form 6206 (Activity Hazard Analysis)

ENG Form 6282 (Site Safety and Health Officer Designation Letter)

First Aid and CPR Certificates

2. Locations

Westville Dam is located at 200 Marjorie Lane, in Southbridge, Massachusetts.

3. Site Visit

Contact the Technical Point of Contact (TPOC), Keith Beecher at 978-318-8405 or keith.w.

beecher@usace.army.mil to arrange a site visit.

Interested vendors should conduct a site visit to confirm understanding of the scope, inspect existing conditions, and familiarize themselves with the site(s) prior to submitting a quote. No extra payment will be allowed for perceived additional work caused by unfamiliarity with site conditions and requirements.

4. Schedule

The contract period of performance shall be from contract award to 30 April 2027.

All pre-work submittals shall be submitted within 14 days of contract award. The Government reserves up to 7 days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall be resubmitted to the Government in an acceptable form within 7 days of the response, unless additional time is granted by the Government in writing.

No field work may proceed prior to the acceptance of pre-work submittals.

5. Safety Requirements

a. General:

All work shall be conducted in accordance with the USACE Safety and Occupational Health Requirements (EM 385-1-1, most recent edition), and all applicable Occupational Safety and Health Administration (OSHA), federal, state, and local safety and health requirements. A copy of EM 385-1-1 can be accessed electronically at the following link:

https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE% 2015March2024.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

b. Accident Prevention Plan (APP):

The Contractor shall prepare a site-specific Accident Prevention Plan. The APP must be written by a Competent Person (CP) and document the specific work processes, equipment, materials to be used, hazards and applicable control measures.

The mandatory ENG Form 6293 (Accident Prevention Plan Worksheet) must be submitted and accepted prior to beginning on site work:

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6293_Aug%202024%20-% 20FINAL.pdf

A preparatory meeting shall be conducted by the Prime Contractor to discuss the APP contents with all effected onsite employees. The Prime Contractor is responsible for informing the subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

Daily safety meetings shall be held and documented. Records shall be available to the TPOC upon request.

c. Activity Hazard Analysis (AHA):

An AHA shall be submitted and accepted for each definable feature of work (DFOW) in accordance with EM 385-1-1, Chapter 2-6. A DFOW is defined as any task, which is separate and distinct from other tasks, has separate control requirements, or is identified as different trades or disciplines. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

For a non-mandatory formatted outline of an AHA, see ENG Form 6206 (Activity Hazard Analysis) https://www.publications.usace.army.mil/Portals/76/Eng_Form_6206_Sep%202024%20-% 20FINAL.pdf

d. Site Safety and Health Officer (SSHO) Requirements:

The Contractor shall employ a minimum of one person to function as a Level 3, SSHO. A Level 3 SSHO is a designated Qualified Person (QP) or Competent Person (CP) with Safety and Occupational Health (SOH) responsibility that meets the requirements of EM 385-1-1, Chapter 2-3.

b and 2-4.b.

Level 3 SSHOs must have training, knowledge, and/or experience identifying hazards and implementing controls for the work being performed.

The SSHO shall be present at the project site and be responsible for overseeing the implementation of the Prime Contractor's SOH program. Contractor shall designate all SSHOs on a mandatory ENG Form 6282 (Site Safety and Health Officer Designation Letter): SITE SAFETY & HEALTH OFFICER (SSHO) DESIGNATION LETTER (army.mil)

e. First-Aid and CPR Personnel Requirements:

For shifts with multiple employees, provide at least two employees that are certified to administer First Aid and CPR. When employees work alone, they must be certified in First Aid and be provided an effective means of communication to call for assistance in the event of an emergency.

Minimum First Aid and CPR qualifications are outlined in EM 385-1-1, Chapter 3-3.

f. Additional Personnel Requirements:

Other Competent Person (CP) or Qualified Persons (QP) may be required per EM 385-1-1 and/or other sections of this Scope of Work, based on the definable features of work for this project.

g. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor and reported to the TPOC in accordance with EM 385-1-1, Table 2-1.

The mandatory ENG Form 3394 shall be completed and submitted to the TPOC within seven (7) days of an incident: https://www.publications.usace.army.mil/Portals/76/Publications /EngineerForms/Eng_Form_3394_2021Aug.pdf

h. Employee Exposure Data:

The Contractor shall electronically report total employee work hours (including subcontractors) to the TPOC by close of business on the 10th calendar day of the following month.

6. Pre-Work Conference

Prior to the start of any work, the TPOC will schedule and conduct a "Pre-Work Conference." The Contractor's Project Manager and Quality Control Personnel shall be physically present at this meeting. The Contractor shall directly oversee all work on the project and the Project Manager and Quality Control Personnel shall have the authority to act on behalf of the Contractor. This conference will be held at the time and location agreeable to the Government and Contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the TPOC to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government's administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-Work Conference the Contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this pre-work conference:

i. Authority of the TPOC

ii. Contractor's Safety Program

iii. Abbreviated Accident Prevention Plan

iv. Activity Hazard Analysis

v. Requirements for Safety Meetings (Documented on NED Form 251)

vi. Accident Reporting (ENG Form 3394)

vii. Accident Exposure Hours - Reporting requirements

viii. Safety Data Sheet (SDS) requirements

ix. Contractor's Quality Control Plan

x. Communications and Correspondence Procedure

xi. Administrative Procedures

xii. Invoice and payment

7. Permits

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable federal, state, county, and municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

8. Security

The Contractor will comply with all established security policies at Westville Lake. Due to periods of heightened security that may affect the access to the areas covered under this contract, areas may be subject to periodic closures, which in turn may reduce or inhibit the Contractor's ability to access certain areas. During periods of heightened security, the Government reserves the right, at any time, to close any property or portion of property and reschedule and/or cancel any subsequent service in an area. The Contractor shall be given at least 24-hour notice of any such closure.

9. Contractor Conduct

Alcohol and firearms are prohibited on project grounds. The Contractor and employees must comply with CFR 36 Rules and Regulations.

10. Payment

The Contractor shall furnish the TPOC with one invoice per month. The invoice shall include the invoice date, contract number, dates of service, description of work, quantities, labor hours, and total amount due per line item. The invoice must also include the company letterhead, and this must match the data that is registered in the System for Award Management (SAM) registry.

Payment shall be made monthly for the actual services performed at the applicable contract unit price.

NOTE: Final Payment may be held until the Contractor has returned any and all issued keys to the TPOC at the completion of work. All keys are required to be physically handed to the TPOC, or if mailed, the Contractor assumes all responsibility for loss (which may include the cost of rekeying the applicable project).

All invoices shall be mailed to:

U.S. Army corps of Engineers

East Brimfield Lake

24 Riverview Avenue

Fiskdale, MA 01518

Or emailed to keith.w.beecher@usace.army.mil

B. TECHNICAL REQUIRMENTS

1. General

Provide all equipment, materials, labor, and transportation necessary to provide snow plowing, snow removal and sanding services. The services shall be performed at the Westville Dam project as shown on attached maps. The services shall include storms that are "less than 6-inches", "6-inches to 12-inches", "12-inches to 24-inches" and "greater than 24-inches". Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, personnel, equipment, vehicles, fuel, materials, supplies, supervision, and quality control necessary to perform the various services required herein.

2. Submittals

Although the Government reviews submissions required by this Performance Work Statement, it is emphasized that the Contractor's work must be completed using proper internal controls and review procedures. The Government reserves up to 7 days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall resubmit to the Government in acceptable form within 7 days of the Government's response, unless additional time is granted by the Government in writing.

The documents identified below must be prepared in accordance with the applicable standards, submitted to the TPOC for review and accepted by the Government.

a. Pre-work Submittals: Submitted within 14 days of contract award. Submittals must be accepted prior to the commencement of any field work.

i. ENG Form 6293 (Accident Prevention Plan Worksheet)

ii. Activity Hazard Analysis (AHA)

iii. ENG Form 6282 (Site Safety and Health Officer Designation Letter)

iv. First Aid/CPR Certifications

v. Product SDS for road salt

3. Materials & Supplies

The following material shall be provided by Contractor:

Salt for application to plowed and shoveled areas when requested

4. Equipment

The Contractor is required to have sufficient equipment to plow snow and open frozen locks. The equipment should be able to handle heavy snow loads from falling snow, ice, and rain, to drifted snow. The equipment should be able to broadcast the snow to avoid encroaching snowbanks.

Equipment must be available and sized to remove snow accumulated from multiple storms along roadway and parking lot edges, and to place it beyond guardrails, posts, and bumpers so that vehicular access and parking capacity are maintained.

5. Site Access

The Contractor will be provided a key for access to the Westville Dam Project gates. If the Contractor is required to unlock and open a gate to plow, then the Contractor will be required to secure the gate when the plowing is completed unless project personnel are present. The Contractor may have to use a warming device to thaw frozen locks to gain access to areas in this contract. Upon the completion of this contract, the Contractor will return the key to TPOC or his designee before final payment is made.

6. Property Damage

In the event that property becomes damaged, it is the Contractor's responsibility to immediately notify the TPOC to report the damage. It will be the responsibility of the Contractor to coordinate with the TPOC an appropriate way to repair damaged property at no cost to the Government.

7. Service Description

a. Snow Plowing: The following services shall be performed as part of the snow plowing:

i. Snow plowing will be required after accumulation of two (2) inches or more of snow, or upon notification by TPOC or his designee during normal business hours.

ii. Snow will be pushed and stored in such a manner that parking areas and gates are not blocked.

iii. The Contractor will make sure to safely push back all banks along roadways, parking lots and entry points to maintain access. All access roads shall be at a minimum of sixteen (16) feet in width.

iv. Westville Dam, Storage Building, and Marjorie Lane must be accessible by 07:00 AM daily.

v. In addition to morning plowing, plowing will also be performed on weekends, holidays, and after normal working hours during the week to maintain access during storm events.

b. Salting: The following services shall be performed as part of the salting, upon request.

i. Salting will only occur at the request of the TPOC or his designee.

ii. The TPOC or his designee may request additional salting as conditions require.

iii. Salting may be performed on weekends, holidays, and after normal working hours during the week, if necessary, as requested by the TPOC or his designee.

iv. Salt will be applied to all plowed areas as well as in front of entrances/exits of office building and storage building (3 bay garage).

c. Snow Shoveling: The following services shall be performed as part of snow shoveling:

i. Snow shoveling will be required after accumulation of two (2) inches or more of snow, or upon notification by TPOC or his designee during normal business hours.

ii. Shoveled snow will be removed in such a manner that garage doors, building doors, stairways and hydrants are free of any accumulated snow.

iii. Road gates shall have the ability to move without any hindrance from snow at swing post, entire length of gate, or at the locking open posts.

iv. Shoveled snow shall not be deposited in a way that blocks roads, driveways, or other access to buildings.

d. Snow Removal: The following services shall be performed as part of the snow removal:

i. Snow removal will only occur at the request of the TPOC or his designee.

ii. Snow removal will be required at all service locations included in this contract.

iii. Snow removal may occur when accumulated storms totals exceed 24 inches, or as deemed necessary by TPOC or his designee, to avoid hazardous conditions which restrict parking, reduce travel lanes, and prevent plowing of future snowfalls. Snow removal will require push back and/or removal of snow to completely reopen travel lanes, by pushing/lifting snow over guard rails.

e. Snowfall Accumulation Thresholds: The scope of services includes the following snowfall accumulation thresholds:

i. Less than 6 inches - Storm events that total less than six (6) inches.

ii. 6 inches to 12 inches - Storm events that total at least six (6) inches and up to (and including) twelve (12) inches.

iii. 12 inches to 24 inches - Storm events that total at least twelve (12) inches and up to (and including) twenty-four (24) inches.

iv. 24 inches and greater - Storm event totals in excess of twenty-four (24) inches.

v. Snowfall Totals: The National Weather Service NWS Weather Forecast Office - Boston / Taunton, MA will be used to determine storm snowfall totals for the Westville Dam facility. In the event of a large storm, the Contractor may need to plow several times during the storm event to keep service areas open and accessible. However, the payment for the storm event activities will be based on snowfall totals.

8. Service Locations

a. Westville Dam, Storage Building, and Marjorie Lane Plowing Area are located at the end of Marjorie Lane in Southbridge, MA off South Street. The Grand Trunk Trail Parking Lot is located in Sturbridge, MA on Breakneck Road.

i. Plowing:

1) Westville Dam, Storage Building, and Marjorie Lane Plowing Area: 61,000 square feet.

2) Grand Trunk Trail Parking Lot (outside of Westville Lake Rec Area): 10,315 square feet.

ii. Salting:

1) Westville Dam, Storage Building, and Marjorie Lane Plowing Area: 61,000 square feet

2) Required by request only

iii. Shoveling:

1) Westville Office: front door and garage door.

2) Westville Dam Storage Building: entry door, as well as in front of four garage bays.

3) Westville Dam Gatehouse: bridge to and including front access door.

iv. Snow Removal:

1) Westville Dam, Storage Building, and Marjorie Lane Plowing Area

2) Grand Trunk Trail Parking Lot (outside of Westville Lake Rec Area)

9. Estimated Quantities: The following table is the estimate for the required service including the location, service and storm event. Note: All services (i.e plowing, shoveling, and salting) are not required at every location.

Task # Snowfall Amount

Service Description Location Qty

0-6 inch Plowing & Shoveling Westville Dam, Storage Building, Marjorie Lane, Grand Trunk Trail Parking Lot

6-12 inch Plowing & Shoveling Westville Dam, Storage Building, Marjorie Lane, Grand Trunk Trail Parking Lot

12-24 inch Plowing & Shoveling Westville Dam, Storage Building, Marjorie Lane, Grand Trunk Trail Parking Lot

24+ inch Plowing & Shoveling Westville Dam, Storage Building, Marjorie Lane, Grand Trunk Trail Parking Lot

N/A Salting (On-call) Westville Dam, Storage Building, and Marjorie Lane

N/A Snow Removal (On-call)

Westville Dam, Storage Building, Marjorie Lane, Grand Trunk Trail Parking Lot

To:

INTERESTED VENDORS SHALL REVIEW SECTIONS L AND M FOR INSTRUCTIONS AND

EVALUATION CRITERIA. VENDORS ARE RESPONSIBLE FOR ENSURING THEIR QUOTE

SUBMISSION MEETS ALL REQUIREMENTS. FAILURE TO DO SO MAY RESULT IN QUOTES

BEING DEEMED NON-RESPONSIVE AND REMOVED FROM CONSIDERATION.

THE MANDATORY SOLICITATION SURVEY ISSUED FOR THE SOLICITATION SHALL BE

COMPLETED IN ITS ENTIRETY AND RETURNED WITH QUOTES. FAILURE TO DO SO MAY

RESULT IN QUOTES BEING DEEMED NON-RESPONSIVE AND REMOVED FROM

CONSIDERATION. USE OF A SOLICITATION SURVEY NOT ISSUED FOR THE RELEVANT

SOLICITATION WILL RESULT IN QUOTES BEING DEEMED NON-RESPONSIVE AND

REMOVED FROM CONSIDERATION.

SNOW REMOVAL AND SALTING SERVICES

U.S. ARMY CORPS OF ENGINEERS

WESTVILLE LAKE

SOUTHBRIDGE, MASSACHUSETTS

PERFORMANCE WORK STATEMENT

REVISED

A. GENERAL

1. Scope

Provide all equipment, materials, labor, and transportation necessary to perform snow removal and salting services at the Westville Lake project areas.

*Note: This work requires the following submittals prior to the commencement of work (Refer to Section 7. Submittals for a full list of submittals):

ENG Form 6293 (Accident Prevention Plan Worksheet)

ENG Form 6206 (Activity Hazard Analysis)

ENG Form 6282 (Site Safety and Health Officer Designation Letter)

First Aid and CPR Certificates

2. Locations

Westville Dam is located at 200 Marjorie Lane, in Southbridge, Massachusetts.

3. Site Visit

Contact the Technical Point of Contact (TPOC), Keith Beecher at 978-318-8405 or keith.w.

beecher@usace.army.mil to arrange a site visit.

Interested vendors should conduct a site visit to confirm understanding of the scope, inspect existing conditions, and familiarize themselves with the site(s) prior to submitting a quote. No extra payment will be allowed for perceived additional work caused by unfamiliarity with site conditions and requirements.

4. Schedule

The contract period of performance shall be from contract award to 30 April 2027.

All pre-work submittals shall be submitted within 14 days of contract award. The Government reserves up to 7 days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall be resubmitted to the Government in an acceptable form within 7 days of the response, unless additional time is granted by the Government in writing.

No field work may proceed prior to the acceptance of pre-work submittals.

5. Safety Requirements

a. General:

All work shall be conducted in accordance with the USACE Safety and Occupational Health Requirements (EM 385-1-1, most recent edition), and all applicable Occupational Safety and Health Administration (OSHA), federal, state, and local safety and health requirements. A copy of EM 385-1-1 can be accessed electronically at the following link:

https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE% 2015March2024.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

b. Accident Prevention Plan (APP):

The Contractor shall prepare a site-specific Accident Prevention Plan. The APP must be written by a Competent Person (CP) and document the specific work processes, equipment, materials to be used, hazards and applicable control measures.

The mandatory ENG Form 6293 (Accident Prevention Plan Worksheet) must be submitted and accepted prior to beginning on site work:

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6293_Aug%202024%20-% 20FINAL.pdf

A preparatory meeting shall be conducted by the Prime Contractor to discuss the APP contents with all effected onsite employees. The Prime Contractor is responsible for informing the subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

Daily safety meetings shall be held and documented. Records shall be available to the TPOC upon request.

c. Activity Hazard Analysis (AHA):

An AHA shall be submitted and accepted for each definable feature of work (DFOW) in accordance with EM 385-1-1, Chapter 2-6. A DFOW is defined as any task, which is separate and distinct from other tasks, has separate control requirements, or is identified as different trades or disciplines. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

For a non-mandatory formatted outline of an AHA, see ENG Form 6206 (Activity Hazard Analysis) https://www.publications.usace.army.mil/Portals/76/Eng_Form_6206_Sep%202024%20-% 20FINAL.pdf

d. Site Safety and Health Officer (SSHO) Requirements:

The Contractor shall employ a minimum of one person to function as a Level 3, SSHO. A Level 3 SSHO is a designated Qualified Person (QP) or Competent Person (CP) with Safety and Occupational Health (SOH) responsibility that meets the requirements of EM 385-1-1, Chapter 2-3.

b and 2-4.b.

Level 3 SSHOs must have training, knowledge, and/or experience identifying hazards and implementing controls for the work being performed.

The SSHO shall be present at the project site and be responsible for overseeing the implementation of the Prime Contractor's SOH program. Contractor shall designate all SSHOs on a mandatory ENG Form 6282 (Site Safety and Health Officer Designation Letter): SITE SAFETY & HEALTH OFFICER (SSHO) DESIGNATION LETTER (army.mil)

e. First-Aid and CPR Personnel Requirements:

For shifts with multiple employees, provide at least two employees that are certified to administer First Aid and CPR. When employees work alone, they must be certified in First Aid and be provided an effective means of communication to call for assistance in the event of an emergency.

Minimum First Aid and CPR qualifications are outlined in EM 385-1-1, Chapter 3-3.

f. Additional Personnel Requirements:

Other Competent Person (CP) or Qualified Persons (QP) may be required per EM 385-1-1 and/or other sections of this Scope of Work, based on the definable features of work for this project.

g. Accident Reporting:

All accidents and near misses shall be investigated by the Contractor and reported to the TPOC in accordance with EM 385-1-1, Table 2-1.

The mandatory ENG Form 3394 shall be completed and submitted to the TPOC within seven (7) days of an incident: https://www.publications.usace.army.mil/Portals/76/Publications /EngineerForms/Eng_Form_3394_2021Aug.pdf

h. Employee Exposure Data:

The Contractor shall electronically report total employee work hours (including subcontractors) to the TPOC by close of business on the 10th calendar day of the following month.

6. Pre-Work Conference

Prior to the start of any work, the TPOC will schedule and conduct a "Pre-Work Conference." The Contractor's Project Manager and Quality Control Personnel shall be physically present at this meeting. The Contractor shall directly oversee all work on the project and the Project Manager and Quality Control Personnel shall have the authority to act on behalf of the Contractor. This conference will be held at the time and location agreeable to the Government and Contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the TPOC to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government's administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-Work Conference the Contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this pre-work conference:

i. Authority of the TPOC

ii. Contractor's Safety Program

iii. Abbreviated Accident Prevention Plan

iv. Activity Hazard Analysis

v. Requirements for Safety Meetings (Documented on NED Form 251)

vi. Accident Reporting (ENG Form 3394)

vii. Accident Exposure Hours - Reporting requirements

viii. Safety Data Sheet (SDS) requirements

ix. Contractor's Quality Control Plan

x. Communications and Correspondence Procedure

xi. Administrative Procedures

xii. Invoice and payment

7. Permits

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable federal, state, county, and municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

8. Security

The Contractor will comply with all established security policies at Westville Lake. Due to periods of heightened security that may affect the access to the areas covered under this contract, areas may be subject to periodic closures, which in turn may reduce or inhibit the Contractor's ability to access certain areas. During periods of heightened security, the Government reserves the right, at any time, to close any property or portion of property and reschedule and/or cancel any subsequent service in an area. The Contractor shall be given at least 24-hour notice of any such closure.

9. Contractor Conduct

Alcohol and firearms are prohibited on project grounds. The Contractor and employees must comply with CFR 36 Rules and Regulations.

10. Payment

The Contractor shall furnish the TPOC with one invoice per month. The invoice shall include the invoice date, contract number, dates of service, description of work, quantities, labor hours, and total amount due per line item. The invoice must also include the company letterhead, and this must match the data that is registered in the System for Award Management (SAM) registry.

Payment shall be made monthly for the actual services performed at the applicable contract unit price.

NOTE: Final Payment may be held until the Contractor has returned any and all issued keys to the TPOC at the completion of work. All keys are required to be physically handed to the TPOC, or if mailed, the Contractor assumes all responsibility for loss (which may include the cost of rekeying the applicable project).

All invoices shall be mailed to:

U.S. Army corps of Engineers

East Brimfield Lake

24 Riverview Avenue

Fiskdale, MA 01518

Or emailed to keith.w.beecher@usace.army.mil

B. TECHNICAL REQUIRMENTS

1. General

Provide all equipment, materials, labor, and transportation necessary to provide snow plowing, snow removal and services. The services shall be performed at the Westville sanding salting Dam project as shown on attached maps. The services shall include storms that are "less than 6-inches", "6-inches to 12-inches", "12-inches to 24-inches" and "greater than 24-inches".

Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, personnel, equipment, vehicles, fuel, materials, supplies, supervision, and quality control necessary to perform the various services required herein.

2. Submittals

Although the Government reviews submissions required by this Performance Work Statement, it is emphasized that the Contractor's work must be completed using proper internal controls and review procedures. The Government reserves up to 7 days for review and acceptance on each submittal/resubmittal from the date of receipt. If revisions are necessary to the submittals, the Contractor shall make such revisions and shall resubmit to the Government in acceptable form within 7 days of the Government's response, unless additional time is granted by the Government in writing.

The documents identified below must be prepared in accordance with the applicable standards, submitted to the TPOC for review and accepted by the Government.

a. Pre-work Submittals: Submitted within 14 days of contract award. Submittals must be accepted prior to the commencement of any field work.

i. ENG Form 6293 (Accident Prevention Plan Worksheet)

ii. Activity Hazard Analysis (AHA)

iii. ENG Form 6282 (Site Safety and Health Officer Designation Letter)

iv. First Aid/CPR Certifications

v. Product SDS for road salt

3. Materials & Supplies

The following material shall be provided by Contractor:

Salt for application to plowed and shoveled areas when requested

4. Equipment

The Contractor is required to have sufficient equipment to plow snow and open frozen locks. The equipment should be able to handle heavy snow loads from falling snow, ice, and rain, to drifted snow. The equipment should be able to broadcast the snow to avoid encroaching snowbanks.

Equipment must be available and sized to remove snow accumulated from multiple storms along roadway and parking lot edges, and to place it beyond guardrails, posts, and bumpers so that vehicular access and parking capacity are maintained.

5. Site Access

The Contractor will be provided a key for access to the Westville Dam Project gates. If the Contractor is required to unlock and open a gate to plow, then the Contractor will be required to secure the gate when the plowing is completed unless project personnel are present. The Contractor may have to use a warming device to thaw frozen locks to gain access to areas in this contract. Upon the completion of this contract, the Contractor will return the key to TPOC or his designee before final payment is made.

6. Property Damage

In the event that property becomes damaged, it is the Contractor's responsibility to immediately notify the TPOC to report the damage. It will be the responsibility of the Contractor to coordinate with the TPOC an appropriate way to repair damaged property at no cost to the Government.

7. Service Description

a. Snow Plowing: The following services shall be performed as part of the snow plowing:

i. Snow plowing will be required after accumulation of two (2) inches or more of snow, or upon notification by TPOC or his designee during normal business hours.

ii. Snow will be pushed and stored in such a manner that parking areas and gates are not blocked.

iii. The Contractor will make sure to safely push back all banks along roadways, parking lots and entry points to maintain access. All access roads shall be at a minimum of sixteen (16) feet in width.

iv. Westville Dam, Storage Building, and Marjorie Lane must be accessible by 07:00 AM daily.

v. In addition to morning plowing, plowing will also be performed on weekends, holidays, and after normal working hours during the week to maintain access during storm events.

b. Salting: The following services shall be performed as part of the salting, upon request.

i. Salting will only occur at the request of the TPOC or his designee.

ii. The TPOC or his designee may request additional salting as conditions require.

iii. Salting may be performed on weekends, holidays, and after normal working hours during the week, if necessary, as requested by the TPOC or his designee.

iv. Salt will be applied to all plowed areas as well as in front of entrances/exits of office building and storage building ( bay garage). 3 4

c. Snow Shoveling: The following services shall be performed as part of snow shoveling:

i. Snow shoveling will be required after accumulation of two (2) inches or more of snow, or upon notification by TPOC or his designee during normal business hours.

ii. Shoveled snow will be removed in such a manner that garage doors, building doors, stairways and hydrants are free of any accumulated snow.

iii. Road gates shall have the ability to move without any hindrance from snow at swing post, entire length of gate, or at the locking open posts.

iv. Shoveled snow shall not be deposited in a way that blocks roads, driveways, or other access to buildings.

d. Snow Removal: The following services shall be performed as part of the snow removal:

i. Snow removal will only occur at the request of the TPOC or his designee.

ii. Snow removal will be required at all service locations included in this contract.

iii. Snow removal may occur when accumulated storms totals exceed 24 inches, or as deemed necessary by TPOC or his designee, to avoid hazardous conditions which restrict parking, reduce travel lanes, and prevent plowing of future snowfalls. Snow removal will require push back and/or removal of snow to completely reopen travel lanes, by pushing/lifting snow over guard rails.

e. Snowfall Accumulation Thresholds: The scope of services includes the following snowfall accumulation thresholds:

i. Less than 6 inches - Storm events that total less than six (6) inches.

ii. 6 inches to 12 inches - Storm events that total at least six (6) inches and up to (and including) twelve (12) inches.

iii. 12 inches to 24 inches - Storm events that total at least twelve (12) inches and up to (and including) twenty-four (24) inches.

iv. 24 inches and greater - Storm event totals in excess of twenty-four (24) inches.

v. Snowfall Totals: The National Weather Service NWS Weather Forecast Office - Boston / Taunton, MA Daily snowfall totals recorded at the nearby East Brimfield Lake project office will be used to determine storm snowfall totals for the Westville Dam facility. In the event of a large storm, the Contractor may need to plow several times during the storm event to keep service areas open and accessible. However, the payment for the storm event activities will be based on snowfall totals.

8. Service Locations

a. Westville Dam, Storage Building, and Marjorie Lane Plowing Area are located at the end of Marjorie Lane in Southbridge, MA off South Street. The Grand Trunk Trail Parking Lot is located in Sturbridge, MA on Breakneck Road.

i. Plowing:

1) Westville Dam, Storage Building, and Marjorie Lane Plowing Area: 61,000 square feet.

2) Grand Trunk Trail Parking Lot (outside of Westville Lake Rec Area): 10,315 square feet.

ii. Salting:

1) Westville Dam, Storage Building, and Marjorie Lane Plowing Area: 61,000 square feet

2) Required by request only

iii. Shoveling:

1) Westville Office: front door and garage door.

2) Westville Dam Storage Building: entry door, as well as in front of four garage bays.

3) Westville Dam Gatehouse: bridge to and including front access door.

iv. Snow Removal:

1) Westville Dam, Storage Building, and Marjorie Lane Plowing Area

2) Grand Trunk Trail Parking Lot (outside of Westville Lake Rec Area)

9. Estimated Quantities: The following table is the estimate for the required service including the location, service and storm event. Note: All services (i.e plowing, shoveling, and salting) are not required at every location.

Task # Snowfall Amount

Service Description Location Qty

0-6 inch Plowing & Shoveling Westville Dam, Storage Building, Marjorie Lane, Grand Trunk Trail Parking Lot

6-12 inch Plowing & Shoveling Westville Dam, Storage Building, Marjorie Lane, Grand Trunk Trail Parking Lot

12-24 inch Plowing & Shoveling Westville Dam, Storage Building, Marjorie Lane, Grand Trunk Trail Parking Lot

24+ inch Plowing & Shoveling Westville Dam, Storage Building, Marjorie Lane, Grand Trunk Trail Parking Lot

N/A Salting (On-call) Westville Dam, Storage Building, and Marjorie Lane

N/A Snow Removal (On-call)

Westville Dam, Storage Building, Marjorie Lane, Grand Trunk Trail Parking Lot

KO CONTRACTING DIVISION, 696 VIRGINIA ROAD

CONCORD, MA 01742-2751

UNITED STATES

JENNIFER SAMELA, EMAIL: JENNIFER.M.SAMELA@USACE.ARMY.MIL TELEPHONE: 978-318-8324

AdminBy:

SCD: PAS:

Closing remains October 6, 2026 at 2:00 PM Eastern.

All other terms…