QA_W912SV25QA001_20250113.docx

W912SV-25-Q-A001 Recruiting & Retention Promotional Items Question & Answer Q: What is the typical timeline for payment after invoice submission through Wide Area WorkFlow (WAWF)?

A: After an invoice is accepted by a WAWF acceptor, the invoice needs to be certified by MA National Guard (MANG) Finance Office, reviewed by Defense Finance Accounting Service (DFAS) and then disbursed by Treasury. This process may take up to two weeks.

Q: Is there any possibility of partial or advance payment to help offset the initial costs of goods and shipping?

A: Advance payment is not authorized. However, it is possible to submit a partial invoice.

Q: Are there any additional requirements or documentation needed for timely processing of payments?

A: If you are a new user, please refer to New User Setup and Help (https://piee.eb.mil/xhtml/unauth/help/newuser.xhtml).

Q: In case of any payment-related issues, who would be the appropriate point of contact?

A: Reach out to MANG Contracting Office at ngma-uspfo-contracting@army.mil .

APEX Accelerators, formerly known as the Procurement Technical Assistance Program (PTAP), can also offer no-cost guidance and support services to help your business succeed in the government marketplace (https://www.apexaccelerators.us/#/).

Q: Under the "Delivery and Logistics" section, paragraph a), it states, "MAARNG to provide all artwork files within 14 days of contract award." Does this requirement apply solely to the successful offeror? Is the 14-day deadline based on calendar days or business days following the contract award?

A: Yes, this requirement is only applicable to the successful offeror. The deadline is based on calendar days.

Q: Under the "Delivery and Logistics" section, paragraph b), it states, "Vendor to provide digital proof for approval within 7 days of artwork submission." Is this requirement only applicable to the successful offeror? Is the 7-day deadline based on calendar days or business days after MAARNG provides all artwork files?

A: Yes, this requirement is only applicable to the successful offeror. The deadline is based on calendar days.

Q: Under the "Delivery and Logistics" section, paragraph c), it states, "Vendor to provide a production sample of each item for approval within 30 days of digital proof approval." Does this requirement apply exclusively to the successful offeror? Is the 30-day deadline based on calendar days or business days after digital proof approval?

A: Yes, this requirement is only applicable to the successful offeror. The deadline is based on calendar days.

Q: If no items are expected to cost $5,000 each, can we assume that there are no requirements under DFARS clause 252.211-7003 (Item Unique Identification and Valuation)?

A: For this acquisition, there are no requirements under DFARS clause 252.211-7003.

Q: We are currently awaiting the activation of our SAM registration, which should be completed by the solicitation close date. Will we still be eligible for award if our SAM registration is pending activation at that time?

A: Vendors are eligible as long as their status is active at the time of award.

Q: Is this a new requirement for the recruiters, or have they purchased similar items in the past? If this is not a new requirement, could you provide the previous contract number(s)?

A: Similar items have been purchased in the past. The previous contract number is W912SV-24-P-0022.

Q: Could we please obtain a copy of the Massachusetts National Guard's tax exemption certificate?

A: The certificate is attached to the solicitation.

Q: Since FAR clause 52.225-1, Buy American Supplies, was not selected in this solicitation, could you confirm that none of the requested items have any restrictions regarding country of origin or manufacturing?

A: Buy American statute does not apply IAW FAR 25.100(a)(5) Waiver of the domestic content test of the Buy American statute for acquisition of commercially available off-the-shelf (COTS) items in accordance with 41 U.S.C. 1907.