Golf_Cart,_Performance_Work_Statement.pdf

Performance Work Statement

For

Golf Cart Rental

1. BACKGROUND.

1.1 The 104th Fighter Wing is conducting an Air Force open house in conjunction with the Westfield International Airshow during August 2017 at the Westfield-Barnes Regional Airport, Westfield, MA. The open house is intended to enhance public awareness of the Air Force, specifically the Air National Guard. It provides an opportunity for the public to learn and become interested in the Air Force’s role in national security by demonstrating its preparedness through weapons system aerial demonstrations, of both past and current capabilities. Overall, the open house strives to promote positive community relations that enhance recruiting and retention.

2 DESCRIPTION OF SERVICES.

2.1 Contractor shall delivery and provide a total of approximately 75 golf carts of various styles, see below table 1. Golf carts can be either gas or electric. The golf carts are to be available for three days of rental use through 11 – 13 August. Delivery prior to 11 August is acceptable, with pick up of golf carts no later than 17 August, however, charge shall only be for the three days of rental use.

2.2. Scope of work, Non Personal Service. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services to provide the required number and type of golf carts. Provide three tow bars to enable the towing of a golf cart if it breaks down. Provide a contingency plan that enables the requested number of golf carts to remain serviceable throughout the period of performance, if a golf cart happens to break down.

Table 1: Type and Quantity of Golf Carts

Type Quantity (ea) Rental Duration (days) 2 Pax 40 3 4 Pax 20 3 6 Pax 5 3 2 Pax + Utility or Cargo 10 3

These are the current is for the above number of golf carts, the total may rise up to 95 total golf carts

2.3. Period of performance. The contractor shall provide the golf carts for rental from 11-13 August 2017. Delivery shall be prior to 11 August 2017 and removal to be coordinated for no later than 17 August 2017.

3. TASKS.

3.1 Delivery. The contractor hereby agrees to provide the required number and type of golf carts for rental use to begin on 11 August 2017.

3.1.1 Provide three tow bars to enable the towing of a golf cart if it breaks down.

3.1.2 Provide a contingency plan that enables 98% of the requested number of golf carts to remain serviceable throughout the period of performance, if a golf cart happens to break down.

3.2 Removal. The contractor hereby agrees to remove the golf carts no later than 17 August 2017.

4. SAFETY.

4.1 The contractor shall comply with all federal and state OSHA requirements and standards, technical orders, regulations, and referenced publications as published in the OSHA 29 CFR. The contractor shall comply with the highest degree of safety protection where any disagreements exist.

Additionally, the contractor shall comply with installation regulations governing safety and fire prevention. The Contracting Officer (KO), Contracting Officer Representative (COR), Base Civil Engineer (BCE) or designated representative, Ground Safety, and Security Police may issue an order to the contractor or employee(s) to stop all or part of the contractor’s work until all violations are corrected. Bio-environmental Engineering personnel, who notice violation of OSHA or local standards, will notify the KO who has the authority to stop all or part of the contractor’s work.

The contractor shall not be excused for unsatisfactory performance that may result from a stop work order.

4.2 Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract and take immediate precautions as the contracting officer may reasonably require for health, safety and mishap prevention purposes.

4.3 Provide protection to government property to prevent damage during the period of time the property is under the control of the contractor.

4.4 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigate authority through the contracting officer. The contractor shall promptly identify and report safety hazards and mishaps involving Government facilities or equipment to the Wing Safety Office and COR. Wing Safety will assist the KO in investigation and reporting of such mishaps. Mishap investigation and reporting of accidents involving only contractor employees shall be the responsibility of the contractor. Immediately notify the Wing Safety Office and COR of serious injury or work-related death of contract employees. The Wing Safety Office may conduct work site visits of contractor operations to ensure Government facilities and equipment are used and maintained IAW applicable safety standards. Contractor to take action as directed by the KO to correct unsafe conditions/hazards identified during such visits. Record and report promptly (within one hour) to the contracting officer or authorized government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.5 If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

5. GENERAL INFORMATION.

5.1 Contractor Manpower Reporting Application (CMRA). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Army collection site. The contractor is required to completely fill in all required data fields using the following web ad-dress: https://cmra.army.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk at https://cmra.army.mil/.

5.2 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. The contractor, his employees, and his subcontractors are subject to, and shall abide by and comply with, all relevant statutes, ordinances, laws and regulations of the United States, including Executive Orders of the President, and any state or other public authority now or hereafter in force.

5.3 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractors place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information.

5.4 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services IAW DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

5.5 New Personnel Base Access/Security. Prior to access to this installation the contractor shall provide a list to the Contract Administrator (CA) of contractor employees that includes the employees’ full name, date of birth, driver’s license number, state of issue

5.6 Deposit. The Government hereby agrees to compensate the Contractor at the rate specified.

Advance payment is not authorized, nor will the Government pay a deposit.

6. GOVERNMENT FURNISHED MATERIAL, EQUIPMENT and FACILITIES.

Not Applicable.

7. QUALITY ASSURANCE.

7.1 The contractor shall maintain their own Quality Plan and then the Government completes Quality Assurance to ensure it meets the following levels of acceptability:

PWS

Paragraph

Task Performance Standard

Acceptable Quality

Levels (AQL)

Surveillance Method/

By Whom

3.1 The Contractor shall

delivery requested number of Golf Carts prior to 11 August

The contractor shall provide services within the established timeframes 95% of the time.

5% failure to provide the required item

Customer Complaint or Inspection

3.1.1 The contractor shall

provide three functioning tow bars for use during the open house

The contractor shall provide services within the established timeframes 95% of the time.

5% failure to provide the required item.

Customer Complaint or Inspection

3.1.2 The contractor shall

provide a contingency plan to allow for 98% of all golf carts to be operational over the performance period

The contractor shall provide services within the established timeframes 98% of the time.

2% failure to provide requested number of golf carts fully operational

Customer Complaint or Inspection