A3 Revised PWS and PRS.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Vehicle Modification Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform vehicle modification services, as defined in this PWS.

1.2 Background: The contractor shall modify vehicles assigned to the District of Columbia National Guard (DCNG) in accordance with the requirements identified in this PWS. The purpose of this requirement is to procure a complete, professionally installed, programmed, tested, and operational emergency vehicle lighting and audible warning system for designated DCSAB vehicles operating within the District of Columbia. Emergency warning systems are required to provide designated vehicles with appropriate visual and audible warning capabilities necessary to support authorized law-enforcement, public-safety, traffic-control, and emergency-response operations. The Government's intent is to obtain emergency warning functionality comparable to the operational functionality utilized on Metropolitan Police Department (MPD) emergency vehicles, while ensuring that all equipment, installation, programming, and vehicle integration satisfy the specific performance requirements identified within this document. Due to the operational environment in which these vehicles will be utilized, emergency warning equipment must provide effective notification to motorists, pedestrians, supported personnel, and other road users during authorized emergency-response, traffic-control, incident-management, and public-safety operations.

The Metropolitan Police Department serves as the operational model for the desired emergency warning functionality. Accordingly, the Government seeks a configuration that provides visual and audible warning capabilities comparable to those utilized on MPD law-enforcement vehicles, while remaining appropriate for the specific make, model, electrical architecture, and physical configuration of each Government vehicle being equipped.

1.3 Period of Performance (PoP):

1.3.1 Two vehicles to be complete by 29 September 2026 – 02 October 2026.

1.3.2 Five additional vehicles 29 September 2026 – 09 October 2026.

1.3.3 Five additional vehicles 29 September 2026 – 16 October 2026

1.3.4 Five additional vehicles 29 September 2026 – 23 October 2026

1.3.5 Remaining twenty-seven vehicles 29 September 2026 – 27 November 2026

1.4 General Information:

1.4.1 Place and Performance of Services: The DCNG will coordinate delivery of the vehicles to the contractor’s place of business. This place of business shall be located within 250 miles of zip code 20003. The contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Reserved

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. If installation access is required, the contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided to the contractor. At the close of each work period, Government property and materials shall be secured. The contractor shall exercise reasonable care while Government vehicles are under contractor control and shall protect the vehicles from damage, theft, misuse, or unauthorized operation. The contractor shall immediately notify the Government of any damage that occurs while a vehicle is under contractor control.

1.4.6.1 Key Control. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated.

1.4.6.1.1 The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.2 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system and will deduct the total cost from the payment due the contractor.

1.4.7 Reserved

1.4.8 Reserved

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero-tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of a product or service shall meet contract requirements.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract: Vehicles for modification.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements:

5.1 Vehicles

5.1.1 The Government anticipates modification of forty-four Government-owned vehicles. (Technical Exhibit 3)

5.1.2 The Government will provide the contractor with the year, make, model, and other available vehicle-specific information necessary for each vehicle requiring installation.

5.1.3 Vehicle make, model, body styles, and configurations vary. The contractor will ensure that all installed products are compatible with each designated vehicle.

5.2 Schedule

5.2.1 The contractor will coordinate vehicle scheduling, delivery, modification, and return with the COR to minimize disruption to DCNG operational requirements.

5.2.2 Within one business day after award, the contractor will schedule an initial meeting with the COR to coordinate a vehicle modification schedule.

5.2.3 The schedule will identify vehicle intake dates, anticipated start date, estimated completion date, Government inspection date, vehicle return date.

5.3 Installation Standards

5.3.1 All installation will be completed using professional automotive and standard industry practices.

5.3.2 Pre-Installation Vehicle Condition Assessment. Before installation begins on each vehicle, the Government and contractor shall conduct and/or acknowledge a pre-installation vehicle condition assessment. Pre-existing conditions include scratches, dents, paint chips, exterior body damage, windshield/window damage, interior damage, existing holes or penetrations, existing mounting points, dashboard/console damage, headliner damage, trim or panel damage, existing electrical issues, damaged/nonfunctional OEM equipment, existing aftermarket equipment, existing modifications, missing or damaged components, other observable conditions relevant to installation. If previously unidentified damage or a vehicle condition is discovered after work begins, the contractor shall document the discovered condition, notify the COR, and await COR direction before continuing work. The contractor shall not perform additional compensable work or incur additional costs on behalf of the Government without appropriate contractual authorization.

5.3.3 The contractor shall ensure wiring is properly routed, protected, secured, and concealed, electrical connections are appropriately fused and protected. The contractor shall evaluate the electrical demand created by the completed system and verify that the proposed configuration is compatible with the vehicle's electrical/charging system before installation.

5.3.4 Contractor shall ensure that installed equipment does not adversely affect vehicle safety systems, vehicle controls, OEM lighting, cameras, collision-avoidance equipment, sensors, nor interfere with routine vehicle maintenance. Equipment shall not be mounted within an OEM-designated airbag deployment zone unless the vehicle manufacturer specifically permits the installation. Contractor will not cause any unnecessary drilling, cutting, or permanent structural modification outside of this PWS.

5.4 Modifications / Upfit Requirements

5.4.1 Minimum Requirements. The specifications contained in this section represent the minimum technical and operational characteristics the Government requires from the completed emergency vehicle upfit. The contractor may propose different manufacturers, models, mounting solutions, or vehicle-specific installation approaches; however, the completed system shall meet or exceed the performance requirements identified herein.

5.4.2 The contractor shall evaluate each vehicle platform before finalizing the proposed installation configuration. Equipment placement and warning coverage shall account for differences in make/model, roof height, windshield angle, rear hatch configuration, window tint, push bumper configuration, grille design, vehicle body geometry, OEM sensor locations.

5.4.3 Technical and Configuration Approval

5.4.3.1 Placement of the emergency lights and final approval of the product to be installed shall be approved by the COR prior to installation. Installation shall not begin on the applicable vehicle/configuration until the proposed configuration has been reviewed and approved by the Government.

5.4.3.2 The submission shall identify Manufacturer and model of primary emergency warning equipment, Light-head types Light-head colors, Proposed mounting locations, Lightbar configuration, when included, Grille/front warning configuration, Side/intersection warning configuration, Rear warning configuration, Traffic-advisor configuration, Siren amplifier/controller, Siren speaker(s), Controller configuration, Proposed operating modes, Proposed flash patterns, Day/night functionality, Applicable SAE compliance documentation, Vehicle-specific mounting or integration considerations.

5.4.4 Emergency Lighting System

5.4.4.1 General.

5.4.4.1.1 The vehicle shall be equipped with a complete LED emergency warning-lighting system suitable for professional emergency response and public safety operations. The system shall provide a visual warning to motorists and pedestrians approaching from the front, rear, and sides of the vehicle.

5.4.4.1.2 Colors. The emergency warning system will incorporate red, blue, white, and amber.

5.4.4.1.3 Intensity. Emergency warning-light performance shall not be evaluated solely using advertised lumen output. Directional emergency warning devices subject to SAE J595 shall satisfy the applicable photometric performance requirements for their intended color, function, mounting position and orientation, and operating pattern.

5.4.4.1.4 Light Synchronization. Compatible warning devices shall be synchronized and programmed for coordinated operation.

5.4.4.1.5 Day / Night Operation. The system shall provide a reduced intensity/night operating mode and dimming function.

5.4.4.1.6 Operating Modes. The emergency-equipment controller shall provide separately selectable operating functions identified in the government-approved configuration. Functions include, primary/full emergency warning, secondary warning, traffic-stop warning, parked/scene warning, rear-only warning, directional traffic-warning mode, takedown lighting, alley/scene lighting, reduced-intensity/night mode.

5.4.4.2 Front Warning Lights.

5.4.4.2.1 The applicable front emergency warning lamp shall be visible under normal atmospheric conditions from a distance of not less than 500 feet in front of the vehicle. Primary directional emergency warning devices shall meet the SAE J595 requirements identified as applicable to their intended color, function, operating pattern, and mounting orientation.

5.4.4.2.2 The government-approved configuration shall identify the required combination of red emergency warning lights, blue emergency warning lights, white warning/take-down functionality, forward-facing lightbar modules, grille-mounted warning lights, front corner/intersection warning lights, additional forward-facing warning devices necessary to achieve the required warning performance.

5.4.4.3 Side and Intersection Warning Lights. The emergency lighting system shall provide warning coverage to both the driver's and passenger's sides of the vehicle. The Government-approved configuration may utilize side-facing lightbar modules, front-quarter/intersection warning lights, mirror-mounted warning lights, fender/body-mounted warning lights, and other warning devices approved during configuration review.

5.4.4.4 Rear Warning Lights. The vehicle shall provide emergency warning visible from the rear. The Government-approved configuration shall identify the required combination of red rear emergency warning, blue rear emergency warning, amber traffic/directional warning, rear-facing lightbar modules, rear-window or hatch-mounted warning lights, rear scene/white-light functionality.

5.4.4.5 Traffic Avisor and Direction Warning Lights. The system shall provide the directional functions identified in the approved configuration, which include left directional warning, right directional warning, center-out warning, general warning pattern. The directional warning system shall be independently controllable.

5.4.5 Siren System

5.4.5.1 General

5.4.5.1.1 The vehicle shall be equipped with an electronic emergency-vehicle siren system. The audible warning system shall produce an emergency warning signal audible under normal conditions from a distance of not less than 500 feet.

5.4.5.1.2 The applicable District of Columbia regulatory language identifies a siren, exhaust whistle, or bell as alternative audible warning devices. This procurement does not require installation of all three devices. For this requirement, the electronic emergency-vehicle siren shall serve as the required audible warning device. A separate physical bell or exhaust whistle is not required solely because those devices appear as alternatives within the referenced regulatory language.

5.4.5.1.3 The electronic siren system shall satisfy the applicable SAE J1849 requirements identified for the emergency siren system. The siren system shall consist of mutually compatible components designed and approved to operate together, including siren amplifier/controller, emergency-vehicle speaker(s), required wiring, mounting hardware, operator controls, and required vehicle interfaces.

5.4.5.2 Tones. The siren controller shall provide the functions of wail, yelp, priority/rapid emergency tone, manual siren, air-horn function, public-address function, horn-ring transfer/control.

5.4.5.3 Speaker. Emergency warning speaker(s) shall be provided as a mutually compatible emergency warning system, be designed for professional emergency-vehicle siren service, be electrically compatible with the selected siren amplifier, meet manufacturer power and impedance requirements.

5.4.6 Controller. The vehicle shall include an operator-accessible controller capable of operating the emergency lighting and audible warning functions identified in the Government-approved configuration. Controls shall be clearly identified and accessible to the operator. Functions include primary warning, secondary warning, siren, takedown lights, alley/scene lights, rear warning, traffic advisor, night/dim mode, air horn, public address.

5.5 Acceptance:

5.5.1 Government acceptance shall occur after successful inspection and verification that all modifications have been completed to the standards set within this PWS and are fully operational.

5.5.2 Each completed vehicle shall undergo functional inspection and testing. At minimum, the contractor shall demonstrate operation of every emergency warning-light head, operation of each programmed warning mode, front warning operation, side/intersection warning operation, rear warning operation, traffic-advisor operation, when equipped, takedown/scene-light operation, when equipped, day/night operation, when equipped, every installed siren function, speaker operation, controller operation, vehicle integration, proper circuit protection, proper mounting, no visible installation deficiencies, no improper interference with OEM vehicle functions or safety systems.

5.5.2 Acceptance does not relieve the contractor of responsibility for latent defects, warranty requirements, or deficiencies subsequently determined to have resulted from improper installation or contractor workmanship.

5.5.3 At acceptance, contractor shall provide a list of equipment installed with all applicable warranty and product material. Product information will include any manufacturer’s product, operating and warranty information, keys, access devices, and combinations. Contractor shall provide a wiring diagram or schematic to support future maintenance and troubleshooting.

5.6 Warranty: The contractor shall provide applicable manufacturer warranties for contractor-furnished equipment and a warranty covering installation workmanship. Any failure resulting from improper contractor installation during the warranty period shall be corrected at no additional cost to the Government.

6.0 Technical References

6.1 General: The following regulations and technical standards are identified as reference authorities for the specific emergency-vehicle equipment, performance, testing, and installation requirements incorporated into this PWS. Reference to a regulation or technical standard in this section does not incorporate every provision of that regulation or standard as a contractual requirement. The contractor shall comply with those provisions specifically applicable to the equipment, function, performance characteristic, testing requirement, or installation requirement identified within this PWS. Where this PWS establishes a specific performance requirement derived from or supported by a referenced regulation or technical standard, the contractor shall satisfy the requirement expressly stated within this PWS.

6.2 References

6.2.1 18 DCMR § 712 – Authorized Emergency Vehicles. 18 DCMR § 712 is referenced for requirements specifically applicable to the emergency warning equipment being procured under this requirement, including: Audible emergency warning capability of not less than 500 feet under normal conditions; Applicable front emergency warning lamp visibility of not less than 500 feet under normal atmospheric conditions; and Equipment characteristics necessary to support authorized emergency-vehicle visual and audible warning functions. Requirements within 18 DCMR § 712 addressing the circumstances under which emergency warning equipment may be activated or utilized by Government personnel are not incorporated into this PWS as contractor performance requirements unless specifically identified herein. The Government will establish operational authorization and restrictions governing personnel use of the installed emergency equipment through separate Government policy.

6.2.2 SAE J595 – Directional Flashing Optical Warning Devices. SAE J595 is referenced for requirements applicable to directional flashing optical warning devices furnished under this requirement. Where a proposed warning device falls within the applicable scope of SAE J595, the contractor shall provide equipment meeting the applicable requirements for its: Intended warning function, color, mounting orientation, photometric performance, operating/flash pattern, applicable warning classification. The contractor shall provide manufacturer documentation establishing the applicable SAE J595 compliance or certification of primary directional warning devices.

6.2.3 SAE J845 – Optical Warning Devices. SAE J845 is referenced where the proposed configuration incorporates optical warning equipment falling within the applicable scope of that standard. Where applicable to a proposed device, the contractor shall provide manufacturer documentation demonstrating compliance with the relevant optical-warning performance requirements for the device and its intended installation.

6.2.4 SAE J1849 – Emergency Vehicle Sirens. SAE J1849 is referenced for the electronic emergency-vehicle siren system furnished under this requirement. The contractor shall provide a siren system meeting the applicable technical and performance requirements of SAE J1849 and shall provide manufacturer documentation demonstrating the applicable compliance.

6.2.5 Manufacturer Requirements. Equipment and installation shall comply with applicable installation, electrical, mounting, programming, environmental, and safety requirements established by: The manufacturer of the emergency equipment; and the manufacturer of the specific vehicle being equipped. Manufacturer requirements shall be applied to the extent relevant to the equipment and installation being performed.

6.2.6 Documentation of Compliance. Where this PWS requires equipment to satisfy a referenced SAE or other technical performance requirement, the contractor shall provide manufacturer documentation demonstrating that the proposed equipment satisfies the specifically identified requirement. The contractor shall not be required to demonstrate compliance with unrelated portions of a referenced regulation or standard that do not apply to the equipment, installation, or performance requirement identified within this PWS.

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

6.0 Technical References

TECHNICAL EXHIBIT 2

Deliverables Schedule

TECHNICAL EXHIBIT 3

See Excel Sheet

Ver. October 2022