A3 PWS and PRS.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Vehicle Modification Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform vehicle modification services, as defined in this PWS.

1.2 Background: The contractor shall modify vehicles assigned to the District of Columbia National Guard (DCNG) in accordance with the requirements identified in this PWS.

1.3 Period of Performance (PoP): 28 September 2026 - 31 December 2026.

1.4 General Information:

1.4.1 Place and Performance of Services: The DCNG will coordinate delivery of the vehicles to the contractor’s place of business. This place of business shall be located within 30 miles of zip code 20003. The contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Reserved

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. If installation access is required, the contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided to the contractor. At the close of each work period, Government property and materials shall be secured. The contractor shall exercise reasonable care while Government vehicles are under contractor control and shall protect the vehicles from damage, theft, misuse, or unauthorized operation. The contractor shall immediately notify the Government of any damage that occurs while a vehicle is under contractor control.

1.4.6.1 Key Control. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated.

1.4.6.1.1 The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.2 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system and will deduct the total cost from the payment due the contractor.

1.4.7 Reserved

1.4.8 Reserved

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero-tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of a product or service shall meet contract requirements.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract: Vehicles for modification.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements:

5.1 Vehicles

5.1.1 The Government anticipates modification of forty-four Government-owned vehicles. (Technical Exhibit 3)

5.1.2 Vehicle make, model, body styles, and configurations vary. The contractor will ensure that all installed products are compatible with each designated vehicle.

5.2 Schedule

5.2.1 The contractor will coordinate vehicle scheduling, delivery, modification, and return with the COR to minimize disruption to DCNG operational requirements.

5.2.3 Within two business days after award, the contractor will schedule an initial meeting with the COR to coordinate a vehicle modification schedule.

5.2.3 The schedule will identify vehicle intake dates, anticipated start date, estimated completion date, Government inspection date, vehicle return date.

5.3 Installation Standards

5.3.1 All installation will be completed using professional automotive and standard industry practices.

5.3.2 The contractor shall ensure wiring is properly routed, protected, secured, and concealed, electrical connections are appropriately fused and protected. Contractor shall ensure that installed equipment does not adversely affect vehicle safety systems, nor interfere with routine vehicle maintenance. Contract will not cause any unnecessary drilling, cutting, or permanent structural modification outside of this PWS.

5.4 Modifications / Upfit Requirements

5.4.1 Emergency Light, Siren, Public Announcement System:

5.4.1.1 Specifications: Government-grade red, white, and blue LED light system. The system shall, at a minimum, provide 360º warning coverage which includes a front interior lightbar (approximately 38” long), two rear side window LED bars, rear window LED bar, and grill LEDs. The system must have an alley / flood light function, have over ten programmable inputs and over twenty programmable flash patterns. The system must include a 100-watt siren/public announcement function. The system shall be integrated and hard-wired into the vehicle.

5.4.1.2 The installation shall include necessary mounting brackets, controllers, switches, wiring, relays, fuses, and related components.

5.4.1.3 Placement of the emergency lights and final approval of the product to be installed shall be approved by the COR prior to installation.

5.4.2 Decals:

5.4.2.1 The contractor shall produce and install graphics, lettering, emblems, and decals.

5.4.2.2 All graphics and markings shall be approved by the Government prior to production and installation. The Government will approve the final wording, design, dimensions, colors, and placement of all markings

5.4.2.3 Vehicle markings shall be suitable for exterior automotive applications, weather- and UV-resistant, withstand routine vehicle washing and normal environmental exposure, be professionally aligned and installed, and free from wrinkles, bubbles, peeling, or visible installation defects.

5.5 Testing and Inspection: Following completion of each vehicle modification, the contractor shall perform a complete operational test of all installed systems.

5.6 Acceptance:

5.6.1 Government acceptance shall occur after successful inspection and verification that all modifications have been completed and are fully operational.

5.6.2 Acceptance does not relieve the contractor of responsibility for latent defects, warranty requirements, or deficiencies subsequently determined to have resulted from improper installation or contractor workmanship.

5.6.3 At acceptance, contractor shall provide a list of equipment installed with all applicable warranty and product material. Product information will include any manufacturer’s product, operating and warranty information, keys, access devices, and combinations.

5.7 Warranty: The contractor shall provide applicable manufacturer warranties for contractor-furnished equipment and a warranty covering installation workmanship. Any failure resulting from improper contractor installation during the warranty period shall be corrected at no additional cost to the Government.

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

TECHNICAL EXHIBIT 2

Deliverables Schedule

TECHNICAL EXHIBIT 3

See Excel Sheet

Ver. October 2022