A01_-_PWS_FY18_DCNG_State_Volunteer_Workshop.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

DCNG Family Readiness Program Office: State Volunteer Workshop

1.0 General:

1.1 Scope: Under this contract, the contractor shall independently provide full range of Volunteer Workshop activities, meal services and other related support services to satisfy the overall workshop training objectives. The primary objective is to promote and strengthen volunteerism. Provide activities and equipment for family units with a diverse array of instructional workshops, training activities and opportunities for service. Workshops will be held 3 consecutive days. Each workshop event will include 70 attendees. Contractor shall have availability on the following day to host a Workshops as follows:

CLIN 0001 – 24 August 2018 State Volunteer Workshops will be held 3 consecutive days. Workshop will consists of 70 participants.Workshop shall not exceed 180 miles from the DC Armory – 2001 East Capitol St SE Washington DC 20001. The workshop for this group shall be between 1700-2100 hours. All attendees must check in both days.

CLIN 0002 – 25 August 2018 State Volunteer Workshop – Workshop will consists of 70 participants. Workshop shall not exceed 180 miles from the DC Armory – 2001 East Capitol St SE Washington DC 20001. The workshop for this group shall be between 0900-1645 hours. All attendees must check in both days.

CLIN 0003 – 26 August 2018 State Volunteer Workshop – Workshop will consists of 70 participants. Workshop shall not exceed 180 miles from the DC Armory – 2001 East Capitol St SE Washington DC 20001. The workshop for this group shall be between 0900-1645 hours.

CLIN 0004 – Food/Beverages x 100 persons per meal (see below chart)

CLIN 0005 – AV Equipment

CLIN 0006 – Breakout Rooms

1.2 Background: The DCNG Family Program Office will hold a State Volunteer Workshops for U.S Army DCARNG personnel. This workshops support family readiness and strengthen volunteerism. Each workshop will have 70 participants. These are non-residential workshops held for a minimum of six hours of training each day. Due to travel time, workshop sites must be within 180 miles of the DCNG Armory (2001 East Capitol St SE Washington DC 20001).

1.3 Period of Performance (PoP): The Period of Performance shall be two (3) separate dates of performance. The dates of performance are as follows:

· 1st Workshop: Friday, August 24, 2018 between 1700-2100

· 2nd Workshop: Saturday, August 25, 2018 between 0900-1645

· 3rd Workshop: Sunday, August 26, 2018 between 0900-1645

1.4 General Information:

1.4.1 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2 Place and Performance of Services: The contractor shall provide services between the hours of 0900-1600 on the dates indicated in Paragraph 1.3, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at TBD by contract award. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.3 Security Requirements. The contractor is required to complete the National Agency Check (NAC) SF85P for all personnel in attendance and will ensure a secure environment for all children by checking every employee and volunteer to be suitable and free from any and all felonies, child abuse or rape charges on their record.

1.4.4 Special Qualifications: Contractor will provide trained accredited and certified camp instructors for each subgroup.

1.4.5 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.6. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.14 FAMILY UNIT. a social group traditionally consisting of parents and children.

2.2 ACRONYMS:

AEI

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1 to include:

4.1.1. Event Management: Contractor shall provide an on-site point of contact that will conduct all pre-event planning and on-site execution of the conference in tight coordination with the Government COR and other authorized Government officials.

4.1.2. Workshop Facility: The facility must be able to accompany 70 participants and participants divided into family units during the workshop event. Workshop space will have one main conference room and one additional breakout room. Main conference room to hold 75-100 participants, one breakout room to hold a maximum of 20 participants. Workshop activity correlated to the activity objective of volunteering to include Success, Listening and Communication, Working with Challenging Behaviors, Effective Delegating, and Empowering Volunteers. Workshops by the contractor will provide at a minimum of six (6) topics during the workshop event. Other activities may include: challenges with a team building or activities with a diverse array of instructional workshops, training activities and opportunities for service

4.1.3. Facility must be within 180 miles of 2001 East Capitol St SE Washington DC 20001.

5.0 Requirements: The contractor shall provide: audio and video equiptment

5.1. The Contractor must provide the following services: Breakfast, Lunch, and Dinner. Spacing of one main conference room and a breakout room.

5.1.1Contractor must be able to successfully seamlessly facilitate the following meals and snacks for approximately 70 total. Please note meal type, quantity, and date:

Total amount of meals: 600

5.1.2 State Volunteer Workshop must provide a series of planned volunteer activities that require problem-solving skills, teamwork, individual commitment and cooperative action appropriate for all participants in each workshop. Workshops should allow for the group to be subdivided into family units. Each family unit should allow for equal access to workshop activities. Contractor will be responsible for providing workshop space to accompany 75 -100 participants and 20 participants divided into family units during the workshop event. Workshop space will have one main conference room and one additional breakout room. Main conference room to hold 75-100 participants, one breakout room to hold a maximum of 20 participants.

5.1.3 The contractor shall provide the government with training schedule prior to the contract execution. In the case of inclement weather, opportunity will be granted by the vendor to deviate from the schedule.

Contractor Manpower Reporting.

6.0 N/A

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

5.1.3