18-0019_Questions_and_responsesv2.docx

APB# 18-0019_RFQ W912R1-18-T-0004_Adult Volunteer Workshop_ Questions and Responses

1. Is there an incumbent?

a. No, New requirement.

2. What is the type of audio visual equipment needed for this requirement?

a. The government will require a projector, projector screen and basic sound systems. (Audio Visual Equipment).

3. Although it wasn’t specified in the RFP will you expect “coffee breaks” during the conference, if so can you please let us know how many coffee breaks per day?

a. Coffee stations can remain all day.

4. How would you like the General Session meeting room set-up?

a. Preferred type of “set-up” we prefer in our meeting rooms are round table style.

5. How would you like the Breakout meeting room set-up?

a. Roundtable.

6. The General Session has quantity 70 each day for the meeting room but based on the SOW only one meeting room is needed daily; correct? Do you want a price per person for the meeting room because normally we charge one price per day?

a. The breakout is to show lodging for 70 people @ each. Government would prefer 2 individuals per room, but would be open to allowing vendor to come up with solution for lodging requirements. For example one solution could be 35 rooms total, with 2 individuals per room.

7. The Breakout is it needed for 3 days or 1; the pricing sheet has quantity 1 so does it need to be changed to 3 (1 room for 3 days)?

a. The breakout rooms are needed for 1 day, 2 break outs are needed for Saturday 25 August 2018

b. Breakout room are broken out as 1 @ lump sum on the pricing sheet. Would account for all breakout room usage.

8. There’s a line item for AV equipment but I do not see any AV details; however if AV isn’t needed than I can zero out that line.

a. See answer to question #2