Sources Sought Market Survey FFE Japan 10 Nov 26.pdf

This Market Survey/Sources Sought Notice is an announcement for planning purposes only. There are two different Sources Sought Notices published in SAM for the same action capturing different interest for each NAICS code. If you, as a contractor, are already registered for both NAICS codes, only one submission is required. The purpose of this notice is to conduct market research to determine the availability of qualified commercial sources. The government is seeking to determine interest and capability from both small and large business entities, to include both current GSA Schedule contract holders and non-GSA contract holders (open-market vendors). All interested firms, regardless of business size or GSA schedule status, are highly encouraged to submit a response.

CONTRACT INFORMATION: The U.S. Army Corps of Engineers (USACE) Louisville District is seeking businesses that are interested in and capable of providing OCONUS (Outside the Continental United States) Furniture Fixtures and Equipment Package (FF&E) and installation services for NAVFAC Far East Host Nation Program Project NA311 Transportation/Administrative Building located in U.S.

Naval Air Facility Atsugi, Japan. A firm-fixed price contract is anticipated with an estimated period of performance of 12 months.

This is a Sources Sought announcement for market research and will be used for planning purposes only.

This notice is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or make a contract award. NO AWARD will be made from this Sources Sought Notice. This is NOT a request for proposal, quote or invitation for bid. The sole purpose of this notice is to identify potential System for Award Management (SAM) Database registered businesses that are interested and capable of performing this work. USACE is not responsible for any costs incurred by interested parties in responding to this Sources Sought.

PROJECT DESCRIPTION:

The selected vendor shall provide Furniture Fixtures and Equipment Package (FF&E) and installation services for NAVFAC Far East Host Nation Program project NA311 Transportation/ Admin Building located in U.S. Naval Air Facility Atsugi, Japan, as shown in the drawings and Bill of Materials (BOM).

The selected contractor shall identify a Project Manager\Lead Installer who will act as Project Manager for this furniture procurement and installation. The lead vendor services shall include supervision, labor and equipment necessary to provide a turnkey installation of all furniture products purchased in this contract including all miscellaneous furnishings and equipment supplied by the contractor’s teaming partners.

Included in the installation services provided by the contractor shall be the receipt, inspection, storage, delivery to NA311 Transportation/ Admin Building, and installation of all products including partner vendor products. The awarded vendor shall field verify space availability and available utility connections (power requirements, exhaust, plumbing, etc.) for all equipment/ appliances prior to order placement. Field verify all windows receiving window coverings prior to order placement. Ensure all equipment/ appliances are provided with appropriate parts (power cords, exhaust ducts for dryers, hoses, fittings, etc.) for a complete and usable end product, and it is the responsibility of this contract to install/ make connection to the building and ensure working function as required for all products in this BOM.

The lead installer shall provide daily reports with pictures during active days of the installation documenting site preparation and installation progress to the Government during the length of the installation. Any issues or damages to or caused by the furniture installation shall be documented as well and shared with the Government to expedite prompt and courteous resolution.

NAICS CODE: 337214 – Office Furniture (Except Wood) Manufacturing SIZE STANDARD: 1100 Employees

NAICS CODE: 423830 – Industrial Machinery and Equipment Merchant Wholesalers SIZE STANDARD: 500 Employees

Estimated Period of Performance: 12 Months

The Government’s estimated magnitude of the project is between $500,000.00 and $1,000,000.00.

Criteria: Provide descriptions of your firm’s experience on projects completed within the last five years which are similar to this project in scope and size. Provide documentation demonstrating experience for similar projects involving management of sub-contractors. For each example project, include the original contract amount, pending and actual modification cost.

a. Projects similar in scope to this project include: OCONUS FF&E product delivery and installation contract/task order must highlight the contractor’s capability to manage complex international shipping, customs clearance, and on-site assembly.

b. Projects similar in size to this project include: OCONUS FF&E product delivery and installation contract/task order must have involved the logistics, coordination, and installation of a comparable volume of 50+ distinct line items, as detailed in the attached Bill of Materials

(BOM).

To assist the Government in determining the feasibility of a single-award turnkey contract versus splitting the requirements, please explicitly state which of the following your firm is capable of performing:

Option A (Full Scope): Sourcing, OCONUS delivery, and installation of the entire BOM (both office/facility furniture and industrial garage/maintenance equipment).

Option B (Furniture Scope): Sourcing, OCONUS delivery, and installation of the office and facility furniture portion only.

Option C (Equipment Scope): Sourcing, OCONUS delivery, and installation of the industrial garage/maintenance equipment portion only.

Information to the following questions is to be provided using the Microsoft Form noted below.

Responses sent via email will not be accepted.

Include the following with your submission:

Business Name, Address, Point of Contact

Identification and verification of the company’s business size status (large or small)

Contractor’s GSA Contract Number(s) (if applicable)

Contractor’s Unique Entity Identifier (UEI) and Cage Code

Based on the definitions above, for each project submitted, include:

a. Contract or task order number with the date when it was or will be completed.

b. Scope of the project.

c. Type and size of the project.

d. The portion and percentage of the project that was self-performed.

SUBMISSION REQUIREMENT:

The only authorized transmission method of responses is via filling out the survey form. No other transmission method will be accepted. Please limit your response to the space provided within the form.

The Market Survey Form can be accessed at https://forms.osi.apps.mil/r/J5V0yMcipa or via the QR Code provided below.

Responses are due NLT 1:00 PM on 24 November 2026.

This is NOT a Request for Proposal and does not constitute any commitment by the Government.

Responses to this sources sought notice will be used by the Government to make appropriate acquisition decisions. All interested sources must respond to future solicitation announcements separately for responses to this market survey.

NOTICE: The following information is provided for situational awareness and is not required to respond to this Sources Sought.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to award of a contract. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier (formerly DUNS number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov. Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg. Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM. Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM. To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

Please direct any questions on this announcement to Jennifer King at jennifer.l.king2@usace.army.mil.