AMDT 0001 - Attachment 1 - Statement of Work (Sample Project).pdf

SAMPLE PROJECT

Statement of Work

Lead Sampling and Mitigation in Support of the Army Reserve Installation Management Directorate (ARIMD) at Multiple Facilities Nationwide

U.S. Army Corps of Engineers

Table of Contents

1 SCOPE AND PURPOSE 3

2 PROJECT MANAGEMENT 3

2.1 Project Management Plan 4

2.2 Quality Management Plan 5

2.3 Cost and Status Reporting 6

2.3.1 Invoices 6

2.3.2 Integrated Master Schedule 6

2.3.3 Monthly Contractor’s Progress, Status, and Management Report 7

2.3.4 Milestone Payment Schedule 8

2.4 Meetings, Conferences, and Telecommunications 8

2.4.1 Kickoff Meetings 8

2.4.2 Progress Meetings and Teleconferences 9

2.4.3 Site Visit & Field Work Coordination 9

2.5 Project Information Repository 9

2.6 Record Keeping 10

2.7 Photographic Documentation 11

2.8 General Requirements during Onsite Activities 11

2.9 News Releases 12

3 ACCIDENT PREVENTION PLAN 12

4 WORK PLAN AND QUALITY CONTROL PLAN 13

5 CHEMISTRY REQUIREMENTS 14

5.1 Quality Assurance 14

5.2 Laboratory Selection 14

5.3 Analytical Requirements 14

5.4 Analytical Data Management 15

5.5 Data Validation 15

6 LEAD SAMPLING 15

6.1 Lead Dust Sampling 16

6.2 Planning Requirements 17

6.3 Sampling Requirements 17

6.4 Reporting Requirements 19

7 LEAD MITIGATION 20

7.1 Planning Requirements 20

7.2 Mitigation Requirements 21

7.2.1 Cleaning Requirements 21

7.2.2 Sealing Requirements 22

7.2.3 Clearance Evaluation Requirements 22

7.2.4 Safety Requirements 25

7.2.5 Waste Management Requirements 25

7.3 Reporting Requirements 27

8 REMOBILIZATION 28

9 DELIVERABLE REQUIREMENTS 28

9.1 Submittals 28

9.2 Reviews 28

9.2.1 Pre-Draft Documents 29

9.2.2 Draft Documents 29

9.2.3 Draft Final Documents 30

9.2.4 Final Documents 30

10 ANTITERRORISM AND OPERATIONAL SECURITY 30

11 VETERANS EMPLOYMENT 32

12 SUSTAINABILITY REQUIREMENTS 32

13 PERFORMANCE REQUIREMENTS 33

13.1 Place of Performance 33

13.2 Period of Performance 33

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List of Attachments

Attachment A: USAR Sustainment and Resiliency Division Quick Reference Writer's Guide Attachment B: Army National Guard, Industrial Hygiene Sampling Guide for Surface Lead in Readiness Centers Attachment C: National Guard Pamphlet 420-15, Guidelines and Procedures for Rehabilitation and Conversion of

Indoor Firing Ranges Attachment D: Army National Guard, Standard Operating Procedure for Lead Cleaning

1 SCOPE AND PURPOSE

The Army Reserves Installation Management Directorate (ARIMD) requires lead sampling and mitigation at multiple of its facilities nationwide to protect human health and safety. The United States Army Corps of Engineers (USACE) – Louisville District is executing these lead sampling requirements and mitigation requirements in support of Army Reserves in accordance with federal requirements. This Statement of Work (SOW) defines the requirements for services to conduct lead sampling and/or mitigation at multiple Army Reserves facilities nationwide.

The action limit for surface lead for USAR facilities is considered to be 10 micrograms per square foot (µg/ft2) for all surfaces, in general accordance with 40 Code of Federal Regulations (CFR) 745.65; 40 CFR 745.227; the United States Environmental Protection Agency (USEPA) Review of Dust-Lead Hazard Standards and the Definition of Lead-based Paint, Final Rule (84 Federal Register 131, 9 July 2019); and the USEPA Review of Dust- Lead Post Abatement Clearance Levels, Final Rule (86 Federal Register 4, 7 January 2021). The action limit serves as both the hazard standard (lead dust sampling) and clearance level (lead dust mitigation).

The Contractor shall provide necessary and authorized resources to perform this work to applicable engineering, safety, and construction standards, in the timeliest manner possible, and with optimal cost containment. The Contractor shall furnish all services, materials, supplies, labor, studies, management, travel, and other resources as required to successfully complete the requirements specified in this SOW.

The Contractor shall obtain and maintain all registrations and certifications required by the various federal, state, and local regulatory agencies, and any other registrations, certifications, licenses, permits, warrants, or other credentials or permissions required to perform the required tasks. All work shall be conducted in a professional manner by Contractor personnel who possess and maintain the knowledge and experience required to successfully accomplish the specified tasks. Upon task order award, this SOW is legally binding upon the Contractor and the U.S. Government. No regulatory involvement is anticipated for this task order.

Note: For purposes of this task order, the term “Government” includes USACE, USAR, and the respective USAR Readiness Division for each facility.

2 PROJECT MANAGEMENT

The Contractor shall complete all project management activities required to meet the objectives of this task order.

The Contractor shall supply all labor, equipment, and materials necessary to accomplish the work.

Requirements include efficient management of the task order, including the submission of accurate, on-time, quality contract deliverables and timely identification and solution of impediments to successful project execution.

Technical requirements include early involvement in the process to allow for the development of the most cost-effective and technically sound approach or solution. The Government will rely on the Contractor’s expertise in recognizing and addressing problematic issues and successful execution of this task order. The Contractor shall perform all work in accordance with federal, state, and local statutes and regulations.

2.1 Project Management Plan

The Contractor shall develop and maintain a detailed Project Management Plan (PMP). The PMP shall include the technical and management approach, quality control procedures, and Integrated Master Schedule (IMS). The PMP shall specify the resources required for the successful planning, execution, and completion of the project. At a minimum, the PMP shall include the following:

• Description of the technical approach, project organization, personnel and management, and project resources to be utilized for successful completion of the tasks in this SOW.

• Proposed milestones organized by Work Breakdown Structure (WBS) for each task in this SOW.

• Task order cost/schedule baseline.

• Organization and integration of the project team (including an organizational chart identifying the names of personnel and their involvement in the task order, including subcontractors).

• Schedule management, project controls, and change management.

• Transitional activities.

• Risk management.

• Communication management.

• Quality management.

• Health and safety management.

• Subcontractor and resource management.

• Security management.

The PMP shall be consistent with USACE Engineer Regulation (ER) 5-1-11, USACE Business Process; USACE ER 1110-3-12, Quality Management; and standard industry practice (i.e., PMP guidance). Clarification on the contents and level of detail required of the PMP to satisfactorily address the task order requirements shall be provided by the USACE PM, COR, and TM upon request from the Contractor.

The PMP shall include a WBS and WBS Dictionary. In addition, the WBS shall demonstrate a comprehensive decomposition of each work package/deliverable and exhibit a clear and concise correlation between the SOW and IMS. Decomposition of the SOW into discrete work packages at the lowest reasonable level shall be demonstrated in the WBS and WBS Dictionary.

The pre-draft PMP shall be due no later than thirty (30) calendar days of notice to proceed. The pre-draft PMP and subsequent revisions shall be subject to USACE review and approval. Responses to comments and changes shown in redline/strikeout shall be provided no later than fourteen (14) calendar days of receipt of comments, and the final PMP shall be due no later than seven (7) calendar days of USACE approval of responses to comments. The PMP shall be maintained throughout the duration of the task order and updated as necessary. The Government reserves the right to negotiate the performance/payment milestones and schedule, at any time during the task order, based on performance or non-performance by the Contractor. The PMP shall include the following aspect-specific plans:

• Quality Management Plan (QMP) – detailing the quality management aspects of the task order, including document quality, data quality, personnel qualifications, and other aspects of program quality management. This plan shall include standard operating procedures for all quality-related tasks. See Section 2.2 of this SOW for additional details on QMP requirements.

• Schedule Management Plan – defining how the project schedule is managed throughout the project lifecycle. This plan provides guidance and sets expectations for project schedule policies and procedures for planning, developing, managing, executing, and controlling the project schedule.

• Communication Management Plan – organizing and documenting the process, types, and expectations of effective communication for this task order, including stakeholder and project team communication requirements. This plan shall include a comprehensive organizational chart including lines of responsibility, authority, and lines of communication for the task order.

• Subcontract Management Plan – detailing how the prime Contractor will manage all subcontracted activities, including laboratories and professional services subcontracts that may be used for technical/management support. This plan shall detail the means and methods used by the prime Contractor to provide subcontractor oversight and monitoring, inspections, audits, and other means of quality control throughout the task order.

• Project Controls Plan – outlining how the schedule and budget will be managed throughout the project, including integrated change control to monitor and document changes to the baseline schedule, and monitor and control use and expenditure of project resources.

• Additional Plans – The USACE Project Manager (PM), Contracting Officer Representative (COR), and Technical Managers (TMs) may require additional planning documentation for the PMP as project issues and complexities arise.

2.2 Quality Management Plan

The Contractor shall develop and implement a QMP that addresses all aspects of the task order, including but not limited to, document quality, schedule updates, fieldwork, field documentation, etc. The QMP shall include procedures for audits, root cause analysis, lessons learned, etc. The Contractor shall submit the QMP as an appendix to the PMP. The QMP shall be consistent with USACE ER 1110-3-12, Quality Management.

The Contractor shall develop and implement a Quality Program that addresses the work and processes to be completed under this task order, including applicable procedures required to support standard quality practices for document quality, field work, ITR, lessons learned, root-cause analysis of the contamination, and all other tasks related to overall task order execution. The goal and purpose of the Quality Program is to ensure work under this task order is of the highest quality to support technically sound decisions consistent with applicable Government and regulatory requirements, and to ensure all tasks include appropriate technical and safety authorization and controls. The QMP shall include details on how technical plans and reports will be produced in a quality and consistent manner. All documents produced by the Contractor under this task order shall be produced in accordance with the USAR Sustainment and Resiliency Division Quick Reference Writer's Guide (Attachment A).

2.3 Cost and Status Reporting

2.3.1 Invoices

All invoices will be submitted to the USACE COR via email for approval and payment. The USACE PM and TMs shall also be copied on invoice emails. All emails sent requesting payment shall have the word “Invoice” as the first word in the subject line of the email. All invoices shall be submitted on the most recent version of USACE Engineer Form 93, available in electronic format at https://www.publications.usace.army.mil/USACE- Publications/Engineer-Forms/.

Invoices shall be submitted not more than monthly and be for the amount of the services performed. The Contractor shall prepare and submit the invoice, along with any supporting data required by the COR. USACE approval of the documentation and deliverables (i.e., Contractor’s Progress, Status, and Management Report [CPSMR], sample reports, post-mitigation reports) supporting each invoice is required for payment. Work reflected in the invoice and CPSMR, detailed further in section 2.3.3, shall meet the standards of quality established under this contract, the Contractor’s QMP, and any related standards for quality or performance. Final decisions regarding the adequacy of task completion resides with the COR (with input from USACE TMs, USAR, and the respective Readiness Division [RD]).

The Contractor must fill in all required information correctly in the USACE Engineer Form 93, and the form must have a true electronic signature of an officer of the company with the authority to bind the company. Copy/pasted images of signatures are not considered electronic signatures. The estimate will be verified by the team using the progress report submitted by the Contractor and independent analyses of progress.

Before final payment under the contract, or before settlement upon termination of the contract, and as a condition precedent thereto, the Contractor shall execute and deliver to the Contracting Officer a release of all claims against the Government arising under or by virtue of this contract, other than any claims that are specifically exempted by the Contractor from the operation of the release in amounts stated in the release. The Contractor shall submit the Release of Claims with the final invoice. A sample Release of Claims form can be provided by USACE, upon request.

2.3.2 Integrated Master Schedule

The Contractor shall maintain a detailed baseline and working IMS that facilitates the management of the project work and provides the capability for project performance tracking and early identification of potential schedule impacts. The IMS shall:

• Identify activities based on the required tasks in a comprehensive WBS.

http://www.publications.usace.army.mil/USACE-Publications/Engineer-Forms/ http://www.publications.usace.army.mil/USACE-Publications/Engineer-Forms/

• Include negotiated baseline dates, current schedule projections, and actualized status for activities once they are completed.

• Identify all sites associated with each activity and WBS.

• List percent complete for each activity and a rollup percent complete for each WBS.

• Accurately reflect program progress by indicating which activities were actually completed and their date of completion.

• Provide realistic forecast projections that are achievable given available resources.

The IMS shall present a realistic sequence, dependency, and timing of all activities and documents necessary to execute the SOW within the period of performance (POP).

The Contractor shall submit the baseline IMS for approval within 14 calendar days following task order award and update the schedule on a weekly basis thereafter. Each IMS update shall constitute an accurate reflection of the work scheduled and actually completed, and re-scheduled as appropriate, as compared with the baseline schedule established following award. The IMS may be re-baselined upon approval by the Government. The Contractor shall clearly identify changes in the weekly schedule update and accompany changes with appropriate justification.

2.3.3 Monthly Contractor’s Progress, Status, and Management Report

The Contractor shall prepare and submit a monthly CPSMR by the 15th working day of each month to the USACE PM, COR, and TMs summarizing contract progress through the end of the previous month. The CPSMR shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas.

Additional cost/schedule status reporting detail may be required by the USACE PM, COR, and TMs. The CPSMR shall be presented by required task/WBS/activity and shall include graphics, charts, and/or tables to clearly communicate the information presented in the CPSMR. The CPSMR shall indicate the anticipated delivery date for each deliverable, and whether efforts for each site are on target for completion within the POP. The report shall be prepared in an electronic format coordinated with the USACE PM, COR, and TMs and shall be submitted via electronic mail.

The CPSMR shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, outstanding issues, and payments made to date. Failure to submit timely and complete monthly progress reports may result in inability to substantiate invoice(s) and delayed invoice processing/payment. Each report shall include the following information, at a minimum:

• Completed tasks in the previous month, including a list of meetings held during the reporting period.

• Monthly cost performance data including planned cost, actual cost, un-invoiced progress, cost/schedule variance, and other parameters as requested by the USACE PM, COR, and TMs. Cost data shall indicate payments received to date.

• Significant issues encountered in completing the various tasks, proposed solutions, corrective actions taken, and outstanding issues.

• Any changes in scope or direction from the program baseline, including actual or potential schedule and cost impacts.

• Upcoming tasks for the next two months and projected risks.

• Changes in key project or program roles (e.g., Project Manager, Risk Assessor, Mitigation Supervisor, Certified Industrial Hygienist [CIH], Lead Sampling Team Lead, Lead Mitigation Team Lead.

• Projected estimated cost at completion, in accordance with the task order, if the project price is expected to be exceeded.

• Other pertinent information necessary for the USACE PM, COR, and TMs to monitor the project success.

Monthly reports shall be signed and dated by the Contractor’s Project Manager.

2.3.4 Milestone Payment Schedule

Performance milestones shall be based on the completion of definable and measurable tasks or subtasks. There may be multiple milestones for each task. The Contractor shall propose payment milestones in the PMP for approval.

The Contractor shall demonstrate that payment is appropriate. Final decisions regarding the adequacy of milestone completion ultimately reside with the designated USACE COR, with appropriate acceptance and approval of required deliverables by USAR and the respective RD.

2.4 Meetings, Conferences, and Telecommunications

The Contractor shall organize and lead the meetings described below. For each meeting, the Contractor shall provide an agenda at least 24 hours prior to the meeting. Within one week of each meeting completion, the Contractor shall submit meeting minutes to all attendees, which shall include a list of meeting attendees with email addresses and telephone numbers, a summary (not a transcript) of key issues discussed and their disposition, a list of action items, and any other pertinent information discussed at the meeting. The Contractor shall also submit and distribute copies of the meeting minutes to any additional meeting attendees representing other stakeholders.

Meeting agenda and minutes shall be submitted electronically and shall be uploaded to the project information repository described in Section 2.5.

The Contractor shall ensure that the Contractor employees in attendance at all meetings and teleconferences are able to provide the necessary level of expertise required by the purpose and scope of the meetings and teleconferences. The Contractor shall function as an integral team member in support of the USAR mission, to include the sharing of information with other USAR and USACE Contractors and Government personnel, and cooperating with other government entities, if necessary.

2.4.1 Kickoff Meetings

The Contractor shall coordinate and host post-award kickoff meeting #1 with USACE and USAR within 10 calendar days of task order award to review the project requirements, expectations, roles, technical approaches, draft schedule, etc. This kickoff meeting shall include a comprehensive review of site-specific approaches, IMS tasks, durations, and alignment of WBS and IMS.

Following the USACE kickoff meeting and all document modifications resulting therefrom, the Contractor shall coordinate and host rolling kickoff meetings for each facility with the appropriate USACE and USAR staff to review the project requirements, expectations, roles, technical approaches, draft schedule, etc. The intent of these meetings is to discuss the project requirements, open the lines of communication between project stakeholders, and solicit feedback.

The Contractor shall host kickoff meetings using a web-based platform readily accessible to all stakeholders (including ensuring adequate information technology compatibility).

2.4.2 Progress Meetings and Teleconferences

The Contractor shall hold status meetings with USACE and USAR. These meetings are anticipated to occur monthly. The purpose of the meetings is to review the task schedules and ensure that all issues are addressed for ongoing or upcoming tasks.

2.4.3 Site Visit & Field Work Coordination

The Contractor shall assume a separate mobilization for each location. The Contractor shall coordinate with the respective USAR facility management staff, building occupants, and the USACE PM, COR, and TMs prior to any site visits or field work. The Contractor shall initiate coordination no later than 90 calendar days in advance of each mobilization, except the first few site visits, the number of which to be determined by

USACE, which may be performed sooner based on the prioritization or urgent needs indicated by USACE or USAR in the initial kickoff, rolling kickoff, or progress meetings.

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Prior to mobilization for mitigation, close coordination with the facility occupants and manager is crucial to ensure all items, fixtures, equipment, furniture, etc. within the areas to be mitigated are properly managed throughout the mitigation effort.

The Contractor shall obtain all relevant files from USAR necessary to complete the deliverables.

2.5 Project Information Repository

The Contractor shall maintain a secure web-based document repository for all project- related documents, including but not limited to the following:

• Information on meetings, including meeting agendas and meeting minutes.

• Documents submitted, including but not limited to planning documents, and lead sampling reports, and lead mitigation reports.

• Task details.

• IMS.

• CPSMRs.

• Current topics associated with the task order.

• Basic statistics/objectives.

• Stakeholder point of contact (POC) information.

• Calendar of events/meetings/milestones.

• Analytical results/reports.

• Pertinent historical information/reports for USAR facilities lead sampling and/or lead mitigation under this task order.

• Links to associated appropriate reference documents.

• State and federal policy guidance.

• Key performance indicator metrics tracking.

The Contractor shall present a document repository format and template for review and approval by the USACE PM, COR, and TMs within 30 calendar days of task order award. The repository shall be logically organized by task/facility and phase of work.

The Contractor shall include a Document Repository O&M procedure (included in the PMP) detailing how the Contractor will ensure information in the repository is secure, correct, current, and complete. The USACE PM, COR, and TMs may require corrections and/or modifications of the repository throughout the task order.

Information assurance requirements for Department of Defense (DoD) information systems and/or data storage must meet the technical security requirements of the DoD/Army environment and is the responsibility of the service provider to meet the mandates defined in DoD Instruction 8510.01, Risk Management Framework (RMF) for DoD Information Technology (IT). Responsibility for procedural and administrative security is shared between the service provider and the supported entity contracting for the service and must meet the Defense Information System Agency Best Security Practices.

The repository is intended to be a single access point for all task order-related documentation. The repository shall be accessible to stakeholders during the life of the task order and shall implement security measures to ensure/control access to appropriate parties. The Contractor shall provide notifications to the USACE PM, COR, and TMs when information is added to/modified in the repository. At close-out, all repository documents will be transferred to DVD or other digital media (as required by the USACE PM, COR, and TMs) and copies delivered to USACE. Periodic format adjustments during the life of the task order may be required. Stakeholders will be provided with appropriate security password restrictions.

The Contractor shall create and maintain a Master Document List (MDL) that includes all documents, whether the document is a deliverable or not, prepared during this contract. The Contractor shall maintain the project documents for the duration of this task order and transfer custody to the Government no later than POP expiration.

2.6 Record Keeping

The Contractor must obtain common access cards (CAC) for a minimum of two staff who will be trained to enter pertinent data from the sampling and mitigation efforts into the Defense Occupational and Environmental Health Readiness System (DOEHRS).

USAR staff shall provide training to the relevant contractor staff in using the DOEHRS system and assist them in obtaining access to the system, including sponsorship, if that is required.

The Contractor shall create and maintain, in one location, written records (in bound, numbered logbooks and/or field forms) and electronic records (i.e., photographs, laboratory analytical data records, data logger, etc.) sufficient to re-create each sampling mitigation, and analytical event. The Contractor shall maintain records of all activities outlined in the appropriate portion of the Work Plan supporting the generation of these sampling, mitigation, and analytical records. The Contractor shall also retain written calculations mitigation information obtained from sampling, mitigation, and analytical activities, to include all raw data. The Contractor shall make these records available to the Government upon request. The Contractor shall retain records for a minimum of five years from task order award.

All field documentation shall be recorded in bound, numbered logbooks or electronically. The same standards apply to physical or electronic field documentation. Field logbooks shall have numbered pages and shall include a complete record of all field activities. If multiple field logbooks are required, each shall be numbered and specifically identified to indicate dates and sites where used. Field documentation shall be recorded at the time of fieldwork (i.e., details may not be added after the fact). All information required to fully recreate sampling and investigation events shall be documented in the field logbook. Use of field forms may augment but not replace the detail required in the field logbook. Field logbook/field form entries must be legible.

2.7 Photographic Documentation

The Contractor shall prepare scaled digital photographic documentation, as required to meet the objectives of this task order. The Contractor shall include dated photographic documentation of buildings, components, and rooms under investigation, field activities, and sample locations. Each photograph will include the room number and cardinal direction in the description. The Contractor shall upload all photographs to the Contractor’s project information repository. All photographs must be digitally dated. The Contractor shall retain photographic documentation for a minimum of five years from task order award.

2.8 General Requirements during Onsite Activities

The Contractor shall comply with all applicable federal, state, and any other applicable regulations concerning safety during onsite activities. All Contractor, USAR personnel, and USACE employees shall be authorized to stop any activity that is being conducted in an unsafe manner until the deficiency is properly addressed to ensure worker safety.

All activities requiring Contractor access to a facility or affecting other activities at a facility shall be coordinated with appropriate USAR personnel before implementation. Work will be implemented in a manner that minimizes disruption of each facility’s mission and operations.

The Contractor shall coordinate onsite activities with all applicable USAR and USACE personnel to ensure the protection of human health and the environment; the prevention of damage to property, utilities, materials, supplies, and equipment; and the avoidance of work interruptions.

The Contractor shall comply with all local, state, federal and military laws, regulations, and guidance covering security activities. The Contractor shall comply with Occupational Safety and Health Administration (OSHA) safety and health regulations, USACE Engineer Manual (EM) 385-1-1, and all local safety office requirements. The Contractor is required to provide copies of any OSHA report(s) submitted during the duration of the task order to the USACE Contracting Officer and USACE COR.

2.9 News Releases

Neither the Contractor nor subcontractor personnel shall give out any news releases or conduct media interviews concerning the work performed under this SOW. All media inquiries shall be directed to the USACE PM, COR, and TMs.

3 ACCIDENT PREVENTION PLAN

The Contractor shall prepare an Accident Prevention Plan (APP) to comply with USAR, USACE, OSHA, USEPA, federal, state, and local health and safety regulations and guidance, including USACE EM 385-1-1 and USACE ER 385-1-92. In accordance with USACE EM 385-1-1, the APP will include a Site Safety and Health Plan (SSHP) as an appendix. Information from the APP shall not be duplicated in the SSHP. The SSHP shall include site-specific information, including but not limited to site hazards, emergency response, and contingency plans.

The Contractor shall use, to the fullest extent possible, any existing related APP, tailored specifically to this task order. The Contractor shall maintain written certification that the approved APP has been reviewed with all personnel that work at the project site prior to their mobilization. The Contractor and all subcontractors are required to comply with the approved APP.

Prior to the start of any fieldwork, the Government must accept the Contractor’s APP. In addition, the Government must accept any changes to the APP prior to commencing work covered by the changes. The Contractor shall submit the APP as a stand-alone document. The Contractor shall provide comprehensive health and safety oversight of all field activities.

The Government can shut down operations due to non-compliance or occurrence of a safety incident without cost to the Government until safety issues are resolved. The Contractor, authorized USAR personnel, and USACE must stop work immediately if the work is considered to be a serious threat to the safety and/or health of humans or the environment. Authorized RD and USAR personnel include RD safety officers, Environmental Division personnel, and RD/USAR personnel with responsibility for overall facility operations. When work is stopped due to a hazard/threat to worker safety, health, or the environment, the situation and resolution must be documented and submitted to the Contracting Officer’s Representative (COR). Once the Army verifies through the COR that the violation has been corrected, the Contractor will be able to continue work. Work must be stopped if chemical and/or biological warfare agents are encountered.

The Contractor is required to develop an Activity Hazard Analysis (AHA) for each task/operation to be performed.

The AHA shall account for all hazards (e.g., general safety, chemical, physical, biological, ionizing radiation) likely to be encountered while performing the work. All AHAs are required to be completed on CELRL Form 1259 and must include the corresponding USACE EM 385-1-1 paragraph number.

4 WORK PLAN AND QUALITY CONTROL PLAN

The Contractor shall prepare one Work Plan for this task order, to include a pre-draft, draft, draft final, and final version for USACE, USAR, and RD’s review and approval. The Contractor shall implement, maintain, and comply with the approved Work Plan. The main component of the Work Plan shall be a detailed description of the tasks to be performed, information needed for each task, information that shall be generated during and at the conclusion of each task, and a description of the work products that shall be submitted to USACE, and USAR.

The Work Plan shall include all lead sampling and lead mitigation tasks required by this SOW. The Work Plan shall include POCs for each task/facility. The Work Plan shall include site-specific plans for lead sampling and lead mitigation and shall show sample locations (if needed), equipment and waste storage areas (if needed), and other site- specific details required to demonstrate how the work will be completed. The Contractor shall obtain current floor plans for each facility from the appropriate POCs at the respective RD.

The most current version of the Department of Defense Quality Systems Manual (DoD QSM) provides baseline requirements for the establishment and management of quality systems for environmental testing laboratories performing services for the Department of Defense.

The Contractor shall include a Quality Control Plan (QCP) with the Work Plan. The QCP shall describe the Contractor’s approach for managing the project and ensuring quality of deliverables (e.g., internal/external technical review [ITR]). The QCP shall describe the mechanism that shall be used to track each facility, along with each document required/prepared for that facility. The QCP shall also include a payment milestone plan. The Contractor must ensure that the quality of all work performed or produced under this SOW meets Army approval, through USACE. The QCP shall also show an organizational chart that clearly identifies the Contractor’s ITR staff as well as appropriate roles and responsibilities for USACE and USAR.

Work Plans must be approved by USACE prior to performance of any field work.

5 CHEMISTRY REQUIREMENTS

The Contractor shall be responsible for the quality of all required chemistry services performed. The Contractor shall ensure that all chemistry-related tasks are conducted in accordance with Work Plan. The Contractor shall identify a Project Chemist as key personnel in the Work Plan. The Project Chemist will act as a POC on all chemistry- related issues and shall ensure that all Data Quality Objectives (DQOs) are met.

5.1 Quality Assurance

The Contractor shall develop project specific DQOs to ensure data of adequate quality are collected to support project decisions. DQOs shall be developed in consensus with the project team and in accordance with the USEPA QA/G4, Guidance on Systematic Planning Using the Data Quality Objective Process (most recent version) and documented in the Work Plan. The Work Plan shall be prepared in accordance with the DQO process as described in USEPA QA/G4 guidance. Compliance with the DQO requirements will be confirmed by USACE, and the Contractor shall be required to correct any deficiencies noted prior to Work Plan completion. The Contractor shall ensure that all requirements specified in the Work Plan are met. If not met, the Contractor may be required to re-accomplish sampling at the Contractor’s expense. All laboratory services shall be conducted in accordance with the approved project Work Plan. Samples shall not be submitted for analysis until the Final Work Plan is approved.

5.2 Laboratory Selection

The Contractor shall select a laboratory with analytical capabilities sufficient for the methods specified in the Work Plan with adequate throughput capacity to handle the project’s analytical workload during all field activities. The Contractor shall ensure that the laboratory used for analysis of lead samples is USEPA National Lead Laboratory Accreditation Program (NLLAP) certified. The Contractor shall provide proof of this certification in the Work Plan.

NLLAP accredited laboratories can be found here: https://www.epa.gov/lead/national-lead-laboratory-accreditation-program-list.

The Contractor shall also ensure that the laboratory used for analysis of waste characterization samples is accredited under the DoD Environmental Laboratory Accreditation Program (ELAP) to DoD QSM, version 5.4 or most current, and meets all federal requirements. DoD ELAP accredited laboratories can be found here:

https://www.denix.osd.mil/edqw/accreditation/accreditedlabs/.

Laboratories shall also possess any current registrations or certifications required by the state where the work is being performed. The Contractor may use separate NLLAP and DoD ELAP accredited laboratories for analysis of lead samples and waste characterization samples, respectively.

5.3 Analytical Requirements

All laboratory services shall be conducted in accordance with the approved Work Plan. The Work Plan shall include SOPs for field sampling and laboratory analytical procedures. Samples shall not be collected or submitted for http://www.epa.gov/lead/national-lead-laboratory-accreditation-program-list http://www.epa.gov/lead/national-lead-laboratory-accreditation-program-list http://www.denix.osd.mil/edqw/accreditation/accreditedlabs/ analysis until the Work Plan has been approved. The laboratory shall have detection and quantitation limits less than5 µg/ft2. For all testing, the laboratory shall employ the Inductively Coupled Plasma – Optical Emission Spectrometry (ICP-AES) method and return results for lead, cadmium, chromium, and beryllium, at minimum.

5.4 Analytical Data Management

The Contractor shall ensure that all hard copy and electronic data deliverables supplied by the laboratory are complete and adequate to support the quality and usability of the data. Data packages shall include all information required to re-create the analysis, including correspondence with the laboratory regarding exceeding quality assurance/quality control (QA/QC) measurements and documentation of corrective actions.

5.5 Data Validation

The Contractor shall assess the environmental data’s quality by performing data validation against criteria established within the analytical method, the DoD QSM, the DoD General Data Validation Guidelines, and the Work Plan.

The results of the data validation shall be summarized in the associated lead sampling mitigation report with supporting data validation reports included in an appendix. The Contractor shall perform data usability assessment of the validated data. The results of the data usability assessment shall be included in the technical report, and shall identify the limitations of the data, and the effect qualified results have on the decisions being made for the project.

6 LEAD SAMPLING

The Contractor shall involve the following key disciplines in the completion of lead sampling activities:

• CIH: involved in the planning, budgeting, and performance or oversight of all lead sampling activities.

• USEPA-certified Lead Risk Assessor (40 CFR 745.226(b)): involved in lead sampling and risk assessment activities.

The Contractor shall conduct lead sampling activities in accordance with the following Department of the Army (DA) and DoD regulations and guidance. If any of the following contradicts this SOW, the Contractor shall adhere to this SOW.

• Army Regulation (AR) 385-10, The Army Safety and Occupational Health Program, 24 July 2023;

• AR 40-5, Army Public Health Program, 12 May 2020;

• DA Pamphlet 40-503, The Army Industrial Hygiene Program, 02 April 2013;

• DA Pamphlet 385-10, Army Safety and Occupational Health Program Procedures, 24 July 2023; and

• DoD Instruction 6055.01, DoD Safety and Occupational Health Program, 21 April 2021.

The Contractor shall conduct lead sampling activities in accordance with the following standards and guidance documents. If any of the following contradicts this SOW, the Contractor shall adhere to this SOW.

• ASTM D6966, Standard Practice for Collection of Settled Dust Samples Using Wipe Sampling Methods for Subsequent Determination of Metals.

6.1 Lead Dust Sampling

The lead dust hazard level for disposal of USAR facilities is considered to be 10 µg/ft2, in accordance with 40 CFR 745.65(b) and USEPA’s Review of Dust-Lead Hazard Standards and the Definition of Lead-based Paint, Final Rule (84 Federal Register 131, 9 July 2019). IFRs shall be treated as if they are being disposed of for the purpose of these investigations, unless directed otherwise.

The Contractor shall conduct lead dust sampling activities in accordance with the relevant DA and DoD regulations, guidance, and standards listed in Section 6.

The Contractor shall conduct lead dust sampling activities in accordance with the following United States Department of Housing and Urban Development (USDHUD) and USEPA regulations and guidance. If any of the following contradicts this SOW, the Contractor shall adhere to this SOW.

• USDHUD, Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in Housing, Second

Edition, July 2012; and

• USEPA, Review of Dust-Lead Hazard Standards and the Definition of Lead- based Paint, Final Rule, 84

Federal Register 131, 9 July 2019.

The Contractor shall conduct lead dust sampling activities in accordance with the latest version of each of the following standards and guidance documents finalized and released for public use. If any of the following contradicts this SOW, the Contractor shall adhere to this SOW.

• Army National Guard, Industrial Hygiene Sampling Guide for Surface Lead in Readiness Centers, 28

September 2023 (Attachment B);

• ASTM E1728/E1728M, Standard Practice for Collection of Settled Dust Samples Using Wipe Sampling

Methods for Subsequent Lead Determination;

• ASTM E1792, Standard Specification for Wipe Sampling Materials for Lead in Surface Dust;

• ASTM E2115, Standard Guide for Conducting Lead Hazard Assessments of Dwellings and of Other

Child-Occupied Facilities;

• ASTM E2239, Standard Practice for Record Keeping and Record Preservation for Lead Hazard

Activities;

• ASTM E2255, Standard Practice for Conducting Visual Assessments for Lead Hazards in Buildings; and

• National Guard Pamphlet (NG PAM) 420-15, Guidelines and Procedures for Rehabilitation and

Conversion of Indoor Firing Ranges (Attachment C).

• Army National Guard, Standard Operating Procedure for Lead Cleaning (Attachment D)

6.2 Planning Requirements

The Contractor shall plan to collect at least one sample from each room in a facility to determine which rooms require mitigation. The USEPA-certified Lead Risk Assessor and CIH shall use their professional judgment and Army National Guard, Industrial Hygiene Sampling Guide for Surface Lead in Readiness Centers, 28 September 2023 and any DoD, OSHA, or EPA guidance applicable to lead, to determine rooms which require more than one sample. However, these determinations shall be made in the work planning stage, prior to mobilization to the facility to conduct samples. The sampling plan for each facility shall be included in the Work Plan and subject to Government review and approval. Field changes to the sampling plan may be necessary depending on site conditions, but in general the sampling plan shall be pre- determined during development, and prior to approval, of the Work Plan. The Work Plan shall include a figure showing the planned sampling locations on a current building floor plan (the Contractor shall obtain current floor plans for each facility from the appropriate POCs at the respective facility), as well as the known or assumed location of the former IFR (based on as-built or design documents), for each facility being sampled.

The Contractor shall note that some USAR facilities may have the utilities (e.g., water, electricity) turned off. The Contractor shall provide all equipment and materials needed to successfully complete each lead sampling (i.e., water, electricity, heat, cooling).

6.3 Sampling Requirements

When collecting each sample, the Contractor shall don one-time-use, powder-free gloves and use a 1-square-foot, one-time-use, disposable wipe template at each sampling location to achieve an adequate limit of quantitation. If the laboratory is unable to obtain an adequate limit of quantitation using a 1-square-foot wipe template, then the Contractor may increase the size of the wipe template to achieve an adequate limit of quantitation with Government approval, but shall not use greater than a 2-square-foot wipe template. A disposable template shall not be used for more than one sample location (single use). Reusable templates shall not be used. Masking tape shall be used to adhere the disposable templates to the surface to be sampled. The Contractor shall label each disposable template with the unique sample identifier with permanent marker. Sample templates shall be left in place after the sampling has been conducted.

The Contractor shall collect field blanks to identify any potential background lead contamination present in a wipe and during the handling of samples during field collection and laboratory analysis activities. Field blanks shall be collected in the same manner used to collect field samples, with the exception that no surface shall be wiped for field blanks. Each field blank shall be labeled with its own unique identifier. The identifier for all field blanks shall be similar to other field samples to mask the identity of the field blank from the laboratory (i.e., field blanks shall be submitted in a blind manner to the laboratory). Field blanks shall be collected at a minimum frequency of 1 per 20 field samples (i.e., minimum 5% frequency). At a minimum, three field blanks shall be collected at each facility (i.e., one near the beginning of the sampling period at the facility, one near the middle, and one near the end). At a minimum, one field blank shall be collected per day of sampling at each facility. Field blanks shall be non-detect.

The Contractor shall investigate and properly document the potential cause of any detected lead concentrations in field blanks. The Contractor must resample any field blank with detected lead concentrations. The Contractor shall not perform correction of field sample results using field blank data. The Contractor shall minimize potential contamination of samples by frequent changing of gloves, use of shoe covers, and regular cleaning of sampling equipment.

The Contractor shall insert spiked samples into their submissions for laboratory analysis. Spiked samples shall be manufactured under laboratory conditions, then relabeled in the field and inserted into the sample stream in a random fashion and submitted in a blind manner to the laboratory. Spiked samples shall be prepared using wipes from the same lot used in the field. The Contractor shall prepare spiked samples in accordance with HUD Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in Housing. Spiked samples shall be included at a minimum frequency of 1 per 50 field samples or as needed. Laboratories must achieve recovery rates between 80% and 120% for all spiked samples. The Contractor must resample any spiked sample with a recovery rate outside of this range.

The Contractor shall immediately notify USACE if any rooms in a facility are inaccessible during lead sampling activities. USACE will coordinate with the applicable RD to provide a timely solution that will not delay the Contractor’s site visit.

The Contractor shall collect samples in accordance with ASTM E1728, Standard Practice for Collection of Settled Dust Samples Using Wipe Sampling Methods for Subsequent Lead Determination and ASTM D6966, Standard Practice for Collection of Settled Dust Samples Using Wipe Sampling Methods for Subsequent Determination of Metals. The Contractor shall collect wipe samples using Environmental Express Ghost Wipes or alternative wipes meeting the criteria outlined in ASTM E1792, Standard Specification for Wipe Sampling Materials for Lead in Surface Dust. The Contractor shall store and transport wipe samples in individual plastic containers with secure, screw-on lids. The Contractor shall not place wipes directly into re-sealable plastic bags.

The Contractor shall conduct record keeping and record preservation in accordance with ASTM E2239, Standard Practice for Record Keeping and Record Preservation for Lead Hazard Activities). The Contractor shall prepare sample chains of custody with time and date stamps for all samples collected, including field blanks. Although wipe samples do not have holding times, time and date stamps are required for QA/QC purposes in the event of detection in a field blank.

The Contractor shall conduct visual assessments for clearance sampling in accordance with ASTM E2255, Standard Practice for Conducting Visual Assessments for Lead Hazards in Buildings.

The Contractor shall conduct lead dust sampling in accordance with ASTM E2115, Standard Guide for Conducting Lead Hazard Assessments of Dwellings and of Other Child-Occupied Facilities.

The Contractor shall take a general location view photograph (i.e., panned photograph to show the sample relative to surroundings and the contents of the room) and a close- up view photograph (i.e., perpendicular to surface and close enough to discern sample names written on sample templates) at each sample location, including field blanks.

Photographs shall contain metadata/labeling sufficient to describe the location and sample number for…