Redacted JA DSCC B10 USMC Reno_Door Hardware.pdf

21 FEB 24 LRL-FY24-63

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Agency: U.S. Army Corps of Engineers (USACE), Louisville District, Post Office Box 59, Louisville, Kentucky 40201-0059.

2. Description of Action: Approval is requested to specify the below listed door hardware items for a firm fixed price (FFP) construction contract for the Building 10 United State Marine Corps Office (USMC) Reno at Defense Supply Center Columbus (DSCC), Ohio. The government will not purchase the door hardware directly, but it will be a brand name specification requirement in the Design Bid Build (DBB) solicitation that will lead to a new FFP construction contract. The contract is planned to be awarded under a full and open solicitation, using O&M funding.

3. Description of Supplies/Services: The contract solicitation will include a sole-source brand requirements for the following door hardware, which the Installation has standardized on to create a consistent door operating system for buildings across the Installation. The estimated costs for the door hardware on this project is

1. Best Access Systems 9K Series locks, cores, and keys.

2. LCN 4040XP door closers.

3. LCN 4640 electric door automatic operator

4. Von Duprin 98-F/99-F rim fire exit devices.

4. Authority Cited: 10 United States Code (U.S.C.) 2304(c)(1), as implemented by Federal Acquisition Regulation (FAR) 6.302-1(a)(2) One Responsible Source and No Other Supplies or Services Will Satisfy Agency brand name justifications in accordance with FAR 6.302-1(c)(1).

5. Reason for Authority Cited:

a) Background: The project is to renovate sections 9, 10, & 11 of Building 10 at DSCC to create a new office space for the USMC as an incoming tenant. The renovation will include the installation of several new doors and locks that must remain consistent with the door hardware the Installation has standardized on.

b) Justification: DSCC has more than 5,000 3ft. by 7ft., hinged, steel, wood, and aluminum man doors across more than 55 buildings on the Installation. Projects, contracts, and contractors must be required to provide door hardware that matches the existing door hardware products required under the Inst .

The door hardware being specified are proprietary designs custom items that require specific training, materials, and equipment to operate and maintain properly. Other hardware products cannot be integrated to operate with existing equipment without compromising the functionality intain the doors of Building 10. DSCC facility maintenance staff are trained and have experience working with the specified hardware; and DLA employs a full-time locksmith with associated training and equipment centered around Best locks. Given the amount of unique training and equipment associated with the door hardware, and the need to maintain stock inventory for these items, it would be infeasible and cost prohibitive for the DSCC to maintain multiple different hardware systems.

c) Impact: Installing doors inconsistent with the Installation standard would lead to storing additional inventory, functioning issues due to non-compatibility with existing equipment, the potential need for additional service contracts, and increased training and operator requirements. More importantly though, when the automatic door closers/openers, fire alarm exit devices, and locks in the door are not functioning correctly, they create serious life safety, security, and adherence to American Disabilities Act (ADA) and Unified Facilities Criteria (UFC) issues. These issues are exacerbated for door hardware inconsistent with the Installation standard as they are more likely to malfunction and have greater down times due to the lack of infrastructure, training, and experience with the door hardware.

d) Alternatives: None viable to reasonably maintain the door hardware across the Installation without creating functionality, life safety, security, ADA/UFC requirements issues as identified in paragraph 5 b) and c).

Efforts to Obtain Competition: None, for the reasons cited above. Offerors will be able to obtain all the specified door hardware from various distributors and sources available in the open market. DSCC has limited the brand name door hardware it requires to only the items that are specialized enough to require specific training and equipment.

Actions to Increase Competition: None, for the reasons cited above.

Market Research: A technical review was conducted during the design of the project and the specific features and functionality were discussed with Installation facility staff. As noted in section 5 above, certain door hardware equipment is specialized and requires consistency across the Installation to reasonably maintain buildings in adherence with all safety, security, and ADA/UFC requirements.

Interested Sources: A notice of intent w be posted on the SAM.gov website

Other Factors: None

Technical Certification: I certify that the supporting data under my cognizance, which are included in the Justification and Approval, are accurate and complete to the best of my knowledge and belief.

Project Engineer

12. Requirements Certification: I certify that the supporting data under my cognizance, which are included in the Justification and Approval, are accurate and complete to the best of my knowledge and belief.

13. Fair and Reasonable Cost Determination: I hereby determine that an anticipated cost of the Siemens Talon HVAC Control software for the Aircraft Maintenance Hangar and Shops project at Alpena ANG, Michigan will be fair and reasonable based upon the estimate outlined in paragraph 3. At time of evaluating proposal price, the overall proposed price will be evaluated for fair and reasonableness. I recommend this approach to the prompt attainment of services for the upcoming construction.

Contracting Officer

14. Legal Review and Concurrence: I have reviewed this J&A and find the justification adequate to support other than full and open competition.

Assistant District Counsel (OC)