W912QG-17-T-0010_Amendment_0002.pdf

0010993803-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The amendment is issued to amend the location from Sunny Point, NC to Southport, NC. The zip code and radius remains the same.

The quanity in the line item is amended to read 2,724. The quanity in the PWS is correct.

Response deadline is amended from 3 May 2017 to 10 May 2017 at 2:00pm EST.

Questions deadline is amended from 19 April 2017 to 3 May 2017 at 10:00am EST.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Apr-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912QG-17-T-0010

X 9B. DATED (SEE ITEM 11)

03-Apr-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Apr-2017

CODE

USPFO FOR SOUTH CAROLINA

9 NATIONAL GUARD ROAD

COLUMBIA SC 29201-4763

W912QG 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912QG-17-T-0010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

THIS IS NOT A SOLICITATION FOR EVENT PLANNING SERVICES OR THIRD PARTY

VENDORS. PROPOSAL MUST BE SUBMITTED BY A HOTEL (PRIME CONTRACTOR).

Offers are due by the date and time in block 8 of the SF1449. Please include the Solicitation number in the subject line of the email.

All questions shall be in writing. Questions must be submitted by email to Vanessa Holmes at vanessa.j.holmes.mil@mail.mil no later than 10:00am (EST) Wednesday, May 3, 2017.

Questions and answers will be posted to FBO.

This requirement is 100% small business set-aside.

Offeror must be registered in the System for Award Management (SAM). The website for SAM is https://www.sam.gov/portal/public/SAM/. All vendors MUST have a publicly visible registration in SAM. Duns & Bradstreet, CAGE Code & Federal Tax ID numbers MUST be listed on quotes. Your registration must be finalized and active by the time selection of awardee is made. Ensure you have completed the representations and certifications electronically when registering in SAM. If representations and certifications are not completed in SAM, offeror shall complete FAR reference 52.212-3 pages 12-31of the solicitation and return a copy with your proposal.

This RFQ is being advertised under the North American Industrial Classification Systems

(NAICS) Code 721110 with a business size standard of $32.5 million. You must ensure this

NAICS Code is incorporated into your current SAM Profile if your company can provide the type of product or service applicable to this NAICS Code. Failure to have this NAICS Code in your current SAM Profile may result in not being considered for award. NAICS Codes may be viewed at the U.S. Census Bureau website at http://www.census.gov/eos/www/naics.

Pricing must be in the proper format. The proper format consists of QUANITITY * UNIT

AMOUNT = NET AMOUNT. Ensure all prices on line items are filled in. All line items must be priced to be considered for award. Unit prices must be rounded to the nearest cent (hundredths).

$20.56 IS an acceptable price.

$20.564 IS NOT an acceptable price.

Do not round total amount numbers.

mailto:vanessa.j.holmes.mil@mail.mil https://www.sam.gov/portal/public/SAM/ http://www.census.gov/eos/www/naics

Proposals must include the following technical information to indicate your hotel meets the technical capability of the Performance Work Statement requirement:

1) Facility Assessment consisting of cleanliness, security, amenities, and conformance with Performance Work Statement requirements, solicitation terms and conditions.

2) Rooms shall be available during 28 July – 30 August 2017

3) Contractors are required to identify the number and types of rooms in their proposals.

Acceptable room types are two double size bed rooms, two queen size bed rooms, one king and one pull out couch bed. Sleeping rooms with only one bed are not acceptable. Non-smoking rooms are preferred, but if the hotel does not have enough, they must indicate in their proposal. A total of 2,724 rooms will be required for the period of performance as stated in section 6.0 in the PWS.

4) The location of the hotel is required to be within a maximum 15-mile radius of

Southport, NC zip code 28461.

5) If contractor subcontracts requirement, contractor shall ensure acceptable increments are not split more than twice due to transportation limitations. Submit all subcontracting agreements with your offer.

6) All sleeping rooms must be at or below the United States General Services

Administration (GSA) per diem rate.

Complete blocks 12, 17 and 30 of the SF 1449 as well as Contract Line Item Number 0001 on the SF 1449. Solicitation amendments will also require acknowledgement and signature. In doing so, the offeror accedes to the contract terms and conditions as written in the Request for Quote

(RFQ). Submit complete pages with proposal.

Basis for Award

Basis of Award: Lowest Price Technically Acceptable. If proposals are found to be technically acceptable, award will be made on the basis of the lowest evaluated price.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and is found to be most advantageous to the

Government.

The Government intends to evaluate offers and make award without discussions.

NOTE: Both a Price and Technical Proposal for all offerors must be submitted in order to be considered for a contract.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 03-May-2017 02:00 PM to 10-May-2017 02:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The pricing detail quantity has decreased by 318.00 from 3,042.00 to 2,724.00.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR

Hotel Accommodations in Southport, NC 28461

1050th TRANSPORTATION BATTALION

(This PWS is subject to change depending on the requirement and event)

1.0 INTRODUCTION

Lodging accommodations are being requested for soldiers to conduct military operations. The 1050 th

Transportation

Battalion is the command and control (C2) element for Operation Patriot Bandoleer (OPB) mission in Southport, NC.

2.0 BACKGROUND

Deputy Commanding General (DCG) of Army Material Command (AMC) requested Army National Guard

(ARNG) operational mission support to redeploy ammunition from Military Ocean Terminal Sunny Point (MOTSU) and Military Ocean Terminal Concord (MOTCO) to multiple locations. ARNG and AMC signed a memorandum of agreement on 7 June 2014 for the National Guard to conduct OPB missions in the future. Serving as the executive agent, Army Sustainment Command (ASC) provides guidance, oversight, and funding to brigade or battalion sized units to command and control missioned truck companies. The 1050 th

Transportation Battalion is the C2 element for

OPB FY 17.

3.0 OBJECTIVES

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform the requested tasks as described in this Performance Work Statement (PWS).

The contractor shall provide high quality sleeping rooms with adequate space for two soldiers per room. Sleeping rooms must be free of pest, bed bugs, clean and in good sanitary conditions. Cooling and heat systems shall be in good workable condition. Contractors are required to identify the number and types of rooms in their proposals.

Acceptable room types are two double size bed rooms, two queen size bed rooms, one king and one pull out couch bed. Sleeping rooms with only one bed are not acceptable. Non-smoking rooms are preferred, but if the hotel does not have enough, they must indicate in their proposal.

4.0 SCOPE

4.1. Lodging:

The location of the hotel is required to be within a maximum 15-mile radius of Southport, NC zip code 28461.

If contractor subcontracts requirement, contractor shall ensure acceptable increments are not split more than twice due to transportation limitations.

All sleeping rooms must be at or below the United States General Services Administration (GSA) per diem rate.

Rates can be found at https://www.gsa.gov/portal/content/104877. The Federal Government is tax exempt.

Contractor shall provide daily housekeeping services to include ensuring cleanliness of rooms, making beds, replenishing towels and other bathroom items. Contractor shall provide laundered linen when different soldiers occupy rooms.

Free parking preferred as well as onsite laundry capabilities.

Contractor shall receive final count no later than 5:00 pm two days prior to expected check-in date. A Room

Roster will be provided. The Contracting Officer Representative (COR) will reconfirm actual number of soldiers and review timeline. Contractor shall provide two room keys/cards per room to the support staff no later than 10:00 am the morning of check-in. Government will issue and retrieve keys/cards from soldiers.

4.2. Billing:

The quantities in the contract are estimates. The contractor shall only invoice for actual services/supplies provided.

The Government will pay for occupied rooms only. Actual services/supplies provided/rendered in accordance with the terms and conditions of this contract will be accepted and paid for by the Government.

If the quantity of a unit-priced item in this contract is an estimated quantity and the actual quantity of the unit-priced item varies more than 15% above or below the estimated quantity, an equitable adjustment in the contract price shall be made upon demand of either party. The equitable adjustment shall be based upon any increase or decrease in costs due solely to the variation above 115% or below 85% of the estimated quantity (FAR 52.211-18 Variation in

Estimated Quantity).

4.3. Personal Expenses:

Personal expenses in guest rooms such as long distance phone charges, movie rentals, laundry, room service, food or other incidentals will be paid by the guest and shall not be billed under the resultant contract.

4.4. Security:

The sleeping rooms shall be secured for soldiers to protect personal items, Government’s information, supplies, equipment and other soldiers’ properties. Parking Area shall be within the Hotel property and

4.5. Performance Period: Check-in 28 July 2017, check-out 30 August 2017

4.6. Invoicing: Invoices shall be submitted via the Wide Area Work Flow (WAWF) system. The quantities ordered in this contract are estimates. The contractor shall invoice for actual services/supplies provided only. Actual services/supplies provided/rendered in accordance with the terms and conditions of this contract will be accepted and paid for by the Government. Upon sending a final invoice you must also provide room quantity, type and occupancy number.

4.7. Site Visits: Site visit will be conducted once we receive notice of those who meet the requirements to ensure those contractors are able to meet the specification stated in the PWS. The COR will make a recommendation to the

KO of the technical results from the site visit.

5.0 DEFINITIONS

https://www.gsa.gov/portal/content/104877

5.1. CONTRACTOR: The term refers to the primary (prime) vendor.

5.2. CONTRACTING OFFICER (KO): The government official who has authority to enter into contract, administer or terminate contracts. He/she can make related determinations and findings on behalf of the government.

He/she is the ONLY individual who can legally bind the government.

5.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the Contracting Officer to monitor contractor’s performance. This individual has authority to provide technical direction to the contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

5.4. SUPPORT STAFF: Personnel designated by COR to coordinate with contractor for access to facilities.

6.0 SPECIFICATIONS

Tentative

PR1

Acceptable Subcontracting Increments TOTAL

Friday July 28, 2017 24 24 0 0 0

Saturday July 29, 2017 77 24 53 0 0

Sunday July 30, 2017 77 24 53 0 0

Monday July 31, 2017 77 24 53 0 0

Tuesday August 1, 2017 82 24 58 0 0

Wednesday August 2, 2017 82 24 58 0 0

Thursday August 3, 2017 82 24 58 0 0

Friday August 4, 2017 80 24 56 0 0

Saturday August 5, 2017 80 24 56 0 0

Sunday August 6, 2017 80 24 56 0 0

Monday August 7, 2017 24 24 0 0 0

Tuesday August 8, 2017 163 24 60 55 24

Wednesday August 9, 2017 163 24 60 55 24

Thursday August 10, 2017 139 24 60 55 0

Friday August 11, 2017 112 24 58 30 0

Saturday August 12, 2017 136 48 58 30 0

Sunday August 13, 2017 163 48 60 55 0

Monday August 14, 2017 163 48 60 55 0

Tuesday August 15, 2017 79 24 55 0 0

Wednesday August 16, 2017 24 24 0 0 0

Thursday August 17, 2017 83 24 20 39 0

Friday August 18, 2017 83 24 20 39 0

Saturday August 19, 2017 63 24 39 0 0

Sunday August 20, 2017 69 24 45 0 0

Dates: 28 July – 30 August 2017 Location: 15-mile radius Southport, NC 28461.

Monday August 21, 2017 69 24 45 0 0

Tuesday August 22, 2017 69 24 45 0 0

Wednesday August 23, 2017 69 24 45 0 0

Thursday August 24, 2017 69 24 45 0 0

Friday August 25, 2017 69 24 45 0 0

Saturday August 26, 2017 24 24 0 0 0

Sunday August 27, 2017 63 24 39 0 0

Monday August 28, 2017 63 24 39 0 0

Tuesday August 29, 2017 24 24 0 0 0

Total rooms 2724

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 28-JUL-2017 TO

30-AUG-2017

N/A 151 SIG BN

DAREN MILLSTEAD

301 NORTH CAMPUS BLVD

SPARTANBURG SC 29303-6252

8032992977

FOB: Destination

W37LYS

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 28-JUL-2017 TO

30-AUG-2017

N/A 151 SIG BN

DAREN MILLSTEAD

301 NORTH CAMPUS BLVD

SPARTANBURG SC 29303-6252

8032992977

FOB: Destination

W37LYS

(End of Summary of Changes)