W912PQ-24-Q-0026-0001 _Amedment 0001.pdf

0012131574

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to post all Questions and Answ ers, as w ell as correct the QTY in each CLIN.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Jul-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PQ24Q0026

X 9B. DATED (SEE ITEM 11)

05-Jul-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Jul-2024

CODE

USPFO NY PURCHASING & CONTRACTING

330 OLD NISKAYUNA ROAD

LATHAM NY 12110-2224

W912PQ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912PQ24Q0026

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Q&A AMEDMENT 0001

W912PQ-24-Q-0026

NYARNG Catering Service At FT DRUM 3-17 AUGUST SOLICITAITON AMENDMENT #1 to post the following Questions and Answers and to Amend CLIN0001 and CLIN0002 Total QTYs.

ALL QUOTES MUST INCLUDE A SIGNED COPY OF AMENDMENT 0001

Questions and Answers:

1. Can you provide the anticipated budget range for the NYARNG Catering Service At FT DRUM 3- 17 AUGUST as outlined in W912PQ-24-Q-0026.

Answer: Since this is a competitive commercial solicitation a budget range is not provided.

2. How big is the ORTC Dining Facility (DFAC) at Ft. Drum, and how much space will the contractor have?

Answer: the DFAC is approx. 17,015 SF.

3. What is the plan logistically for feeding, is it all soldiers at once or do we plan on staggering soldiers.

Answer: The DFAC is designed to feed 720 personnel or one Battalion. (The Dining Facility is designed to feed personnel based on three 30-minute feeding Periods)

4. Please describe the Kitchen operations, equipment and is there walk in refrigeration.

Answer: The DFAC is comprised of delivery area (loading dock), storage areas, food preparation, cleaning, serving, and seated dining.

Loading dock ramp is functional.

One dry storage room. Approx. 15’ x 15’ Two walk-in refrigerators. Approx. 15’ x 8’ each One walk-in freezer. Approx. 15’ x 8’ Cleaning area contains a 3-compartment sink and storage shelves.

Serving area contain a reach-in food warmer, 2 each.

Serving line has a 3-compartment steam table, 2 each.

Dining area contains a 4-compartment cold food buffet table, 5 each.

Seating area has seating for 311 personnel.

5. Is there an on-site kitchen where we can prep, store, and cook all meals on location?

Answer: Yes there is, the ORTC dining facility is equipped to cook for and serve up to 720 personnel per meal over a 90 minute serving period, staggered at 30 minute intervals.

The kitchen area has:

- 2 large ice makers (fully functional but shut off when not in use),

- A proper 3 bay sink dish washing area with drying racks

- 2 double stacked convection ovens (4 ovens total)

- two 6 burner range oven combo

- One functional flat top griddle located in the right serving area

- A functional automatic deli slicer

- 2 deep fat fryers (they have not been used in many years so they may not be functional)

- A functional tilt skillet

- Two 50 gallon tilt kettles

- 7 stainless steel preparation tables

The kitchen is NOT stocked with any:

- Pots

- Pans

- Serving/cooking utensils

- Knives

- Thermometers

- Cutting boards

- Cleaning supplies (to include trash bags, dish washing soap, hand soap, paper towels, etc.)

The vendor awarded the contract will have to supply these items or find a supplier who can deliver the items to the location.

6. If yes to question 5, is it possible to serve buffet-style and vendor staff will serve the buffet?

Answer: This is 100% feasible for the hot service line. The cold service line is double sided, has minimal walking space and no place to store pans of backup product to replenish the line. If the vendor would like to take that approach it is obtainable, but it might require additional staffing to make it work.

7. Do you have a budget per person you try to stay in per meal?

8.

Answer: Please see answer to Question 1.

9. Is there a kitchen space/ serving space up there we would be able to use?

Answer: Yes, Please see answers in Questions 4 and 5.

10. If no kitchen are we allowed to build a kitchen plus a refrigerator truck somewhere on the base?

Answer: There is a Kitchen, Please see Answers in Questions 4 and 5.

11. There is a Discrepancy in the Total # of Meals for Both Breakfast and Dinner listed in the PWS, what is the correct number of meals?

Answer:

August 3rd:

- Dinner = 857 Meals Total ( 817 Regular, 20 Halal, 10 Kosher, 10 Vegan)

August 4th – August 17th:

- Breakfast = 913 Meals Total ( 873 Regular, 20 Halal, 10 Kosher, 10 Vegan)

- Dinner = 913 Meals Total ( 873 Regular, 20 Halal, 10 Kosher, 10 Vegan)

Total Meal Counts:

Breakfast = 12,782 Dinner = 13,639 Combined Total = 26,421 Meals

12. Typical time frames for each meal service

Answer: PWS 1.4.1 Place and Performance of Services: The contractor shall Contractor shall have breakfast meals on-line and ready to serve by 0600 and dinner meals by 1700 daily.

And PWS 5.1.2 All bulk tray meals to be served by contractor must be available on site in the proper warmer/cooler or serving line no later than 10 minutes before the scheduled serving time unless otherwise directed. The vendor will provide personnel and supervision for serving and the serving line will be open for 120 minutes. Menu deviations require prior approval of the Contracting Officer Representative (COR) and/or Contracting Officer.

13. Do we need to provide the plates, glasses, cutlery kits, etc.?

Answer: PWS 5.1.1 The contractor will furnish all containers, personnel, supervision, materials to include plates, bowls, cups, and flatware necessary to support all meals.

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

Contracted Meal Service 42 ID CPX at Fort Drum NY 03-17 August 2024

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Contracted Meal Services, as defined in this PWS.

1.1.1 Objectives The New York Army National Guard (NYARNG) anticipates purchasing catered meals in accordance with this Performance Work Statement (PWS).

1.2 Background: The intent is to provide quality catered meals to the NYARNG, in support of personnel in attendance of Command Post Exercise #1 in Fort Drum NY from 03-17 August 2024.

1.3 Period of Performance (PoP): The Period of Performance shall be 03-17 August 2024

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall Contractor shall have breakfast meals on-line and ready to serve by 0600 and dinner meals by 1700 daily, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at O’Brien Readiness Training Center (ORTC) at 4900 Tank Trail Road ꞏ Fort Drum, NY 13602. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days because the POP does not extend beyond 03-17 AUG 2024:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.2 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.3 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html.

1.4.5.4 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the CORwithin 15 calendar days after completion of training.

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.11 OPSEC Training: In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training. Level 1 OPSEC training is available at https://securityawareness.usalearning.gov/opsec/index.htm.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. NOTE: All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall include procedures covering key control in the QCP.

1.4.6.1.1 The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.2 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system, and will deduct the total cost from the monthly payment due the contractor.

1.4.6.1.3 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.6.2 Lock Combinations: The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations These procedures shall be included in the contractor’s QCP.

1.4.7 Special Qualifications: All supervisory staff shall be ServSafe qualified. Certificates must be provided with Quote. All other employees involved in the execution of this requirement shall have a minimum of one hour training by a ServSafe certified instructor to review aspects of food sanitation to ensure compliance with safety, food handling, cleaning etc. used in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information.

(NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with

Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2 Materials: The Government will not furnish any food preparation supplies or serving materials, e.g. plates, cups, spoons, cleaning materials etc.

3.3 Equipment: Contractor shall not modify or repair any government equipment. The contractor shall clean and return the government equipment in the same condition it was received. If there is a problem during usage, it should immediately be reported to the COR. The Government will furnish the following equipment:

3.4 Personnel: Government furnished Kitchen Police (KP) is not authorized to be provided to the contractor unless approved by the Contracting Officer.

3.5 Services: The Government will furnish trash removal services incident to food services.

3.6 In the event contractor personnel destroy, damage, waste, or sully, any Government Furnished Property, Material, Equipment and Services (GFP/M/E/S/U) beyond normal wear and tear, the Government will repair or replace the affected item and deduct the total cost from payment due the contracted.

3.7 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): N/A

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 The New York Army National Guard (NYARNG) anticipates purchasing catered meals in accordance with this Performance Work Statement (PWS). The intent is to provide quality catered meals to the NYARNG, in support of personnel in attendance of Command Post Exercise #1 in Fort Drum NY from 03-17 August 2024.

The meals will be provided and served by the Contractor, consisting of 14 days of Breakfast service and 15 days of dinner service, with the first meal as the Dinner service on 03 August 2024.

The first Dinner meal (03 August 2024) requires service of 857 meals, all other meals from 04 August 2024 to 17 August 2024 each service is to provide 913 meals. For the Dinner meal on 03 August 2024, the Contractor will provide and serve 857 regular meals, 20 Halal meals, 10 Kosher meals and 10 Vegetarian meals. For all other meals, from 04 August 2024 to 17 August 2024, the Contractor will provide 913 regular meals, 20 Halal meals, 10 Kosher meals and 10 Vegetarian meals (menu details by day are outlined in 5.7 Feeding schedule and Menu.)

The contractor must provide timely, high quality bulk tray meals cooked under commercial standards and high-quality customer service. The NYARNG 21 Day Menu is designed to support the Army training environment, and it is critical for the contractor to provide all identified menu components and condiments within the identified food service timeframes.

5.1.1 The contractor will furnish all containers, personnel, supervision, materials to include plates, bowls, cups, and flatware necessary to support all meals.

5.1.2 All bulk tray meals to be served by contractor must be available on site in the proper warmer/cooler or serving line no later than 10 minutes before the scheduled serving time unless otherwise directed. The vendor will provide personnel and supervision for serving and the serving line will be open for 120 minutes. Menu deviations require prior approval of the Contracting Officer Representative (COR) and/or Contracting Officer.

5.1.3 The contractor shall designate in writing a supervisor authorized to act on the contractor’s behalf during the performance of this contract and will provide the COR a written designation of the supervisor via email 48 hours prior to any change in contractor supervision. This supervisor(s) shall be present when contract employees are working. This individual will be the single point of contact between the COR and contractor on all matters of the contract.

5.2 QUANTITY: Contractor will provide quantity specified in Appendix A (Troop Meal Paperwork)

5.3 MEAL COMPOSITION: The contractor shall follow the menus specified in the contract (Appendix A) to provide meals offering variety, contrast in texture, flavor, and color. The menu for this service is specified in Appendix A.

5.3.1 The contractor shall provide all condiments (mayonnaise, mustard, ketchup, steak sauce, hot sauce, salad dressings, syrup, salt, and pepper, etc.) to complement the meal being served.

5.3.2 The contractor will ensure that foods are served at the applicable temperature, based on the industry standard.

Hot food will be maintained 135 degrees Fahrenheit and cold food will be maintained below 41 degrees Fahrenheit.

Prior to and during serving, the COR may check the temperatures for quality assurance.

5.3.3 The quality of the food served shall be equivalent to commercially available prepared meals. The Contractor is responsible for serving in accordance with portion sizes referenced in the NYARNG 21 Day menus.

5.3.4 Whether using government or contractor facilities the contractor shall maintain maximum cleanliness of the facility, of serving equipment, of dining area, and of the kitchen. If the contractor chooses to prepare meals in a mobile kitchen unit the contractor shall still deliver meals in appropriate heating and cooling dishes. The mobile unit shall be held to the same standards of cleanliness and requirements for inspection as a standard facility. The mobile unit must be fully self-contained. The government is not responsible for providing utility connectors or connections compatible with mobile kitchen units. The use of on-site kitchen is the preferred choice. Placement arrangements for contractor’s mobile kitchen must /shall be coordinated through customer listed point of contact at least two weeks in advance of the event.

5.4 STANDARDS OF CONDUCT: The contractor shall conform to specified professional standards and adhere to The Army Food Program food service standards and ServSafe sanitation standards (National Restaurant Association).

5.4.1 The contractor shall be in compliance with all Federal, State and local laws, regulations, policies, permits and insurance pertaining to the appropriate food industry, including TB Med 530 (Tri-Service Food Code).

5.4.2 Contractors may not have received more than four (4) critical findings and must have a passing score on their most recent health inspection. Inspection records and additional documentation shall be provided. Out of state caterers must show evidence that they are licensed in their states and are maintaining sanitary standards at least equivalent to regulations established by the NY Department of Health.

5.4.3 The contractor will transport food to feeding sites in clean, covered vehicles that will not subject the FOOD to ADULTERATION or CONTAMINATION as specified in Army regulation TB MED 530.

5.4.4 Failure to maintain a sanitary requirements and acceptable quality meals may lead to contract termination.

5.4.5 In accordance with U.S. Army regulation TB MED 530, prepared food items will be marked with a time 4 hours past the point in time when the food is removed from hot holding and/or refrigeration. (i.e. packaged at 10:00 a.m., four hours past equals 2:00 p.m.).

5.4.6 The food will be served within the 4 hours from the point in time when the food is removed from temperature control. The food not consumed within the 4-hour limit will be discarded.

5.4.7 Based on TB MED 530, the Government estimates food preparation conducted at the contractor’s establishment must occur within a 60-mile radius of the delivery location. This allows for transfer of food to the Insolated Food Containers (0.5hrs), transportation to the delivery location (1.5hrs), preparation for service (0.5hrs), and service/serving (1.5hrs).

5.4.8 Based on U.S. Army Regulation AR 657, the New York Army National Guard reserves the right to conduct a site visit to the contractor’s off-post operating location.

5.5 SPECIAL INSTRUCTIONS:

5.5.1 All supervisory staff shall be ServSafe qualified. Certificates must be provided Contracting Officer with Quote and any time the certification is updated. All other employees involved in the execution of this requirement shall have a minimum of one hour training by a ServSafe certified instructor to review aspects of food sanitation to ensure compliance with safety, food handling, cleaning etc.

5.5.2 Personal Hygiene: the Contractor shall ensure its contract employees follow food safety and sanitation standards outlined by the Army Food Program and ServSafe.

5.5.3 The use of alcoholic beverages or illegal drugs by Contractor personnel while on duty is strictly forbidden.

Any violation shall be cause for immediate removal of the offender(s) by the Contractor from further work.

Removal of employee(s) for such cause does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services.

5.5.4 The government reserves the right to change quantities of meals purchased during the period of performance.

If this change is required, a modification will be generated by the contracting officer. The contractor shall not perform any work above the stated quantities authorized by the contracting office.

5.5.5 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

5.6 SERVICES SUMMARY: The services to be performed by the Contractor during the period of this requirement, at all times and places are subject to review by the Contracting Officer and the COR.

5.6.1 The Contracting Officer's Representative (COR) is the authorized individual who will perform assessments of the Contractor's performance. COR may inspect the insolated food containers for compliance with contract terms and governing regulations. The assessment/inspection will be based on the Quality Assurance Surveillance Plan (QASP) provided. The COR will utilize relevant food service checklist provided to assist with evaluation and documentation of inspections and subsequent results.

5.6.2 The Contractor’s performance will be evaluated at least once during contract performance. For those tasks listed on the QASP, the COR will follow the methods of surveillance specified. The COR will record all surveillance observations. When an observation indicates other than a “GREEN” rating, the COR will require the Contract Manager or representative to initial the observation. The initialing of the observation does not constitute concurrence with the observation; only acknowledging that they have been made aware of the defective performance.

5.6.3 The COR is required to submit completed QASPs and any other supporting documentation; i.e. DD 2772 (Contract Discrepancy Report) generated during contract performance, to the Contracting Officer within five workdays of contract completion.

5.6.4 The COR may use the Supplemental Surveillance Checklist to assist in completing the QASP. (Located in Section 5)

5.7 Feeding Schedule and Menu

APPENDIX A

FEEDING SCHEDULE

DATE BREAKFAST #OF MEALS LUNCH DINNER

03 AUG 24 N/A N/A 817R, 20H, 10K, 10V. 1700 Dinner Menu 16 04 AUG 24 873R, 20H, 10K, 10V 0600 Breakfast Menu2 N/A 873R, 20H, 10K, 10V. 1700 Dinner Menu 2

05 AUG 24 873R, 20H, 10K, 10V 0600 Breakfast Menu3 N/A 873R, 20H, 10K, 10V. 1700 Dinner Menu 3

06 AUG 24 873R, 20H, 10K, 10V 0600 Breakfast Menu4 N/A 873R, 20H, 10K, 10V. 1700 Dinner Menu 4

07 AUG 24 873R, 20H, 10K, 10V 0600 Breakfast Menu5 N/A 873R, 20H, 10K, 10V. 1700 Dinner Menu 5

08 AUG 24 873R, 20H, 10K, 10V 0600 Breakfast Menu1 N/A 873R, 20H, 10K, 10V. 1700 Dinner Menu 6

09 AUG 24 873R, 20H, 10K, 10V 0600 Breakfast Menu2 N/A 873R, 20H, 10K, 10V. 1700 Dinner Menu 7

10 AUG 24 873R, 20H, 10K, 10V 0600 Breakfast Menu3 N/A 873R, 20H, 10K, 10V. 1700 Dinner Menu 8

11 AUG 24 873R, 20H, 10K, 10V 0600 Breakfast Menu4 N/A 873R, 20H, 10K, 10V. 1700 Dinner Menu 9

12 AUG 24 873R, 20H, 10K, 10V 0600 Breakfast Menu5 N/A 873R, 20H, 10K, 10V. 1700 Dinner Menu 10

13 AUG 24 873R, 20H, 10K, 10V 0600 Breakfast Menu1 N/A 873R, 20H, 10K, 10V. 1700 Dinner Menu 11

14 AUG 24 873R, 20H, 10K, 10V 0600 Breakfast Menu2 N/A 873R, 20H, 10K, 10V. 1700 Dinner Menu 12

15 AUG 24 873R, 20H, 10K, 10V 0600 Breakfast Menu3 N/A 873R, 20H, 10K, 10V. 1700 Dinner Menu 13

16 AUG 24 873R, 20H, 10K, 10V 0600 Breakfast Menu4 N/A 873R, 20H, 10K, 10V. 1700 Dinner Menu 14

17 AUG 24 873R, 20H, 10K, 10V 0600 Breakfast Menu5 N/A 873R, 20H, 10K, 10V. 1700 Dinner Menu 15

August 3rd:

- Dinner = 857 Meals Total ( 817 Regular, 20 Halal, 10 Kosher, 10 Vegan)

August 4th – August 17th:

- Breakfast = 913 Meals Total ( 873 Regular, 20 Halal, 10 Kosher, 10 Vegan)

- Dinner = 913 Meals Total ( 873 Regular, 20 Halal, 10 Kosher, 10 Vegan)

Total Meal Counts:

Breakfast = 12,782 Dinner = 13,639 Combined Total = 26,421 Meals

R= Regular Meals H= Halal Meals K= Kosher Meals V= Vegetarian Meals

POINT OF CONTACT:

NAME: SFC Bradley, Michelle UNIT: 42d Infantry Division EMAIL: michelle.d.bradley11.mil@army.mil

PHONE: 518-285-5845

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.

html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm DoDM 1000.13-M-V1 01/23/2014 http://www.esd.whs.mil/Directives/issuances/dodm

DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

(Change 1:

07/28/2020)

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201- 2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program (PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm/

Homeland Security Presidential Directive

(HSPD)-12

Policy for a Common Identification Standard for Federal Employees and Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and Civil Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce Improvement Program

12/19/2005 (Change 4:

11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/Army Dir.aspx

AR 25-2

Information Assurance

04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp x

AR 530-1

Operations Security

09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp x

AR 525-13

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp x

AR 381-12

Threat Awareness and Reporting Program (TARP) (Section II, ¶ 2-4.b)

06/01/2016 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp x

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website I-9 Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

DD 250

Material Inspection and Receiving

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/

Report DD Form 2772 (Contract Discrepancy Report) http://www.dtic.mil/whs/directives/forms/eforms/dd2772.pdf

TB MED 530 (Tri-Service Food Code) http://dmna.ny.gov/foodservice/docs/references/tbmed530.pdf

AR 30-22 (Army Food Program): http://dmna.ny.gov/foodservice/docs/references/new_AR_30-22.pdf

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.3 Meal

Composition

The contractor shall follow the menus specified in the contract (Appendix A) to provide meals offering variety, contrast in texture, flavor, and color. The menu for this service is specified in Appendix A.

98% of time - COR/Daily inspections and spot checks

- Complaint

5.3.2 Food Serving

and Transportation

- Food is transported in food safe containers

- Food is transported IAW food handling regulations

- Food items are served at proper temperatures

- Prepared to serve by scheduled time

- Hot food will be above 135 degrees

- Cold food will be below 41 degrees

100% of time - COR/Daily inspections and spot checks

- Complaint

5.4

STANDARDS OF

CONDUCT

The contractor shall conform to specified professional standards and adhere to The Army Food Program food service standards and ServSafe sanitation standards (National Restaurant Association).

100% of time - COR/Daily inspections and

- Complaint

5.1.2

All bulk tray meals to be served by contractor must be available on site in the proper warmer/cooler or serving line no later than 10 minutes before the scheduled serving time unless otherwise directed. The vendor

100% of time - COR/Daily inspections and will provide personnel and supervision for serving and the serving line will be open for 120 minutes.

5.5.2

Contractor personnel have proper hygiene

- Contractor personnel wear proper attire

98% of time - COR/Daily inspections and spot checks

- Complaint

5.3.4 - Maintains cleanliness of serving equipment

- Maintains cleanliness of dining area

- Maintains cleanliness of kitchen

98% of time - COR/Daily inspections and

- Complaint

5.7 Feeding

Schedule and Menu

Contractor shall provide all meals and quantity in accordance with the feeding schedule and menu selection

98% of time- Any changes shall be approved by the COR

- COR/Daily inspections and

TECHNICAL EXHIBIT 2

Deliverables Schedule

1.4.5.3 AT Level 1

Awareness Training Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.5.4 iWATCH Training Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.5.11 OPSEC

Training Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.7 Special

Qualifications

Submit ALL Supervisors ServSafe certificates with Quote

1 Electronic Submission

KO

1.4.10 Identification

Media

Return within 14 days of employee’s departure from contract performance.

Original(s) Hard Copy KO

5.4.2 Health

inspections

Contractors may not have received more than four (4) critical findings and must have a passing score on their most recent health inspection. Inspection

1 Electronic Submission

KO

records and additional documentation shall be provided. Out of state caterers must show evidence that they are licensed in their states and are maintaining sanitary standards at least equivalent to regulations established by the NY Department of Health.

SUBMIT WITH QUOTE.

TECHNICAL EXHIBIT 3

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): The COR will conduct routine evaluations/inspections without advance notification to the Contractor. The COR will monitor the Contractor’s performance using the Quality Assurance Surveillance Plan (QASP) Worksheet. COR personnel will record all surveillance observations. When an observation indicates substandard performance (i.e. yellow or red ratings), the COR must annotate their findings on the QASP form and must immediately acquire the Contractor’s initials, or their representative at the site, on the completed QASP. The initialing does not necessarily constitute concurrence with the observation, only acknowledgement that the Contractor or their representative has been made aware of the substandard performance. Any action taken by the Contracting Officer as a result of surveillance will be in accordance with the terms of the contract.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) WORKSHEET

Instructions for…