Notes From Site Visit.docx

Notes from Site Visit at Youngstown, NY on 15 AUG 2024.

- Site visited started at 10 a.m.

· WELCOME to the Youngstown Training Site. The purpose of this walk through is to view a number of bunkers that are part of this project requirement which involves both Testing Services and Demolition services.

· Introductions; Meghan Sheridan (Contract Specialist) and Melissa Santoro (Contract Officer). The primary POC (Project Manager) for this project is CPT Doug Peters, however he was unable to be here today, but SSG Wesley Merkley, who has been briefed on the requirement and expectations, is here for the walk through and can explain the scope of work and answer questions.

Before SSG Merkley explains the scope of the project I want to review some of the information from the RFQ;

· This is an IDIQ (*Indefinite Delivery/ Indefinite Quantity)

· There is no funding on the IDIQ, funding is issued per Task Order.

· Minimum Task order $ value is 2,500.00 and the Maximum $ value is $3 Million.

· Maximum value of all task orders awarded under this IDIQ will be limited to $7 million, which includes the entire five-year ordering period.

· We intend to only award to One (1) offer.

· Pricing that is included in the quote will be for evaluation purposes and pricing will be incorporated into the IDIQ.

· As this is a Service contract and Not a construction contract, there is no bonding, payroll, or Davis Bacon Act.

· Service contracts must comply with the Service Contract Act Wage Determination in the RFQ.

And you

· Must Provide a certificate of Insurance.

· This is a Service Disabled Veteran Owned Small Business set aside.

· Quotes are to be electronically sent / emailed to the Contracting POCs)

– Note, Must sign page 1 of all solicitation amendments and submit with quote.

As a REMINDER - CRITEREA to be submitted;

· Pricing sheet (in the RFQ)

· Capability Statement

· Required licenses for operating heavy equipment BASIS of AWARD – Evaluation- Price and Other factors Other factors-Each factor will be evaluated as Acceptable or Unacceptable:

1- Provide a Capability statement that includes Companies Small Business status; CAGE/DUNS (must be a Service Disabled Small Business); Companies Core competency; When the proposal expires.

2- Provide Special Qualifications: required licenses for operating heavy equipment. Provide evidence of license/certifications. License/Certification documentation shall show individual/Company identification/and date certified.

The agency will first evaluate price, and then evaluate the apparent lowest-price proposal for acceptability under the two factors listed above. All two factors above shall be considered acceptable for award to be made. If the lowest price offeror is evaluated as unacceptable, the agency will then consider the acceptability of the next lowest price offer, continuing this process as necessary. Award will be made without discussions. Offeror/Quote must meet all the responsibility criteria at FAR 9.104.

· Questions and Answers or RFIs are to be sent via email, to BOTH Contracting POCs, Myself and Melissa NLT than 10:00AM EST 19 AUGUST.

· I will now Turn it over to SSG Wesley Merkley to provide a summary of the Performance work statement (PWS) / explain the requirements of each area observed during the site visit walk through.

· SSG Wesley Merkley explained;

· PWS section 5 –number of testing samples and where to pull samples;

· Each bunker to be Haz Mat Tested in order to determine if bunker can be demolished.

· 3 bunkers to be observed during the site visit, last one having window(s).

· Walk through started and during observation several questions were raised by several attendee’s.

- Vendors in attendance as follows- see attachement.