W912PQ20Q0020.pdf

SEE ADDENDUM

(No Collect Calls)

W912PQ20Q0020 07-Jul-2020

b. TELEPHONE NUMBER

518-786-4740

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 27 Jul 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912PQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MELISSA SANTORO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011456515

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USPFO NY PURCHASING & CONTRACTING

330 OLD NISKAYUNA ROAD

LATHAM NY 12110-2224

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W90TEJ 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NYARNG RECRUITING AND RETENTION BN

W909 NEW YORK REC & RET

1 BUFFINGTON ST BLDG 40 1

WATERVLIET ARSENAL

WATERVLIET NY 12189-4000

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

541611

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF93

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

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STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Ver. May 2018

Section SF 1449 - CONTINUATION SHEET

PWS

PERFORMANCE WORK

STATEMENT (PWS) FOR

EDUCATION LIAISON SERVICES

1.0 General:

1.1 Scope: The contractor shall provide all personnel, labor, transportation, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Education Liaison (EL) Services, as defined in this PWS. The contractor shall research, analyze, plan and recommend which community and school entry vehicle (SEV) will best meet the goals of each Recruiting and Retention Battalion (RRBN) member in their respective territories.

Contractors will be subject matter experts on secondary and post-secondary educational communities, classroom presentation skills, use of technology in school presentations, and have in-depth knowledge of the National Guard specific SEV’s.

Contractor’s will assist RRBN members in coordinating and presenting trainings to RRBN target audiences in educational settings, clubs and teams. Contractor’s shall record contacts made, daily actions, number and type of SEV presentations, and analysis results with RRBN leaders via an online portal set up by the contractor that grants RRBN leaders access.

1.2 Background: The purpose of the Education Liaison program is to serve as a force multiplier for the New York Army National Guard (NYARNG) RRBN. ELs enhance the NYARNG relationship with secondary and post-secondary educational communities and non-educational organizations by bringing various SEV’s to target audiences that enhance the development of their students/members. ELs provide RRBN members positive face-time with their target demographic audiences in a training setting that makes Recruiters more approachable while in their official duties. Gaining access to the non-prior service (NPS) market is key to the success of the NYARNG RRBN. Successful secondary and post-secondary school entry is needed to promote the benefits and pride of serving in the NYARNG. Education Liaisons ensure community educators at all echelons are current and knowledgeable of Army National Guard programs by developing and sustaining positive relationships with schools, professional organizations and other government and private organizations.

1.3 Period of Performance (PoP): The Period of Performance shall be 1 Base Year of 12 months and four 12-month option years.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract.

As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.3 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day: December 25th

1.4.4 Place and Performance of Services: New York is one of the largest geographical states and one of the most populous in the United States. There are 2053 high schools in New York State and 473 colleges and universities. Within each assigned geographic region, there are also numerous clubs and teams that meet NYARNG’s target audience standards. Pictured below is the breakout of high schools and colleges within New York and the geographic territories for each contractor. There are four geographic territories in NY with one office in each; West (Buffalo Masten Avenue Armory), Central (Ithaca Armory), Upstate (Watervliet Arsenal) and New York City (Farmingdale AFRC). The contractor shall provide services between the hours of 0800 – 1700 on Monday through Friday, except on recognized US holidays. Location of the work will vary as employees are expected to be familiar with all high school and post-secondary educational institutions in their territory. Daily travel may be required to perform duties. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4.1 Telework: The Government may permit telework by contractor employees when determined to be in the best interest of the Government in meeting work requirements. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.4.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 RESERVED

1.4.5.2 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative).

1.4.5.3 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.4 RESERVED

1.4.5.5 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.5.6 AT Level 1 Awareness Training (AT): All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training. Level 1 AT is available at http://jko.jten.mil/courses/atl1/launch.html .

1.4.5.7 RESERVED

1.4.5.8 RESERVED

1.4.5.9 RESERVED

1.4.5.10 OPSEC Training: In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training. Level 1 OPSEC training is available at http://cdsetrain.dtic.mil/opsec/.

1.4.5.11 RESERVED

1.4.5.12 Classified Information. These positions do not require a Secret Clearance. The only requirement is a National Agency Check with Inquiries (NACI) and a favorable completion of FBI fingerprint History Check. Contractor shall work with the contracting office for processing into the Trusted Associate Sponsorship System (TASS) formerly known as Contractor Verification System (CVS).

1.4.5.13 RESERVED

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 RESERVED

1.4.7 Special Qualifications: The contractor shall ensure all employees possess a driver’s license and meet necessary requirements for operating a motor vehicle in the state of New York. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified to provide services).

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contractor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel

The contractor shall travel to all secondary and post-secondary educational facilities within their area of operations during the performance of this contract to meet with institutional staff members, perform trainings, and attend professional educational conferences. Contractors will travel to meet with RRBN members as required and to local MEPS station.

The contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and/or authorization by the KO prior to travel arrangements being made.

Note: COR may authorize travel if fully funded travel CLIN exists and funding is validated prior to travel arrangements being made.

The contractor may be required to travel to off-site training locations and to ship training aids to these locations in the performance of this contract. The cost of shipping training aids shall be borne by the contractor. The contractor will be reimbursed for the costs of shipping training aids in accordance with the JTR and limitation of funds in this contract.

1.4.13 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 RESERVED

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation ASVAB Armed Services Vocational Aptitude Battery AT/OPSEC Antiterrorism/Operational Security BI Background Investigation BN Battalion CEP Career Exploration Program CM Contract Manager CMRA Contractor Manpower Reporting Application COI Centers of Influence COR Contracting Officer Representative CP Community Partner DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation FERPA Family Education Rights and Privacy Act GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer MEPS Military Entrance Processing Station NYARNG New York Army National Guard NGB National Guard Bureau NPS Non-Prior Service OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control

QCP Quality Control Program ROI Return on Investment RRBN Recruiting and Retention Battalion RRNCO Recruiting and Retention Non-Commissioned Officer SASVAB Student Armed Services Vocational Aptitude Battery SEV School Entry Vehicle SSN Social Security Number STEM Science, Technology, Engineering and Math TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, and other items necessary to maintain an office environment.

3.2 Materials: The Government will furnish the necessary materials for programs, workshops, and other pre-approved initiatives to penetrate educational institutions. All marketing materials, books and brochures will be provided by the RRBN.

3.3 Equipment: All equipment needed for SEVs will be provided by the RRBN to the Contractors. Some programs, such as the Science, Technology, Engineering and Mathematics (STEM) programs will change rapidly. Contractors should be giving the RRBN at least 120 days to procure equipment needed for those presentations.

3.4 Services: N/A

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Analyze Target Markets, Establish Relationships, Penetrate New York State Education Markets, and assist Battalion members in facilitating connections between the New York Army National Guard and statewide education entities and personnel.

5.1.1 Conduct on-going market analysis on all secondary and post-secondary education institutions in each contractor’s respective geographic assigned territory to determine: Student Armed Services Vocational Aptitude Battery/ Career Exploration Program/ Armed Services Vocational Aptitude Battery (SASVAB/CEP/ASVAB) testing metrics, school access, high/low enlistment areas, create Educator/Centers of Influence (COI) rosters, track school lists contact progress, educational targets of opportunity (conferences, professional forums, educator/COI tours and “educator lifts”), school recruiting plan, and school evaluations. These analyses will be used to formulate RRBN actions and RRB leadership as well as Recruiting and Retention Non- Commissioned Officer (RRNCO) visits to targeted areas.

5.1.1.1 Advise RRBN Commander and Company Commanders monthly on analysis results and changes/updates from previous months. Updates shall be done via phone, in person or by email. A digital record is required and will be kept in the contractor built online portal for RRBN leaders and COR to review.

5.1.2 Maintain a digital list of state education COIs and Community Partners (CP) in the portal and ensure RRBN Leaders have access to this list. This digital database shall be updated with all contact attempts and personal contact information (names, positions, phone numbers, addresses). Updates will include those we must add to our educational COI/CP network and the Return on Investment (ROI) we can expect from the additions. Annotate ROI on previous contacts and events so an historical snapshot can be seen in order to maximize contact with those that have been the most advantageous to the NYARNG recruiting mission.

5.1.3 Analyze, develop, and distribute a school penetration plan for all secondary and post-secondary institutions within their assigned geographic territory. The plan matrix will identify the tasks and monthly activities necessary to effectively penetrate the market, as well as establish the educational institutions by priority and ASVAB testing goals. These plans are to assist recruiters in penetrating their assigned educational markets to increase accessions into the NYARNG. Once created, school penetration plans will be sent to the RRNCO responsible for that school and filed in the online portal for RRBN leaders to review.

5.1.4 Utilize School Entry Vehicles (SEVs): Programs, workshops and initiatives targeted at school and youth oriented agencies that will be of no cost to these agencies. RRBN leadership shall be briefed on the scheduling of SEVs before they are conducted. Contractors will conduct and assist in conducting classroom presentations of National Guard School Entry Vehicles in high schools, post-secondary schools, local clubs and teams that meet NYARNG’s target audience composition. Contractor’s should identify and request the procurement of any training aids, manuals or other instructional materials from the RRBN for these programs. SEV’s are used to create positive relationships and promote COI engagement opportunities for RRBN leadership and members. Success of SEV’s are measured by the amount of leads that are received via the after-action reports that are distributed and collected at the conclusion of each school program.

5.1.4.1 Current listing of School Entry Vehicles; additional SEV’s can be created or added to this list. RRBN Commander must be briefed on new additions and approve of them before they are presented. The contractor shall be responsible for knowing these SEV’s and presenting them to RRNCO’s and target audiences.

1. H.E.A.R. (Helping Everyone Achieve Respect): Developed in partnership with nationally renowned subject matter experts at the Harvard Graduate School of Education and University of Nebraska-Lincoln, students explore the topic of bullying in relation to National Guard Core Values and learn ways to minimize bullying and strengthen respectful behavior in their schools.

2. CAREER DIRECTION: Students assess their career interests, personality, abilities, and values to make academic, career, and life goals. Additional subjects include resume development, job-getting strategies, and decision-making.

3. YOU CAN School Program: This is a compilation of award-winning, dialogue-driven programs for 30+ issues relevant to young adults. Subjects include leadership, paying for college, diversity, communication, and substance abuse avoidance. Current list includes:

HEALTH & SOCIAL WELL-BEING

Communication Skills Conflict Resolution Diversity I Diversity II Drug and Alcohol Health & Nutrition Physical Fitness Violence Prevention

LIFE BETTERMENT

Budgeting Basics

FAFSA

Goal Setting Interviewing Skills Leadership I Leadership II Lifelong Learning Memory Power Paying for College Problem Solving Resume Writing Study Techniques Test Taking Skills Workplace Skills

DISCOVERY

American Documents American Flag I American Flag II Freedom Map Reading Military Awareness National Guard Benefits History of the National Guard I History of the National Guard II National Security Patriotism

DISASTER PREPAREDNESS

Earthquakes Floods Hurricanes Tornados

4. Guard Fit Challenge: Students can get in shape with exercise, good nutrition, and proven workout techniques. Program is both health-based and performance-based. It is ideal for physical education classes.

5. Humvee School Program: Hands-on experience with an actual HUMVEE gives students an exciting and unique opportunity to learn about civilian and/or military vehicle maintenance careers.

6. Heritage Outreach Program: Engaging and entertaining history lessons presented with stories, images, maps, and hands-on replicas. Subjects include: the War of 1812, the Civil War, and World Wars I and II.

7. GEARS Plus: A series of interactive activities designed to develop teamwork, build coordination and confidence. The discussion period after each activity stresses the positive aspects of the individual and the group.

8. Resilience Workshop: Students participate in discussions where Resilience is defined.

Dialogues regarding core competencies are also employed. The explanation of how the utilization of core competencies help to avoid and/or mitigate many common “Thinking Traps”.

9. OPERATION STEM: This workshop is self-sufficient, allowing NYARNG to bring the experience to any school or event across NY State. It challenges teams of students to design, construct and pilot robotic creations.

5.1.5 Provide guidance identifying issues of school non-compliance with Federal legislation and DoD policy and determine appropriate action. Must be a subject matter expert in the Family Educational Rights and Privacy Act (FERPA), the Solomon Act and other federal and state laws concerning recruiter access to assigned schools. Knowledge of non-compliant schools is beneficial to the NYARNG in order to maximize time and resources spent in certain districts.

5.1.6 Conduct and provide training assistance to RRBN members specific to secondary and post-secondary educational communities in the areas of: Marketing to educators and administrators, Classroom presentation skills, Use of technology in school presentations, Use of Social Media, Developing and Maintaining relationships with Educators, and National Guard SEVs. Contractor will email/contact all RRBN members in their assigned territory and RRBN leadership to coordinate training block times for specific programs. RRBN members need these trainings in order to effectively leverage face time with students to deliver the NYARNG message and image in a polished, professional, and caring manner. One-on-one training for new or struggling RRNCOs or team training shall be conducted when schools are not in session.

5.1.7 Promote a positive image of the NYARNG in school environments, events, and programs.

Contractors will attend professional educator meetings at high school and post-secondary levels in order to gain knowledge of areas where RRNCOs can facilitate classes, disseminate the NYARNG service and benefits messages, support recruiting and retention efforts, and engage with educator’s/COI’s.

5.1.8 Implement alliance and partnership activities with professional education associations (such as: Association of American Educators, American Association of School Personnel Administrators, American College Personnel Association, National Association of Secondary School Principals, etc), education boards (state, county, city), and public and private high schools and colleges in the assigned geographic territory. Partnering with these entities gains access to knowledge about the needs within the communities for the NYARNG to capitalize and target appropriate audiences. Contractors will be key players in relaying back to the NYARNG possibilities for creative, leading-edge training modules that will be able to gain a rapid toehold in the schools and engage the minds of the students.

5.1.9 Perform monthly visits to the MEPS located in their assigned geographic territories in order to maintain professional relationships with the Recruiters, Guidance Counselors, and Providers in order to gain awareness of any trends that may positively or negatively affect recruiting efforts.

5.1.10 Contact the New York Army National Guard Education Office ( currently located at 330 Old Niskayuna Rd, Latham NY 12110 phone 518-786-0460) at least twice annually in order to remain current on specific state and federal education benefits related to service with the

NYARNG.

5.2 Contractor Manpower Reporting Application (CMRA):

5.2.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the New York Army National Guard via a secure data collection site.

5.2.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication

(Chapter/Page) Date of

Publication Mandatory or

Advisory Website

Family Educational Rights and Privacy Act

(20 U.S.C. 1232g; 34 CFR Part 99

Mandatory https://www.ecfr.gov/cgi-bin/text-idx?SID=dac29a54165e70778e4acf 085e190168&mc=true&node=pt34.

1.99&rgn=div5 Solomon Amendment 10 U.S.C. Section 983

10/23/1998

Advisory https://www.ecfr.gov/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom

5.1.1.1 The

Contractor shall provide market analysis results of their respective territories to

RRBN

The contractor shall provide analysis results to RRBN via phone, in person or by email.

Digital record is required in online portal

Analysis results are required to be in the online portal NLT 7 days after update is provided to RRBN.

Periodic Inspection - COR will review online portal to see when last updates were completed.

5.1.2 List of

State

Education COI’s and

Community Partners with historical data

The contractor shall maintain this digital database and update as contact occurs. ROI from these COI’s/CP’s. Notes should also include potential contacts.

This report is required to be updated NLT the

20th day of each month in the online portal

Periodic Inspection of digital record/ COR

5.1.3 Create a

Plan Matrix delineating tasks and activities for school penetration in assigned geographic territory

The contractor shall develop and distribute to recruiters and store a copy in the online portal

No less than 40% of each secondary and post-secondary institution in assigned geographic area

Periodic Inspection - COR will review online portal to see which schools have a plan written and Periodic

Inspection of digital record/ COR when last updates were completed

5.1.6 Conduct

and provide training assistance to

RRBN

members specific to secondary and post- secondary educational communities

The contractor shall email/contact RRBN members in their assigned geographic territories to inform them when and what training is being conducted that month. Ensure supplies and materials are sufficient and ready for training dates.

1 month failure allowed in conducting Monthly training sessions for

RRBN members.

Attendance and topics will be noted in online portal within 7 days of completed training.

Periodic Inspection of digital record/ COR

5.1.9 MEPS

visits in area of operations

The contractor shall perform monthly visits to the MEPS located in their assigned territory

1 month failure allowed in conducting monthly visit to assigned MEPS and annotate visits in online portal within 7 days of visits

Periodic Inspection of digital record/ COR

5.1.10 Meet

with NYARNG education office

The contractor shall meet with the education office of the Military Personnel Office to remain current on state and federal benefits offered to the NYARNG Soldiers.

100% compliance to conduct semi-annual contact with the NYARNG Education Office and annotate in online portal within 7 days of meeting

Periodic Inspection of digital record/ COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.1 Online Portal Portal shall be operational no

later than 45 days after contract has been awarded

1 Web or Shared Drive

COR,

Select

RRBN

leaders

1.4.5.6 AT Level 1

Awareness Training

Certificates

Employee’s shall complete training within 30 days after contract start date. Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.5.10 OPSEC

Training Certificates

Employee’s shall complete training within 30 days after contract start date Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.9 Contract Manager

(CM)

Contractor shall designate in writing, along with an alternate, and provide NLT 15 days after contract start date.

1 Electronic Submission

KO

1.4.10 Identification

Media

Return within 14 days of employee’s separation from contract performance.

Original(s) Hard Copy KO

5.1.1 Market Analysis on

Education Institutions

Digital historical tracker will be maintained that can be accessed by RRBN leadership and COR

1 Shared Electronic copy

COR

5.1.2 List of State Education COI’s and Community

Partners with historical data

Digital historical tracker will be maintained that can be accessed by RRBN leadership and COR

1 Shared Electronic copy

COR

5.1.3 Plan matrix for school

penetration

The contractor shall develop and distribute updated plan to recruiters monthly

1 Shared Electronic copy

COR

5.1.4 Utilize and Create SEVs:

Programs/workshops/initi atives

Contractor shall present schedule and receive approval of new SEV initiatives by RRBN Commander before using in schools.

1 Schedule:

Shared

Electronic Copy. New:

Presented In person

RRBN

Command er and

COR

5.1.9 Perform monthly visits to the MEPS located in their

area of responsibility.

The contractor shall annotate when they visit MEPS.

1 Shared Electronic Copy

COR

W912PQ20Q0020

TECHNICAL EXHIBIT 3

Estimated Workload Data

This information is provided for historical background only. It is not a guarantee of workload quantities.

ITEM NAME ANNUAL ESTIMATED QUANTITY

1 Educational Institution Visits per Territory 72 2 Present programs/workshops/initiatives to educational institutions per Territory

3 Train RRBN members (team or one-on- one) on how to present programs/workshops/initiatives to educational institutions per Territory

4 Attend professional educator meetings in community/New York State

5 Monthly MEPS visits in each Employee’s assigned Territory

6 Maintain School Guidance Counselor & Key Personnel Directories for all educational institutions per assigned Territory

7 Attend varied recruiting events/job fairs/local fairs with RRNCOs

QUOTE INFORMATION

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

This acquisition is being accomplished in accordance with FAR Part 12-Commercial Item Contracting and FAR Part 13 - Simplified Acquisition Procedures.

a. Award will be made to the vendor that:

- submits the lowest total evaluated reasonably priced bid or offer, and

- submits a bid or quote that meets all the material requirements of this solicitation and does not contain any major deficiencies or omissions.

The material requirements of the solicitation will be how the offeror can meet all elements of the PWS, in particular the PRS. The government will complete a technical review and determine if the quote submitted meets the criteria in the PWS or does not meet the criteria.

- meets all the responsibility criteria at FAR 9.104

b. Options. As part of the price evaluation, the Government will evaluate the Option to Extend Services under FAR Clause 52.217-8 by adding one-half of the offeror’s final option period price to the offeror’s total price. Thus, the offeror’s total price for the purpose of the evaluation will include the base period, total of options, and one-half of the last year option to determine the price basis. Offerors are required only to price the base and the numbered year option(s). Offerors shall not submit a price for the potential one-half year extension of services period. We may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate us to exercise the option(s).

c. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Quote Submission

Quotes shall be submitted single spaced, printable on 8.5 x 11 inch paper, paginated front to back, 12 point font (Times New Roman), 1-inch margins, with searchable features in the technical proposal and business proposal. 10 point font (Times New Roman) will be allowed for tables and graphics. 8, 9 or 10 point font (Times New Roman) will be allowed for headers and footers. Quotes shall be submitted with a maxium size of 10 pages. Quotes will only be accepted via email to Melissa.Santoro2.civ@mail.mil. Quotes must include how each task will be complete.

All training CLINS will remain $25000 for evaluation, quotes must include confirmation all travel will be billed in accordance with Joint Travel Regulations (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm.

Inquiries All questions and / or inquiries concerning this solicitation must be submitted via email to Melissa Santoro by 10:00AM ET, July 16, 2020. Questions submitted after the due date will not be accepted. Any resulting addition, deletion, or change to the RFQ document will be made by issuing a formal amendment, which may be downloaded from http://www.beta.sam.gov

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Base Education Liaison Support

FFP

To support the New York Army National Guard (NYARNG) research, analyze, plan and recommend which community and school entry vehicle (SEV) will best meet the goals of each Recruiting and Retention Battalion (RRBN) member in their respective territories, as defined in the Performance Work Statement (PWS).

Service Contract Act Wage determination # 2015-4144 applies and is incorporated.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011456515

PSC CD: R408

NET AMT

0002 Job Base Year Training & Travel costs

FFP

Travel and training costs must receive prior approval from Contracting Office and COR. All costs will follow the JTR.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011456515

ESTIMATED COST

0003 1 Job Base Year Contractor Manpower Reporting

FFP

Contractor Manpower Reporting (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract. The contractor is required to completely fill in all required data fields using the following web ad-dress:

http://www.ecmra.mil/. Reporting data will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While data may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk at http://www.ecmra.mil/.

FOB: Destination

1001 1 Job OPTION OY # 1 Education Liaison Support

FFP

To support the New York Army National Guard (NYARNG) research, analyze, plan and recommend which community and school entry vehicle (SEV) will best meet the goals of each Recruiting and Retention Battalion (RRBN) member in their respective territories, as defined in the Performance Work Statement (PWS).

Service Contract Act Wage determination # 2015-4144 applies and is incorporated.

1002 Job OPTION OY #1 Training & Travel costs

COST

Travel and training costs must receive prior approval from Contracting Office and COR. All costs will follow the JTR.

1003 1 Job OPTION OY # 1 Contractor Manpower Reporting