A21 - AMENDMENT-002-SPECS-W912PM26RA006.pdf

ISLAND CREEK SWITCHYARD CONTRACT - SUPPLY ICSWTCHYRDCNTRCT

AMENDMENT 0002 W912PM26RA006

PROJECT TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 41 00 BID SCHEDULES

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00.00 26 SUMMARY OF WORK

01 22 00.00 26 MEASUREMENT AND PAYMENT

01 33 00 08/18, CHG 4: 02/21 SUBMITTAL PROCEDURES

01 35 26 11/20, CHG 1: 08/21 GOVERNMENTAL SAFETY REQUIREMENTS

01 45 00.00 10 QUALITY CONTROL

01 45 00.15 10 11/23 RESIDENT MANAGEMENT SYSTEM CONTRACTOR

MODE (RMS CM)

01 57 19 11/15, CHG 5: 08/21 TEMPORARY ENVIRONMENTAL CONTROLS

01 78 00.00 26 01JUN2020 AS-BUILT DRAWINGS AND CLOSEOUT

SUBMITTALS

01 78 23.00 26 OPERATIONS AND MAINTENANCE DATA -

TRANSFORMER

DIVISION 25 - INTEGRATED AUTOMATION

25 05 11.00 26 09/13/2023 CYBERSECURITY

DIVISION 26 - ELECTRICAL

26 05 19.00 26 INSULATED WIRE AND CABLE

26 08 02.04 26 TRANSFORMER COMMISSIONING

DIVISION 48 - ELECTRICAL POWER GENERATION

48 19 23.04 26 CLASS II POWER TRANSFORMERS

48 20 00.04 26 TRANSFORMER SHIPMENT, HAULING AND SITE

ASSEMBLY

48 20 01.04 26 TRANSFORMER AND EQUIPMENT TEMPORARY

STORAGE (OPTIONAL)

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 45 00.15 10

RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM)

11/23

PART 1 GENERAL

1.1 REFERENCES

1.2 MEASUREMENT AND PAYMENT

1.3 CONTRACT ADMINISTRATION

1.3.1 Correspondence and Electronic Communications

1.3.2 Other Factors

1.4 RMS SOFTWARE

1.5 CONTRACT DATABASE - GOVERNMENT

1.6 CONTRACT DATABASE - CONTRACTOR

1.6.1 Administration

1.6.1.1 Contractor Information

1.6.1.2 Subcontractor Information

1.6.1.3 Correspondence

1.6.1.4 Equipment

1.6.1.5 Reports

1.6.1.6 Request For Information (RFI)

1.6.2 Finances

1.6.2.1 Pay Activity Data

1.6.2.2 Payment Requests

1.6.3 Quality Control (QC)

1.6.3.1 Quality Control (QC) Reports

1.6.3.2 Deficiency Tracking

1.6.3.3 Three-Phase Control Meetings

1.6.3.4 Labor and Equipment Hours

1.6.3.5 Accident/Safety Reporting

1.6.3.6 Definable Features of Work

1.6.3.7 Activity Hazard Analysis

1.6.4 Submittal Management

1.6.5 Schedule

1.6.6 Closeout

1.7 IMPLEMENTATION

1.8 NOTIFICATION OF NONCOMPLIANCE

PART 2 PRODUCTS

PART 3 EXECUTION

-- End of Section Table of Contents --

SECTION 01 45 00.15 10 Page 1

SECTION 01 45 00.15 10

RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM)

11/23

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this section to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2024) Safety -- Safety and Occupational Health Requirements Manual (SOH)

1.2 MEASUREMENT AND PAYMENT

The work of this section is not measured for payment. The Contractor is responsible for the work of this section, without any direct compensation other than the payment received for contract items.

1.3 CONTRACT ADMINISTRATION

The Government will use the Resident Management System (RMS) to assist in its monitoring and administration of this contract. The Government accesses the system using the Government Mode of RMS (RMS GM) and the Contractor accesses the system using the Contractor Mode (RMS CM). The term RMS will be used in the remainder of this section for both RMS GM and RMS CM. The joint Government-Contractor use of RMS facilitates electronic exchange of information and overall management of the contract. The Contractor accesses RMS to record, maintain, input, track, and electronically share information with the Government throughout the contract period in the following areas:

Administration Finances Quality Control Submittal Monitoring Scheduling Closeout Import/Export of Data

The Contractor must be prepared to transition from the Resident Management System (RMS) to the new Construction Management Platform (CMP) at any time during the period of performance of this contract, once the USACE enterprise implements this change. The Contractor's obligation to transition from RMS to the CMP system is a requirement of this contract.

Therefore, additional time or cost increase to complete this transition will not be considered. In the event of the transition, RMS project information will be migrated to CMP by the government and available in the CMP system. After the transition, the Contractor must utilize the CMP system to perform all contract administration functions previously required in RMS, including all areas listed above. After the transition, “RMS” and “CMP” will be synonymous for all “Resident Management System”

SECTION 01 45 00.15 10 Page 2 and “RMS” references in this contract’s specification. To facilitate the transition from RMS to CMP, online training for the CMP system will be made available to the Contractor with enough time to train staff, prior to the transition occurring.

1.3.1 Correspondence and Electronic Communications

For ease and speed of communications, exchange correspondence and other documents in electronic format to the maximum extent feasible. Some documents such as correspondence, including pay requests and payrolls, may be required in paper format with original signatures. Paper documents will govern in the event of discrepancy with the electronic version.

Contracting Officer will determine which documents require submission of paper copies.

1.3.2 Other Factors

Other portions of this document have a direct relationship to the reporting accomplished through RMS. Particular attention is directed to FAR 52.236-15 Schedules for Construction Contracts; FAR 52.232-27 Prompt Payment for Construction Contracts; FAR 52.232-5 Payments Under Fixed-Priced Construction Contracts; Section 01 32 01.00 10 PROJECT SCHEDULE; Section 01 33 00 SUBMITTAL PROCEDURES; Section 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS; and Section 01 45 00 QUALITY CONTROL.

1.4 RMS SOFTWARE

RMS is a web based application. Download, install and be able to utilize the latest version of RMS within 7 calendar days of receipt of the Notice to Proceed. RMS software, user manuals, access and installation instructions, program updates and training information are available from the RMS website ( https://rms.usace.army.mil ). The Government and the Contractor will have different access authorities to the same contract database through RMS. The common database will be updated automatically each time a user finalizes an entry or change.

1.5 CONTRACT DATABASE - GOVERNMENT

The Government will enter the basic contract award data in RMS prior to granting the Contractor access. The Government entries into RMS will generally be related to submittal reviews, correspondence status, and Quality Assurance(QA)comments, as well as other miscellaneous administrative information.

1.6 CONTRACT DATABASE - CONTRACTOR

Contractor entries into RMS establish, maintain, and update data throughout the duration of the contract. Contractor entries generally include prime and subcontractor information, daily reports, submittals, RFI's, schedule updates and payment requests. RMS includes the ability to import attachments and export reports in many of the modules, including submittals. The Contractor responsibilities for entries in RMS typically include the following items:

1.6.1 Administration

1.6.1.1 Contractor Information

Enter all current Contractor administrative data and information into RMS

SECTION 01 45 00.15 10 Page 3 within 7 calendar days of receiving access to the contract in RMS. This includes, but is not limited to, Contractor's name, address, telephone numbers, management staff, and other required items.

1.6.1.2 Subcontractor Information

Enter all missing subcontractor administrative data and information into RMS CM within seven calendar days of receiving access to the Contract in RMS or within seven calendar days of the signing of the subcontractor agreement for agreements signed at a later date. This includes name, trade, address, phone numbers, and other required information for all subcontractors. A subcontractor is listed separately for each trade to be performed.

1.6.1.3 Correspondence

Identify all Contractor correspondence to the Government with a serial number. Prefix correspondence initiated by the Contractor's site office with "S". Prefix letters initiated by the Contractor's home (main) office with "H". Letters are numbered starting from 0001. (e.g., H-0001 or S-0001). The Government's letters to the Contractor will be prefixed with "C" or "RFP".

1.6.1.4 Equipment

Enter and maintain a current list of equipment planned for use or being used on the jobsite, including the most recent and planned equipment inspection dates in accordance with Section 01 45 00 QUALITY CONTROL.

1.6.1.5 Reports

Track the status of the project using the reports available in RMS. The value of these reports reflects the quality of the data input. These reports include but are not limited to the Progress Payment Request worksheet, Quality Control (QC) comments, Deficiency Tracking Log, Submittal Register Status, and Three-Phase Control worksheets in accordance with Sections 01 20 00 PRICE AND PAYMENT PROCEDURES, Section 01 32 01.00 10 PROJECT SCHEDULE, 01 33 00 SUBMITTAL PROCEDURES, and 01 45 00

QUALITY CONTROL.

1.6.1.6 Request For Information (RFI)

Create and track all Requests For Information (RFI) in the RMS Administration Module for Government review and response. Provide status at weekly progress meeting in accordance with Section 01 32 01.00 10

PROJECT SCHEDULE.

1.6.2 Finances

1.6.2.1 Pay Activity Data

Develop and enter a list of pay activities in conjunction with the project schedule in accordance with Section 01 32 01.00 10 PROJECT SCHEDULE. The sum of pay activities equals the total Contract amount, including modifications. Each pay activity must be assigned to a Contract Line Item Number (CLIN). The sum of the activities assigned to a CLIN equals the amount of each CLIN.

SECTION 01 45 00.15 10 Page 4

1.6.2.2 Payment Requests

Prepare all progress payment requests using RMS. Update the work completed under the Contract at least monthly, measured as percent or as specific quantities. After the update, generate a payment request and prompt payment certification using RMS. Submit the signed prompt payment certification and payment request as well as supporting data, either electronically or by hard copy.

1.6.3 Quality Control (QC)

Enter and track implementation of the 3-phase QC Control System, QC testing, transferred and installed property and warranties in RMS. Link each deficiency and QC test to a pay activity. Prepare daily reports, identify and track deficiencies, document progress of work, and support other Contractor QC requirements in RMS. Maintain all data on a daily basis. Ensure that RMS reflects all quality control methods, tests and actions contained within the Contractor Quality Control (CQC) Plan and Government review comments. Provide within seven calendar days of Government acceptance of the CQC Plan.

1.6.3.1 Quality Control (QC) Reports

The Contractor's Quality Control (QC) Daily Report in RMS is the official report. The Contractor can use other supplemental formats to record QC data, but information from any supplemental formats are to be consolidated and entered into the RMS QC Daily Report. Any supplemental information may be entered into RMS as an attachment to the report. QC Daily Reports must be finalized and signed in RMS within 24 hours after the date covered by the report. Provide the Government a printed signed copy of the QC Daily Report, unless waived by the Contracting Officer.

1.6.3.2 Deficiency Tracking

Use the QC Daily Report Module to enter and track deficiencies.

Deficiencies identified and entered into RMS by the Contractor or the Government will be sequentially numbered with a QC or QA prefix for tracking purposes. Enter each deficiency into RMS the same day that the deficiency is identified. Monitor, track and resolve all QC and QA entered deficiencies. A deficiency is not considered to be corrected until the Government indicates concurrence in RMS.

1.6.3.3 Three-Phase Control Meetings

Maintain scheduled and actual dates and times of preparatory and initial control meetings in RMS, and upload meeting minutes of the meetings.

Worksheets for the three-phase control meetings are generated within RMS.

1.6.3.4 Labor and Equipment Hours

Enter labor and equipment exposure hours on a daily basis. Roll up the labor and equipment exposure data into a monthly exposure report.

1.6.3.5 Accident/Safety Reporting

Both the Contractor and the Government enter safety related comments in RMS as a deficiency. The Contractor must monitor, track and show resolution for safety issues in the QC Daily Report area of the RMS QC Module. In addition, follow all reporting requirements for accidents and

SECTION 01 45 00.15 10 Page 5 incidents as required in EM 385-1-1 , Section 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS and as required by any other applicable Federal, State or local agencies.

1.6.3.6 Definable Features of Work

Enter each feature of work, as defined in the approved CQC Plan, into the RMS QC Module. A feature of work may be associated with a single or multiple pay activities, however a pay activity is only to be linked to a single feature of work.

1.6.3.7 Activity Hazard Analysis

Import activity hazard analysis electronic document files into the RMS QC Module utilizing the document package manager. Prepare activity hazard analysis in accordance with Section 01 35 26 GOVERNMENT SAFETY

REQUIREMENTS.

1.6.4 Submittal Management

Enter all current submittal register data and information into RMS within seven calendar days of receiving access to the Contract in RMS. Group electronic submittal documents into transmittal packages to send to the Government, except very large electronic files, samples, spare parts, mock ups, color boards, or where hard copies are specifically required. Track transmittals and update the submittal register in RMS on a daily basis throughout the duration of the Contract. Submit hard copies of all submittals unless waived by the Contracting Officer.

Contractor may request submittals to be added to RMS throughout the lifecycle of the project. Approval/disapproval of Contractor requests is at the discretion of the Contracting Officer. Submittals entry into RMS must be updated daily or as practical for performance of the Contract, as approved by the Contracting Officer.

1.6.5 Schedule

Enter and update the contract project schedule in RMS by either manually entering all schedule data or by importing the Standard Data Exchange Format (SDEF) file, based on the requirements in Section 01 32 01.00 10

PROJECT SCHEDULE.

1.6.6 Closeout

Closeout documents, processes and forms are managed and tracked in RMS by both the Contractor and the Government. Ensure that all closeout documents are entered, completed and documented within RMS.

1.7 IMPLEMENTATION

Use of RMS as described in the preceding paragraphs is mandatory. Ensure that sufficient resources are available to maintain contract data within the RMS system. RMS is an integral part of the Contractor's required management of quality control.

1.8 NOTIFICATION OF NONCOMPLIANCE

Take corrective action within seven calendar days after receipt of notice of RMS non-compliance by the Contracting Officer.

SECTION 01 45 00.15 10 Page 6

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

-- End of Section --

SECTION 01 45 00.15 10 Page 7

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 78 00.00 26

AS-BUILT DRAWINGS AND CLOSEOUT SUBMITTALS

01JUN2020

PART 1 GENERAL

1.1 REFERENCES

1.2 DEFINITIONS

1.2.1 Red-lined Drawings

1.2.2 Shop Drawings

1.2.3 Final Record As-built Drawings

1.3 SUBMITTALS

1.4 SPARE PARTS DATA

1.5 WARRANTY MANAGEMENT

1.5.1 Warranty Management Plan

1.5.2 Performance Bond

1.5.3 Pre-Warranty Conference

1.5.4 Contractor's Response to Construction Warranty Service

Requirements

PART 2 PRODUCTS

2.1 GOVERNMENT FURNISHED MATERIALS

2.1.1 Electronic Contract Drawings

2.1.2 Facility Drawing Files

2.1.2.1 Terms and Conditions

2.2 DRAWING REQUIREMENTS

2.2.1 Sheet Numbers and File Names

2.2.2 New Drawings Created from Facility or FIO Drawings

PART 3 EXECUTION

3.1 RED-LINE DRAWINGS

3.1.1 Markup Guidelines

3.1.2 Red-line Drawings Content

3.1.3 Red-Line Drawing Package Submittal Requirements

3.2 FINAL RECORD AS-BUILT DRAWINGS

3.2.1 CAD Guidelines

3.2.2 As-built Drawing Package Submittal Requirements

3.2.3 Failure to Submit

3.3 CONSTRUCTION CONTRACT SPECIFICATIONS

3.4 AS-BUILT RECORD OF EQUIPMENT AND MATERIALS

3.5 OPERATION AND MAINTENANCE MANUALS

3.6 REAL PROPERTY RECORD

SECTION 01 78 00.00 26 Page 1

SECTION 01 78 00.00 26

AS-BUILT DRAWINGS AND CLOSEOUT SUBMITTALS

01JUN2020

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

ERDC/ITL TR-12-1 (2015) A/E/C Graphics Standard, Release 2.0

ERDC/ITL TR-12-6 (2015) A/E/C CAD Standard - Release 6.0

U.S. DEPARTMENT OF DEFENSE (DOD)

UFC 1-300-08 (2009, with Change 2) Criteria for Transfer and Acceptance of DoD Real Property

1.2 DEFINITIONS

1.2.1 Red-lined Drawings

Red-lined drawings are developed and maintained by the Contractor and depict actual conditions, including all deviations from the Contract Documents, however minor. These deviations and additions may result from coordination required by, but not limited to: contract modifications;

official responses to Contractor submitted Requests for Information;

direction from the Contracting Officer; designs which are the responsibility of the Contractor, and differing site conditions. These drawings serve as the basis for the creation of the final record as-built drawings. These drawings are maintained throughout construction.

1.2.2 Shop Drawings

A shop drawing is a drawing or set of drawings produced by the contractor, supplier, manufacturer, subcontractor, or fabricator. Shop drawings are typically required for prefabricated components. The shop drawing normally shows more detail than the construction documents. It is drawn to explain the fabrication and/or proper installation of the equipment being produced, procured, and installed. Once approved, shop drawings are to be handled as red-line drawings.

1.2.3 Final Record As-built Drawings

The final record as-built drawings are the final compilation of the actual as-built conditions reflected in the red-lined drawings maintained on-site, put into electronic format as specified in this section.

SECTION 01 78 00.00 26 Page 2

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-03 Product Data

Warranty Management Plan

Spare Parts Data ; G

SD-10 Operation and Maintenance Data

Operation and Maintenance Manuals ; G

SD-11 Closeout Submittals

Red-Line Drawings ; G

Final Record As-Built Drawings ; G

As-Built Record of Equipment and Materials

Construction Contract Specifications

Interim DD FORM 1354 ; G

Checklist for DD FORM 1354 ; G

1.4 SPARE PARTS DATA

Provide a list of spare parts and supplies required for repair to ensure continued service or operation without unreasonable delays. Special consideration is required for facilities at remote locations. List spare parts and supplies that have a long lead-time to obtain. Submit the Spare Parts Data list for approval.

a. Indicate manufacturer's name, part number, nomenclature, and stock level required for normal maintenance and repair.

b. At a minimum supply items of each part for spare parts inventory as specified in each technical specification section. Provision of spare parts does not relieve the Contractor of responsibilities listed under the contract guarantee provisions.

1.5 WARRANTY MANAGEMENT

1.5.1 Warranty Management Plan

Develop a warranty management plan which contains information relevant to the clause Warranty of Construction. At least 30 days before the planned pre-warranty conference, submit the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair

SECTION 01 78 00.00 26 Page 3 personnel, whether tradesmen, or of engineering background, not necessarily familiar with this contract. The term "status" as indicated below must include due date and whether item has been submitted or was accomplished. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly pay estimate. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of project acceptance and continue for the full product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contractor, Contracting Officer and the Customer Representative.

Include within the warranty management plan , but not limited to, the following:

a. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the organizations of the Contractors, subcontractors, manufacturers or suppliers involved.

b. Furnish with each warranty the name, address, and telephone number of each of the guarantor's representatives nearest to the project location.

c. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers, and for all commissioned systems such as fire protection and alarm systems, sprinkler systems, lightning protection systems, etc.

d. A list for each warranted equipment, item, feature of construction or system indicating:

(1) Name of item.

(2) Model and serial numbers.

(3) Location where installed.

(4) Name and phone numbers of manufacturers or suppliers.

(5) Names, addresses and telephone numbers of sources of spare parts.

***AMENDMENT 0002***

(6) Warranties and terms of warranty. Include five one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

***AMENDMENT 0002***

(7) Cross-reference to warranty certificates as applicable.

(8) Starting point and duration of warranty period.

(9) Summary of maintenance procedures required to continue the warranty in force.

SECTION 01 78 00.00 26 Page 4

(10) Cross-reference to specific pertinent Operation and Maintenance manuals.

(11) Organization, names and phone numbers of persons to call for warranty service.

(12) Typical response time and repair time expected for various warranted equipment.

e. The plans for attendance at the 4 and 9 month post-construction warranty inspections conducted by the Government.

f. Procedure and status of tagging of all equipment covered by extended warranties.

***AMENDMENT 0002***

1.5.2 Performance Bond

The Performance Bond must remain effective throughout the performance construction period.

***AMENDMENT 0002***

a. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

b. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the Contractor's expense, the Contracting Officer will have the right to recoup expenses from the bonding company.

c. Following oral or written notification of required construction warranty repair work, respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

1.5.3 Pre-Warranty Conference

Prior to contract completion, and at a time designated by the Contracting Officer, meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section.

Communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/reviewed at this meeting. In connection with these requirements and at the time of the Contractor's quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor. This point of contact will be located within the local service area of the warranted construction, be continuously available, and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in connection with

SECTION 01 78 00.00 26 Page 5 other portions of this provision.

1.5.4 Contractor's Response to Construction Warranty Service Requirements

Following oral or written notification by the Contracting Officer, respond to construction warranty service requirements by performing an onsite inspection within three business days, and then working continuously to completion or relief. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

PART 2 PRODUCTS

2.1 GOVERNMENT FURNISHED MATERIALS

2.1.1 Electronic Contract Drawings

The Government will provide "as-designed" electronic CAD files, and the final contract PDF drawings. The CAD files are provided to enable preparation of as-built drawings. If discrepancies exist between the CAD files and the contract PDF drawings, correct the CAD files.

For-information-only (FIO) drawings will be provided only in PDF format.

These electronic files will be provided at the preconstruction conference.

2.1.2 Facility Drawing Files

Existing facility drawings will be made available to the contractor after award, beginning at the preconstruction conference. The existing drawings are in various formats; cadd, scanned photo, and paper. Any drawings damaged or lost must be satisfactorily replaced at no expense to the Government. The contractor is fully responsible for making copies, scanning, and converting drawings to CAD (vectorizing), as needed. These facility drawings are not construction documents. Differences may exist between the facility drawings and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of these drawings. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the facility drawings, the signed and sealed construction documents govern. The Contractor is responsible for determining if any conflict exists. Use of these facility drawings does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work required. If the Contractor uses, duplicates or modifies these facility drawings for use in producing construction drawings or details related to this contract, remove all previous indicia of ownership (seals, logos, signatures, initials and dates).

2.1.2.1 Terms and Conditions

The existing facility drawings must not be used for any purpose other than as a convenience in the preparation of construction drawings and data for the referenced project. Any other use or reuse shall be at the sole risk of the Contractor and without liability or legal exposure to the Government.

SECTION 01 78 00.00 26 Page 6

***AMENDMENT 0002***

2.2 DRAWING REQUIREMENTS

Contractor prepared CAD drawing files shall be submitted in the latest version of CADMicroStation format compatible with a Windows operating system. Contractor prepared CAD drawing files shall apply the same graphic standards used in the original contract drawings. The title block and drawing border to be used for any contractor prepared CAD drawings must be identical to that used on the contract drawings. Additions and corrections to the original contract drawings must be equal in quality and detail to that of the originals. Line colors, line weights, lettering, layering conventions, and symbols must be the same as the original line colors, line weights, lettering, layering conventions, and symbols.

***AMENDMENT 0002***

2.2.1 Sheet Numbers and File Names

If a sheet needs to be added between two existing sequential sheets, append a Supplemental Drawing Designator in accordance with ERDC/ITL TR-12-6 Adding a drawing sheet, and ERDC/ITL TR-12-1 Adding or deleting drawing sheets and index sheet procedures.

2.2.2 New Drawings Created from Facility or FIO Drawings

If a facility or FIO drawing needs to modified in any way, it shall be converted to CAD, marked-up and submitted for approval. Once approved, it shall be added to the red-lined drawings that are maintained on-site during construction, and eventually be submitted as an final record as-built drawing.

PART 3 EXECUTION

3.1 RED-LINE DRAWINGS

Maintain the red-line drawings throughout construction on site, following the requirements specified. Submit these As-Built Drawings as specified below.

3.1.1 Markup Guidelines

Make comments and markup the drawings complete without reference to letters, memos, or materials that are not part of the drawing. Show what was changed, how it was changed, where item(s) were relocated and change related details. These working markup prints must be neat, legible and accurate as follows:

a. Use base colors of red, green, and blue. Color code for changes as follows:

(1) Notes / Special (Blue) - Items requiring special information, coordination, or special detailing or detailing notes.

(2) Deletions (Green) - Over-strike deleted graphic items (lines), lettering in notes and leaders.

(3) Additions (Red) - Added items, lettering in notes and leaders.

SECTION 01 78 00.00 26 Page 7

b. Provide a legend if colors in addition to the "base" colors of red, green, and blue are used.

c. Add and denote any additional equipment or material incorporated under Revisions if not already shown in legend.

d. Where appropriate, use written explanations on markup drawings to describe changes. Do not totally rely on graphic means to convey the revision.

e. Use legible lettering and precise and clear digital values when marking prints. Clarify ambiguities concerning the nature and application of change involved.

f. Wherever a revision is made, also make changes to related section views, details, legend, profiles, plans and elevation views, schedules, notes and call out designations, and mark accordingly to avoid conflicting data on all other sheets.

g. For deletions, cross out all features, data and captions that relate to that revision.

h. For changes on small-scale drawings and in restricted areas, provide large-scale inserts, with leaders to the applicable location.

i. When attaching a print or sketch to a markup print, It must fit on the markup print, or it must be added to a new sheet that follows the applicable sheet.

j. Incorporate all shop and fabrication drawings into the markup drawings.

3.1.2 Red-line Drawings Content

Revise red-line drawings in accordance with ERDC/ITL TR-12-1 and ERDC/ITL TR-12-6 . Provide PDF drawings to show the actual marked-up conditions by red-line process during the execution of the project. Keep these working red-line drawings current on a weekly basis and at least one set available on the jobsite at all times. Changes from the contract drawings which are made during construction or additional information which might be uncovered in the course of construction must be accurately and neatly recorded as they occur by means of details and notes. The red-line drawings shall show the following types of information:

a. The actual location, kinds and sizes of all sub-surface utility lines. In order that the location of these lines and appurtenances may be determined in the event the surface openings or indicators become covered over or obscured, show by offset dimensions to two permanently fixed surface features the end of each run including each change in direction on the record drawings. Locate valves, splice boxes and similar appurtenances by dimensioning along the utility run from a reference point. Also record the average depth below the surface of each run.

b. The location and dimensions of any changes within the building structure.

c. Layout and schematic drawings of electrical circuits and piping.

SECTION 01 78 00.00 26 Page 8

d. Correct grade, elevations, cross section, or alignment of roads, earthwork, structures or utilities if any changes were made from contract plans.

e. Changes in details of design or additional information obtained from working drawings specified to be prepared and/or furnished by the Contractor; including but not limited to shop drawings, fabrication, erection, installation plans and placing details, pipe sizes, insulation material, dimensions of equipment foundations, etc.

f. The topography, invert elevations and grades of drainage installed or affected as part of the project construction.

g. Changes or Revisions which result from the final inspection.

h. Where contract drawings or specifications present options, show only the option selected for construction on the working as-built markup drawings.

i. If borrow material for this project is from sources on Government property, or if Government property is used as a spoil area, furnish a contour map of the final borrow pit/spoil area elevations.

j. Systems designed or enhanced by the Contractor, such as controls, fire alarm, fire sprinkler, etc.

k. Changes in location of equipment and architectural features.

j. Modifications (include within change order price the cost to change drawings to reflect modifications).

l. Actual location of anchors, construction and control joints, etc., in concrete.

m. Unusual or uncharted obstructions that are encountered in the contract work area during construction.

n. Location, extent, thickness, and size of stone protection particularly where it will be normally submerged by water.

3.1.3 Red-Line Drawing Package Submittal Requirements

Submit the working red-line drawings in PDF format for approval prior to submission of each monthly pay estimate. Jointly review these red-line drawings with the hard-copy set kept on-site for accuracy and completeness. This monthly review of red-line drawings must cover all sheets revised since the previous review. For failure to maintain the red-line drawings as specified herein, the Contracting Officer will withhold 10 percent of the monthly progress payment until approval of the updated red-line drawings. Submit the final red-line drawings package for the entire project within 20 days of the substantial completion of all phases of work.

3.2 FINAL RECORD AS-BUILT DRAWINGS

Within 14 days after Government approval of the complete final red-line drawings, prepare the final record as-built drawings by transferring the changes from the approved red-line markup drawings to electronic CAD

SECTION 01 78 00.00 26 Page 9 drawing files, and then submit them in both CAD and PDF format for review and approval.

3.2.1 CAD Guidelines

Conform to ERDC/ITL TR-12-1 Chapter 11 Drawing Revisions. Place a revision delta at the location of each deletion. The revision delta size must be 5/16 inch unless the area where the delta is to be placed is crowded. Use a smaller size delta for crowded areas. For new details or sections which are added to a drawing, place a revision delta by the detail or section title. For changes, place a revision delta by the area changed on the drawing (each location). Make all changes on the same layer/level as the original item. When final revisions have been completed, show the wording "FINAL RECORD AS-BUILT DRAWINGS" followed by the name of the Contractor in letters at least 3/16 inch high on the cover sheet drawing. Date drawing revisions in the revision block.

3.2.2 As-built Drawing Package Submittal Requirements

Submit ANSI D size PDF and CAD files, two sets of ANSI D size paper drawings and one set of the complete final approved red-lined drawing package. The package must be complete in all details and equivalent in form and function to the drawing files provided by the Government.

3.2.3 Failure to Submit

Failure to submit final record as-built PDF drawing files, CAD files and red-line prints as specified will be cause for withholding any payment due under this contract. Approval and acceptance of final record drawings must be accomplished before final payment is made.

3.3 CONSTRUCTION CONTRACT SPECIFICATIONS

Submit final PDF file record construction contract specifications, including revisions thereto, 20 days after substantial completion of all phases of work.

3.4 AS-BUILT RECORD OF EQUIPMENT AND MATERIALS

Furnish preliminary record of equipment and materials used on the project 15 days prior to final inspection. This preliminary submittal will be reviewed and returned two (2) days after final inspection with Government comments. Submit final record of equipment and materials 10 days after final inspection. Key the designations to the related area depicted on the contract drawings. List the following data:

RECORD OF DESIGNATED EQUIPMENT AND MATERIALS DATA

Description Specification Section

Manufacturer and Catalog, Model, and Serial Number

Composition and Size

Where Used

SECTION 01 78 00.00 26 Page 10

RECORD OF DESIGNATED EQUIPMENT AND MATERIALS DATA

Description Specification Section

Manufacturer and Catalog, Model, and Serial Number

Composition and Size

Where Used

3.5 OPERATION AND MAINTENANCE MANUALS

Provide project operation and maintenance manuals as specified in Section 01 78 23.00 26 OPERATION AND MAINTENANCE DATA - TRANSFORMERS. Provide electronic copies of the Operation and Maintenance Manual files and four hard copies of the Operation and Maintenance Manuals. Submit to the Contracting Officer for approval within 20 calendar days of substantial completion of all phases of work.

3.6 REAL PROPERTY RECORD

Near the completion of Project, but a minimum of 60 days prior to final acceptance of the work, complete, update and submit an accounting of all installed property with Interim DD FORM 1354 . Include any additional assets, improvements, and alterations from the Draft DD FORM 1354.

Contact the Contracting Officer for any project specific information necessary to complete the DD FORM 1354. Refer to UFC 1-300-08 for instruction on completing the DD FORM 1354. For information purposes, a blank fillable PDF DD FORM 1354 may be obtained at the following:

http://www.dtic.mil/whs/directives/forms/eforms/dd1354.pdf

Submit the completed Checklist for DD FORM 1354 of Installed Building Equipment items. Attach this list to the updated DD FORM 1354.

SECTION 01 78 00.00 26 Page 11

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 78 23.00 26

OPERATIONS AND MAINTENANCE DATA - TRANSFORMER

PART 1 GENERAL

1.1 GENERAL INFORMATION

1.2 SUBMITTALS

PART 2 PRODUCTS

2.1 SPECIFIC REQUIREMENTS

2.2 FORMAT

2.2.1 Binders

2.2.2 Binder Identification

2.2.2.1 Information to be Printed on Spine

2.2.2.2 Information to be Printed on Cover

2.3 CONTENT

2.3.1 Warning Page

2.3.2 Index

2.3.3 Description

2.3.4 Photographs

2.3.5 Operation Data

2.3.6 Maintenance Procedures

2.3.7 Repairs

2.3.8 Operator Preventive Maintenance, Major Maintenance, and

Adjustments

2.3.9 Maintenance Schedule

2.3.10 Catalog Data Sheets

2.3.11 Spare Parts Listing

2.3.12 Transformer Drawings

2.3.13 Transformer Factory Test Reports

2.3.14 Design Data Review Report

2.3.15 Seismic Calculations

2.4 ELECTRONIC COPY

PART 3 EXECUTION

3.1 FAILURE TO SUBMIT OPERATIONS AND MAINTENANCE DATA

3.2 PAYMENT

SECTION 01 78 23.00 26 Page 1

SECTION 01 78 23.00 26

OPERATIONS AND MAINTENANCE DATA - TRANSFORMER

PART 1 GENERAL

1.1 GENERAL INFORMATION

Parts catalogs and operating instructions needed or useful in operation, maintenance, repairs, dismantling, or assembling, and for repair and identification of parts for ordering replacements, shall be specially prepared. The parts catalogs and operating instructions shall cover all equipment furnished under this contract, and shall be assembled under a common cover. The assembled material shall include complete identification of the spare parts furnished in compliance with the requirements of these specifications.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES.

SD-10 Operation and Maintenance Data

1. Initial Submittal of Operations and Maintenance Data ; G

Submit an initial electronic PDF, and one hard-copy, of the Operations and Maintenance Data not less than 30 days prior to delivery of the transformers, to the submittal distribution list as identified in Section 01 33 00 . The COR will return electronic review comments on the acceptability of the submittal.

2. Final Submittal of Operations and Maintenance Data ; G

Upon approval of the draft electronic version of the Operations and Maintenance Data, submit six final hard copies assembled in the required binders; one copy sent to the Portland District Office, and five copies to the John H. Kerr power plant. Send one final electronic PDF file to the submittal distribution list as identified in Section 01 33 00 . Furnish all copies no later than 30 days after the date specified for delivery of the transformers, and utilize the final approved version during the on-site training.

PART 2 PRODUCTS

***AMENDMENT 0002***

2.1 SPECIFIC REQUIREMENTS

Paper shall be 8 1/2- by 11-inch or 11- by 17-inch 24 pound stock. Shop assembly or special drawings shall be 11- by 17-inch 24 pound stock All

SECTION 01 78 23.00 26 Page 2 drawings shall also be submitted with electronic versions in Bentley Microstation Version 8, or AutoCAD, and in PDF format so that they can be easily reproduced. Each sheet in the binder shall be numbered and an index provided for ready reference to the data. All standard catalog cuts, manufacturer's printed data or descriptive literature, parts sheets, illustrations, etc., shall be either original manufacturer sheets or reproduced copies of equal clarity and durability. All copies shall be readable, and non-permanent or non-water- resistant copies are not acceptable. All original manufacturer's data that are in color shall be reproduced in color. All non-applicable data such as description of other models, optional equipment not included, etc. shall be marked out. If reference is made to other drawings or data they shall be included. The O&M data shall list equipment covered; the manufacturer; and name, address, and telephone number of the local representative.

***AMENDMENT 0002***

2.2 FORMAT

2.2.1 Binders

Binders shall be side-binding, telescoping-post, expandable-back, and shall have a supported vinyl cover with a stiff binder board for 8 1/2- by 11-inch sheets. Ring-type loose leaf binders will not be acceptable. The binder board shall be black with gold lettering. One source of acceptable binders is as follows:

Arts & Crafts Book Manufacturing E 618 Second Avenue Spokane, Washington 99202 Telephone: (509) 747-3818

2.2.2 Binder Identification

2.2.2.1 Information to be Printed on Spine

O&M Manual Three-Phase Power Transformer

Island Creek Pumping Plant

Vol 1 of 1 ( Year)

2.2.2.2 Information to be Printed on Cover

Operations & Maintenance Manual

5,000 kVA 115 kV Delta - 4.16 kV Grd. Y Three-Phase Power Transformer

Island Creek Pumping Plant John H. Kerr Project Roanoke River

Contract # ( number)

( Year)

SECTION 01 78 23.00 26 Page 3

Volume 1 of 1

( Prime Contractor) ( Transformer Manufacturer)

2.3 CONTENT

The O&M manuals shall be structured to address each of the following topics in order for each system. When the topic does not apply to a particular system the topic name will be included in the manual with the words "DOES NOT APPLY."

2.3.1 Warning Page

A warning page shall be provided to warn of potential dangers (if they exist), such as high voltage, toxic chemicals, flammable liquids, explosive materials, carcinogens, or high pressures. The warning page shall be placed inside the front cover, in front of the title page.

2.3.2 Index

Each manual shall have a master index at the front identifying all manuals and volumes and subject matter by system name for each. Following the master index, each manual shall have an index of its enclosures listing each volume, tab numbers, etc., as necessary to readily refer to a particular operating or maintenance instruction. Rigid tabbed fly leaf sheets shall be provided for each separate product and/or piece of equipment under each system in the manual. When a manual is divided into volumes, each volume shall have a master index at its front, followed by an index for the specific volume listing in detail all enclosed instructions for materials, individual pieces of equipment, and systems.

All pages shall be numbered with the referenced number included in the index.

2.3.3 Description

Provide narrative and technical descriptions of the system and of the interrelations with other systems, including a transformer summary technical data sheet.

2.3.4 Photographs

Full page color photographs shall be provided of the manufacturing process, to include the following:

a. Winding construction

b. Core construction

c. Core and winding assembly

d. Tank manufacturing (including interior construction)

e. Completely assembled transformer, including fall arrest post

2.3.5 Operation Data

The operation data shall include specific operating instructions, SECTION 01 78 23.00 26 Page 4 functional description of operating parts, and special precautions or procedures to be considered. The Contractor shall be responsible for the necessary coordination between his subcontractors, suppliers, and manufacturers to assure complete submittals on individual interrelated equipment components. The data shall include the following:

a. Check List Prior to Start Up . Precautions and prechecks prior to start up of equipment and/or system, including safety devices, monitoring devices and control sequence shall be provided.

b. Start Up and Operation . Step-by-step sequential procedures for start up and normal operation checks for satisfactory operation shall be provided. Safety precautions and instructions that should be followed during these procedures shall be incorporated into the operating instructions and flagged for the attention of the operator.

Procedures shall include test, manual or normal, and automatic modes.

c. Shutdown . Procedures for normal and emergency shutdown of equipment and/or systems shall be provided. The instructions shall include any procedures necessary for placing the equipment and/or system on standby or preparing the equipment and/or system for start up at a later time. Procedures shall include test, manual or normal, and automatic modes.

d. Normal Operating Conditions . A tabular listing of the normal operating conditions of each individual component, including the settings, operating temperature and valve positions.

2.3.6 Maintenance Procedures

Recommended procedures shall indicate preventive maintenance, lubrication, and good housekeeping practices which should be performed by operating personnel as well as more complex maintenance procedures which would normally be performed by trained maintenance personnel only, including instructions for oil-filling and drying the oil-filled transformer. The procedures shall be presented with a schedule indicating time frames or operating hours for specific maintenance to be accomplished. Safety precautions and instructions that should be followed during these procedures shall be incorporated into the maintenance procedures and flagged for the attention of personnel. The procedures shall include necessary operating instructions for taking equipment off line, putting equipment on line, or putting equipment on standby. The instructions shall include all necessary material, equipment, and system data to perform maintenance work and shall include, but not be limited to, manufacturers bulletins, catalogs, and descriptive data; certified performance curves, copies of approved test plans, including logs and records of performance acceptance test results, and actual adjustments made during final acceptance and inspection; system layouts, including block diagrams, wiring, control, and isometric diagrams; schematic items within the facility; interrelationships with other items of system; and a list of special tools required.

2.3.7 Repairs

Repair procedures shall be presented with a step-by-step procedure for locating and correcting the trouble. A "shop manual" may be used for this purpose. The procedures shall clearly indicate a major repair activity which should only be performed in a shop or factory versus normal repair work that may be performed onsite or with equipment online. The

SECTION 01 78 23.00 26 Page 5 procedures shall also clearly indicate the limit of repair work that may be performed by Government personnel during the warranty period without voiding warranty provisions.