Off_Island_SOW_Final_Rev_6.docx

STATEMENT OF WORK

HURRICANES IRMA AND MARIA DISASTER

OFF ISLAND DISPOSAL OF VEGETATION DEBRIS

BODY SLOB, ST. CROIX

US VIRGIN ISLANDS

9 MARCH 2018

Revised 12 March 2018 Revised 27 March 2018 Revised 5 April 2018 Revised 12 April 2018

1.0 GENERAL

The intent of this Contract is to provide off island disposal of vegetative and construction/demolition (C&D) debris resulting from the 2017 hurricanes Irma and Maria from the United States Virgin Islands (USVI), including of St. Croix, St. Thomas, and St. John and legally disposed at a facility in either the Continental United States (CONUS) or Outside the Continental United States (OCONUS). The Contractor shall provide all labor, equipment, materials, supplies, and services necessary to transport the vegetative and C&D debris from the existing debris management site located on the islands of the USVI of St. Croix to a deep water port, loading of the vegetative debris on/in the Contractor specified shipment method, transport the debris to an off island disposal facility and dispose of the debris off island. The Contractor may use any standard shipping method which complies with local, territorial, state, Federal, and/or International laws and regulations. The Contractor shall be responsible for identification of the CONUS or OCONUS disposal location and for all required coordination, negotiation, permitting, and approvals for the Contractor’s selected disposal location.

2.0 DESCRIPTION OF WORK

The Contractor shall provide all management, supervision, labor, tools, and equipment necessary to load, contain, haul, process, and permanently dispose of reduced (e.g. mulched) vegetative and C&D debris resulting from Hurricanes Irma and Maria from the USVI Territory including the islands of St. Croix, St. Thomas, and St. John. The Contractor shall be fully responsible for identifying a disposal location that may be CONUS or OCONUS for all of the reduced (mulched) vegetative debris from the USVI Territory island of St. Croix. The Contractor shall be solely responsible for all negotiations, coordination, permitting and approval from the entity accepting the debris and all regulatory authorities at the accepting port of entry. These authorities include, but are not limited to, the border and customs authorities of the USVI and the receiving Nation, Department of Agriculture or equivalent, Plant and Pest Control agencies or equivalent, and landfill or biomass business authorities or their equivalent.

Attachments A and B of this requirement Contract (Attachment A “CONUS Vegetative Disposal Information”, Attachment B “OCONUS Vegetative Disposal Information”) provides all background information that the Government has compiled towards this effort. This information may be used by the Contractor to identify final disposal locations. The Contractor is not limited by the information contained in the attachments, as they are provided for informational purposes only. The same documents can be used by the Contractor as examples of the efforts that may be needed to dispose of the C&D debris.

Open water disposal of Debris (of any kind in the territorial waters of the Virgin Islands, or in any international waters) will not be allowed. Air Curtain Incineration on or around the Virgin Islands is not an acceptable disposal method per territorial laws and Federal policy. On island disposal is not an acceptable disposal method per Territorial policy. The following subsections provide details for each aspect of the work to be performed under this contract.

2.1 CONDITION OF VEGETATIVE DEBRIS

2.1.1 C&D DEBRIS

All C&D debris will be in a reduced state with a general range in size from 4 to 14 inches with pieces that may be smaller or larger, meaning that all vegetative debris will have been passed one time through a mechanical shredder/grinder. All C&D debris will be in a reduced state from previous grinding operations. The debris is manmade and includes, but is not limited to: lumber, concrete, asphalt, masonry, metals, regulated asbestos containing material, household furniture, mattresses and plastics. Debris will also contain nominal amounts of soil and other debris.

2.1.2. VEGETATIVE DEBRIS

All vegetative debris will be in a reduced state with a general range in size from 4 to 14 inches with pieces that may be smaller or larger, meaning that all vegetative debris will have been passed one time through a mechanical shredder/grinder. The debris is vegetation only with contains nominal amounts of soil and other debris. All tree species in the USVI can be included in the debris, no separation of species has been attempted. Potential pests that can be included in the debris include, but are not limited to bark or wood-boring beetles/grubs, soil pathogens, slugs, and snails.

2.2 LOCATIONS AND QUANTITIES OF DEBRIS

The Contractor shall be responsible for hauling the reduced vegetative debris from the Body Slob debris management sites (DMS) at St. Croix where the debris is currently located, to the port specified by the Contractor. The Contractor shall be responsible for mobilizing/demobilizing all equipment required to transport the debris from the DMS to the port. The DMS estimated geographical location (WGS84, decimal degrees) and cubic yard (CY) quantities of reduced vegetative debris at each the Body Slob DMS are as follows:

· Cancryn DMS, St. Thomas (18.337497, -64.887389), 16,667 CY

· Charles Complex DMS, St. Thomas (18.317070, -64.887389), 8,334 CY

· Body Slob (Approx. 35 acres), St. Croix (17.728142, -64.779934), 183,334 CY

· Vegetative Debris - 250,000 CY

· C&D Debris – 15,000 CY

· DMS 1, Susannaberg, St. John (18.339834, -64.774500), 5,000 CY

· DMS 2, Moravian (aka Coral Bay), St. John (18.348012, -64.713670), 5,000 CY

The Contractor may be required to coordinate and work with other Contractors that are performing other work on the DMS. This coordination may include, but is not limited to, work area and schedules for loading the vegetative debris. The Contracting Officer Representative (COR) will be in attendance at all coordination meetings between Contractors working on the same site. SEE SECTION 2.4 DEBRIS MANAGEMNT for more details. Within 14 days of Notice of Award, the Contractor will be required to take over access control and security of the DMS locations on St. Thomas and St. John. The Contractor should be aware that final reduction (e.g. chipping and grinding) operations at the Body Slob DMS site may not be completed until 30 September 2018. The Contractor shall takeover site access control and security at the Body Slob DMS within 14 days of completion of reduction operations. A site visit for offerors is permissible if requested through the Contracting Officer. A minimum notice of 48-hours will be required to schedule a site visit. Date and time of visits will be scheduled based on availability of USACE personnel and operational considerations. Interested contractors may visit the Body Slob on St. Croix in areas that allow public access. Access into the site is unavailable at this time. As the debris will not yet be in a reduced state during site visits, sample collection will not be permitted during the site visit.

2.3 AUTOMATED DEBRIS MANAGEMENT SYSTEM

The Contractor shall be responsible for providing and operating an automated debris management system (ADMS- pronounced “ADAMS”). The required ADMS is a tool provided, operated and maintained by the Contractor to validate, document, and certify the characteristics of debris including volume, type, point of origin, and disposal location. The Contractor shall provide all necessary hardware and software to support this requirement. The minimum specifications for an automated debris management system to be utilized in the off island disposal of vegetative debris must meet the following performance characteristics:

a. The system must generate an electronic load ticket at the point of debris loading into the transport container. At a minimum, the system must produce a load ticket exhibiting the following characteristics:

· Allow creation of point of origin load data only when position is known and credentials have been authenticated;

· Automatically record date and time and other relevant point of origin data;

· Systems writes point of origin load data using encrypted storage algorithms;

· Records Right Of Entry or work order number;

· Documents ticket/tower personnel credentials with point of origin load data;

· Acknowledge successful data capture; and,

· Record digital images of debris, location, and/or other images selected by user.

b. Duplicate databases for internet and Government use.

c. Only two elements of the traditional debris paper load ticket (debris type and load call) are manually entered.

d. Uses GPS & GIS technologies to automatically determine the most direct haul route from loading site to disposal site and records mileage.

e. Evaluation of daily event status, production information, and performance information using web‐based reporting, off the shelf software, and GIS tools.

f. Coordination of Contractor invoices, FEMA documentation and applicant payment processes enabled thru an integrated database management system.

g. The ticket/tower applications at a minimum must include:

· Ticket/tower monitor electronic registration

· Generate, document, track, and manage unique encrypted identification data for employed personnel

· Link designated ticket/tower personnel roles to a specific mission

· The ability to edit ticket/tower personnel roles i.e., create, update and delete

· Assign and track equipment used in debris hauling and reduction

· Store ticket/tower personnel contact information relative to the mission

· Track and Manage ticket/tower personnel role and status

· Reject invalid ticket/tower personnel credentials

· Reject invalid certification credentials

h. Vehicle certification is used to register authorized debris hauling vehicles and equipment. As a minimum, the following must be included:

· A means of electronically registering authorized debris Contractor vehicles and equipment

· Link electronic registration to digital images

· Identify mission and Governmental entity

· Document and record unique identification data for Contractor vehicles and equipment

· Utilize uniform measurements e.g. feet and inches

· Capture vehicle volume

· Utilize industry standard equations for all volume calculations

· Capture drivers and certification team member unique identification number

· Recertify vehicles

· Recertified vehicles must be recorded in an audit table

· Certification data must be associated to authorized system user

· Reject vehicles which are not associated with current event and applicant

· Capture vehicle audit records

· Create a printed certification record

· Administrative reporting capabilities

i. Completed per‐unit point of origin transactions must be received at the approved disposal site. At a minimum, the disposal site management application must provide the capability to:

· Accept site configuration data at the beginning of each work day

· Dynamically configure receiving application based on site configuration data

· Display certification data and photo for ticket/tower personnel to perform a field audit of truck/trailer to assure they matches certification and placard number

· Designate debris type

· Record debris volume (based on unit of measure for the contract task order)

· Identify original load data and create hard copy

· Create load data record in internal storage

· Create backup copy of internal storage

· Continuously calculate and present real‐time disposal site statistics

· Re‐print load ticket data

· Preserve in its original state, then transmit daily transaction data

· Associate ticket/tower personnel credentials with each received load

j. Perform administrative duties, verify vehicle audit information, display real‐time collection volumes, and review ticket/tower personnel GPS audit logs. At a minimum, the field administrative applications must provide the capability to:

· Change ticket/tower personnel identification roles and responsibilities

· Review total CY counter value

· Audit vehicle certification data

· Validate/Invalidate equipment and personnel

· Reinitiate security sequence for ticket/tower personnel

· In tabular format, display the results of ticket/tower GPS audit files by limiting access to the internet data or by the Government secure server

k. Transactional data must be summarized, validated, presented and audited to provide an overall status of mission performance. The Data Consolidation applications must facilitate billing, error reporting, performance tracking and graphical data preparation. At a minimum, the Data Consolidation tools must provide the capability to:

· Accept transactional data sets from multiple debris location systems

· Recognize multiple mission/applicant configurations

· Grant access to authorized authenticated users or processes

· Contain a master record of:

- Roles and responsibilities

- Ticket/tower personnel credentials and other data

- Certification credentials and other data

- Mission data

- Applicant data

- Geospatial data, including:

* Street centerlines

* County outlines

* Population and demographic

* Elevation

* Wetlands delineation

* Historic and Environmentally Sensitive areas

* Debris work zones

* Parcel data

* Land use

* FEMA flood zones

· Thematic mapping techniques to distinguish different data by color and/or symbol

· Identify data attributes for a single point of data

· Select one or many points of data

· Calculate operational efficiency statistics such as:

- Trip turnaround time

- Trip distance to disposal site (straight line projection)

- Average container fill percentage

- Average tower manager load call

- Load call trend data e.g., by tower managers, Contractor, subcontractor, driver, etc.

· Multiple data selections generate tabular data reports

· Filter mechanisms to highlight geospatial data

· Role based security

· Prevent distributed data from being reprocessed for billing purposes

· Identify billing data sets based on parameters such as:

- Time/Date

- Contractor/Subcontractor

- Debris type

- Debris disposal method (haul‐in, reduction, open burn, incineration, haul‐out, leave in place, etc.)

- Haul distance

· Prevent modification to original data by unauthorized or unauthenticated users

· Insert audit records for modifications to original data by authorized, authenticated users.

A sample load ticket is included in Attachment C for reference.

2.4 DEBRIS MANANGMENT

Within 14 calendar days of contract award the Contractor shall be responsible for assuming all maintenance of the existing vegetative debris piles located at the DMS locations.

The Disposal Contractor will be required to coordinate and work with the Debris Reduction Contractor that will be performing the Reduction work on the DMS. Within 7 calendar days after Notice of award, the Disposal Contractor, the Debris Reduction Contractor, and The Contracting Officer Representative (COR) will have a coordination meeting regarding but not limited to the work area, schedules for loading the debris, and shared use of the two inspection towers.

Once the Reduction Contractor has produced 36,000 CY of reduced debris, the Disposal Contractor will be issued a Notice to Proceed by the Contracting Officer and shall commence work within 14 calendar days. Weekly coordination meetings between all parties shall occur as directed by the COR.

The Contractor shall be responsible for assuming all debris pile maintenance, barrier controls, site access control, and security 14 days following immediately upon completion of the debris reduction activities, from the debris Reduction Contractor as directed by the COR. Removing of all temporary barriers and controls shall be handled by separate contract activity once debris removal requirements of this contract have been satisfactorily met and accepted by the contracting officer. The Contractor shall be responsible for transporting the reduced vegetative debris from the DMS location to the load out facility to be arranged by the Contractor. It is anticipated that a deep water port will be required for loading the reduced vegetative debris for shipment off the island. The Contractor shall be responsible for all coordination with port authorities in the USVI to provide shipment and loading of the vegetative debris for transport outside of the USVI Territory. The Contractor shall be responsible for providing the hauling, loading and shipment methods as part of their proposal. The Contractor shall also be responsible for managing the debris to the final disposal location. The Contractor shall be solely responsible for identifying the final disposal location and making all arrangements for any off loading and hauling to the final disposal location.

2.4.1 The COR or COR’s designee will maintain the original copy of every load ticket. One copy will be given to the truck driver, one copy is for the prime Contractor, and one copy for the landfill operator final disposal facility.

2.5 MEASUREMENT

The cubic yards to the nearest yard or agreed to volumetric measurement will be verified by the Contracting Officer Representative in the daily operational report. The measurements used as basis for payment will be those measurements reaching the final disposal location. Payments will be made in accordance with (IAW) FAR 52.232-16, Progress Payments.

3.0 PERMITS AND RESPONSIBILITIES

The Contractor shall be responsible for obtaining any necessary licenses and permits, and for complying with any local, territorial, or Federal laws, codes, and regulations applicable to the performance of this work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor's negligence or fault, and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others. The Contractor shall also be responsible for all materials delivered and work performed until completion and Contracting Officer’s Representative (COR) (or designee) acceptance of the entire work.

The Contractor shall be responsible for all coordination, permitting and approvals required by the final disposal location and corresponding authorities for the receiving Nation. The Contractor shall also be responsible for coordination, permitting and approvals required for any treatment of the debris which may include, but may not be limited to, mechanical or chemical treatments.

4.0 REPORTS AND PLANS

The Contractor shall be responsible for the development and submission of the reports and plans outlined in the following subsections.

4.1 SAFETY

The contractor shall identify an individual employed by the company as the full time on site Safety Manager. This person shall spend time between the loading operations at Body Slob DMS and the Port that is used for barge loading operations. The Safety Manager shall ensure that all The safety provisions as specified herein refer to the most recent edition of EM 385-1-1 are met. The latest edition of EM 385-1-1 may be accessed at http://www.usace.army.mil/safetyandoccupationalhealth.aspx

4.1.1 Accident Investigations and Reporting. Refer to EM 385- 1-1, Section 01.D. Accidents shall be investigated and reports completed by the immediate supervisor of the employee(s) involved and reported to the Contracting Officer or his/her representative immediately and the accident report submitted on ENG Form 3394 within one working day after the accident occurs. All data reported must be complete, timely and accurate. A follow-up report shall be submitted when the estimated lost time days differs from the actual lost time days.

4.1.2 Accident Prevention Program. (Refer to contract clause entitled, “Accident Prevention” (FAR 52.236-13 Alt 1).) Within 10 days after receipt of Notice of Award of the contract, a searchable digital version of the Accident Prevention Program shall be submitted to the Contracting Officer for review and acceptance. Before initiation of work on the contract, a site specific, Accident Prevention Plan (APP) with appropriate appendices written in English by the Prime Contractor for the specific work and hazards of the contract, and implementing in detail the pertinent requirements of the most recent edition of EM 385-1-1 will be reviewed and found acceptable by the Government Designated Authority (GDA). APPs shall be developed and submitted by the Contractor in the formats provided in the most recent edition of EM 385-1-1. The Contractor shall address each of the elements/sub-elements in the outline contained in the order that they are provided in the manual. If by the nature of the work an item is not applicable, the Contractor shall state and provide a justification for why that element/sub-element is not applicable.

The APP shall be developed by qualified personnel and shall be signed in accordance with EM 385-1-1. The Contractor shall be responsible for documenting the qualified person’s credentials.

The Contractor’s APP shall be job-specific and shall include work to be performed by subcontractors and measures to be taken by the Contractor to control hazards associated with materials, services, or equipment provided by suppliers.

The Contractor shall not commence physical work at the site until the program has been accepted by the Contracting Officer, or his/her authorized representative.

4.2 CONTRACTOR FURNISHED PLANS

The Contractor shall provide a digital version to the Contracting Officer a Management/Operations Plan, to be submitted with the proposal. Content minimum requirements are shown below. The Contractor shall also be required to submit Contractor Quality Control Specifications as part of the proposal. Content minimum requirements are referenced below. Site specific operational components of the Management/Operations Plan are indicated in the content minimum requirements, and must be submitted to the Contracting Officer not later than five (5) calendar days following receipt of Notice of Award.

4.2.1 MANAGEMENT/OPERATIONS PLAN

Operational management team members are defined as key personnel at the field operating level of the organization. Key personnel changes are subject to Contracting Officer approval. The Contractor shall provide resumes for substitutions of key personnel and the Contracting Officer will make the determination if the substitution is equitable. Members shall include the following, but are not limited to:

· Operations Manager, see requirements in Section 6.1 of this contract.

· Quality Control Systems Manager Key Personnel in the Quality Control Organization, see requirements in Section 4.2.2 of this contract.

· Key Personnel in the Safety Organization Safety Manager, see requirements in Section 4.1 of this contract.

· Key Personnel in the ADMS Organization

· Key Personnel in the Field Operations Organization This section outlines the minimum content requirement for the Management/Operations Plan to be submitted with the proposal. The Management/Operations Plan must not exceed 25 8.5”x11” pages (12 font), not including resumes.

1. Organizational Structure and Key Personnel.

· Management to field supervisory level, may be presented in charts/tables.

· Division of responsibilities, must be provided in narrative form.

· Resume for each team member

· Letters of commitment

2. Technical Approach and Methodology.

· Mobilization of personnel and equipment- including considerations for rapid deployment such as work permits, immunizations, and mobility agreements of key employees.

· Loading of vegetative reduced debris from DMS locations

· Hauling of vegetative reduced debris from DMS locations to shipping port

· Shipping method and location (e.g. port) to be utilized

· Loading of vegetative reduced debris to shipment method

· Identification of a specific final disposal location, with a narrative establishing permissions required to dispose, and an achievable plan to meet all requirements.

· CONUS or OCONUS location

· Unloading of vegetative reduced debris at receiving port

· Hauling to final disposal location

· Work schedules and hours

3. Safety. Site specific Safety and Health Plan per latest EM 385-1-1

4. RESERVED.

5. Contractor Quality Control Plan per the requirements in the Contractor Quality Control Specifications. See below.

4.2.2 CONTRACTOR QUALITY CONTROL ORGANIZATION

The Contractor shall identify and provide an organization to manage and implement the Contractor Quality Control (CQC) Plan. The organization shall consist of personnel at all operational levels of the mission being assigned CQC responsibilities. The hierarchy of organization shall at a minimum be as follows; CQC Systems Manager, Assistant Systems Manager, and Site Manager(s). The CQC system shall provide adequate administration support to provide management of daily report files, maintaining the CQC Plan, distribution of the CQC Plan, and managing, tracking and providing training for CQC personnel. The CQC system shall provide managers for the following levels of management recognizing that these managers may have other duties.

The Contractor shall provide as CQC System Manager an designated full time individual within the onsite work organization who shall be responsible for overall management of the CQC Plan and have the authority to act in all CQC matters for the Contractor. This CQC System Manager shall be on the site at all times, or on call during operations and shall be employed by the Contractor. The CQC System Manager may also have duties as project superintendent in addition to quality control. An alternate for the CQC System Manager shall be identified in the plan to serve in the event of the System Manager's absence. The requirements for the alternate shall be the same as for the CQC System Manager.

At a minimum, a CQC Site Manager shall be located at active loading DMS locations, shipment loading and unloading locations. The Contractor may assign CQC Site Managers at other sites that require CQC. The CQC Site Manager is someone at the site location that is normally required to be there, but has added CQC responsibilities. The CQC Site Manager is responsible for all CQC activities at their site location including reporting.

The Contractor QC personnel performing quality control functions in the field shall be easily identified visually. The identification required, as a minimum, will be the letters “Q” and “C” displayed on the back of the hard hat. The letters will be two, two inch high, black capital letters. The Contractor may elect to utilize other means of visual identification in addition to the letters as long as the addition is approved by the COR and included in the Contractor’s CQC plan.

The Contractor shall maintain the CQC staff at full strength at all times. When it is necessary to make changes to the CQC staff, the Contractor shall revise the CQC Plan to reflect the changes and submit the changes to the Contracting Officer for acceptance.

If through the Government Quality Assurance (QA) program it is determined the Contractor is in non-compliance with their accepted CQC Plan and Contract requirements for CQC, the Government may stop work at the Contractor’s expense until corrective actions have been established and approved by the Contracting Officer. Additionally, the Government may require resubmittal of the Contractor’s CQC plan, and an additional mutual understanding meeting with the Contractor, at the Contractor’s expense, to establish and implement corrective measures deemed necessary to bring the Contractor’s CQC program back into contract compliance.

4.2.2.1 CQC PERSONNEL TRAINING

The Contractor shall develop and implement a training program for all CQC staff at all levels. Training shall cover all aspects of required CQC activities, the CQC Plan, non-compliance issues, partnering with Government Quality Assurance (QA) personnel, ethics, stewardship of tax dollars, and professionalism. Contractor shall have separate specialized training for CQC Site Managers at debris loading and unloading locations.

4.2.3 CONTRACTOR QUALITY CONTROL PLAN SPECIFICATIONS

The Contractor shall be responsible for quality control and shall establish and maintain an effective quality control system in compliance with this Contract. CQC is the means by which the Contractor ensures that off island disposal of vegetative debris operations, to include that of subcontractors, complies with the requirements of the contract. The quality control system shall consist of plans, procedures, and organization necessary to ensure performance of off island disposal of vegetative debris which complies with the contract requirements. The system shall cover all aspects of the off island disposal of vegetative debris operations, both onsite and offsite, and shall be keyed to the proposed debris removal sequence. The CQC System Manager will be held responsible for establishing and maintaining an effective CQC organization. The Contractor shall provide daily CQC reports to the Contracting Officer.

The Contractor shall be required to submit a CQC Plan as part of their proposal. The CQC Plan must not exceed 25 8.5”x11” pages (12 font), not including resumes. Prior to acceptance by the Government of the CQC Plan, the Contractor shall meet with the Contracting Officer or Authorized Representative and discuss the CQC plan and system. During the meeting, a mutual understanding of the system details shall be developed, including the forms for recording the CQC operations, control activities, administration of the system, and the interrelationship of Contractor management and control with the Government's quality assurance responsibilities. There may be occasions when subsequent conferences will be called by either party to reconfirm mutual understandings and/or address deficiencies in the CQC system or procedures which may require corrective action by the Contractor.

Acceptance of the Contractor's plan is conditional and will be predicated on satisfactory performance during the off island disposal process. The Government reserves the right to require the Contractor to make changes in the CQC Plan and operations to obtain the quality control specified.

After acceptance of the CQC Plan, the Contractor shall notify the Contracting Officer in writing of any proposed change. Proposed changes are subject to acceptance by the Contracting Officer.

The CQC Plan shall address Contractor monitoring and control to address off island vegetative debris removal operations, including work by subcontractors. The plan shall include as a minimum the following elements:

a. A complete description of the quality control organization, including an organization chart showing lines of authority. This shall also include the appropriate Contractor points of contact for the CQC System Manager on-site Quality Control managers.

b. The name, qualifications, duties, responsibilities, and authorities of each person assigned a CQC function. This shall include qualifications in resume format for the CQC System Manager, and on-site Quality Control Managers. Proof of training for Site Managers shall be submitted to the Contracting Officer.

c. A copy of the letter to the CQC System Manager signed by an authorized principal of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the contract. The CQC System Manager shall issue letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities. Copies of these letters shall also be furnished to the Government.

d. Safety – The safety section of the CQC Plan shall address worker protection, equipment safety, work zone safety and traffic control.

e. Proper Loading/Unloading of Trucks – This section shall provide instructions on properly loading trucks to ensure full loads, tailgates are secure, placards are clearly displayed, and any extension boards on the dump bodies are maintained according to specifications, if dump bodies are being used by the Contractor.

f. RESERVED

g. Proper Loading/Unloading of Shipment Method- This section shall provide instructions on properly loading and unloading the shipment method being used by the Contractor.

h. Daily reports – This section shall address reporting procedures, including proposed reporting formats and schedule for submission of the daily summary reports that capture the main activities of the day. The reports shall include the CQC notes documenting the activities monitored each day, for example; activity description and locations, times of inspection, infrastructure damage, problems with safety, total number of trucks loaded, total number of loads and quantities hauled from the DMS locations, number of subcontractors working, incidents of contract noncompliance, and corrective action(s), if any.

The CQC Plan shall be provided in a format with facility for utilization by field personnel and implementing updates as required. Copies of the CQC Plan shall be provided to all CQC personnel and Government QA personnel.

Copies of the Contractor’s developed training materials for CQC personnel shall be submitted with the CQC plan for review and comment by the Government.

The Contractor shall schedule and provide within 5 days of receipt of Notice to Award, a one-day training session for all CQC personnel, Government Area and Resident Engineers, and Government QA Supervisors.

4.3 CONTRACTOR QUALITY CONTROL REPORT

The Contractor shall maintain daily current records providing factual evidence that required quality control activities have been performed. These records shall include the work of subcontractors and shall be on an acceptable form that includes, as a minimum, the following information:

a. Contractor’s Name

b. Contract Number

c. Contractor/subcontractor and their area of responsibility.

d. Operating plant/equipment with hours worked, idle, or down for repair.

e. Work performed each day, giving location, description, and by whom.

f. Test and/or control activities performed with results of such identified.

g. Quantity of materials hauled or loaded for the day and by whom.

h. Job safety evaluations stating what was checked, results, and instructions or corrective actions taken.

i. Daily inspection reports of all equipment including trucks and other equipment.

j. Instructions given/received and conflicts with approved plans and/or specifications.

k. These records shall include a list of subcontractors working on the project; the number of personnel working; weather conditions encountered; and any delays encountered. The original and one copy of these records in report form shall be furnished to the Government daily, except that reports need not be submitted for days on which no work is performed. Reports shall be signed and dated by the CQC System Manager.

The Contractor shall submit a digital version of the Contractor Quality Control (CQC) Report to the Contracting Officer Representative by 0700 of the calendar day following the day the work was accomplished for each day of the term of the contract.

4.4 SITE SPECIFIC MANAGEMENT PLANS

The Contractor shall provide a digital version of a site specific Site Management Plan for each individual DMS, the shipping loading location, the shipping unloading location, and the final disposal location, if different than the shipping unloading location. A digital version of the plan is required. Approval of this plan will be required prior to initiating work. The Contractor should plan on a 5 day review time by the Government. The plan shall be drawn to a scale of 1” = 50’ and address following functions:

a. Access to the individual DMSs

b. Traffic control procedures

c. Safety

d. Loading of the vegetative debris for transport to loading area

e. Management of vegetative debris prior to transportation

f. Loading procedures specific to the selected shipping method

g. Management of vegetative debris during transport

h. Unloading of vegetative debris at receiving port

i. Traffic control procedures for transporting to final disposal location

j. Unloading and management of vegetative debris at final disposal location

4.5 PROJECT SCHEDULE AND MEETINGS

The Contractor shall attend meetings on at least a weekly basis with the COR and other members of the Debris Mission to report contract progression and any issues. The Contractor shall also provide an updated project schedule at each weekly meeting.

5.0 GOVERNMENT QUALITY ASSURANCE PLAN AND ORGANIZATION

The Government will implement a Quality Assurance (QA) plan. The QA plan will provide Government oversight, guidance, and inspections to assure strict adherence at all levels of the operation to the CQC plan and contract specifications. The Government will perform daily scheduled and unscheduled inspections to check CQC operations, procedures, documents and performance.

The Government’s field organization will be supervised by an Area Engineer. The Area Engineer is responsible for all USACE debris field operations assigned to USACE within the USVI. A Resident Engineer has the responsibility of managing all contract actions. The Resident Engineer reports to the Area Engineer. Each sector of work is assigned QA Supervisor to train, manage, and provide oversight of the QA Inspectors. The QA Supervisors report to the Resident Engineers. The QA Inspectors are assigned specific functions to assure the QA/QC plans are followed and enforced. QA Inspectors report to the QA Supervisors and vary in number according to the Contract needs.

6.0 SUPERINTENDENCE BY THE CONTRACTOR

At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly supervise the work and have on the work site a competent superintendent who has the authority to act and sign for the Contractor.

6.1 OPERATIONS MANAGER

The Contractor shall assign and provide an Operations Manager (OM) to serve as the principal liaison with the USACE Contracting Officer and Contracting Officer Representative. The assigned OM must be knowledgeable of all facets of the Contractor’s operations and have authority in writing to commit the Contractor to the contractual work. The OM shall be on call 24 hours per day, seven days per week and shall have electronic linkage capability for transmitting and receiving relevant contractual information and make arrangements for on-site operations. The electronic linkage shall provide immediate contact via cell phone, fax machine, and internet. The OM shall be physically capable of responding to the USACE Contracting Officer and Contracting Officer Representative within 30 minutes of notification.

6.2 OTHER CONSIDERATIONS

The Contractor shall supervise and direct the work using skilled labor and proper equipment for all tasks. Safety of the Contractor’s personnel and equipment is the responsibility of the Contractor. Additionally, the Contractor shall pay for all materials, personnel, taxes, and fees necessary to perform under the terms of this contract.

The Contractor shall be duly licensed to perform the work in accordance with the statutory requirement of the USVI and the Nation/State receiving the vegetative debris. The Contractor shall obtain all permits necessary to complete the work. The Contractor shall be responsible for determining what permits are necessary to perform under the contract. Copies of all permits shall be submitted to the Contracting Officer prior to on ground work starting.

The Contractor shall be responsible for correcting any notices of violations issued as a result of the Contractor’s or any subcontractor’s actions or operations during the performance of the contract. Correction of violations shall be prompt and at no additional cost to the Government.

The Contractor shall be responsible for control of pedestrian and vehicular traffic in all work areas. All applicable laws, regulations, policies and USACE Safety Manual requirements apply. This work may need to be coordinated with other Contractors working on the DMS sites, the COR will be present for any coordination meeting between Contractors.

7.0 PROTECTION OF EXISTING STRUCTURES, EQUIPMENT, AND UTILITIES

7.1 The Contractor shall preserve and protect all structures, equipment, vegetation, and utilities at or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required at the work site. The Contractor shall repair any damage to those facilities, including those that are property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

7.2 The Contractor shall be responsible for verifying the locations and depths of all utility crossings and take precautions against damages which might result from the operations. If any damage occurs as a result of the operations, the Contractor shall be required to suspend work until the damage is repaired and approved by the Contracting Officer. Costs of such repairs and downtime of the operation and attendant plant shall be at the Contractor’s expense.

7.3 The Contractor will be responsible for ensuring at least a 50-foot standoff from the historic structure(s) located on the Body Slob DMS, St. Croix, along the western perimeter near the northern entrance to the site. This standoff is currently achieved through the use of an existing debris pile and construction fencing, and it will be the Contractor’s responsibility to ensure that as the debris pile is removed, that the standoff area be fenced off to avoid impacts to the historic structure(s). The Contractor shall be responsible for coordinating with the State Historic Preservation Office (SHPO) if this standoff area is disrupted or in the case that the historic structure(s) are impacted. The Contractor will be fully responsible for any mitigation requirements determined appropriate be the SHPO for damages to the historic structure(s).

8.0 ENVIRONMENTAL PROTECTION

The Contractor shall comply with all applicable local, territorial, and Federal laws and regulations concerning environmental issues. The Contractor shall take proper steps to protect the uplands, beach, and open waters from environmental damages of any kind. The Contractor shall comply with all requirements under the terms and conditions set forth in the permits list in the section titled “PERMITS AND RESPONSIBILITIES”.

9.0 EQUIPMENT

The Contractor shall be responsible for providing all equipment required to complete the work specified in this contract.

All trucks and equipment must be in compliance with all applicable federal, state, and local rules and regulations. Any equipment used to haul debris must be mechanically loaded, and be capable of rapidly, mechanically dumping its load without the assistance of other equipment, be equipped with a tailgate that will effectively and safely contain the debris during transport, permit the truck to be filled to capacity, and facilitate dumping debris without becoming caught in the bed. Any exception to mechanically loaded or dumped equipment must be approved in writing by the Contracting Officer. Frameless, dump trailers are not acceptable.

Truck and trailer beds used for the purpose of transporting debris shall be measured by the Contractor, certified by the Government, and marked for their load capacity. The Contractor shall provide ADMS data records or measurement forms as shown in Attachment D for determining truck/trailer capacity. Sideboards or other extensions to the bed shall comply with all applicable laws, rules, regulations, and manufacturer’s recommendations. Once the truck(s) are rated by the Contracting Officer, it is the Contractor’s responsibility to report any adjustments of the sideboards to the Contracting Officer. Extensions are subject to acceptance or rejection by the Contracting Officer’s Representative. Truck loading and material transport shall comply with local Department of Transportation rules and regulations including weight limitations and the covering of truckloads, in both the USVI and the location of final disposal.

Trucks or other equipment designated for use under this contract for the purpose of transporting debris shall be equipped with two signs, one attached to each side. Signs shall be provided by the Contractor. Signs shall be a minimum of 12 inches X 16 inches, be approved by the Contracting Officer and will prominently display the following information:

Prime Contractor name Subcontractor name Truck number Cubic yard capacity and tare weight Name of inspector and inspection date

Trucks or equipment which are designated for use under this contract shall not be used for any other work during the working hours under this contract. The Contractor shall not solicit work from private citizens or others to be performed in the designated work area during the period of this contract. Under no circumstances will the Contractor mix debris hauled for others with debris hauled under this contract.

10.0 SUBCONTRACTING

The Contractor shall provide to the Contracting Officer a current and comprehensive list of all subcontractors at each tier below the Prime with updated lists as conditions change. The Prime Contractor is responsible for payment of all subcontractors, and funds will be withheld from the Prime Contractor as is necessary to ensure payment to subcontractors. See FAR 52.232-16, Progress Payments (APR 2012).

11.0 SECURITY

11.1 All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

11.2 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

11.3 All US based Contractor employees and associated sub-contractor employees traveling overseas will receive the Government provided area of responsibility (AOR) specific AT awareness training. The documentation of training completion must be provided to the COR prior to departure.

11.4 The Contractor and all associated sub-contractors shall receive a brief/training (provided by the requiring activity (RA)) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

11.5 If final disposal of the debris is located in an OCONUS location, all non-local contracting personnel will comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the Contractor's compliance with combatant commander and subordinate task force commander policies and directives.

11.6 The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

12.0 PERFORMANCE MEASURES

Standards of performance relative to production, quality control plan submittal and execution, safety, operations plan submittal and execution, and subcontracting plan execution will be monitored in successive, two week periods. Failure to achieve the standard of performance may result in a negotiated reduction of cubic yard price.

12.1 PERFORMANCE SCHEDULE AND RESPONSE REQUIREMENTS

The Contractor shall commence mobilization immediately upon Notice of Award. The Contractor shall perform in accordance with this contract and all designated work areas established herein. A digital version of the Quality Control and Operations Plans shall be submitted within 5 calendar days of the Notice of Award.

12.2 FINAL EXAMINATION

The Contractor and Government will inspect the areas where the vegetative debris has been staged. Any items found at the work sites will be removed by the Contractor at no additional cost to the Government.

Inspection may include a site visit if necessary to ensure all debris has been removed. The Contractor shall leave the work area in a clean and orderly condition satisfactory to the…